PREPARED FOR: JR 209 INVESTMENTS (PTY) LTD … D/Draft EMP EIA SEP 2010.pdf · NON-COMPLIANCE PROCEDURES ... Developer/Proponent (D), Consulting ... confidential and must address

PREPARED FOR:

JR 209 INVESTMENTS

(PTY) LTD

DRAFT ENVIRONMENTAL MANAGEMENT PLAN FOR THE ESTABLISHMENT OF A COMMERCIAL / LIGHT INDUSTRIAL

DEVELOPMENT ON PORTION 330 OF THE FARM DOORNKLOOF 391 JR

TO BE SUBMITTED TO:

THE GAUTENG DEPARTMENT OF AGRICULTURE AND RURAL

DEVELOPMENT

GAUT 002 / 08-09 / N 0918

SEPTEMBER 2010

Table of Contents

1.BACKGROUND………………………………………………………………………………………….3 2. AIMS OF THIS DOCUMENT………………………………………………...………………………..3 2.1 Environmental Aspects Addressed…………………………………………………………………..3 2.1.1The preconstruction planning phase………………………………………………….…………….3 2.1.2 The construction phase…………………………………………………………………….………..3 2.1.3 The operational phase…………………………………………………………………………….…4 3. ENVIRONMENTAL MANAGEMENT PLAN…………………………………………………………..4 3.1 Role players and responsibility matrix………………………..………………………………………4 4. ENVIRONMENTAL AWARENESS TRAINING………………………………………………….…...8 5.CONTRACTOR ENVIRONMENTAL METHOD STATEMENTS…………………………………...8 6.SITE DOCUMENTATION……………………………………………………………………….……….9 7.PRO FORMA DOCUMENTATION…………………………………………………………………….10 8. NON-COMPLIANCE PROCEDURES……………………………………………………………..….43 9. OFFENCES AND PENALTIES………………………………………………………………….…..…43

Environmental Management Plan for Portion 330 Doornkloof 391 JR

Prepared by Seedcracker Environmental Consulting 3

1. BACKGROUND

Seedcracker Environmental Consulting, as an independent environmental manager and impact

assessor, was appointed by JR 209 Investments PTY LTD to compile and submit a comprehensive

Environmental Management Plan (EMP) to the decision making authorities (GDARD). The

establishment of a commercial/light industrial township– situated on Portion 330 of the Farm

Doornkloof 391 JR, is proposed.

2. AIMS OF THIS DOCUMENT

The purpose of this EMP is to ensure that the impacts of the construction phase of the project on

the environment are kept to a minimum, and to formulate mitigatory measures that should be made

binding to all contractors during construction of the proposed development. This includes ensuring

that the mitigation measures described in the EIR are implemented, to ensure continued monitoring

of the construction phase and to ensure the involvement of interested and affected parties (I&APs)

in a meaningful way.

2.1 Environmental Aspects Addressed

The point of departure for this EMP is to take a pro-active route by addressing potential problems

before they occur. This should limit corrective measures needed during the construction and

operational phases of the development. This EMP addresses the following three phases of the

development:

2.1.1 The preconstruction planning phase

Pro-active environmental measures minimize the likelihood and extent of impacts. There is still the

chance of accidental impacts occurring; however, through the incorporation of mitigation measures

from this EMP during the planning phase, the necessary corrective action can be taken to further

limit potential impacts.

2.1.2 The construction phase

The bulk of the impacts during this phase will have an immediate effect. These may be in the form

of noise, dust and possible surface water pollution. If the site is monitored on a continual basis

during the construction phase, it is possible to identify these impacts as they occur. These impacts

will then be mitigated through the contingency plans identified in the planning phase, together with

a commitment to sound environmental management from the developer.

A method statement template is attached. This is to be completed for all areas that require method

statements in terms of the EMP.



2.1.3 The operational phase

By taking pro-active measures during the planning and construction phases, potential

environmental impacts emanating during the operational phase will be minimized. This, in turn, will

minimize the risk and reduce the monitoring effort required, but it does not make monitoring

obsolete. Monitoring of certain sensitive issues will still be required.

3. ENVIRONMENTAL MANAGEMENT PLAN

The following tables form the core of this EMP for the pre-construction, construction and

operational phases of this development. These tables should be used as a checklist on site during

each phase of the development.

3.1 Role players and responsibility matrix

In order for the EMP to be successfully implemented, all the role players involved in the project

need to co-operate. For this to happen, role players must have a clear understanding of their roles

and responsibilities in the project. They must also be professional, form respectful and transparent

relationships, and maintain open lines of communication. The EMP therefore clearly defines

possible role players to be involved and indicates their role in the implementation of the EMP.

Typically, these role players or the project team may include the Authorities (A), Other Authority

(OA), Developer/Proponent (D), Consulting Engineers (CE), Resident Engineer (RE),

Environmental Officers (EO), Environmental Site Officer (ESO), Environmental Control Officer

(ECO), Project Manager (PM), Contractors (C) and an Environmental Assessment Practitioner

(EAP). Furthermore; landowners, interested and affected parties and the relevant environmental

and project specialists are also important role players.

Table 1 below gives an indication of the functions and responsibilities of the project team.

Table 1: Project Team Responsibilities matrix

KEY FUNCTION RESPONSIBILITY

D Developer

Proponent ultimately accountable for ensuring compliance to the EMP and conditions contained in the Environmental Authorisation (EA). The ECO must be contracted by the developer (full time or part time depending on the size of the project) as an independent appointment to objectively monitor implementation of relevant environmental legislation, conditions of Environmental Authorisations (EA’s), and the EMP for the project.

The developer is further responsible for providing and giving authorization to enable the ECO to perform responsibilities. The developer must ensure that the ECO is integrated as part of the project team.




CE Consulting Engineer

This individual is contracted by the developer to design and specify the project engineering aspects. Generally the engineer runs the works contract. The CE may also fulfil the role of Project Manager on the proponent’s behalf (See PM).

PM Project Manger

The Project manager has over-all responsibility for managing the project, contractors, and consultants and for ensuring that the environmental management requirements are met. The CE may also act as the PM. All decisions regarding environmental procedures must be approved by the PM. The PM has the authority to stop any construction activity in contravention of the EMP consistent with an agreed warning.

RE Resident Engineer

This individual is the consulting engineer’s representative on site. He/She has the power/mandate to issue site instructions and in some instances variation orders to the contractor, following request from the EO or ECO. The RE Oversees site works, liaison with Contractor and ECO.

EO/EM

Environmental Officer /Environmental manager

This individual is appointed by the Consulting Engineers as their environmental representative on site. The EO is not independent but must rather act on behalf of the consulting engineers with the mandate to enforce compliance under the project contract, which must include the EMP. The EO has the directive to issue non-conformance and hazard certificates. Furthermore, in terms of accepted industry practice, the EO could issue the equivalent of a “cease works” instruction only in exceptional circumstances where serious environmental harm has been or is about to be caused. This is in cases of extreme urgency and only when the RE is absent.

The EO must form part of the project team and be involved in all aspects of project planning that can influence environmental conditions on the site.

The EO must attend relevant project meetings, conduct daily inspections to monitor compliance with the EMP, and be responsible for providing reports and feedback on potential environmental problems associated with the development to the project team and ECO.

The EO shall convey the contents of this EMP to the Contractor and site team and discuss the contents in detail with the Contractor as well as undertake to conduct an induction and an environmental awareness training session prior to site handover to all contractors and their workforce.

The EO must be suitably experienced with the relevant qualifications and preferably competent in construction related methods and practices.




ECO Environmental Control Officer

This is an independent person appointed to objectively monitor implementation of relevant environmental legislation, conditions of Environmental Authorisations (EA’s), and the EMP for the project. The ECO must be on site prior to any site establishment and must endeavour to form an integral part of the project team.

The ECO must be proactive and have access to specialist expertise as and when required, these include botanists and ecologists and other specialists. Furthermore, the ECO must also have access to expertise such as game capture and snake catching.

The ECO must conduct compliance audits to relevant environmental legislation, conditions of EA and the EMP for the project. The size and sensitivity of the development, based on the EIA, will determine the frequency at which the ECO will be required to conduct audits. (A minimum of a fortnightly site inspection must be undertaken).

The ECO shall be the liaison between the relevant authorities and the project team. The ECO must communicate and inform the developer and consulting engineers of any changes to environmental conditions as required by relevant authoritative bodies. The ECO must ensure that the registration and updating of all relevant EMP documentation is carried out.

The ECO must be suitably experienced with the relevant environmental management qualifications and preferably competent in construction related methods and practices.

The ECO must handle information received from whistle blowers as confidential and must address and report these incidences to the relevant authority as soon as possible.

On small projects, where no EO is appointed, the ECO shall convey the contents of this EMP to the Contractor site team and discuss the contents in detail with the Contractor as well as undertake to conduct an induction and an environmental awareness training session prior to site handover, to all contractors and their workforce.

