P&P Level 1

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Project ManagementPrinciples and Practices

Level 1

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Agenda

IntroductionsCourse Objective

Unit 1: Introduction to Project Management

Unit 2: Project Definition

Unit 3: Project Planning

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Introductions

!at is "our Project Management#$%erience&

!at t"%es of %rojects 'ill "ou be

involved in&!at 'ould "ou li(e to get out of t!e

course&

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Course Objectives

Learn '!at %roject management is and t!e )ualities of an effective

%roject manager* Understand t!e nine (no'ledge areas of %roject management and !o'

t!e" can be a%%lied to "our %roject*

Discover t!e %!ases of a %roject and '!at deliverables are e$%ected'!en*

Identif" a %roject+s (e" sta(e!olders*

Understand t!e different t"%es of business cases and !o' to create a,tatement of or(*

Learn to be %re%ared for t!e une$%ected b" utili-ing ris( managementand c!ange control*

Learn !o' to organi-e %roject activities b" creating a or( .rea(do'n

,tructure* Create a net'or( diagram to trac( "our %roject+s %rogress*

Learn budgeting and estimating tec!ni)ues*

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Reference Material

Project Management /!e Com%lete Idiot+s 0uide

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Unit 1

Introduction to Project

Management

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Introduction to ProjectManagement

Project ailures

Project ,uccesses

!at is Project Management&

e" unctional reas of Project

Management

Project Life C"cle

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Project Failure

Identif" reasons t!at %roject fail

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Reasons for Project FailureChapter Page !!

1* Poor %roject and %rogram management disci%line2* Lac( of e$ecutive4level su%%ort

3* 5o lin(age to t!e business strateg"

6* rong team members

7* 5o measures for evaluating t!e success of t!e%roject

8* 5o ris( management

9* Inabilit" to manage c!ange

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Project "uccess CriteriaChapter 1 Page #

On time

On budget

Meeting t!e goals t!at !ave been

agreed u%on

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Iron $riangle

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Pic% An& $'o

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(hat is a Project)

/em%orar" 'it! s%ecific start and enddates

Uni)ue

Progress elaboration

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(hat is a Project Manager)Chapter !

Ultimatel" res%onsible for t!e Project+s,uccess

Plan and ct

ocus on t!e %roject+s end

.e a manager leader

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"even $raits of *ood ProjectManagers

/rait 1#nt!usiasm for t!e %roject

/rait 2

bilit" to manage c!ange effectivel"

/rait 3

tolerant attitude to'ard ambiguit"

/rait 6

/eam ; building and negotiating s(ills

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"even $raits of *ood ProjectManagers

/rait 7 customer4first orientation

/rait 8

d!erence to t!e %riorities of business

/rait 9

no'ledge of t!e industr" or tec!nolog"

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Project "uccess1! *olden Rules +Chapter ,

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Project "uccess1! *olden Rules

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viable %lan and (ee% it u%4to4date*

P j "

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Project ManagementChapter -

Project Management /!e Ba%%lication of (no'ledge> s(ills> tools

and tec!ni)ues to %roject activities to meet

%roject re)uirements*

@ no'ledge areas

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Integration Management

itting ever"t!ing toget!erPlanning

Project C!anges

Project "cope

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Project "copeManagement

Clear sco%e statementPrevent sco%e cree%

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Project $ime Management

/ime and ,c!edule Planning

Managing

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Project Cost Management

Manage costsOut of "our control

Com%eting %rojects

Project .ualit&

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Project .ualit&Management

Planning )ualit"#nforcing )ualit"

C!ec(ing )ualit" control

Project /uman Resource

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Project /uman ResourceManagement

Organi-ational %lanning,taff ac)uisition

Ma(ing a team

Project Communications

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Project CommunicationsManagement

Communication %lan

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Project Ris% Management

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Project ProcurementManagement

c)uisition and contract management

P j t 0if C l

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Project 0ife C&cleChapter

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Project 2e3nition Phase

Initiate t!e %roject Identif" t!e Project Manager

Develo% t!e Project C!arter

Conduct a easibilit" ,tud"

Define Planning P!ase

,ign off on t!e Project C!arter

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Project Planning Phase

Organi-e and staff t!e %rojectDevelo% a Project Plan

,ign off on t!e Project Plan

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Project 45ecution Phase

#$ecute t!e Project PlanManage t!e Project Plan

Im%lement t!e %roject+s results

,ign off on %roject+s com%letion

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Project Close6out Phase

Document t!e lessons learned duringt!e %roject

fter4im%lementation revie'

Provide %erformance feedbac(

Close4out contracts

Com%lete administrative close4outDeliver %roject com%letion re%ort

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Project 0ife C&cle Flo'

no'

Problem

SpacePartial

Answer

Partial

Answer Solution

Space

Don+t no'

Don+t no'

no'

HOW

WHAT

Project Definition

ProjectPlanning

#$ecution

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Unit 1 Revie'

!at is Project Management&e" unctional reas

Project life c"cle

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Unit !

