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Primavera Project Management Insight
Primavera in NEP Market
& Primavera and EBS Integration
Oracle Primavera in the
Network Equipment Provider Business
72% OF CEOS
IDENTIFY THE ABILITY TO
MANAGE PROJECTS AS CRITICAL
TO THE FUTURE GROWTH OF
THE BUSINESS…
…JUST 11% ARE VERY CONFIDENT OF THEIR ABILITY TO MANAGE BUSINESS CRITICAL PROJECTS
Source: IPMA Study Sept. 2010
Executive Concerns
Oracle Primavera Track Record in Telecoms
• For over 25 years the telecom market has been an important market for Primavera
• We serve many customers across both the operator and equipment manufacturer sectors
• Some of our oldest and largest customers are in telecoms
Oracle Primavera Track Record in Telecoms
As an indication of our customers in Telecoms:
“ORACLE IS A KEY PART OF NBN CO’S BUSINESS
STRATEGY…WE HAVE BEEN HIGHLY RELIANT ON THE BROAD SUITES OF PRODUCTS AVAILABLE FROM
ORACLE TO HELP ACHIEVE OUR GOALS.”
CLAIRE RAWLINS CIO
NBN CO LTD.
“ORACLE'S PRIMAVERA P6 ENTERPRISE PROJECT
PORTFOLIO MANAGEMENT ENABLES US TO RUN A LEANER BUSINESS WITHOUT PUTTING PROJECTS
AND CUSTOMER SATISFACTION AT RISK.”
SAVED AN ESTIMATED 10,000 WORK-HOURS ANNUALLY IN THE PROJECT PLANNING PROCESS THROUGH BETTER VERTICAL COLLABORATION, REAL-TIME PROJECT INTELLIGENCE, AND IMPROVED ANALYTICS
DARKO GRBOVIC
TELEKOM SRBIJA GROUP
Streamline management of the 20,000 network maintenance, repair, and upgrade projects it carries out each year to its infrastructure.
Begin new projects 50-70% faster and optimize use of human and material resources without impacting quality.
Improved productivity of infrastructure maintenance teams by 40% within six months of go-live and increased productivity by a further 10%
each year for the next three years.
Workforce optimization enabled the company to cut headcount requirements by 20%.
Oracle Primavera Track Record in Telecoms
• To understand why telecoms customers choose Primavera, it is important to consider both:
– The requirements of the telecom market
...and
– The key strengths and capabilities of Primavera
Oracle Primavera Typical Challenges for Telecoms Manufacturers
Business Impact of Primavera
Save Money: optimising materials delivery based on the actual needs of the projects, minimise the use of contractors by avoiding ‘surprise’ skill shortages, manage customer expectations better by knowing when you will really be able to deliver.
Manage Changes: Capability to see the ripple effect across the entire organisation. This means seeing the future; the potential movement of contracted milestones, changes in skills use and costs at any particular time, the impact of change on forecast spending and of course accurate forecasts to complete and estimate at completion.
Simulate Alternative Scenarios: move resources, push back less critical, allow overtime etc. Simulations can be saved and shared until agreed and approved before executing change.
Save time. Save Money. Manage better.
Symptoms
Resource Requirements vs Availability: Operations teams cannot see when resources are used on bid work / bid teams cannot guarantee resources to deliver customer projects
Nobody really knows costs or profitability
Project Interdependence & Delays: Deliverables (i.e. software patch or enabling work) or key resources that need to move to other work have impact on other projects if they are not completed on time:
• Ripple or ‘domino’ effect across multiple projects
• Other projects shift in time • Resource planning is out of date
Oracle Primavera Typical Challenges for Telecoms Manufacturers
Business Impact of Primavera
• Coordination of people/skills, resources and logistics at the right time to deliver on expectations
• Primavera enables priority and allocation decisions for both the short and long term. Short term optimisation of resources that is based on a true picture of supply and demand means more efficient operations. Longer term visibility means accurate capacity planning.