C Contractor

The principle contractor, hereafter known as the ‘Contractor’, is responsible for implementation and compliance with the requirements of the EMP and conditions of the EA’s, contract and relevant environmental legislation. The Contractor must ensure that all sub-contractors have a copy of and are fully aware of the content and requirements of this EMP.

The contractor will be required, where specified to provide Method Statements setting out in detail how the management actions contained in the EMP will be implemented.




ESO Environmental Site Officer

The ESO is employed by the Contractor as his/her environmental representative to monitor, review and verify contractor compliance with the EMP. This is not an independent appointment; rather the ESO must be a respected member of the contractor’s management team.

Dependent on the size of the development the ESO must be on site one week prior to the commencement of construction. The ESO must ensure that he/she is involved at all phases of the constriction (from site clearance to rehabilitation).

A Lead Authority

The authorities are the relevant environmental department that has issued the Environmental Authorisation (EA). The authorities are responsible for ensuring that the monitoring of the EMP and other authorisation documentation is carried out. This will be achieved by reviewing audit reports submitted by the ECO and conducting regular site visits.

OA Other Authority

Other authorities are those that may be involved in the approval process of an EMP. Their involvement may include reviewing EMP’s to ensure the accuracy of the information relevant to their specific mandate.

Other authorities may be involved in the development, review or implementation of an EMP. For example if a specific development requires a water use licence from the relevant national authority, then that authority should review and comment on the content of the particular section pertaining to that mandate.

EAP Environmental Assessment Practitioner

The definition of an environmental assessment practitioner in section 1 of NEMA is “the individual responsible for the planning, management and coordination of environmental impact assessments, strategic environmental assessments, environmental management plans or any other appropriate environmental instruments introduced through regulations”.



4. ENVIRONMENTAL AWARENESS TRAINING

The Contractor shall ensure that adequate environmental awareness training of senior site

personnel takes place and that all construction workers receive an induction presentation on the

importance and implications of the EMP. The presentation shall be conducted, as far as is

possible, in the employees’ language of choice.

As a minimum, training should include:

• Explanation of the importance of complying with the EMP.

• Discussion of the potential environmental impacts of construction activities.

• The benefits of improved personal performance.

• Employees’ roles and responsibilities, including emergency preparedness.

• Explanation of the mitigation measures that must be implemented when carrying out their

activities.

• Explanation of the specifics of this EMP and its specification.

• Explanation of the management structure of individuals responsible for matters pertaining

to the EMP.

• The contractor shall keep records of all environmental training sessions, including names,

dates and the information presented.

5. CONTRACTOR ENVIRONMENTAL METHOD STATEMENTS

Method Statements are written submissions to the Engineer by the Contractor, in collaboration with

his/her ESO, in response to a request by the EO and or Engineer. The method statements set out

the plant, materials, labour and the method that the contractor proposes using to carry out an

activity, identified by the EO and/or Engineer. The Method Statements contain the appropriate

detail such that the EO and Engineer are able to assess whether the Contractor's proposal is in

accordance with the requirements of the EMP. The Contractor must sign each Method Statement

along with the EO and Engineer to formalise the approved Method Statement.

All Method Statements including those which may be required as ad hoc or emergency

construction method statements must be submitted to the Engineer for approval prior to the

commencement of the activity.

Any changes to the method of works must be reflected by amendments to the original approved

Method Statement. Any changes in this regard must be approved by the EO and Engineer on the

understanding that such changes are environmentally acceptable and in line with the requirements

of this EMP.



The pro forma Method Statements attached must be used and method statements for the

following activities must be submitted to the EO, ECO and Engineer for approval before

construction commences:

• Site clearing : Erven to be developed in a phased manner – which erven will be

constructed first, with the remaining erven (except the canal) left in its indigenous

state

• Solid waste control system

• Wastewater control system

• Erosion remediation and stabilisation

• Site layout and establishment: Crew camps and construction laydown areas

• Cement and concrete batching

• Dust control

• Hazardous substances: Hydrocarbon and emergency spills procedures

• Sourcing, excavating, transporting and dumping of fill and spoil material

• Topsoil management

• Bullfrog rescue and relocation

• Rehabilitation of crew camp and other disturbed areas

6. SITE DOCUMENTATION

The following is list of documentation that must be held on site and must be made available to the

ECO and/or government departments on request.

• Access negotiations and physical access plan

• Site daily diary /instruction book/ Incident reports

• Records of all remediation / rehabilitation activities

• Copies of EO reports (management and monitoring)

• Environmental Management Plan (EMP)

• Complaints register

• Method statements



7. PRO FORMA DOCUMENTATION

Prior to the commencement of construction activities

The following attached pro forma documentation is to be filled out and is binding to the EMP and

project contract and includes, but is not limited to the following:

• Declaration of understanding by the Developer

• Declaration of understanding by the Engineer

• Declaration of understanding by the Contractor


• ECO / Engineer approval for method statements

During construction activities

The following attached pro forma documentation is to be filled out and maintained. These are

binding to the EMP and project contract. They include, but are not limited to, the following:

• Amended Method Statements

• ECO / Engineer approval for amended method statements

• Environmental incidents

• Records of all remediation / rehabilitation activities


Prepared by Strategic Environmental Focus (Pty) Ltd 11

Table 2: Pre-Construction

Phase of development PRE-CONSTRUCTION (PLANNING)

Impact / issue GENERAL

MITIGATION MEASURE MANAGEMENT OBJECTIVES MEASURABLE TARGETS

RESPONSIBLE PARTY

FREQUENCY OF ACTION

Project contract and programme

The EMP must be included as part of the tender documentation thereby making it part of the enquiry document to make the recommendations and constraints, as set out in this document, enforceable under the general conditions of contract.

A copy of this EMP must be available on site. The Contractor shall ensure that all the personnel involved on site, sub-contractors and their team and suppliers are familiar with and understand the specifications contained in the EMP.

• Contingencies for minimizing negative impacts anticipated to occur during the construction phase

• Ensure environmental awareness and formalize environmental responsibilities and implementation

• Contract records

• Signed declaration pro forma’s

Project team -

Appointments and duties of project team

The contact details for the ECO, RE, EO, Contractor and ESO shall be completed on the attched proforma and a copy kept on site (As applicable).

Before construction activities commence, role players must have a clear indication as to their role in the implimentation of this EMP as indicated in Table 1.

Subcontractor(s) contracts with the principle contractor must contain a clause to the effect that the disposal of all construction-generated refuse / waste to an officially approved dumping site is the responsibility of the subcontractor in question and that the subcontractors are bound to the management activities stipulated in this EMP.


• Contract records

• Signed declaration pro forma’s

Project team -


Prepared by Strategic Environmental Focus (Pty) Ltd 12


RESPONSIBLE PARTY

FREQUENCY OF ACTION

Method statements

All activities which require method statements may only commence once the method statements have been approved by the engineer and/or ECO.

Where applicable, the contractor shall provide job-specific training on an ad hoc basis when workers are engaged in activities, which require method statements.


• Approved method statements and relevant pro forma documents

• Training records

Contractor, Engineer As and when required

Site demarcation and development

The site must be completely and clearly demarcated and fenced before the contractors set up their crew camps or begin construction.

All ‘general’ and ‘specific’ conditions contained in the RoD must be adhered to and considered when site demarcation and development takes place.


• Demarcated area’s

• Filled in section of this document

Engineer, contractor As and when required


RESPONSIBLE PARTY

FREQUENCY OF ACTION

Emergencies, non-compliance and communication

The contractor must provide method statements on the protocols to be followed, and contingencies to be put in place for the following potential incidents before construction may begin: Contamination of pristine natural areas from spills, contamination of soils from spills and fire.


• Method statements Contractor, Engineer

As and when required



Table 3: Construction Phase

Phase of development CONSTRUCTION

Impact / issue Materials

MITIGATION MEASURE MANAGEMENT OBJECTIVES

MEASURABLE TARGETS RESPONSIBLE PARTY

FREQUENCY OF ACTION

Handling

Oil and chemicals

The contractor must provide method statements for the “handling & storage of oils and chemicals”, “fire”, and “emergency spill procedures”. These substances must be confined to specific, secured areas within the contractor’s camp, and in a way that does not pose a danger of pollution even during times of high rainfall. The contactors camp must be placed out of sensitive areas. This area must be imperviously bunded with adequate containment (at least 1.5 times the volume of the fuel) for potential spills.

Drip trays (minimum of 10cm deep) must be placed under all vehicles that stand for more than 24 hours. Vehicles suspected of leaking must not be left unattended and drip trays must be utilized. No vehicles are to be allowed within the sensitive riparian areas and vehicles must be confined to adjacent, low sensitivity areas.

The surface area of the drip trays must be large enough to catch any substances that may leak from the vehicle while standing.

