Preliminary Flood Hazard Data Training Tutorial May 2013 - Updated February 2015 for Revised Preliminary Guidance

Preliminary Flood Hazard Data Training Tutorial

May 2013 - Updated February 2015 for Revised Preliminary Guidance

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What’s Inside?

Thanks for your interest in the

Preliminary Flood Hazard Data Tool! • Preliminary flood hazard data (preliminary data)

description• Benefits of centralized preliminary data• Guided tour of associated Mapping Information

Platform (MIP) new features• Guided tour of preliminary data search tool• Additional guidance and resources

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Preliminary Flood Hazard Data Contents• Preliminary data provide the public an early look at their home

or community’s risk to flood hazards• Preliminary data accessible from the public search tool

include:1. Flood Insurance Rate Maps (FIRMs)

2. Flood Insurance Study (FIS) Report

3. FIRM Database

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Benefits of Centrally-Hosted Preliminary Data• By making these data available through this solution,

preliminary data will be in a centralized and easily accessible location, along with FEMA’s other flood mapping products and tools

• Citizens can now access both preliminary and effective flood hazard data on the same site through the Map Service Center

• Additional benefits include: Quick and easy search functions Ability to search for the data by state and county FMIX customer service support

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Benefits of Preliminary Data• There are several benefits for citizens and professionals in

viewing a community’s preliminary data before they become effective: The public can voice their opinions or concerns regarding how the data

may affect them or to question data accuracy Insurance agents can compare existing FIRMs with preliminary FIRMs

to see how their clients may be affected Loan and mortgage brokers can use preliminary data as a guide to

determine whether a property may be mapped into a high-risk area, allowing the borrower to be informed of any changes or requirements before finalizing the loan

Real estate agents and brokers can determine what changes are likely to occur and how it might affect any properties for sale

Engineers, developers, and builders can plan for safer construction

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CDS Solution• Completing the ‘Produce Preliminary Products’ will ensure

products are part of the new solution• Preliminary data files are available for public viewing when

the ‘Distribute Preliminary Map Products’ activity is complete FIS and FIRM available as PDF files FIRM Database available for download as a zip file

• Preliminary data files are removed from public viewing when ‘Submit MSC Deliverable’ activity is complete (Completed in close proximity to the LFD date)

• No FIRMette tool capabilities: Preliminary mapping products will not be viewable in an

application that provides the FIRMette web tool

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MIP Changes

The following screens depict Mapping Information Platform (MIP) changes associated

with this Release

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MIP Activity: Produce Preliminary Map Product (Mapping Partner)

New Preliminary FIS and FIRM validation step

• If your project is in ‘Produce Preliminary Map Products’ files will have to meet new validation requirements, even if they have previously passed validation

• When there are no data uploaded, status will show ‘No Data’

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Check status of uploads by selecting ‘Update Status’

Upload data by selecting ‘Submit Data Files’

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• ‘Validation Required’ and ‘Validate Contents’ will appear after upload is complete

After uploading your study’s preliminary FIS and FIRM data, select ‘Validate Contents’

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Preliminary FIRM and FIS Validation Requirements (Mapping Partner)

• Auto-Validation is performed within the ‘Produce Preliminary Map Products’ activity

• FIS and FIRM validations are automatically triggered when Metaman completes and passes validation

• FIS and FIRM validation must pass before DFIRM DB QA validation is automatically triggered

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Preliminary FIRM and FIS Validation Requirements (Mapping Partner)• Submitting party must create a Raster Flood Insurance Rate

Map (RFIRM) folder (subdirectory) for the preliminary content submission: Example:“J:\FEMA\<Region>\<County>\<Community>\<CaseNumber>\

Submission Upload\Mapping.Preliminary_DFIRM_DB\<tasksysid>\RFIRM”

• RFIRM folder must contain FIRM file(s) with a standard naming format with PDF extension: Countywide format: < 5 digit FIPS>C<4 digit panel number><panel suffix>.pdf Single jurisdiction: < 6 digit CID><4 digit panel number><panel suffix>.pdf Example: 12345C123B.pdf or 1234560123B.pdf RFIRM folder must contain 400 dpi PDF files Suggested to lock PDF files from further modification

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Preliminary FIRM and FIS Validation Requirements (Mapping Partner)• RFIRM folder must also contain a FIRM Index File(s) with a

specific naming format with PDF extension: Countywide format: <5 digits FIPS>CIND<index map number><index map

suffix>.pdf Single jurisdiction: < 6 digits CID>IND< index map number><index map suffix