• Primavera delivers a simple to use, but comprehensive tool that is appropriate to each users role. They can see and do what they need. Distributed input speeds the time to decision.
Save time. Save Money. Manage better.
Symptoms
Hard to estimate when materials and equipment is required:
• To avoid delays by late delivery, large and costly inventories are built
• Inventory is expensive and quickly becomes out of date
Managers suffer from lack of visibility:
• Across divisions and locations
• Performance and profitability
• Risks
• Actual progress and the impact that this has
Business Decisions What to invest in... and how to manage it
Initiatives
Investments
Ideas Potential investments
Oracle Primavera Project Portfolio Management
Portfolio Management & Optimization
Resource Management
Program & Project
Management
Risk Management
Contract Management
Investment Decision
Optimization
OPPM •Structured selection of investments •Management of all portfolios including oversight of Projects in wider portfolio set
P6 EPPM •Operational level portfolio management •Management of all elements of project/programme execution across enterprise
What enables Enterprise PPM?…
Simple projects
Vision
Business Goals Portfolio of Project executed investments
Complex Programmes
People plan with optimism. Then real life happens.....
What enables Enterprise PPM?…
Simple projects
Vision
Business Goals Portfolio of Project executed investments
Complex Programmes
Resource Management ,Risk Management, Content Management, Workflow, Contract Management, Cost Management, Operational Portfolio Management, Analytics and Reporting.
True enterprise activity and resource scheduling: See the ripple effect. Simulate the best scenarios to recover.
Slippage can be caused by the unforeseen, productivity, suppliers and lots of other things.... This is real life. Oracle Primavera P6 EPPM enables:
You to manage your project based business
Page 15
Oracle Primavera Project Portfolio Management
Primavera delivers Complete and accurate set of information
management
multi - project management
project portfolio
management
program
management
project
management
functional/task
management
multi - project management
project portfolio
management
program
management
project
management
Portfolio Management & Optimization
Resource Management
Program & Project
Management
Risk Management
Contract Management
Investment Decision
Optimization
Document / Deliverable
Management
Page 16
Driving Business Value The Impact of Enterprise Project Portfolio Management
Enterprise Project
Portfolio Management
Inefficiency Value
• Lack of Standards
• Unmitigated Risks
• Poor Accountability
• Inadequate
Capacity Planning
• Rework, Waste
• Overruns
• No Best Practices
• Process Inefficiency
• Projects on individual
laptops
• High TCO
• Strategic Alignment
• Governance
• Innovation
• Competitive Advantage
• Velocity, Agility
• Repeatable Success
• Successful Projects
• Visibility
• One version of the
“truth”
16
Industry specific cover image
Primavera and EBS Integration
- One solution for Enterprise Project Management
Project Execution Process Cycle
18
Past & Present Accounting
Future & What-if Planning
Corporate Operations & Control
Field Operations & Execution
Project Portfolio Planning
Project/Contract Execution
• Fully integrated project management with Oracle EBS and Primavera, allowing organizations to
•plan, •schedule, •perform and •account for projects
• Execute projects while maintaining appropriate project control and visibility
• Automating critical cross-system business processes and data flows
Project/Contract Control & Accounting
Project Execution - EBS
19
Past & Present Accounting
Future & What-if Planning
Corporate Operations & Control
Field Operations & Execution
Project Portfolio Planning
Project/Contract Execution
Project/Contract Control & Accounting
• Project financial plan structure • Project budgets & forecasts • Enterprise resource staffing • Project costing & billing • Contract management & payment • Financial performance & profitability
E-Business Suite
EBS
EBS-Primavera Integration Use Cases
EBS
Project/Contract Control & Accounting
• Initiate and approve projects/contracts before sharing with P6 & CM
• Generate budget/forecast from P6 schedule dates and resources requirements
• Staff P6 resource requirement demand • Initiate payment based on P6 progress/milestones and CM
progress negotiation • Collect field level contract costs from CM • Utilize CM for contract correspondence and documentation
repository