The depth of the drip tray must be determined considering the total amount / volume of oil in the vehicle and it must be able to contain the volume of oil in the vehicle. Spill kits must be available on site and in all vehicles that transport toxic substances for dispensing. Spill kits must be made up of material/product that is environmentally suitable (sunsorb is a recommended product that is environmentally friendly).

All spilled hazardous substances must be contained in impermeable containers for removal to a licensed hazardous waste site, (this includes contaminated soils, and drenched spill kit material).

• Prevention of pollution of the environment

• Minimize chances of transgression of the acts controlling pollution

• No pollution of the environment

• No litigation due to transgression of pollution control acts

• No complaints from I & AP’s


Contractor Daily




MEASURABLE TARGETS RESPONSIBLE PARTY FREQUENCY OF ACTION

Stockpiles

Stockpiled material must not be placed within sensitive areas. These should be placed on low sensitive areas that are easily accessible without any environmental damage.

All temporarily stockpiled material must be stockpiled in such a way that the spread of materials are minimized.

The stockpiles may only be placed within the demarcated areas, the location of which must be approved by the RE, EO or ECO (As applicable).

The contractor must avoid natural vegetated areas that will not be cleared.

Storm water runoff from the stockpile sites and other related areas must be directed into the storm water system with the necessary pollution prevention measures such as silt traps and may not run freely into the surrounding surface water bodies.

Stockpiles are to be stabilized if signs of erosion are visible.

Soils from different horizons must not be stockpiled together to ensure that topsoil stockpiles do not get contaminated by sub-soil material.

Topsoil stockpiles must be monitored for invasive exotic vegetation growth. Contractors must remediate as and when required in consultation with the EO, RE and ECO (As applicable).

No plant, workforce or any construction related activities may be allowed onto the topsoil stockpiles. Topsoil stockpiles must be clearly demarcated as no-go areas.Stock piles must not be higher than 2m to avoid compaction thereby maintaining the soil integrity and chemical composition.

• Minimize scaring of the soil surface and land features

• Minimize disturbance and loss of soil

• Minimize construction footprint

• Minimize sedimentation of nearby drainage lines

• Maintain the integrity of topsoil’s for landscaping and rehabilitation

• Containment of invasive plant growth

• No visible erosion scars once construction is completed

• The footprint has not exceeded the agreed site in terms of EA etc.

• Minimal invasive weed growth

• No signs of sedimentation and erosion

• Minimize contamination of storm water run-off

Contractor Daily




MEASURABLE TARGETS RESPONSIBLE PARTY FREQUENCY OF ACTION

Cement

The contractors must provide and maintain a method statement for “cement and concrete batching”. The method statement must provide information on proposed storage, washing & disposal of cement, packaging, tools and plant storage.

The mixing of concrete shall only be done at specifically selected sites (out of sensitive areas) on mortar boards or similar structures to contain run-off into natural vegetation.

Cleaning of cement mixing and handling equipment shall be done using proper cleaning trays.

All empty containers must be stored in a dedicated area and later removed from the site for appropriate disposal at a licensed commercial facility.

Any spillage that may occur must be investigated and immediate remedial action shall be taken.

The visible remains of concrete, either solid, or from washings, shall be physically removed immediately and disposed of as waste to a registered landfill site.

Cement batching areas must be located in consultation with the RE to ensure residues are contained and that the proposed location does not fall within sensitive areas such as pristine areas, drainage lines and storm water channels.

• Minimize the possibility of cement residue entering into the surrounding environment

• Minimize pollution of soil, surface and ground water resources

• No evidence of contaminated soil on the construction site

• No evidence of contaminated water resources

• Method statement

Contractor Monitored daily





FREQUENCY OF ACTION

DANGEROUS AND TOXIC MATERIALS

Hazardous substances All hazardous material / substances (e.g. petrochemicals, oils, etc.) shall be stored on site only under controlled conditions. All hazardous material / substances shall be stored in a secured, appointed area that is fenced and has restricted entry. All storage shall take place using suitable containers to the approval of the ER. Hazard signs indicating the nature of the stored materials shall be displayed on the storage facility or containment structure. Fuel shall be stored in a steel tank supplied and maintained by the fuel suppliers. The tank shall be located in a secure, demarcated area and an adequate bund wall (110% of volume) shall be provided. The floor and wall of the bund area shall be impervious to prevent infiltration of any spilled / leaked fuel into the soil. The Contractor shall provide a method statement detailing the hazardous substances / material that are to be used during construction, as well as the storage, handling, and disposal procedures for each substance / material and emergency procedures in the event of misuse or spillage that might negatively affect people or the environment.

Provision of storage facilities

Materials such as fuel, oil, paint, herbicide and insecticides must be sealed and stored in secure, bermed areas, as appropriate, in well-ventilated surroundings.

Sufficient care must be taken when handling these materials to prevent spillage. Training on the handling of dangerous and toxic materials must be conducted for all staff prior to the commencement of construction.

In the case of pollution of any surface or groundwater, the Regional Representative of the Department of Water Affairs and Forestry (DWAF) must be informed immediately.

Storage areas shall display the required safety signs depicting “No Smoking”, No Naked lights” and “Danger” and containers shall be clearly marked to indicate contents as well as safety requirements.

The contractor shall supply a method statement for the storage of hazardous

• Prevention of pollution of soil, surface and ground water resources in the immediate and surrounding environments


• No visible signs of pollution


Contractor Monitor daily





FREQUENCY OF ACTION

materials at tender stage.

Material Safety Data Sheets (MSDS) must be prepared for all hazardous substances on site and supplied by the supplier where relevant. MSDS’s must be updated as required.

Bulk storage of fuels and oils

Due to the size of the development, and the anticipated phased manner of construction, it is unlikely that bulk storage of fuels and oils will be necessary. However, if the need arises; the contractors must provide and maintain a method statement for “Diesel tanks and refuelling procedures”.

Bulk fuel storage tanks on the site shall be on an impervious surface that is bunded and able to contain at least 110% of the volume of the tanks. The filler tap must be inside the bunded area where possible and the bund wall must not have a tap or valve.

A Flammable Liquid License must be obtained for diesel volumes greater than 200 litres.

Environmental Authorization is required for volumes greater than 30 000 litres

Bulk fuel storage tanks shall be located ‘off site’ in a portion of the construction camp where they do not pose a high risk in terms of water and natural vegetation pollution (i.e. they must be located away from water courses).

Bulk fuel storage tanks shall be placed so that they are out of the way of traffic, so that the risk of the tanks being ruptured or damaged by vehicles is minimized.

Bulk fuel storage should be covered during rainy times.






Contractor Once off, as

required




MEASURABLE TARGETS

RESPONSIBLE PARTY

FREQUENCY OF ACTION

Use of dangerous and toxic materials

The contractor shall keep the necessary materials and equipment to deal with spills/ fire in the vicinity of the site and in an easily accessible place, should they occur.

The contractor shall set up a procedure for dealing with spills/ fire, which will include notifying the ECO and/or RE and the relevant authorities prior to commencing with construction. These procedures must be developed with consultation and approval by the appointed EO, ECO or RE as applicable.

A record must be kept of all spills and the corrective action taken.





Contractor As required


Impact / issue Plant


RESPONSIBLE PARTY

FREQUENCY OF ACTION

Vegetation clearing No vegetation clearing shall take place without written approval of the method statement by the ER. Before clearing of vegetation, the Contractor shall ensure that all litter and non-organic material is removed from the area to be cleared. Vegetation clearing shall take place in a phased manner in order to retain vegetation cover for as long as possible. Vegetation clearing in watercourses and “wetland” areas shall be conducted by hand as part of the search and rescue operation for the African Bullfrogs. No heavy machinery shall be permitted in watercourses to clear vegetation. All indigenous plant

• To minimize the unnecessary loss of vegetation

• Approved method statements

Contractor, Engineer As required




RESPONSIBLE PARTY

FREQUENCY OF ACTION

material removed from cleared areas shall be stockpiled for mulching. All remaining vegetation shall be removed and disposed of at an approved landfill site.

Site layout and establishment The Contractor shall establish construction camps, offices, workshops, stockpiling areas, staff accommodation etc. in a manner that does not adversely affect the environment. The construction area shall be kept to a minimum. Site establishment shall not take place on steep slopes, within 30 m of “wetland” areas and watercourses. The site layout shall take cognisance of access for deliveries and services. Likely disturbance to neighbours as well as security implications shall be considered. Method Statement: Before construction can begin, the Contractor shall submit to the ER for approval a method statement detailing: A layout plan and the method of establishment of the construction camp, i.e. all offices, accommodation facilities, batching areas, storage & stockpiling areas, workshops, vehicle washing areas and all other areas/facilities required for the undertaking of activities required for completion of the project. The plan shall include the location and layout of waste storage and treatment facilities, ablution facilities, stockpiling and spoil areas and hazardous material storage areas. The demolition and removal of these facilities on completion of construction works shall also be detailed. The Contractor shall restrict all his activities, materials, equipment and personnel to within the area specified. The Contractor shall ensure that the approved construction area will be adequate to cover the project without further space adjustments being required at a later date. Temporary fencing The Contractor shall erect temporary fencing along the perimeter of the construction camp. The Contractor shall maintain in good order all demarcation fencing and barriers for the duration of construction activities, or as otherwise instructed.