>.pdf Example: 12345CIND0A.pdf or 123456IND0A.pdf RFIRM folder must contain 400 dpi PDF files Suggested to lock PDF files from further modification

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• Submitting party must create an FIS report folder for the preliminary content submission: Example: "J:\FEMA\<Region>\<County>\<Community>\<Case Number>\

SubmissionRepository\Mapping.Preliminary_DFIRM_DB\<tasksysid>\FIS" Validation will take place in the J Drive first

• FIS folder must contain FIS Report file(s) with a standard naming format with PDF extension: Countywide format: < 5 digits FIPS>CV<3 digits FIS Report volume

number><FIS Report suffix>.pdf Single jurisdiction: < 6 digits CID>V<3 digits FIS Report volume number><FIS

Report suffix >.pdf Example: 12345CV001A.pdf or 123456V001A.pdf

Preliminary FIRM and FIS Validation Requirements (Mapping Partner)

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MIP Activity: Produce Preliminary Map Products (Mapping Partner)

Select ‘Continue’

Congratulations! Your preliminary FIS and FIRM data passed

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Select ‘View Details’

• If ‘Metadata Profile Validation’ failed, select ‘View Details’ to learn why your submission failed

FIS/FIRM Validation and DFIRM DB QA Validation should indicate ‘Validation Required’

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• If ‘FIS/FIRM Validation’ failed, select ‘View Details’ to learn why your submission failed

DFIRM DB QA Validation should indicate ‘Validation Required’


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• If ‘DFIRM DB QA Validation’ failed, select ‘View Details’ to learn why your submission failed


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• If data files aren’t over-written when uploading new files with the same naming convention, remove failed files through Citrix

• Contact MIP Help if you need assistance deleting files from the file submission upload folder

After viewing details for any validation failure, select ‘Submit Data Files’ to upload new data

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‘Update Contents’ may be selected before or after ‘Submit Data Files’

• ‘Update Contents’ will refresh the screen and allow you to view the new file path

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After uploading new data files in response to the failed report, select ‘Update Status’

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After selecting ‘Validate Contents,’ the validation results will appear as pass or fail

• The ‘Validate Contents’ button will appear after ‘Update Status’ has been selected

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MIP Activity: Produce Preliminary Map Products (Mapping Partner)• Once all Validations have passed and the Mapping Partner selects

‘Continue’ on the previous screen, the ‘Produce Preliminary Map Products: Analysis’ page will appear:

Enter in number of printed panels and select ‘Continue’

Select ‘Continue’

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MIP Activity: Produce Preliminary Map Products (Mapping Partner)• Once completing the ‘Analysis’ page, the ‘Review’ page will appear:

Submitting party may enter any comments

Select ‘Complete Activity’

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• This illustrates the same MIP activity screen in the previous slide, with expanded sections

Submitting party may enter comments

Submitting party may expand the circled sections in red to view their submission work

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MIP Activity: Validate Content Submission: Preliminary Map (Reviewer)

‘FIS/FIRM Validation Results’ viewing details

• Once navigating to this screen, the audience changes to the Reviewer

• Reminder: Ensure Mapping Partner completes previous activity in order to keep the workflow moving & onto the QR3 review

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• Once all items have passed validation, you can complete the ‘Validate Content Submission’ activity:


MIP Activity: Validate Content Submission: Preliminary Map (Reviewer)

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MIP Activity: Perform National DFIRM QA (Reviewer)

• When in this activity, QR 1 & 2 are complete

• If everything passes, the reviewer will navigate to this page (QR 3)

• Reviewer is looking over preliminary map panel and FIS

• If QR 3 fails, then the activity will go back to the Mapping Partner in QR 2 (‘Produce Preliminary Map Products’)Select ‘Continue’

when complete

Reviewer will approve or reject data submission, comments are required if submission is rejected

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MIP Activity: Perform National DFIRM QA (Reviewer)


• This screen provides a summary of activity details

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MIP Activity: Distribute Preliminary Map Products (Mapping Partner)

• Once QR 1-3 complete and pass, the activity returns to the Mapping Partner

• By completing the ‘Distribute Preliminary Map Products’ activity, your study’s preliminary data will be made to available the public

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MIP Activity: Distribute Preliminary Map Products (Mapping Partner)