Project Definition

j 3 i i

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Project 2e3nition

,ta(e!older Identification.usiness Case

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"ta%eholder Identi3cationChapter #

,ta(e!older definitione" sta(e!olders to identif" Project s%onsor

Customer Project team unctional managers

Communicate 'it! ever"one

Manage conflicts in %riorities

$h C t

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$he Customer

Uses t!e %roduct or servicesMa" be internal or e$ternal

Provides re)uirements

Ma" !ave multi%le categories

P j t "

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Project "ponsor

lso s!ares res%onsibilit" for %rojectsuccess

as aut!orit" to ma(e decisions and

ma" %rovide fundingOvercome %olitical and organi-ational

obstacles

"t i C itt

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"teering Committee

0rou% of sta(e!olders '!o a%%roveand agree on: Project sco%e

,c!edule

.udgets

Plans

C!anges

( %i C itt

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(or%ing Committee

Line managers '!o are res%onsible fordelivering business results once t!e

%roject is com%leted

F ti l M

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Functional Managers

Ma" manage or su%%l" %eo%le t!at 'or(on t!e team

5eed to be communicated 'it!

5eed t!eir commitment to t!e %roject

A ti it

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Activit&

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7usiness CaseChapter 8

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Feasibilit& "tud&

general estimate used to determine'!et!er a %articular %roject s!ould be

%ursued*

7usiness *oals 9

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7usiness *oals 9Objectives

5eed to understand:0oals Et!e need for t!e %roject and t!e

measurable benefitsF

,co%e

/ime to com%lete

#stimates of timeline> resource

re)uirements and costs

"MAR$ goals

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"MAR$ goals

, ; ,%ecificM ; Measurable

; greed u%on

< ;

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"tatement of (or% +"O(,

Pur%ose statement

,co%e statement

Project deliverables

0oals objectives

Cost and sc!edule estimates

,ta(e!olders C!ain of command

.enefits and ris(s

ssum%tions and constraints

Communication %lan

Activit&

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Activit&

Create a ,O for t!e case stud" Pur%ose ,co%e

Project deliverables

0oals and objectives

Cost and sc!edule estimates

Ris% management

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Ris% managementChapter :

Identif" ,ources of ris( unding /ime

,taffing Customer relations Project si-e andGor com%le$it" Overall structure

Organi-ational resistance #$ternal factors

Ris% Anal&sis

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Ris% Anal&sis

Probabilit" Im%act

Overall e$%osure H %robabilit" im%act

Ris% Plan

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Ris% Plan

cce%tvoid

Mitigation

Contingenc" 'it! trigger

/ransfer

Ris% $rac% and Control

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Ris% $rac% and Control

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Constraints

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Activit&

Identif" t!e ris(s and constraints in t!ecase stud"

Unit ! Revie'

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Unit ! Revie'

Project Definition ,ta(e!older identification .usiness Case

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Unit

Project %lanning

Project Planning

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Project Planning

or( .rea(do'n ,tructure5et'or( diagramming

,c!eduling

.udgeting

(or 7rea o'n tructure+(7",

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+(7",Chapter ;

.rea(s large %roject into manageableunits /otal %roject

,ub%rojects

Milestones Ecom%letion of an im%ortant set

of 'or( %ac(agesF

Major activities Esummar" tas(sF

or( %ac(ages Etas(s> activities> 'or(elementsF

(7"

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(7"

el%s to: Identif" all 'or( needing to be done Logicall" organi-e 'or( so t!at is can be

sc!eduled

ssign 'or( to team members

Identif" resources needed

Communicate '!at !as to be done

Organi-e 'or( using milestones

(7"

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(7"