• Environmentally responsible actions to accompany site establishment, and construction crew operations

Approved method statements

Contractor, Engineer Once off, As required




RESPONSIBLE PARTY

FREQUENCY OF ACTION

Eating areas and camp followers

The contractors must provide and maintain a method statement for “Crew camps and construction laydown areas”. All facilities are not to be placed within the drainage line of the site.

The Contractor shall, in conjunction with the EO, ECO or RE designate restricted eating areas for eating during normal working hours. Adequate closed refuse bins must be provided within the contractor’s yard and cleaned on a daily basis.

No fires are to be lit outside of a facility designed to contain fires. The adequacy and positioning of these structures must be determined in consultation with the EO, ECO or EO.

The feeding, or leaving of food, for stray or other animals in the area is strictly prohibited.

Camp followers/informal traders must not be allowed to congregate on or outside the construction site. However, at the contractors discretion facilities can be made available within the designated eating area.

Litter (even if originating outside the camp) must be picked up daily and put into suitably closed bins.

• Control potential influx of vermin and flies

• Neat work place and hygienic environment

• Minimize negative social impacts to local residents and businesses

• No visual sign of vermin and flies


Contractor, EO Once off, monitor daily



MITIGATION MEASURE MANAGEMENT OBJECTIVES MEASURABLE TARGETS RESPONSIBLE PARTY

FREQUENCY OF ACTION

Toilets and ablution facilities

The contractor will be responsible for providing all sanitary arrangements for his and the sub-contractors team. A minimum of one chemical toilet shall be provided per 15 persons, and should be placed off the building site.

Sanitary arrangements shall be to the satisfaction of the ECO, EO or RE and the local authority. Toilets shall be of the chemical type. The contractor shall keep the toilets in a clean, neat and hygienic condition. The contractor shall supply toilet paper in all toilets at all times. Toilet paper dispensers shall be provided in all toilets.

Toilets provided by the contractor must be easily accessible and placed a maximum of 50m from the work area to ensure they are utilized. All toilets will be located within the contractor’s camp. Should toilets be needed elsewhere, their location must first be approved by the RE, EO or ECO (As applicable).

The contractor (who must use reputable toilet-servicing company) shall be responsible for the cleaning, maintenance and servicing of the toilets. The contractor (using reputable toilet-servicing company) shall ensure that all toilets are cleaned and emptied before public holidays.

Toilets must be secured to the ground and have a sufficient locking mechanism operational at all times.

• Ensure proper sanitation is achieved which will encourage the workforce to utilize toilets provided and not the surrounding habitat

• Minimize potential of diseases on site

• Minimize potential to pollute soils, water resources and natural habitats

• Workforce use toilets provided

• No complaints received from I & AP’s as well as members of the workforce

• No visible or measurable signs pollution of the environment (soils, ground and surface water)

Contractor, EO As and when required

MITIGATION MEASURE MANAGEMENT OBJECTIVES MEASURABLE

TARGETS

RESPONSIBLE

PARTY

FREQUENCY OF

ACTION

Waste management Waste management on site shall be strictly controlled and monitored. Only approved waste disposal methods shall be allowed. The Contractor shall ensure that all site personnel are instructed in the proper disposal of all waste. Solid waste The Contractor shall ensure that all facilities are maintained in a neat and tidy condition and the site shall be kept free of litter. Measures shall be taken to

• Sustainable management of waste by recycling

• To keep the site neat and tidy

• Minimise litigation and complaints by I&AP’s

• Reduce visual impact

• Disposal of rubble and refuse in an appropriate manner with no rubble and refuse lying on site

• Site is neat and tidy

• No complaints from

Contractor, EO Daily




FREQUENCY OF ACTION

reduce the potential for litter and negligent behaviour with regard to the disposal of all refuse. At all places of work the Contractor shall provide litter bins, containers and refuse collection facilities for later disposal. Solid waste may be temporarily stored on site in a designated area approved by the ER prior to collection and disposal. Waste storage containers shall be covered, and weatherproof. The waste storage area shall be fenced off to prevent wind-blown litter. No burning, on-site burying or dumping of waste shall occur. All solid waste shall be disposed of offsite at an approved landfill site. The Contractor shall supply the ER with certificates of disposal. Method Statement: The Contractor shall submit a method statement detailing a solid waste control system (storage, provision of bins, site clean-up schedule, bin clean-out schedule, etc.) to the ER for approval. Domestic waste The Contractor shall provide metal refuse bins or equivalent plastic refuse bins, all with lids, for all buildings. Refuse shall be collected and removed from all facilities at least twice per week. Domestic waste shall be transported to the approved refuse disposal site in covered containers or trucks. Construction rubble/waste Inert construction rubble and waste materials shall be disposed of in SKIP’s, and removed by a contractor to a suitable landfill waste site.

The contractors must provide and maintain a method statement for “solid waste management”. The method statement must provide information on proposed licensed facility to be utilized and details of proposed record keeping for auditing purposes.

Any illegal dumping of waste will not be tolerated, this action will result in a fine and if required further legal action will be taken. This aspect will be closely monitored and reported on. Proof of legal dumping must be able to be produced on request. Bins must be clearly marked for ease of management. All refuse bins must have a lid secured so that animals cannot gain access.

• Control potential influx of vermin and flies thereby minimizing the potential of diseases on site and the surrounding environment

• Minimize potential to pollute soils, water resources and natural habitats

surrounding residents and businesses

• Sufficient containers available on site

• No visible or measurable signs of pollution of the environment (soils, ground and surface water)

• A skip, with a cover, must be used to contain refuse from campsite bins, rubble and other construction material





FREQUENCY OF ACTION

Sufficient closed containers must be strategically located around the construction site to handle the amount of litter, waste, rubbish, debris and builders wastes generated on the site. Subcontractor(s) must contain a clause to the effect that the disposal of all construction-generated refuse / waste to an officially approved dumping site is the responsibility of the subcontractor in question and that the subcontractors are bound to the management activities stipulated in this EMP. Proof of this undertaking must be issued to the ECO. All solid and chemical wastes that are generated must be removed and disposed of at a licensed waste disposal site. The contractor is to provide proof of such to the EO and ECO.

Chemical containers and packaging brought onto the site must be removed for disposal at a suitable site.

Wastewater The ER’s approval shall be required prior to the discharge of contaminated water into sewer systems. Water from kitchens, showers, etc. shall be discharged into a conservancy tank for removal from the site. Runoff from fuel depots / workshops / machinery washing areas and concrete batching areas shall be collected into a conservancy tank and disposed off at a site approved by the ER. Method Statement: The Contractor shall submit a method statement to the ER detailing how wastewater would be collected from all wastewater generating areas, as well as storage and disposal methods. If the Contractor intends to carry out any on-site wastewater treatment, this should also be included.




RESPONSIBLE PARTY

FREQUENCY OF ACTION

WORK IN WATERCOURSES AND “WETLAND” AREAS

The drainage feature on the subject property cannot be considered to be a “wetland” feature and the small earth dam on the subject property can be considered to be an artificial “wetland” system created by the earth dam. The Contractor shall not work within river floodlines, watercourses and “wetland”s without written approval from the ER as required for the execution of the work. As far as is reasonably possible, work in watercourses and “wetland” areas shall take place outside of the expected rainy season and allow sufficient time for rehabilitation processes to be effected before the rains commence, i.e. between the months of October and April. This includes any work requiring the diversion of rivers or sections of rivers, the stabilisation of eroded drainage lines and any construction activities involving the crossing of watercourses and “wetland” areas. All watercourses and “wetland” areas shall be protected from erosion and direct or indirect spills of pollutants, e.g. sediment, refuse, sewage, cement, oils, fuels, chemicals, wastewater, bituminous products, etc. In the event of a spill, the Contractor shall take prompt action to clear polluted areas and prevent spreading of the pollutants. The Contractor shall be liable to arrange for professional service providers to clear affected areas, if required. Any work requiring the fording of watercourses by machinery and vehicles shall be undertaken at slow speed and with clean vehicles (no leaks, etc.) and along a single track. Drip trays shall be used for all pumps, generators, etc. in order to prevent water contamination as a result of fuel spills or leaks.

