Pinal CountyP25 Radio-RFP

150520Pre-Submittal Conference

Introductions Lori

Procurement Code Requirements Lori

Solicitation Timeline Lori

Scope and Intent of Project Jay

Site Selection Jay

Frequency and Coverage Jay

Submission Requirements Lori

Question/Answer Lori

Agenda

Lisa Bergeron, IT Program Manager

Levi Gibson, Finance Director

Lorina Gillette, Senior Procurement Officer

Lori Pruitt, Buyer

Randon Riffey, Purchasing Manager

Jay Vargo, IT Radio Communications Director

Rajit Jhaver, Director of Operations with Federal Engineering

Pinal County Representatives

Verbal responses to questions are not binding.

All questions must be submitted in writing to the Purchasing department.

Written responses will be published as an addendum to the RFP.

Please refrain from discussing the project with any Pinal County representative or Federal Engineering representative.

All communication should go through Lori Pruitt in the Purchasing department.

Procurement Code requirements:

DATE EVENT

July 20, 2015 Pre-Submittal Conference

August 14, 2015 Questions are Due

On or before August 21, 2015 Answers to be Published

September 15, 2015 @ 2PM RFP Deadline

September 15, 2015 @ 2:15PM Solicitation Opening

September 29 & 30, 2015 Interviews with Responders as requested by Pinal County

Anticipated October 2015 Source Selection and Award Notification

Solicitation Timeline

Procure an interoperable, secure Project 25 (P25) Phase 2 based platform AND a licensed digital microwave system to backhaul the P25 voice and data traffic.

Services to include planning, design, engineering, construction, installation and technical support to maintain radio and microwave systems.

Scope and Intent of Project

Pinal County recommends the use of preferred radio sites to the greatest extent possible, however, proposed site selection is at the discretion of the Contractor.

Contractor may consider developed sites and/or greenfield locations as required to meet the coverage requirements.

Site Selection

700/800 MHz Frequency

Coverage Map shape (.shp) file can be found on the Pinal County’s website: http://pinalcountyaz.gov/Departments/Finance/Pages/BidsProposals.aspx

Frequency/Coverage

Coverage Map

Section 1:

◦ Title Page

◦ Offer & Acceptance Form

◦ Addendum Acknowledgment Form

◦ W-9 Form

◦ Responder’s Checklist

Submission RequirementsOffer shall be organized into seven (7) sections

Section 2:

◦ Statement of experience and qualifications

◦ List of 5 customer references

◦ Three (3) years of audited financial reports including income statements, balance sheets, and Dun & Bradstreet report.

Submission RequirementsOffer shall be organized into seven (7) sections

Section 3:

◦ Point-by-point compliance to the Statement of Work

◦ Completed Compliance Matrix that was provided by Pinal County

Submission RequirementsOffer shall be organized into seven (7) sections

Section 4:

◦ Feasibility of the Design – to include all 17 points listed in Section 3.4.4 of the Special Instructions on page 6 of the RFP.

Submission RequirementsOffer shall be organized into seven (7) sections

Section 5:

◦ Coverage maps and associated guaranteed coverage percentages

Submission RequirementsOffer shall be organized into seven (7) sections

Section 6:

◦ Warranty

◦ Maintenance

◦ Training

Submission RequirementsOffer shall be organized into seven (7) sections

Section 7:

◦ Itemized pricing including software/firmware support and upgrade programs

◦ Completed Proposal Pricing Forms that were provided by Pinal County

Submission RequirementsOffer shall be organized into seven (7) sections

Question/Answer