Position Descriptions
Executive Board
Executive Director (two possible)The executive director is
responsible for the overall management of the program. He/she
serves as the liaison between the executive board and ALSAC, the
community and campus. He/she ensures the executive board is working
as a team and holds the board accountable for responsibilities,
setting goals throughout the year. The executive director maintains
a flow of communication among the executive board and is in charge
of working with the advisor to obtain campus funding for the
program. Other tasks of the executive director include booking
space for and organizing meetings, recording financial and
budgetary documentation, and spreading the mission/education of St.
Jude Childrens Research Hospital to the campus and community in the
area.
Recruitment DirectorThe recruitment chair is responsible for
developing the recruitment goals and strategy. He/she should make
plans to meet or exceed recruitment goals. Should challenges arise
he/she should work with the executive director to ensure
recruitment goals are met. He/she leads all recruitment activities
and is also responsible for working with the executive board to
coordinate the event registration process. If there are enough
qualified applicants, filling out a recruitment & cultivation
committee is recommended. These committee chairs include but are
not limited to Student Organizations, Freshman, Greek Life,
Multicultural, Athletics, and Residence Halls. The recruitment
director will oversee this committee during the recruitment phase
to implement the recruitment strategy, retain past participating
teams, and report all recruitment totals back to the executive
board. Once recruitment is complete, this committee will then be
responsible for team cultivation and report to the fundraising
director since they have established relationships with the teams
they recruited.
Fundraising DirectorThe fundraising director is responsible for
creating overall fundraising strategies. He/she will oversee team
cultivation/fundraising coaching and work with the recruitment and
cultivation committee. Once recruitment is complete, the
recruitment & cultivation committee will report directly to the
fundraising director. The fundraising director is also responsible
for overseeing the side events chair & sponsorship chair. This
includes helping them secure both cash and in-kind sponsorship
donations to the St. Jude Up til Dawn program which includes
covering costs for physical items, such as supplies, food and
beverage, and prizes in order to reduce the cost of the event and
stay within the pre-defined budget. He/she is in charge of working
with those chairs, if in place, to solicit these donations.
Public Relations DirectorThe public relations director is
responsible for coordinating all publicity on campus and in the
community to promote all aspects of St. Jude Up til Dawn in a
creative way. He/she serves as the group liaison with all media
outlets both on and off campus and is responsible for the
implementation of the St. Jude Up til Dawn Recruitment and
Awareness Week. The public relations director is also responsible
for managing the content of the St. Jude Up til Dawn website and
social media accounts. He/she is also responsible for creating
advertisements and new forms of message awareness to the community.
The public relations director is responsible for managing the St.
Jude and St. Jude Up til Dawn brands on campus ensuring that no
material is printed without approval from the St. Jude
representative, advisor and executive director. He/she works with
the social media chair to ensure that St. Jude Up til Dawn has a
good relationship with the campus and the community. The public
relations director is responsible for overseeing the social media
chair and ensuring that all social media communication is
consistent with the public relations strategy.
Event and Logistics DirectorThe event and logistics director is
responsible for the overall vision, layout, and production of the
St. Jude Up til Dawn event. Should the school want to hold a
FUNdathon, he/she would be responsible for assisting the planning
of that activity. He/she works with the logistics chair to
brainstorm and develop the overall event, activities, layout, and
logistical needs. The event and logistics director is responsible
for managing and coordinating all entertainment, games and other
experiential pieces for the St. Jude Up til Dawn event. He/she also
oversees the logistics chair and confirms that each piece of the
final production is prepared in advance. This director is
responsible for staying within any pre-defined budgets as defined
by the executive director, advisor and St. Jude representative. If
there are enough qualified applicants, filling out an event &
logistics committee to be overseen by the event & logistics
director is recommended. These committee chairs include opening
ceremony, closing ceremony, 2AM, and 4AM. This committee will be
responsible for helping plan and coordinate the event along with
the logistics chair and the event and logistics director.
Required Chairs
Recruitment Assistant ChairThe student orgs chair is responsible
for working directly with the recruitment director and recruitment
& cultivation committee to manage all St. Jude Up til Dawn
teams and implement a team communication strategy. Once recruitment
is complete, the student orgs chair will report directly to the
fundraising chair for team cultivation and fundraising. He/she
works closely with each team captain to provide fundraising and
program information and to host team captain and participant
informational meetings. The student orgs chair will serve as the
lead team fundraising coach throughout the duration of the program
and disseminate fundraising coaching information to the recruitment
& cultivation committee. The student orgs chair works closely
with the event & logistics team to organize and run
registration at the actual event. If there is no recruitment &
cultivation committee, then those committee responsibilities fall
under the student orgs chair.
Side Events ChairThe side events chair is responsible for
planning and implementing all side events for the St. Jude Up til
Dawn program. He/she is responsible for the logistical needs for
the events and is in charge of building a communication plan with
the recruitment & cultivation committee for side events. The
side events chair is also responsible for handling all revenue for
side events and working with the St. Jude representative and
advisor to ensure it is submitted in a timely fashion. He/she works
directly with the fundraising director.
Sponsorship ChairThe sponsorship chair is responsible for
securing all types of sponsorships from organizations on campus and
in the community. He/she is responsible for planning methods for
the executive board to obtain both in-kind and monetary
sponsorships. Working directly with the fundraising director, the
sponsorship chair is tasked with developing existing relationships
with community sponsors as well as discovering new opportunities.
He/she is also responsible for involving SJUtD and university
alumni in the SJUtD cause through (but not limited to) the
identification of sponsorship leads, opportunities to co-brand side
events or engage in existing university events and campus
traditions, alumni team recruitment, etc.The sponsorship chair
reports directly to the fundraising director.
Logistics ChairThe logistics chair is responsible for
coordinating, reserving, and booking all aspects of any St. Jude Up
til Dawn event (except for executive board meetings which is
handled by the executive director). He/she is responsible for
staying within any pre-defined budgets as outlined by the board,
advisor, and St. Jude representative. The logistics chair also
serves as a liaison to facility staff and is responsible for
monitoring the event to ensure everything is running smoothly.
He/she is on site for the event for load-in and load-out. He/she
reports to the event and logistics director. If there is no event
& logistics committee, then those committee responsibilities
fall under the logistics chair.
Suggested Committees
Recruitment & Cultivation CommitteeThis committee will
report to the recruitment director during the team recruitment
phase of the program and the fundraising director during the team
cultivation phase. Each committee member will be assigned to work
with specific sectors of the campus. These sectors include:
Freshman, and Greek Life. Each committee member will be responsible
for recruiting teams and serving as fundraising coaches for their
teams throughout the duration of the program.
