PowerPoint 2007 Creating & Giving Presentations. Introduction to PowerPoint Common User Interface...
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PowerPoint 2007 Creating & Giving Presentations
PowerPoint 2007 Creating & Giving Presentations. Introduction to PowerPoint Common User Interface Series of Slides ◦ Can include text, tables & graphs,
Introduction to PowerPoint Common User Interface Series of
Slides Can include text, tables & graphs, formatted lists, art
/ photos, sound, video, etc. Multiple Delivery Methods Show on
computer / projector Distribute on disk Overhead transparencies
Prepare speaker notes & handouts
Slide 3
PowerPoint 2007 Screen
Slide 4
PowerPoint Views Normal Slide Sorter Notes Page Slide Show
Slide 5
PowerPoint Normal View Slide Pane Outline Pane Notes Pane
Slide 6
Normal: Outline View The Outline Tab pane is the fastest way to
type & edit text for a presentation Allows you to review
organization, sequencing, & flow Offers a global overview
Slide 7
Expand or Collapse the Outline Expanded Outline ViewCollapsed
Outline View
Slide 8
Normal: Outline View
Slide 9
PowerPoint Notes Page View
Slide 10
PowerPoint Slide Sorter View
Slide 11
PowerPoint Slide Show View
Slide 12
Creating a Presentation: Templates
Slide 13
Creating a Presentation: Import Outline Recall that you can
also import outlines that youve saved in Word On the Home Tab,
Slides Group, choose New Slide and then Slides from Outline
Slide 14
Creating a Presentation: Blank
Slide 15
Creating a Presentation No matter the starting the point there
are four key elements in creating a presentation Content Slide
Layouts Design Themes Enhancements
Slide 16
Slide Layouts A new slide show automatically begins with a
title slide After that, content slides are added Pre-defined
layouts determine the position of objects or content
Slide 17
Slide Layouts Placeholders hold content Placeholders control
element location Placeholders can be deleted Placeholder size can
be changed Placeholders can be moved
Slide 18
Design Themes Easy way to format Adds unity & visual appeal
to the presentation Includes colors, fonts, theme effects Can
modify & create your own
Slide 19
Modify a Theme Can modify a theme or create your own Customize
backgrounds, colors, fonts, shape effects, etc. Hide Backgrounds
Button Background can be turned off if shapes / colors dont work
with the other objects in the slide
Slide 20
Modify a Theme Top = Title Font Bottom = Body Font
Slide 21
Hands-On Exercise Hands-On Exercise 2: Creating a Presentation
Pages 513-518 Skills covered: Create a new presentation; Add
slides; Check spelling; Modify text and layout; Reorder slides;
Apply a design theme
Slide 22
Transitions The way slides move from one slide to the next on
screen 58 transitions available Gallery on the Animations Tab Live
preview to view before applying
Slide 23
Transitions After you choose a transition effect: Select a
sound (be cautious of using this) Select a speed Apply to all
slides or only selected slides Have the slide transition progress
on your command or on an automatic timer Use sparingly! Especially
in academic and professional settings
Slide 24
Animation Affect individual objects Objects can move into &
out of the slide using different animations Select an object On the
Animations Tab, click the Animate drop- down menu Choose an
animation scheme or custom
Slide 25
Animation Choose Custom Animation and a task pane opens on the
right Click Add Effect to animate the entrance, emphasis, exit, or
motion path (in & out of slide) for objects The number next to
the clip indicates the order of animation Preview before adding Use
to enhance; dont overwhelm audience
Enhancing a Presentation Embedded objects Linked objects Sound
WAV file MIDI file WordArt Comments (on Review Tab)
Slide 28
Adding a Table
Slide 29
Adding Clip Art & Images Use the buttons on the Insert Tab,
Illustrations Group to add Pictures, Logos & other images, or
Clip Art Clip Art task pane (search, add) Move & resize
pictures, images, objects Click object for editing handles to
resize Use Drawing Tools ribbon to format
Slide 30
Drawing Group & Tools On the Home Tab, the Drawing Group
allows you to add shapes Shapes like arrows, boxes, or dialog
call-outs are useful for illustrating points on your slides The
Drawing Tools formatting ribbon contains more formatting
options
Slide 31
Headers & Footers
Slide 32
Setting Up a Footer Insert Tab, Text Group, Header & Footer
Button For date & time: update automatically or fixed Footer
box to enter text Apply to All slides or just current slide
