Presentation resource pack

PRESENTATION RESOURCE

PACK

Infact Insight, Inc. 1001 Avenida Pico Suite C-322 San Clemente, CA 92673 t: +213 471 2600 f: +646 688 5920 [email protected] www.infactinsight.com

Copyright © 2009 Infact Insight Inc. All rights reserved worldwide.

Fast Start Check List PR

EPA

RE

1 Audience Analysis •  Create “Mind Map” of attendees •  Consider different thinking styles

2 Problem Definition •  Determine key problem being solved •  Use “Issues Tree” to diagnose problem

3 Action Outcome •  Conduct “Outcomes Analysis” •  Use “From-To Think-Do Matrix”©

4 Venue Analysis •  Apply appropriate principles to slides based on venue

•  Ballroom style •  Conference room style

5

Collect Evidence •  Consider all available sources: quantitative, qualitative, competitive intelligence, business results

and intelligence, trends, prior work •  Assess inclusion of evidence based on extent to which it moves problem-solution forward •  Use “Topic Map” to relate specific evidence to support or refute elements from “Issues Tree” •  Use storyboarding to layout the problem and solution and supporting evidence •  Use reflection effectively


Fast Start Check List C

REA

TE

6

Developing the Slides •  Consider charts that accommodate different thinking styles •  Create key points that you want to make and support them with facts / data •  Develop the framework that will organize your presentation •  Aim for 3 elements in your framework (e.g., Prepare, Create and Deliver) •  Organize your points within this framework •  Ensure your charts demonstrate “simplicity of expression and complexity of data” •  Edit, edit, and edit more and you can still edit more to streamline and remove all “chart junk” •  Do you slides pass the “squint test”? •  Pay attention to the aesthetics of the slides (Layout, Design, Colors)

DEL

IVER

7

Delivery

•  Use storytelling frameworks •  Practice, Practice, Practice •  Presence (verbal and non-verbal) •  Activation (Stakeholder Analysis and For / Against Analysis)


Issues Tree

Core Issue

Root Cause 1

Root Cause 2

Root Cause 3

Clarification Explanation Probing


Topic Map TOPIC MAP

AUDIENCE: PROBLEM: OBJECTIVE: ACTION:

1.a. i 1.a.ii

1 . a

1.a.ii i 1.b.i 1.b.i i

1 . b

1.b.i i i 1.c.i 1.c.i i

1.

1 . c

1.c.i i i 2.a. i 2.a.ii

2 . a


2.b

2.b.i i i 2.c.i 2.c.i i

2.

2.c 2.c.i i i 3.a.i 3.a.ii

3 . a


3 . b

3.b.i i i 3.c.i 3.c.i i

3.

3 . c

3.c.i i i


Stakeholder Analysis In

fluen

ce

Involvement

FOR

AGAINST

MAINTAIN 1. ____________ 2.  _____________ 3.  _____________ 4.  _____________ 5.  _____________

SATISFY 1.  ________________ 2.  ________________ 3.  ________________ 4.  ________________ 5.  ________________

FOCUS

SATISFY 1.  ________________ 2.  ________________ 3.  ________________ 4.  ________________ 5.  ________________

For: 1.  ________ 2.  ________ 3.  ________ 4.  ________ 5.  ________

Against: 1.  ________ 2.  ________ 3.  ________ 4.  ________ 5.  ________


Useful Websites

For help with: Explore these websites:

Presentation creation, organization, content www.extremepresntation.com

Storytelling www.extremepresentation.com www.sayitwithastory.com

www.thesmokinggun.com www.ted.com

Delivery styles www.ted.com www.slideshare.net

Audience thinking styles www.keirsey.com www.typelogic.com www.hbdi.com

www.myersbriggs.org www.personalysis.com

Creating a chart www.extremepresentation.com www.chartchooser.com

www.edwardtufte.com www.duarte.com

Stock photography

www.istockphoto.com www.dreamstime.com www.morguefile.com

www.fotolia.com www.shutterstock.com www.gettyimages.com

Presentation software www.prezi.com

Information mapping and design www.xplane.com

Collaborative data visualization www.many-eyes.com www.swivel.com

www.data360.org


Useful Books


Extreme Presentation Workshops

Andrew Abela, Ph.D.

Dr. Abela has been designing and delivering effective presentations to senior executives - and training and coaching others to do so - for over 20 years. He is currently professor of marketing at the Catholic University of America in Washington, DC and advanced presentation skills consultant. Prior to this he worked as a brand manager with Procter & Gamble, as a management consultant with McKinsey & Company, and he was the founding managing director of the Marketing Leadership Council, a best-practices research organization serving Chief Marketing Officers at hundreds of leading corporations worldwide.

The Extreme Presentation method was developed by Dr. Andrew Abela as a way to develop effective communication of complex information, such as market research findings or solutions-oriented sales proposals.

Dr. Abela’s website is: www.extremepresentation.com

Dr. Abela has recently published a new book: The Presentation: A Story About Communicating Successfully with Very Few Slides.

Phone 1-703-574-3342"Fax 1-703-636-8941


Executive Coach Judith Katcher, Ph.D.

KATCHER & ASSOCIATES Corporate Consultants

(914) 693-8762 [email protected]

Professor Judith Katcher is an experienced Executive Coach. For over twenty-five years she has coached CEOs, CFOs, COOs, CMOs, Presidents and senior-level executives, as well as upper and middle-level rising stars at companies in the US., Canada and Europe, helping them to better mange their employees as well as their careers. In addition, she has trained over three hundred sales people in presentation skills.

Professor Katcher was trained as an academic, and was a Professor in both Communication and English Literature departments, teaching at The University of New Hampshire, Hunter College and Pace University. She has expertise in all areas of communication. Her coaching is customized to meet individual and corporate needs. Her focus is on helping her clients set personal goals that incorporate the mission and vision of their firm, address any gaps or obstacles that are preventing them from achieving their personal potential, manage and initiate change and add value to their team, their department and their firm as a whole. She has created several coaching programs, the latest being specifically for women in finance. She offers an outside, experienced, objective point of view.


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Presentation resource pack