It is deemed essential that the relevant civil construction requirements be adhered to in terms of development within flood lines and construction in line with the Council for Geoscience requirements specifically with regards to their requirements regarding concrete lined watertight canals in areas underlain by dolomite. The areas abutting the storm water canals should have greening techniques applied to them to allow for vegetation to establish within these systems. Adequate stormwater management must be incorporated into the

• Protection of watercourses from erosion and pollution

• Approved method statements

Contractor, Engineer, ECO

On going




RESPONSIBLE PARTY

FREQUENCY OF ACTION

design of the proposed development in order to prevent erosion and the associated sedimentation of the drainage feature. Sheet runoff from paved surfaces and access roads needs to be curtailed. Runoff from paved surfaces should be slowed down by the strategic placement of berms. · As much vegetation growth as possible should be promoted within the proposed development area in order to protect soils and to reduce the percentage of the surface area which is paved. In this regard, special mention is made of the need to use indigenous vegetation species as the first choice during landscaping. All areas affected by construction should be rehabilitated upon completion of the construction phase of the development. Areas should be reseeded with indigenous grasses as required. During the construction phase, no vehicles should be allowed to indiscriminately drive through the areas under the 1:100 year flood line.

The construction of a surface stormwater drainage system during the construction phases must be done in a manner that would protect the quality and quantity of the downstream system. The use of swales, which could then be grassed for the operational phase, is recommended as the swales would attenuate run-off water. Stormwater outflows should not enter directly into the “wetland”. The velocity of water that may reach “wetland”s should be slowed before it is intercepted by virgin soils using a siltation and erosion control structure. It is essential to clear vegetation in the drier winter months and to limit clearing to areas immediately needed for construction. Emergency plans must be in place in case of spillages into the “wetland” systems. Chemicals used during building must be stored safely on site and surrounded by bunds. No stockpiling should take place within a “wetland”. Storage containers must be regularly inspected so as to prevent leaks into aquatic systems, e.g. groundwater. All stockpiles must be protected from erosion, stored on flat areas where run-off will be minimised, and be surrounded by bunds. Stockpiles must be located away from drainage channel if at all possible and for as short a time as possible.




RESPONSIBLE PARTY

FREQUENCY OF ACTION

Erosion control of all banks must take place so as to reduce erosion and sedimentation into the drainage channel or “wetland” areas.

Dust

The contractors must provide and maintain a method statement for “dust control”. The method statement must provide information on the proposed source of water to be utilized and the details of the licenses acquired for such usage.

The construction camp shall be watered during dry and windy conditions to control dust fallout.

Dust production must be controlled by regular watering of roads and work area, should the need arise. (NB: Concrete dust is toxic and damages soil properties and vegetation. Therefore watering to prevent dust spread must not be done where concrete dust has fallen or it will infiltrate into the soil).

In addition to the standard dust suppression measures and where these measures are not sufficient, main access roads and site camps must be surfaced with a temporary surface such as gravel to assist with dust suppression.

At the end of construction, the site camp must be fully rehabilitated by removing the temporary surface and ripping the area to loosen the soil. The area must be re-vegetated with indigenous plants, and according to the landscape development plan for the project if available.

All vehicles transporting material that can be blown off (e.g. soil, rubble etc.) must be covered with a tarpaulin, and speed limits of 20 km/h must be adhered to.

Excessive dust conditions shall be reported to the ECO.Regular monitoring of dust fallout must be carried out and the records kept on site. Baseline dust measures must be sampled and approved by the RE and ECO prior to the commencement of construction activities.All forms of dust pollution must be managed in terms of the Atmospheric Pollution Prevention Act, 1965 (Act No. 45 of 1965).

• Reduce dust fall out


• Minimize loss of valuable soil material

• No visible signs of dust

• No complaints from interested and Affected parties

• No incidences reported to ECO

• No visible evidence of dust contamination on the surrounding environment


• Baseline targets not exceeded during regular monitoring of dust counts

RE, Contractor, EO Monitored daily




RESPONSIBLE PARTY

FREQUENCY OF ACTION

Workshop equipment, maintenance and storage

The contractors must provide and maintain a method statement for “workshop maintenance and the cleaning of the plant”.

All maintenance and washing of vehicles and equipment shall take place in the workshop area that is equipped with a bund wall and grease trap oil separator. This will all take place outside of the drainage channel. During servicing of vehicles or equipment, a suitable drip tray shall be used to prevent spills onto the soil, especially where emergency repairs are done outside the workshop area. Leaking equipment shall be repaired immediately or be removed from site to facilitate repair. All potentially hazardous and non-degradable waste shall be collected and removed to a registered waste site.

Workshop areas shall be monitored for oil and fuel spills and such spills shall be cleaned and remediated to the satisfaction of the EO or RE. Cleaning and remediation must be done with products that are in line with best environmental practice i.e. Sunsorb

The Contractor shall be in possession of an emergency spill kit that must be complete and available at all times on site. The Contractor must ensure that senior and other relevant members of the workforce are trained in dealing with spills by using emergency spill kits.

The following shall apply: All contaminated soil / yard stone shall be removed and disposed of as hazardous waste at a registered facility or placed in containers to be taken to one central point where bio-remediation can be done. (Bio-remediation should only be an option if an Environmental Authorisation has been issued)

A specialist Contractor shall be used for the bio-remediation of contaminated soil where the required remediation material and expertise is not available on site. All spills of hazardous substances must be reported to the ESO, EO, RE or ECO. The contractor must comply with the regulations of the Occupational Health and Safety Act, 1993 (Act No. 85 of 1993).

• Prevent pollution of the environment

• Minimize chance of transgression of the acts controlling pollution

• Disposal of hazardous substances in an appropriate manner




RE, Contractor, EO Monitor daily




FREQUENCY OF ACTION

Noise

In terms of noise impact for various increases over the ambient, the National Noise Regulations define an increase of 7dB as “disturbing”. Noise levels during construction must therefore be kept within 7dB of the baseline data.

All construction vehicles must be in a good working order to reduce possible noise pollution.

Work hours during the construction phase shall be strictly enforced unless permission is given. Permission shall not be granted without consultation with the local residents and businesses by the EO.

Noise reduction is essential and Contractors shall endeavour to limit unnecessary noise, especially loud talking, shouting or whistling, radios, sirens or hooters and motor revving. The use of silent compressors is a specific requirement.

Noisy activities shall take place only during working hours. The EO must inform the residents of houses and businesses adjacent to the development in writing 24 hours prior to any planned activities that will be unusually noisy or any other activities that could reasonably have an impact on the adjacent sites. These activities could include, but are not limited to, blasting, piling, use of pneumatic jack-hammers and compressors and bulk demolitions.

• Maintain noise levels below “disturbing” as defined in the National Noise Regulations

• Minimize the nuisance factor of the development

• No complaints from surrounding landowners or I&APs

Contractor, EO As and when required




Impact / issue Construction


FREQUENCY OF ACTION

Crew camps

The contractors must provide and maintain a method statement for “Crew camps and construction laydown areas”. Accommodation for members of the workforce will not be permitted on site.

Dedicated wash areas must be situated away from the drainage channel and man made dam on site.

The contractor’s camp shall be monitored for dust fallout and dust suppression applied as required. This may include the laying of gravel. The contractor shall provide labourers to clean up the contractor’s camp and construction site on a daily basis. These areas shall then be inspected by the contractor or his/her ESO to ensure compliance with this requirement.

The contractor shall be responsible for cleaning the contractor’s camp and construction site of all structures, equipment, residual litter and building materials at the end of the construction period.

• Minimize water pollution

• Minimize dust fallout

• Minimize unwarranted environmental damage outside the footprint

• Maintain a clean and healthy working environment

• Minimize impact to surrounding environment

• No signs of water or soil pollution

• No complaints from surrounding landowners or I&APs

• No visible signs of litter


Contractor, EO, ESO

Monitor daily



MITIGATION MEASURE MANAGEMENT OBJECTIVES MEASURABLE TARGETS RESPONSIBLE PARTY FREQUENCY

OF ACTION

Fires

Absolutely no burning of waste is permitted.

Fires will only be allowed in facilities especially constructed for this purpose within fenced Contractor’s camps. Wood, charcoal or anthracite are the only fuels permitted to be used for fires. The contractor must provide sufficient wood (fuel) for this purpose.

Fires within the designated areas must be small in scale so as to prevent excessive smoke being released into the air. Heavy smoke may not be released into the air.

No wood is to be collected, chopped or felled for fires from private or public property as well as from no-go or sensitive areas within the site and any surrounding natural vegetation.

• Minimize risk of veld fires

• Minimize destruction of natural fauna and flora

• Maintain safety on site

• No veldt fires started by the contractor’ s workforce

• No claims from landowners for damages due to veld fires


Contractor, EO, ESO Monitor daily

Erosion and sedimentation

To reduce the loss of material by erosion, the contractor shall ensure that disturbance on site is kept to a minimum and within the footprint of the development. The contractor shall be responsible for rehabilitating all eroded areas in such a way that the erosion potential is minimized after construction has been completed.

All disturbed areas will require rehabilitation and must be mulched to encourage vegetation re-growth. Mulch used must be free from alien seed.

