PowerPoint Workshop

Presented by

Delores Woodhurst

How PowerPoint Is Like Other Microsoft Products You must highlight text to change its type,

size, and color. Spell check and grammar check work the

same way. It’s like Front Page in that you must choose

FORMAT, BACKGROUND to change the background of a slide.

OpeningScreen

I usually choose blank presentation. If you are opening a presentation, choose that, and then

locate your file, probably on 3 1/2 Floppy A: or My Documents.

NewSlide

Your next choice is what slide to begin with. The default is the title slide, and I usually

choose it. You can see the name of each slide by clicking

on a sample slide and reading its description in the lower right-hand corner of the dialogue box.

Common Tasks Toolbar(Section A)

This is an absolute necessity.

If you don’t see it, click VIEW, TOOLBARS, COMMON TASKS.

The Common Tasks Toolbar has three buttons: New Slide, Slide Layout, and Apply Design

New Slide

Just like the name says, choose this to create a new slide.

You’ll have many choices for possible slides.

Remember, the man with the funny nose is the symbol for clip-art.

Slide Layout

Okay, image you’ve selected a slide without clipart, and now you want to add clipart. This is your button.

By clicking on SLIDE LAYOUT you can change the layout of the selected slide.

Apply Design

If you would like to add a packaged design to your presentation, this is your button.

There are many choices, and they will set up your background and font color.

This is a definite time saver, and some of the choices are pretty awesome.

This presentation is the Notebook Design.

The Important Buttons At The BottomSection B

At the bottom, left-hand side of your screen, there are 5 very important PowerPoint buttons.

Use these buttons to view your slide show in a variety of ways.

Slide View

The first button, slide view, is the default. This allows you to see each slide one by

one, and they almost take up the entire screen.

Outline View

This button shows the entire slide show as an outline.

This is a great tool with older kids who are having trouble visualizing outlines.

Slide Sorter View

My name for this tool is the box with four boxes.

This shows all of your slides on one screen. You can select slides in this mode and add

transitions, effects, etc. Also, when you are in slide sorter view, you

can click and drag slides to get them in the correct order for your presentation.

Note Page View

If you are making a presentation, and want to make personal notes to yourself, this is your mode.

Your slide is at the top, and you can insert notes in the box below it.

Slide Show

View your fabulous presentation! Your slide show will begin with whichever

slide is selected. Before using this button, go to the Slide

Sorter View (box with four boxes) and click on the first slide.

This guarantees that you see your entire slide show.

Some Notes About Your Slide Show The space bar or mouse click move the

slide show along. The escape show get you out of the slide

show and back to your slides. The backspace key and left arrow key back

the slide show up is you move too quickly.

Moving, Resizing, and Deleting Boxes

When you click inside a box, the box outline turns to slightly diagonal lines.

You can move the box by clicking the outline and dragging it.

You can resize the box by clicking on the corners and resizing.

You can delete a box by clicking on the diagonal lines. They’ll turn to dots. Now hit the delete key.

How To Move Through Your Slides You can click on the arrows on the right

hand side of your screen. You can click on the PAGE UP or PAGE

DOWN BUTTON. You can click on the slide sorter view (box

with four boxes) and double click on the slide you want to work with.

AddingBackgrounds

Choose FORMAT, BACKGROUND.

The slide showing is a preview of your slide.

Click on the down arrow behind the white rectangle.

Choosing a Color or Fill Effect

Choose a color, or you can choose a fill effect.

You can add any of the four fill effect choices.

When you are finished, click OK.

Apply, or Apply To All? That is the question! Apply will apply the

background only to the slide you have selected.

Apply to all will apply the background to all slides previously created, and all slides yet to be created.

Adding Transitions

Transitions are what occur as slides move from one to another.

My favorite way to do this is to move to slide sorter view (box with four boxes).

When you click on a slide, the toolbar directly above the slide are says “No Transition.”

Click the down arrow and choose a transition.

Adding Effects

Effects are the entrance that each individual part of your slide show makes as it appears on your slide.

Go to slide sorter view (box with four boxes), and you’ll see no transition at the top.

Choose the transition you would like.

Notes About Transitions and Effects

Avoid “FLASH ONCE.” It literally does that, and unless you have your show memorized, you’re in trouble.

Experiment, experiment, experiment!

Some transitions and effects are too slow, and some are too fast!

Printing Your Slide Show,Slide by Slide

FILE, PRINT. Choose Print What:

Slides. You can also choose

black and white when you are only wanting to duplicate the slide on a copier.

Printing Your Slide Show,Handouts FILE, PRINT. Choose Print What:

Handouts (choose your option.

3 slides to a page will include lines at the side so that your students or participants can take notes while you present.

Printing Your Slide Show,Notes and Outline FILE, PRINT. Choose Print What: Your Choice. This will print either your note pages or an

outline of your presentation.

Using Pictures As The Entire Background

This will be the simplest way to make this presentation for Parent-Teacher Conferences.

When you click New Slide, come down a bit and choose the blank slide.

Choose FORMAT, BACKGROUND, FILL EFFECTS, PICTURE, SELECT PICTURE, find your picture, OK, APPLY.

Don’t choose apply to all!

Words Accompanying the Pictures I’d click New Slide, and then Text Only. Type in the text for the picture. Then choose INSERT, PICTURE, FROM

FILE. Locate the picture. Insert it into the document and drag it

where ever you want it.

This is an example of a text and picture slide.

Setting Your Show To Run Continuously For Parent-Teacher Conferences, we are

going to set your show up to run continuously outside your classroom door.

Make your entire slide show, including transitions and effects.

Yes, you can go back later and do more, but get as much done today as you can.

Setting Your Show ToRun Continuously (2)

Choose SLIDE SHOW, SET UP SHOW.

Choose Presented by a speaker.

Choose Loop contnuously until ‘Esc.’

Leave everything else alone.

Setting Your Show ToRun Continuously (3)

Now choose SLIDE SHOW, SLIDE TRANSITION.

At the bottom move the check mark from “On mouse click” to “Automatically after”

Set the time to 5 seconds, or whatever you feel appropriate.

You can also set the computer to play a sound when the slide switches.

Choose APPLY TO ALL.

The Night of the Conference

Move your computer to the hall. Open your presentation. Click on slide sorter view. Click on the first slide. Click on the slide show button. Go back to your room and know that your

parents are getting a real insight into what goes on in your classroom.

Oh, My Gosh, Someone Stopped the Slide Show Repeat the steps from the previous slide.

Now, let’s have fun and get to work!