Power Point - Oral Presentations

8/14/2019 Power Point - Oral Presentations

http://slidepdf.com/reader/full/power-point-oral-presentations 1/15

By Stacie Bouchard, Morgane Milliet,Ramez Hanna, Michael Kasparian and

Robert McQuillen



Know your purpose

Decide what you want to accomplish.

Decide what you want your listeners to remember at the end ofyour presentation.

Ask yourself the following questions:

What do I want to tell them?

What do I want them to DO as a result of this talk?

What do I want them to BELIEVE as a result of this talk?

What can I realistically achieve in this presentation?

What will need written or other support?



How will this topic appeal to the audience?

How can I relate the topic to their needs?

How can I earn their respect so that they accept my message?

What would be most effective in making my point?Facts? Statistics? Personal experiences? Expert opinions? Humour? Analogies?

What measures must I take to ensure that this audience remembers my main points?

Know your audience

Analyze your audience, anticipate its reactions and makeappropriate adaptations.

Ask the following questions:



1. Tell them what you’re going to say

2. Say it

3. Tell them what you told them

IntroductionShould achieve 3 goals:

7. Capture listeners’ attention and get them involved

8. Identify yourself and establish credibility

9. Preview your main points



Body

Should focus on a few key ideas.

The body could be organized chronologically, by topic, by importance,etc.

Conclusion

Should achieve 2 goals:

7. Summarize the main themes of the presentation

8. Include a statement that allows you to leave the podium with poise



Appearances can help sway the audience: Dress for the audience and payattention to details.

Use gestures to animate your presentation, keep the audience’s attention andcommunicate feelings. Minimize gestures like playing with coins, etc.

Vary the tone, volume, pitch and pace without forgetting to pause afterimportant points

Avoid being planted to the podium but use movements allowing yourself tolook natural and comfortable

Useful to spotlight organization and key ideas.

Use « bridge » statements between major points, for example:« I shall now discuss... » or «On the other hand »



These can be overhead transparencies, handouts, PowerPointslides, etc.

Choose the appropriate type of visual for the presentation.

Make sure it is simple and dynamic to attract the audience’sattention.

Always begin by talking and then use the visuals.

Speak slowly and use your visuals to make the ideas clearer.



Pros

Audience can betterunderstand your ideas.

They announce each pointof the presentation.

They make yourpresentation memorable.

They give an accurate

representation of thepurpose.

Cons

They require extra workand organization.

Some visuals can seemlike old fashionedmethods.

The speaker can lose theaudience’s concentration.



Computer programs such as PowerPoint.

They are easy to make and deliver professional presentations.

Avoid putting too much information (Summarize).

Elaborate on points.( Do not simply read off the slides).

Make sure your audience listens and retains information easily.



Stage fright is a phenomenon experienced as a fear or anxiety of publicspeaking.

Symptoms: voice cracks, tremors in the legs, tremblinghands, facial nerve tics, dry mouth, etc

Problem solving: Controling emotions and nervousness withrelaxation, stretching and breathing techniques.



In order to perform better:

Be yourself Get a good night’s sleep Work preparation thoroughly Avoid distractions during performance See your presentation as a celebration, not as atrial Ignore stumbles; give no apologies Make your listeners your partners.

PRACTICE, PRACTICE, PRACTICE



Identify clearly the audience and adapt to satisfy theirneeds.

Keep in mind that others may not share the same

cultural background

Pick your medium of visual aids accordingly.

Be careful of your body language.

When you finish, distribute translated handouts orsummaries.



Be Ready

Know your subject through extensive research

Rehearse thoroughly

Plan use of visual and memory aids

Familiarize yourself with presentation room

DO NOT “Wing It”



Start slow or with a pause

Memorize first line to sound confident

Do not speed through, take your time

Maintain constant eye contact

Do not go off topic (use notes when needed)

Summarize to assure full absorption



Distribute handouts with data that the audience willneed.

Ask and encourage for questions.

Repeat questions before answering them to maximizeaudience hearing.

Always keep the entire audience involved.

Signal the end of the presentation before taking the lastquestion.

Documents

Power Point - Oral Presentations