Slide 33
Copy an Image from your Desktop Often, its useful to illustrate
a program or on-screen operation Open the program to the image you
want to use Hit the Print Screen button your keyboard once This
copies an image of whatever is open on your desktop at the
time
Slide 34
Copy an Image from your Desktop Next, paste the image Directly
into a content Power Point slide To edit, use the Picture toolbar
In any image processing program (Paint, Photoshop, Illustrator,
etc.) Modify as needed Then, copy and insert into the Power Point
slide
Slide 35
Useful Formatting Buttons The buttons in the Slides Group and
Paragraph Group on the Home Tab are used most often New Slide to
add a slide & Layout to format that slide Decrease and Increase
Indent for bullet points Add or remove bullet points
Slide 36
Custom Designs & Layouts Open a new blank document Select
the Slide Master view Customize the slides for each layout Logos,
colors, fonts, etc. In the Office Menu, click Save As Type a name
for your template & choose file type: PowerPoint Template
Slide 37
APPROPRIATE STYLE & CONTENT Creating a Presentation
Slide 38
Planning for a Presentation Consider your audience Storyboard
your ideas Complete research Prepare the presentation Add content
Make design decisions Review the presentation Prepare to give the
presentation
Slide 39
Slide Content Edit to short phrases Use bullet points Use
active voice Be clear and concise Elements should support not
distract Be consistent
Slide 40
7 X 7 Guideline Seven words per line Seven lines per slide 7 7
Edit to short phrases Use bullet points Use active voice Be clear
and concise Elements should support not distract Be consistent
Decisions, Decisions
Slide 41
Visual Design Appeal and professionalism Neat and clean Focal
point Simpler is better Select one font or font set Select a group
of colors & use throughout Avoid clutter Avoid excess use of
transitions & animations
Slide 42
Design for Audiences
Slide 43
Content: Academic Setting Information presented in same order
as an academic paper Typically limit amount of background,
literature get in the main points More information on
results/conclusions Be cautious of the amount of data you attempt
to put on tables can be hard to read Print larger tables / analyses
in handouts
Slide 44
Content: Business Setting Information presented varies greatly
by purpose, but often follows similar pattern as business reports
Problem/Issue Research Proposed Solution (or Outcome) Can be
flashier in style than academic settings (i.e. more color,
graphics) But dont go overboard be professional
Slide 45
Appropriate Style & Content #1 mistake: putting too much
information on a slide Dont overwhelm the audience Make sure all
text and content can be easily seen #2 mistake: moving through
slides too quickly Dont rush especially something with a lot of
information
Slide 46
Appropriate Style & Content If possible, know the room How
big is the room youre speaking in? What is the lighting like in the
room? What is the seating like in the room? What equipment is
available? Impacts decisions about how well the slides can be seen,
color schemes, voice modulation, and style of presentation
Slide 47
APPEARANCE, DEMEANOR, & TONE Giving a Presentation
Slide 48
Dress appropriately business attire Engage the audience, but
dont be too familiar keep an appropriate tone Make eye contact dont
stare exclusively at your notes
Slide 49
Giving a Presentation Move towards the screen to point out
items, or move away from the podium if possible (i.e. dont be
stationary) But dont fidget or wander Dont talk to the screen
Slide 50
Giving a Presentation Pacing steady (take longer when needed to
explain more complicated issues, move more quickly through less
detailed material) Speak loudly enough to be heard at the back of
the room, but not to overwhelm those in front Try to sound
confident in the material
Slide 51
NAVIGATING THE SLIDESHOW Giving a Presentation
Slide 52
Navigating through the Slide Show Moving through slides: Next
Slide (N), Previous Slide (P) Click the mouse button Enter key
Arrow keys Ending or stopping the presentation Black (B) or White
(W) ESC key
Slide 53
53 Navigation Short Cut Menu Shortcut menu
Slide 54
54 Using Go To for Navigation Slide titles
Slide 55
55 Annotations on Slides Annotations Color choices Pen
options
Slide 56
Slide Show Tools Hidden Slide
Slide 57
Slide Show Tools The Set Up Slide Show button allows you to
pre-define elements of your presentation Especially important if
you wont give the presentation Kiosk, computer, etc.