1* .rea( 'or( into inde%endent 'or( %ac(ages t!at

can be se)uenced> assigned> sc!eduled andmonitored

2* Define t!e 'or( %ac(age at t!e a%%ro%riate level ofdetail

3* Integrate t!e 'or( %ac(ages into a total s"stem6* Present in a format easil" communicated to %eo%le*

#ac! 'or( %ac(age must !ave a deliverable and atime for com%leting t!at deliverable

7* Jerif" t!e 'or( %ac(ages 'ill meet t!e goals and

objectives of t!e %roject

(or% Pac%ages

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(or% Pac%ages

a" of managing t!e %roject b"brea(ing it do'n

el% determine s(ills re)uired andamount of resources needed

Communicate 'or( t!at needs to bedone

or( se)uences are identified andunderstood

(7" tips

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(7" tips

Deliverables s!ould be clearl" statedll 'or( in t!e same %ac(age s!ould

occur at t!e same time

'or( %ac(age s!ould onl" includerelated 'or( elements

Activit&

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Activit&

List all 'or( %ac(ages re)uired for t!ecase stud"

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gChapter 1=

Logical re%resentations of sc!eduled%roject activities

Define t!e se)uence of 'or( in a

%rojectDra'n from left to rig!t

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(7" and

not just t!e 'or(

Precedence

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Precedence

Precedence defines t!e se)uencing

order

o' 'or( elements are related to one

anot!er in t!e %lan

Concurrent +Parallel,

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activities

Man" activities can be done at t!e

same time as long as resources are

available

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0ead and 0ag

Lead ; amount of time t!at %recedes

t!e start of 'or( on anot!er activit"

Lag ; amount of time after one activit"

is started or finis!ed before t!e ne$tactivit" can be started or finis!ed

Other net'or% diagrams

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Other net'or% diagrams

P#

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Activit&

Create a net'or( diagram from t!e

., for t!e case stud"

"chedulingCh t 11

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Chapter 11

1* #stablis! sc!eduling assum%tions

2* #stimate t!e resources> effort and duration #ffort ; time t!at it ta(es to 'or( on t!e activit"

Duration ; t!e time to com%lete t!e activit"

3* Determine calendar dates for activities

6* djust individual resource assignments

7* C!art final sc!edule

4stimating $ime

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4stimating $ime

ave %eo%le '!o are doing t!e 'or(%rovide t!e estimates

0et an e$%ert+s estimate

ind a similar tas(Loo( for relations!i% bet'een activit"

and time E%arametric estimateF

#ducated guess

P4R$ 4stimating

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P4R$ 4stimating

O%timistic estimate EODF

Most li(el" EMLDF

Pessimistic estimate EPDF

#$%ected H KOD 6EMLDF PD G 8

Contingenc&

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Contingenc&

Don+t %ad estimatesill never get good estimates

dds e$%ense and time

dd contingenc" as an activit" /"%icall" 1A417N

Critical Path 9 FloatCh t 1!

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Chapter 1!

Critical Pat! ,e)uence of tas(s t!at forms t!e longest

duration of t!e %roject

loatmount of time t!at an activit" ma" be

dela"ed from its earliest %ossible start date

'it!out dela"ing t!e %roject finis! date

Latest %ossible finis! date ; earliest%ossible start ; duration H total float

ing the "chedule

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g

ssign %eo%le to t!e sc!edule

,tart 'it! t!e critical %at! first> non4

critical tas(s second

0oading and 0eveling

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g g

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g p

#nsure t!at learning time is identified

#nsure t!at administration time is

included

.e a'are t!at resources seldom 'or(1AAN of t!e time on one %roject

Activit&

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&

Create a sc!edule for t!e case stud"

7udgetingChapter 1

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Chapter 1

.udget H Peo%le

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g g

.all%ar( #stimate

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Direct costs Directl" attributed to t!e %roject

Indirect costs ,!ared amongst ot!er %rojects

$&pes of 7udgeting

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&p g g

.ottom4u%

/o%4Do'n

P!ased

Contingenc& Reserve

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g &

1A417N of budget is normal

Don+t %ad but manage t!e contingenc"

Activit&

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&

.uild a budget for t!e case stud"

Unit Revie'

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Project Planning.,

5et'or( Diagrams

,c!eduling

.udgeting

(rap6up

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#valuations

5e$t Course Princi%les and Practices %art 2

Leaders!i% O%erating guidelines

Project teams Communication %lan Procurement management ualit" management Monitoring and controlling

Close4out activities Common %roject %roblems

Documents

P&P Level 1