“Wetland” areas which will remain on site for some time, must be cordoned off so that vehicles or construction personnel cannot gain access to these areas, until such time that it is absolutely necessary for the construction of the canal.

• Minimize erosion damage

• Minimize impeding the natural flow of water

• Minimize scarring of the soil surface and land features

• Minimize disturbance and loss of topsoil

• Re-growth of disturbed areas.

• No erosion scars

• No loss of topsoil

• No interference with the natural flow of water


• The footprint has not exceeded the agreed boundaries

• All damaged areas successfully rehabilitated

Contractor, EO, ESO As and when required



MITIGATION MEASURE MANAGEMENT

OBJECTIVES MEASURABLE TARGETS

RESPONSIBL

E PARTY

FREQUENCY

OF ACTION

Fauna

All activities on site must comply with:

The regulations of the Animal Protection Act, 1962 (Act No. 71 of 1962).

All construction workers must be informed that the intentional killing of any animal is not permitted, as faunal species are a benefit to society. Poaching is illegal and it must be a condition of employment that any employee caught poaching will be dismissed. Employees must be trained on how to deal with fauna species as intentional killing will not be tolerated. In the case of a problem animal e.g. a large snake a specialist must be called in to safely relocate the animal if the EO or ECO is not able to.

Environmental induction training must include safety with wild animals incorporated into the talk. All workers on site must receive this training. Focus must be on animals such as snakes and other reptiles that often generate fear by telling workers how to move safely away and to whom to report the sighting. Workers should also be informed where snakes most often hide so that they can be vigilant when lifting stones etc.

• Minimize disturbance to animals

• Minimize interruption of breeding patterns of birds

• Minimize destruction of habitat

• No complaints from Nature Conservation

• No litigation concerning applicable animal protection acts

• No measurable or visible signs of habitat destruction

RE, Contractor, EO, ESO

Monitor daily

Search and Rescue of African Bullfrogs Search and rescue of the African Bullfrog within construction areas shall be undertaken before any site clearing takes place in the drainage channel and manmade dam. Search and rescue specialist programme to be developed by a Herpetologist. This search and rescue operation must may be under the supervision of the Specialist Herpetologist. Rescued bullfrogs must be relocated to the Rietvlei Nature Reserve, in suitable habitats in areas that will not be disturbed in the foreseeable future. The Contractor must provide appropriate facilities for the holding of any rescued frogs.





RESPONSIBL

E PARTY

FREQUENCY

OF ACTION

Flora

Development on site will the absolute clearance of all current vegetation. Following completion of construction pockets, locally indigenous plants must be used in the landscaping of the site. Plants that are proclaimed as problem plants or noxious weeds must be excluded from the landscaping plan and these must be removed immediately, where they occur on site.

The contractor must rehabilitate the construction camp and any other disturbed areas once construction activities have terminated. Compacted areas will be ripped and mulched in order to ensure recovery of the natural vegetation cover.

Once construction is complete, rehabilitation of un-built areas must be undertaken in order to restore the aesthetic & ecological value of the area, until the next phase of development. It is recommended that a qualified landscape architect, qualified botanist and the ECO be consulted with regard to the most appropriate rehabilitation vegetation and structures. Active re-vegetation must take place with locally indigenous vegetation under the supervision of the ECO.

No open fires shall be allowed on site under any circumstances, fires will only be permitted in adequate facility within the crew camp.

• Minimal disturbance to vegetation where such vegetation does not interfere with construction in terms of approvals from the relevant authority

• Prevent litigation concerning removal of vegetation

• Encourage natural habitat fauna

• Minimize scarring and loss of the soil surface and land features

• Minimize risk of veldt fires

• Minimize risk of fauna and flora destruction

• No litigation due to removal of vegetation without necessary permission

• No exotic plants used for landscaping


• The footprint has not exceeded the agreed boundaries

• All damaged areas successfully rehabilitated

• No veldt fires started by contractors work force

• No claims from landowners for damages due to veldt fires


Contractor, EO, ESO, Landscape Architect


Heritage

In terms of the National Heritage Act, 1999 (Act No. 25 of 1999), construction personnel must be alert and must inform the local Council should they come across any findings of heritage resources within 24 hours.

Should any archaeological artefacts be exposed during construction activities, work on the area where the artefacts were found shall cease immediately and the South African Heritage Resources Agency shall be notified within 24 hours.

• Limit the destruction of the country’s heritage resources

• The preservation and appropriate management of new archaeological finds should these be

• No destruction of or damage to known archaeological sites

Contractor, EO, RE, ESO

Monitor Daily





RESPONSIBL

E PARTY

FREQUENCY

OF ACTION

Under no circumstances shall archaeological artefacts be removed, destroyed or interfered.

Any archaeological sites exposed during demolition or construction activities must not be disturbed prior to authorization by the South African Heritage Resources Agency on the appropriate provincial heritage resource agency.

discovered during construction.

Sensitive areas

All construction activities must remain within the boundaries of the development area, as demarcated at the start of construction. There must be no vehicular access to the natural areas outside the development area.

Since the development will be phased over a long period of time, the construction footprint must be kept to a minimum by constructing boundaries, and demarcated around areas not to be disturbed. This reduces the contravention of the development on natural habitat.

Temporary “No-go” areas must be demarcated with fencing/warning tape and signs before any construction activities commence.

• Minimize the potential for the spread of the of the construction footprint

• Reduce loss of fauna and flora habitat

• Minimize the potential for loss of protected and or endangered fauna and flora species

• No sign of movement through “no go” areas.

• Containment of footprint

RE, Contractor, ESO, EO

Monitor daily

Access route/haul roads

Existing roads and services must be utilized as far as possible. No unauthorized access is permitted.

Any damaged or degradation caused will be investigated and fines issued, and the affected areas must be immediately rehabilitated.

Access roads for earthmoving-equipment must be clearly designated and be positioned as close as possible to the proposed development site. No driving off from the marked roads is permitted and designated parking areas must be identified and demarcated with applicable signage.

Neither the site nor its access roads must be allowed to be utilized for recreational activities; this includes but is not limited to quad bikes, 4x4’s and dirt bikes. Security personnel must be informed and ensure that this is enforced.

• Minimize loss of topsoil and enhancement of erosion

• Minimize fauna and flora displacement by destruction of natural habitats

• No erosion on access roads after completion of construction

• No loss of topsoil due to runoff water on access roads

Contractor, RE or EO

As required, monitor daily





RESPONSIBL

E PARTY

FREQUENCY

OF ACTION

Crime, safety and security

No site staff, other than security personnel shall be housed within the camp. Security personnel shall be supplied with adequate protective clothing, ablution facilities, water and refuse collection facilities, facilities for cooking.

The access to the site must be controlled so as to restrict unauthorized personnel from entering the site. The workers on site must retain some means of identification. The ESO and the contractor are responsible for ensuring that only authorized personnel are on site at all times.

The site and crew are to be managed in strict accordance with the Occupational Health and Safety Act, 1993 (Act No. 85 of 1993) and the National Building Regulations.

The contractor shall ensure that all emergency procedures are in place prior to commencing work. Emergency procedures shall include (but not be limited to) fire, spills, contamination of the ground, accidents to employees, use of hazardous substances and materials.

The contractor shall ensure that lists of all emergency telephone numbers / contact persons are kept up to date and that all numbers and names are posted at relevant locations throughout the construction site.

The nearest emergency service provider must be identified during all phases of the project as well as its capacity and the magnitude of accidents it will be able to handle. The contact details of this emergency centre, as well as the police and ambulance services must be available at prominent locations near the construction site and the construction crew camps.

• Reduce the risk of potential incidences

• Minimize the potential impact on the environment

• No incidences reported RE, Contractor, ESO, EO

Monitor daily

Visual impact

Shade cloth must be utilized to conceal and minimize the visual impact of contractor camps, lay down areas and storage areas.

The development guidelines and architecture must enhance the aesthetic appeal of the development.

Rubble and litter must be removed every two weeks or more often as the need arises and be disposed of at a registered landfill.

• Minimize visual impact


Contractor, landscape contractor, ESO

Monitor daily





RESPONSIBL

E PARTY

FREQUENCY

OF ACTION

General aesthetics The Contractor shall ensure that the type and colour of roofing and cladding materials of any new buildings and structures constructed as part of the project are selected to reduce reflection and blend with the natural environment. The Contractor shall not deface, paint, damage or mark any natural feature (e.g. rocks, etc.) situated on or around the site for survey or any other purposes unless agreed beforehand with the ER. Any features affected by the Contractor in contravention of this clause shall be restored / rehabilitated to the satisfaction of the ER. All construction areas must be kept neat and tidy at all times. Different materials and equipment must be kept in designated areas and storing/stockpiling shall be kept orderly. Lighting shall be of the downward facing spill off type.