• The manually-entered date will be the same date shown on the public facing site

• It is imperative that this task is completed on or shortly after the preliminary maps are mailed because this will trigger the preliminary data to be uploaded to the centrally-hosted site

This date should also be the same date stamped on the preliminary maps

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Revised Preliminary Data• If you must revise preliminary data, a new project must be

created Publish the entire data package again

• When the revised preliminary data move past the ‘Distribute Preliminary Map Products’ activity, two sets of preliminary data will appear publically, the original and the revised Contact MIP Help to manually “hide” the preliminary data files that

were revised o “Hidden” files will be removed from the primary Preliminary Data site when

MIP Help completes the request and will propagate to the MSC the next day Data from the same project should appear in one place – not split

between Regional and CDS-hosted sites

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Exception Processing• If it is determined that one or more products should not

appear on the public-facing websites: If submission to the MIP and subsequent validation are still a project

requirements, MIP Help tickets must be submitted to “hide” the files after publishing

If the FIRM Database will not be displayed for public access, a MIP Help ticket must be submitted

The FIRM Database zip file created for the public site is compiled from the GIS shapefiles submitted to the MIP and QC’d through DVT. If the FIRM Database is not uploaded to the MIP in shapefile format because of Regional specifications the metadata xml file should not be uploaded to the MIP to prevent an incomplete FIRM DB zip file from being published to the public-facing site

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Un-publishing Preliminary Data• In rare cases and after FEMA approval, data can be removed

from the MSC Please seek approval from FEMA if you need to un-publish data Contact MIP Help for support In the case of partial file removal (e.g. FIRM, FIS, and/or FIRM

Database), language will indicate “No record found” for the removed product type in the MSC search results

Because Revised Preliminary MIP Projects do not advance to the Submit MSC Deliverables MIP activity, the Revised Preliminary data must be manually removed from the public siteo After consolidation of data into the primary project, or after the primary

project moves past LFD, a request must be made to MIP Help to “hide” the files from the Revised Preliminary project

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Tour of Preliminary Data Search Tool

The following screens show the step-by-step public-facing process of viewing a community’s

preliminary flood hazard data

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Access Preliminary Data• Official Direct Link:

PTS should publish this link when directing the public to preliminary data: www.fema.gov/preliminaryfloodhazarddata

• From the page listed above, users may access the search tool: http://hazards.fema.gov/femaportal/prelimdownload/ An alternate site is also available from this page to view preliminary

data in case the MIP is inaccessible http://floodmaps.fema.gov/prelim/index.htm

• MSC Product Catalog, ‘Preliminary Mapping Products’

http://www.fema.gov/preliminaryfloodhazarddata

http://hazards.fema.gov/femaportal/prelimdownload/

http://floodmaps.fema.gov/prelim/index.htm

http://floodmaps.fema.gov/prelim/index.htm

https://msc.fema.gov/webapp/wcs/stores/servlet/StoreCatalogDisplay?storeId=10001&catalogId=10001&langId=-1&userType=G

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State, District, or Territory • The direct search

tool link opens this page

• Begin entering in the search criteria for your area of interest, beginning with the state, district, or territory

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County, Parish, etc. • Then, select your

area’s county or parish

• If preliminary data does not exist for an area (i.e. there is only effective data), no options will appear in the drop down box

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Get Preliminary FEMA Map Products

• Select ‘Get Preliminary FEMA Map Products’

Disclaimer language

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View Preliminary Data

Panel number

State and County information

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View Preliminary Data

View or download preliminary mapping products. To view FIRM Database, user must have a GIS viewing software

Preliminary mapping product issue date

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View Preliminary Data• Clicking on a ‘?’

icon opens a page with additional information

To find your location on a FIRM, start with the Index file

Information describing how to view the FIRM Database

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Resources• For questions, please contact MIP Help at

[email protected]

• Public resources: Preliminary Flood Hazard Data FAQs Preliminary Flood Hazard Data Flyer Preliminary Flood Hazard Data Understanding Preliminary Flood Hazard Maps Understanding the Changes to Your Community’s Flood Insur

ance Rate Map

mailto:[email protected]

http://www.fema.gov/protecting-homes/view-your-communitys-preliminary-flood-hazard-data

http://www.fema.gov/library/viewRecord.do?id=3426



Documents

Preliminary Flood Hazard Data Training Tutorial May 2013 - Updated February 2015 for Revised Preliminary Guidance