Practice ExplorerPractice ExplorerHearing Health Care

Practice Management Program

Contact Us (888) 855-5475

Practice Explorer OverviewPractice Explorer Overview

Invoicing

Scheduling

Inventory

Marketing

Insurance

DesktopDesktop

Reporting

Practice Explorer DesktopPractice Explorer Desktop

Everything at your fingertips for the selected patient

Predefine information to save data entry time and insure consistency

Access information on a broad scale

Schedule Appointments

Manage Device Stock

Receive Vendor Orders

Pay Insurnace Claims

Financial AspectsFinancial Aspects

AccountsReceivable

Billing DeviceManagement

Reporting

• Does not require external

accounting software

• Internal Chart of Accounts

• Electronic Super Bill

• Insurance Billing

• HCFA 1500

• Electronic Billing

• Custom and Stock Orders

• Links Device(s), Invoice,

Inventory and Order

Tracking

• Reporting Tool Included

• All standard reports are

customizable

•Unlimited report

creation

Accounts ReceivableAccounts Receivable

Electronic Super BillElectronic Super Bill• The Super Bill function creates a new Invoice for the Patient including the selected

charges and, optionally, a payment.

• If Insurance Coverage is selected, the Invoice is prepared such that a insurance claim can be created by simply selecting the New Claim function.

Battery InvoiceBattery Invoice• A quick way to create an Invoice for battery sales with the selected products added to the

Invoice and, optionally, a payment.

• A Patient Receipt can be printed immediately.

Device ManagementDevice Management

Order

O R D E R

Repair

ExchangeDeliver

Receive

Order Custom Device(s)Order Custom Device(s)• The Order step adds device records to the Patient Device List and creates an Invoice with

the charges and discount. Optionally, a Purchase Agreement is printed

• The Order step also creates a Tracking Order.

Receive Device OrderReceive Device Order• This step inserts the Serial Number in each of the ordered Devices and sets the

Device Status to Received.

• It also updates the Patient Price and Cost in the Devices and the Invoice.

Deliver To PatientDeliver To Patient• The Deliver step updates the Devices to On Trial or Delivered, and inserts the

Fitting Date, and the Trial Expiration Date.

• The Warranty Expiration Dates are computed and inserted.

• The Last Hearing Aid Purchase Date is updated in the Patient Record

Exchange or ReturnExchange or Return• In the event that hearing aids are returned by the Patient or they are to be exchanged for

another model, the return function posts credit to the Invoice.

• The Devices are removed from the Patient Device list and, if Stock items, are returned to the Stock list.

RepairRepair• If a repair is sent to the Vendor, a Tracking Order is created. The repair can then be

received when it comes back.

Stock Device ManagementStock Device ManagementManage devices ordered for inventory from the order step through to patient delivery from one screen.

At a glance, monitor device inventory including the Status and Office.

Delivery to patient automatically transfers device from Inventory to patient and creates an Invoice and printable Purchase/Delivery Agreement for the patient.

ReportingReportingA powerful Report Designer is

built into

Practice Explorer

All reports can be

customized to the specific

needs of the Office.

New reports can be

Designed and added

at any time

A powerful Report Designer is

built into

Practice Explorer

All reports can be

customized to the specific

needs of the Office.

New reports can be

Designed and added

at any time

ReportsReports

• Reports come in different flavors in Practice Explorer.

• Many reports are simply lists of information with defined selection criteria.

• Mail merge is a standard feature, not requiring external programs such as word processors.

FormsForms

• Forms are designed with the reporting tool allowing unlimited possibilities such as Purchase/Delivery Agreements, Patient Receipts, intake forms, announcements to Patients….

• Multiple forms can be printed by simply selecting items (e.g. Patient birthdays for the month) from a list.

•

LettersLetters• Print letters for events such as warranty expirations and annual

recalls.

• Letters can be scheduled to be printed on specified dates and can be recurring, ie Annual Recall letters can be set to print every year.

• Letters to be printed are automatically displayed in a list.

• Mailing Labels can be printed at the same time.

Mailing LabelsMailing Labels

• Mailing labels can be printed as regular reports with selectable criteria such as Patients with birthdays in a given month.

• Labels can also be printed from several list screens such as the Patients, Appointments, Invoices, Doctors and Insurance Carriers. Just select 1 or more rows and select print labels.

SchedulingScheduling• Outlook style calendar

• Multiple Office and Clinician

• Various views (Day, Week, Month)

• Define custom appointment types with normal duration and presentation color

• Checkin appointments (Attended, Cancelled, No Show, Late)

• Confirm Appointments

• Drag and Drop rescheduling even across months

• Appointments are also maintained in the Patient and Global Appointment Lists

• Schedule recurring appointments like lunch, vacations and staff meetings.

• Block recurring times for referrals or walkins

• Automatically schedule confirmation calls

• Quickly add new Patient while scheduling an appointment

Calendar ViewCalendar View

Schedule AppointmentSchedule Appointment

Additional FeaturesAdditional Features• Multiple Office Support

• Synchronization Between Offices (manual and automatic)

• Send email from program

• Schedule Letters, phone calls and email (can be recurring)

• Internal Backup (manual and automatic)

• Chart of Accounts

• Products and Services Lists

• Security (strong passwords, user logon recording, function blocking)

• Ad hoc reports from any screen

• Accounts Receivable DOES NOT require external accounting package

• On line support and training

Contact InformationContact Information

• Call: (888) 855-5475

• Email: PracticeExplorer@verizon.net

• WebSite: http://www.PracticeExplorer.net