Cement and concrete batching Concrete mixing directly on the ground shall not be allowed and shall take place on impermeable surfaces to the satisfaction of the ER. The concrete batching activities shall be located in an area of low environmental sensitivity to be identified and approved by the ER. All runoff from batching areas shall be strictly controlled, and cement-contaminated water shall e collected, stored and disposed of at a site approved by the ER. Contaminated water storage facilities shall not be allowed to overflow and appropriate protection from rain and flooding shall be implemented. Unused cement bags shall be stored out of the rain where runoff won’t affect it. Used (empty) cement bags shall be collected and stored in weatherproof containers to prevent wind blown cement dust and water contamination. Used cement bags shall not be used for any other purpose and shall be disposed of on a regular basis via the solid waste management system. All excess concrete shall be removed from site on completion of concrete works and disposed of. Washing of the excess into the ground is not allowed. All excess aggregate shall also be removed.





RESPONSIBL

E PARTY

FREQUENCY

OF ACTION

Method Statement: The Contractor shall submit a method statement detailing cement storage, concrete batching areas and methods, method of transport of cement and concrete, storage and disposal of used cement bags, etc. for each concrete batching operation.

Geotechnical

Founding conditions for individual structures must be confirmed by a qualified Geotechnical Engineer / Structural Engineer / Geologist.

If trenches and excavation works are created, they must be properly backfilled and compacted according to specifications given in sub-clause 5.2.4. Of SABS 1200DA.

Mechanical methods of rock breaking will have noise and dust impacts that must be managed.

• Minimize potential structural faults

• Minimize trench collapse

• No visible signs of backfill deterioration or trench collapse

Geotechnical Engineer, Structural Engineer, Geologist, RE, Contractor


Hydrology

Increased run-off during construction must be managed using berms and other suitable structures as required to ensure flow velocities are reduced; this must be done in consultation with the RE. Storm water, wherever possible, should be allowed to soak into the ground in the area on which the water fell.

In the event of pollution caused as a result of construction activities, the contractor, according to section 20 of the National Water Act, 1998 (Act No. 36 of 1998) shall be responsible for all costs incurred by organizations called to assist in pollution control and/or to clean up polluted areas.

No wastewater may run freely into any of the surrounding surface water bodies or natural areas. Runoff containing high sediment loads must not be released into natural or municipal drainage systems or nearby watercourses. No waste or refuse must be allowed to access the storm water infrastructure.

• Minimize pollution of soil, surface and ground water resources in the immediate and surrounding environments

• Minimize scarring of the soil surface and land features


• No visible erosion scaring once construction is completed

• Minimum loss of topsoil

• No visible erosion scars on embankments once construction is completed

RE, Contractor, EO

As and when required, monitor daily





RESPONSIBL

E PARTY

FREQUENCY

OF ACTION

Soil

The contractors must provide and maintain a method statement for “management of topsoil”.

Topsoil must be stripped from all areas that are to be utilized during the construction period and also where permanent structures and access is required. These areas will include the permanent works, pipeline trenches, stockpiles, access roads, construction camps and laydown areas. Topsoil shall be stripped after search and rescue (Fauna and Flora) has been conducted, clearing of woody vegetation has taken place, and before excavation or construction commences.

Topsoil must be deemed to be the top layer of soil containing organic material, nutrients and plant grass seed. For this reason it is an extremely valuable resource for the rehabilitation and vegetation of disturbed areas.

Ripping shall be done to a depth of 250 mm in two directions at right angles. Topsoil shall be placed in the same soil zone from which it had been stripped.

At the beginning of the construction phase, topsoil removed for vegetation clearance must be stripped to a minimum depth of 150 mm and stockpiled on the demarcated topsoil stockpile areas.

All topsoil must be removed and stockpiled on the site.

Dust suppression is necessary for stockpiles older than a month – with either water or a biodegradable chemical binding agent.

Backfill will require contouring to ensure that it blends in with the surrounding environment.

Remediated slopes should be graded to preferably 1:2

Slopes can then be capped with topsoil. This requires a minimum layer of 100 mm in most areas.

• Minimize scaring of the soil surface and land features

• Minimise disturbance and loss of soil

• Minimise construction footprint

• Minimise sedimentation of nearby drainage lines

• Maintain the integrity of topsoil for future landscaping and rehabilitation

• Containment of invasive plant growth


• The footprint has not exceeded the agreed site in terms of EA etc.

• Minimal invasive weed growth

• No signs of sedimentation and erosion

• Disturbed surfaces to be rehabilitated must be ripped and the area must be backfilled with excavated material from the site.


Contractor Daily



Table 4: Operational Phase

Phase of development OPERATIONAL

Impact / issue General

MITIGATION MEASURE MANAGEMENT OBJECTIVES MEASURABLE TARGETS RESPONSIBLE PARTY FREQUENCY OF ACTION

Waste management

All wastes (except sewerage) generated on the premises are to be sent to the waste collection point for sorting and recycling.

Waste shall be separated into recyclable and non-recyclable waste, and shall be separated as follows: · Hazardous waste: including (but not limited to) old oil and paint, · General waste: including (but not limited to) domestic refuse, non- recyclable waste and reusable material. · Recyclable waste shall preferably be deposited in separate bins.

The contractor is advised that “Collect-a-Can” collect tins, including paint and chemical tins, and “Consol” collect glass for recycling.

Alien vegetation must be contained for future disposal at a registered organic waste transfer facility.

Bins must be clearly marked for ease of management.

All refuse bins must have a lid secured so that animals cannot gain access.

The waste must be stored in dedicated areas and, where baboons are prevalent; “baboon proof” lids must be fitted.

Sufficient closed containers must be strategically located around or near the development to handle the amount of litter, waste, rubbish and debris generated by the development.

Contractors must be employed to collect and dispose of any accumulated litter on the development site. The litter collection must extend to surrounding areas affected by or subject to the litter.

A litter patrol must take place at least once a week.

Under no circumstances must any waste be burnt.

All waste must be disposed of at a registered site. It is the management

• Sustainable management of waste by recycling

• To keep the development neat and tidy



• Control potential influx of vermin and flies thereby minimising the potential of diseases at the site and the surrounding environment

• Minimise potential to pollute soils, water resources and natural habitats

• Disposal of refuse in an appropriate manner with no refuse polluting the development

• Development is neat and tidy

• No complaints from surrounding residents and businesses

• Sufficient containers available on or near the site

• No visible or measurable signs of pollution of the environment (soils, ground and surface water)

Management body: ‘to be announced’

Daily




bodies’ responsibility to ensure that the contracted party responsible for waste disposal disposes of the waste at the correct facility.

Storm water Management

Storm water, wherever possible, must be allowed to soak into the land in the area on which the water has been discharged.

The storm water system, especially the discharge points, must be inspected and damaged areas must be repaired if required.

Discharge points must be inspected for blockages of any kind. These must be removed timeously to ensure the efficient operation of the storm water management system.

No waste or refuse must be allowed to access the storm water infrastructure.

Excessive quantities of silt laden runoff water must not be allowed to access the storm water system. In the event that silt runoff occurs off the development site, the cause of this must be investigated and suitable mitigation measures employed. This may include the vegetation of bare areas, installing flow diversion channels in consultation with an engineer or installing velocity reducing structures.

Where vegetation has been utilised as part of the storm water management system, it is important to ensure that the vegetation is maintained and does not die, as this is essential for effective infiltration.

Where silt traps have been incorporated as part of the storm water management system these must be maintained as per the engineers requirements. The maintenance crew must be informed as to the correct procedure, in terms of the engineers specifications and of how the silt trap are to be maintained.

The silt trap must be monitored for efficiency. The management body must consult with the engineers should the system not function adequately.

• Minimise pollution of soil, surface and ground water resources

• Minimise the potential loss of topsoil

• Minimise the potential of flooding of the development, or its neighbouring properties

• No evidence of pollution at the discharge points

• No evidence of silt build-up at the discharge points


Management body, maintenance crew: ‘to be announced’


Monitor seasonally




For all maintenance undertaken reference must be made to recommendations in the engineer’s reports and/or the approved storm water management plan.

All maintenance activities must be monitored to ensure that no environmental damage occurs. All damage must be mitigated immediately.


RESPONSIBLE PARTY

FREQUENCY OF ACTION

Atmospheric Pollution

Air pollution

All forms of dust/air pollution must be managed in terms of the Atmospheric Pollution Prevention Act, 1965 (Act No. 45 of 1965), this includes the control of noxious and offensive gases, smoke, dust and vehicular emissions

Under no circumstances may heavy smoke be released into the air.

Light pollution

All illuminated signage must be in accordance with the South African Manual for Outdoor Advertising Control (SAMOAC).

Security lights are to be angled downwards to avoid disturbance to adjoining residents and businesses.

Noise pollution

Noise levels shall be kept within acceptable limits, these are determined in

terms of the relevant local by laws.