P6 Project Portfolio Planning & Execution
CM Contract Execution & Correspondence
Project Execution – P6
21
Past & Present Accounting
Future & What-if Planning
Corporate Operations & Control
Field Operations & Execution
Project Portfolio Planning
Project/Contract Execution
Project/Contract Control & Accounting
• Project work breakdown structure • Project scheduling & risk analysis • Project resource allocation • Team member progressing & collaboration • Portfolio analysis & schedule performance • Resource capacity planning & utilization
Primavera P6
P6
EBS-Primavera Integration Use Cases
EBS
Project/Contract Control & Accounting
P6
Project Portfolio Planning & Execution
• Synchronize high level WBS with project financial structure from EBS
• Use EBS budget to plan project • Fill resource schedule demand using project resources staffed
from EBS • Track project progress against actual recorded costs from EBS
CM
Contract Execution & Correspondence
P6 – EBS Integration Project Planning and Resource Staffing
EBS Project
EBS Project Resource
Management
Primavera P6
Project Execution – Contract Manager
24
Past & Present Accounting
Future & What-if Planning
Corporate Operations & Control
Field Operations & Execution
Project Portfolio Planning
Project/Contract Execution
Project/Contract Control & Accounting
• Contract deliverables & documents • Contract correspondence & collaboration • Contract issue and change management • Contractor progress & payment verification
Contract Management
CM
EBS-Primavera Integration Use Cases
EBS
Project/Contract Control & Accounting
P6
Project Portfolio Planning & Execution
CM
Contract Execution & Correspondence
• Use EBS budget and cost codes to manage contract • Verify contract deliverables based on P6 progress • Initiate contract change before finalizing in EBS • Update requisition with payment confirmation from EBS • Commitments updates in EBS
EBS-Primavera Integration Use Cases
EBS
Project/Contract Control & Accounting
• Initiate and approve projects/contracts before sharing with P6 & CM • Generate budget/forecast from P6 schedule dates and resources
requirements • Staff P6 resource requirement demand • Initiate payment based on P6 progress/milestones and CM progress
negotiation • Collect field level contract costs from CM • Utilize CM for contract correspondence and documentation repository
P6
Project Portfolio Planning & Execution
• Synchronize high level WBS with project financial structure from EBS • Use EBS budget to plan project • Fill resource schedule demand using project resources staffed from EBS • Track project progress against actual recorded costs from EBS
CM
Contract Execution & Correspondence
• Use EBS budget and cost codes to manage contract • Verify contract deliverables based on P6 progress • Initiate contract change before finalizing in EBS • Update requisition with payment confirmation from EBS • Commitments updates in EBS
Project Execution – Analytics
28
Past & Present Accounting
Future & What-if Planning
Corporate Operations & Control
Field Operations & Execution
Corporate Operations And
Financial Performance
Field Execution And
Schedule Performance
Analytics
Project Execution – Project Analytics
29
Past & Present Accounting
Future & What-if Planning
Corporate Operations & Control
Field Operations & Execution
Corporate Operations And
Financial Performance
Field Execution And
Schedule Performance
• Funding, Budgets & Costs • Original, current and forecast budgets • Burdened, raw and billable costs • Project Revenue & Billing • Margin and revenue amounts • Invoice and retention amounts • Project Resource Staffing • Global skills repository and enterprise resource staffing • Organization utilization reporting • Project Profitability • Revenue and margin percentage and trends • Forecast variance and margin percent
Project Analytics
Analytics
Project Execution – P6 Analytics
30
Past & Present Accounting
Future & What-if Planning
Corporate Operations & Control
Field Operations & Execution
Corporate Operations And
Financial Performance
Field Execution And
Schedule Performance
• Project Schedule • Dates, durations and percent completes • Planned, actual and at complt units and costs • Project Performance & Trending • At completion variances and schedule health • Operational Earned Value • Activity Resource Utilization • Resource task allocation and capacity plan. • Project productivity analysis and utilization reporting • Project Portfolio Analysis • Alignment to strategic objectives • Project portfolio performance
P6 Analytics
Analytics
Q&A