• Minimise chances of transgression of the acts controlling pollution





Monitor daily




RESPONSIBLE PARTY

FREQUENCY OF ACTION

Safety and Security

Boundary fencing if present must be regularly inspected and maintained to prevent any damage.

All maintenance and repair work must be done in accordance with National Building Regulations and Standards Act 103 of 1977

Maintenance work must not be the cause of environmental damage. Any environmental damage caused must be investigated and mitigated immediately.

• Reduce the risk of potential incidences




As and when

required

Landscape maintenance

The handling, maintenance and planting of plants / trees shall be undertaken under supervision of the appointed landscape architect / horticulturist. The Contractor shall ensure that each plant / tree is handled and packed in the approved manner for that species or variety, and that all necessary precautions are taken to ensure that the plants arrive on site in a proper condition for successful growth. Plants shall be protected from wind during transportation. No plants or plants with exposed roots shall be subjected to prolonged exposure to drying winds and sun, or subjected to water logging or force-feeding at any time after purchase. The Contractor shall ensure that the plants are in a good condition and free from plant diseases and pests. The Contractor shall immediately remove plants containing any diseases and/ or pests from site. All plants supplied by the Contractor shall be healthy, well formed, and well rooted. Roots shall not show any evidence of having been restricted or deformed at any time. The potting materials used shall be weed free.

There shall be sufficient topsoil around each plant to prevent desiccation of the root system. Where applicable landscaped areas must be maintained in terms of the general conditions set out in the landscape plan.All alien invasive plant species must be removed for disposal at a registered organic waste transfer facility.

• Minimise chances of transgression of the acts


• No litigation due to transgression of relevant acts



As and when

required

Monitor seasonally




FREQUENCY OF ACTION

Infrastructure maintenance

All buildings must be maintained in accordance with Design Review Committee specifications.

All taps must be regularly inspected for leaks and washers or valves replaced as required.

The development must be inspected for burst, blocked or leaking water pipes and repair as required.


• Minimise pollution of soil, surface and ground water resources




As and when

required

Monitor as part of a

monthly

maintenance

inspection/schedule

Upgrades and renovations

Where civil engineering contractors or works are required within the development for upgrading and renovation activities, the planning and construction EMP must be implemented.

• Contingencies for minimising negative impacts anticipated to occur during construction activities

• EMP pro forma documentation


As and when

required



8. NON-COMPLIANCE PROCEDURES

The Contractor shall comply with the environmental specifications and requirements on an ongoing

basis and any failure on his part to do so will entitle the ER to impose a penalty. In the event of on-

compliance the following recommended process shall be followed:

1. The ECO shall issue a notice of non-compliance to the Contractor, stating the nature and

magnitude of the contravention. A copy shall be provided to the applicant.

2. The Contractor shall act to correct the non-conformance within 24 hours of receipt of the

notice, or within a period that may be specified within the notice.

3. The Contractor shall provide the ECO with a written statement describing the actions to be

taken to discontinue the non-conformance, the actions taken to mitigate its effects and the

expected results of the actions. A copy shall be provided to the applicant.

4. In the case of the Contractor failing to remedy the situation within the predetermined time

frame, the ECO shall impose a monetary penalty based on the conditions of contract. In

the case of non-compliance giving rise to physical environmental damage or destruction,

the ECO shall be entitled to undertake or to cause to be undertaken such remedial works

as may be required to make good such damage and to recover from the Contractor the full

costs incurred in doing so.

5. In the event of a dispute, difference of opinion, etc. between any parties in regard to or

arising out of interpretation of the conditions of the EMP, disagreement regarding the

implementation or method of implementation of conditions of the EMP, etc. any party shall

be entitled to require that the issue be referred to specialists for determination.

6. The ECO shall at all times have the right to stop work and/or certain activities on site in the

case of non-compliance or failure to implement remediation measures.

9. OFFENCES AND PENALTIES

Any avoidable non-compliance with the conditions of the EMP shall be considered sufficient ground

for the imposition of a penalty. Possible offences, which should result in the issuing of a contractual

penalty, include, but are not limited to:

• Unauthorised entrance into temporary no-go areas;

• Unauthorised damage to natural vegetation;

• Unauthorised camp establishment (including stockpiling, storage, etc.);

• Hydrocarbons / hazardous material: negligent spills / leaks and insufficient storage;

• Ablution facilities: non-use, insufficient facilities, insufficient maintenance;

• Late method statements or failure to submit method statements;

• Insufficient solid waste management (including clean-up of litter, unauthorised dumping

• etc.);



• Erosion due to negligence / non-performance;

• Excessive cement / concrete spillage / contamination’

• Insufficient fire control and unauthorised fires;

• Preventable damage to water courses or pollution of waterbodies; and

• Non-induction of staff.

A list of indicative penalty fines is provided in Annexure 2.

This Environmental Management Plan (EMP) should be used as an on-site reference document

during all phases of this development, and monthly auditing should take place in order to determine

compliance with this EMP. Parties responsible for transgression of this EMP shall be held

responsible for any rehabilitation that may need to be undertaken. Parties responsible for

environmental degradation through irresponsible behaviour or negligence should receive penalties.



Table 5: Environmental Incident Log

DATE ENVIRONMENTAL

CONDITION

COMMENTS

(Include any possible explanations for current

condition and possible responsible parties. Include

photographs, records etc. if available)

CORRECTION ACTION TAKEN SIGNATURE


Prepared by Seedcracker Environmental Management 46

Table 6: Complaints Record Sheet

COMPLAINTS RECORD SHEET File Ref:

DATE:………………………… Page …. of ….

COMPLAINT RAISED BY:

CAPACITY OF COMPLAINANT:

COMPLAINT RECORDED BY:

COMPLAINT:

PROPOSED REMEDIAL ACTION:

ECO: _________________ Date: _________________

NOTES BY ECO:

ECO: __________ Date: __________ Site Manager: __________ Date: __________



Appendix 1

METHOD STATEMENT

CONTRACT:……………………………………………………. DATE:………………………………. WHAT WORK IS TO BE UNDERTAKEN (give a brief description of the works):

WHERE ARE THE WORKS TO BE UNDERTAKEN (where possible, provide an annotated plan and a full description of the extent of the works):

START AND END DATE OF THE WORKS FOR WHICH THE METHOD STATEMENT IS REQUIRED:

Start Date:……………………………….. End Date:…………………………………. HOW ARE THE WORKS TO BE UNDERTAKEN (provide as much detail as possible, including annotated sketches and plans where possible): * Note: please attach extra pages if more space is required



DECLARATIONS for Method Statement 1) ENGINEER The work described in this Method Statement, if carried out according to the methodology described, is satisfactory to prevent or control environmental harm and is thus approved: _______________________________ ________________________________ (Signed) (Print name) Dated:.____________________ 2) CONTRACTOR I understand the contents of this Method Statement and the scope of the works required of me. I further understand that this Method Statement may be amended on application to and with approval by the Engineer, and that the SHE Coordinator, Construction Manager and ECO will audit my compliance with the contents of this Method Statement _______________________________ _________________________________ (Signed) (Print name) Dated: ____________________

Appendix 2: LIST OF PENALTIES



FINES

Fines will be issued for the transgressions listed below. Fines may be issued per incident at the

discretion of the ECO. Such fines will be issued in addition to any remedial costs incurred as a

result of noncompliance with the Environmental Specifications. The ECO will inform the Contractor

of the contravention and the amount of the fine, and will deduct the amount from monies due under

the Contract.

Fines for the activities detailed below, will be imposed by the ECO on the Contractor and/or his

Subcontractors.

A - Any persons, vehicles, plant, or thing related to the Contractors operations within the

designated boundaries of a temporary “no-go” area: R 4,000

B - Any vehicle driving in excess of designated speed limits: R 1,000

C - Any vehicle being driven, and materials being parked or stored outside the demarcated

boundaries of the site: R 2,000

D - Persons walking outside the demarcated boundaries of the site, R 500

E - Persistent and un-repaired oil leaks from machinery. The use of inappropriate methods of

refuelling such as the use of a funnel rather than a pump: R 3,000

F - Litter on site: R 1,000

G - Deliberate lighting of illegal fires on site: R 5,000

H - The eating of meals on site outside the defined eating area. Individual not making use of the

site ablution facilities: R 1,000

I - Dust or excess noise on or emanating from site: R 1,000

J - Any person, vehicle, item of plant, or any thing related to the Contractors operations causing a

public nuisance: R 2,000

For each subsequent similar offence the fine may, at the discretion of the ECO, be doubled in

value to a maximum value of R50,000. The ECO shall be the judge as to what constitutes a

transgression in terms of this EMP.

Documents

PREPARED FOR: JR 209 INVESTMENTS (PTY) LTD … D/Draft EMP EIA SEP 2010.pdf · NON-COMPLIANCE PROCEDURES ... Developer/Proponent (D), Consulting ... confidential and must address