PRESENTATION ON

PROCESS FLOW OF IMPORT CLEARANCE AT THE SEA PORT

Presentazione fatta il 27 aprile 2017 daMr. Joseph Agbaga, Managing Director,

RJD Consulting & Logistics Ltd.

THE MAIN DOCUMENTS FOR IMPORT CLEARANCE FROM THE PORTS

1. BILL OF LADING2. COMMERCIAL INVOICE3. PACKING LIST4. CCVR5. PERMITS/AUTHORIZATIONS FROM (GSTDA,

FDA,NACOB,PPRSD)6. IDF – IMPORT DECLARATION FORM7. ANY OTHER DOCUMENTS STATUTORILY

REQUIRED FOR CLEARANCE OF THE GOODS IN QUESTION

CUSTOMS CLASSIFICATION AND VALUATION REPORT (CCVR)

THIS IS A STAGE OF THE PROCESS MAP WHEN IMPORTERS SEND THEIR COMMERCIAL INVOICE AND BILL OF LADING ELECTRONICALLY TO CUSTOMS FOR PROCESSING – PRE-ARRIVAL ASSESSMENT REPORTING SYSTEM (PAARS) FOR CUSTOMS CLASSIFICATION AND VALUATION PURPOSES.

DECLARATION OR CUSTOMS ENTRY MAKING

BEFORE A DECLARATION CAN BE PROCESSED, CERTAIN CONDITIONS MUST BE MET:

• THE SHIP’s MANIFEST MUST HAVE BEEN RECEIVED AND PROCESSED

• THE PREVAILING EXCHANGE RATE MUST BE AVAILABLE

• GCNET SYSTEM MUST BE WORKING

DECLARATION CONT'D

• DATA FROM VALID DOCUMENTSAVAILABLE ARE FED INTO THE FRONT-END

• IT IS SENT TO GCMS AND RECEIVED AFTER VALIDATION

• IT MAY RETURN ACCEPTED OR REJECTED DUE TO ONE REASON OR ANOTHER

DECLARATION CONT'D

• WHEN IT'S REJECTED, THE REASONS APPEARS IN THE APPROPRIATE WINDOW AND WOULD HAVE TO BE CORRECTED, RE-SENT AND BE ACCEPTED BEFORE GOING TO THE NEXT STAGE

PAYMENTS OF DUTY, TAXES & LEVIES

• FOR VALIDATED ENTRIES, PAYMENT OF THE APPROPRIATE DUTIES, TAXES, FEES, LEVIES AND CHARGES ON THE BILL OF ENTRY CAN BE MADE TO THE RECEIVING BANKS (GHANA COMMERCIAL BANK OR ECOBANK) WHICH HAVE BRANCHES CLOSE TO THE CUSTOM HOUSE

COMPLIANCE SEAT, CUSTOM HOUSE

• THE VALIDATED ENTRY HAS TO BE SENT TO COMPLIANCE SEAT IN THE CUSTOM HOUSE OTHERWISE KNOWN AS LONG ROOM

• ALL ORIGINAL DOCUMENTS USED FOR THE DELARATION, A COPY OF THE DECLARATION & PAYMENT RECEIPT FROM RECEIVING BANK ARE AVAILED TO COMPLIANCE OFFICER FOR VERIFICATION

CUSTOM HOUSE

• THE SCHEDULE OFFICER EVALUATES THE INFORMATION PROVIDED AND DOCUMENTS PROVIDED.

• WHEN SATISFIED WOULD REFER AND ASSIGN AN EXAMINING OFFICER FOR PHYSICAL INSPECTION OF GOODS OR REJECTS FOR POST ENTRY

POST ENTRY

• ERRORS ON REJECTED DECLARATIONS ARE APPROPRIATELY CORRECTED AND RE-SUBMITTED FOR VALIDATION IN NEW VERSION DECLARATION CALLED POST ENTRY

LONG ROOM CONT'D

• DOCUMENTS FOR GOODS IN TRANSIT AND WAREHOUSING ARE TAKEN TO THE BOND SEAT FOR BOND SECURITY AND ALLOCATION.

LONG ROOM CONT'D

• HERE, BOND ALLOCATION FOR THE WAREHOUSE THAT WOULD RECEIVE THE GOODS IS CHECKED TO ENSURE BOND VALUE IS NOT EXCEEDED.

• A LETTER IS THUS ISSUED FOR WAREHOUSING IF BOND SUM IS COVERED

LONG ROOM CONT'D

• ALSO TRANSIT DOCUMENTS ARE EVALUATED ALONGSIDE CORRESPONDING INSURANCE BONDS TO ASCERTAIN REVENUE SECURITY.

• THE DECLARATION IS THEN REFERRED TO THE COMPLIANCE OFFICER AFTER PAYMENT THROUGH THE BANK

SHIPPING LINE AGENTS RELEASE

• AS SOON AS THE COMPLIANCE OFFICER VALIDATES THE DECLARATION, A MESSAGE IS ROUTED TO THE SHIPPING AGENTS TO GO AHEAD AND AUTHORIZE RELEASE UPON ENSURING THAT FREIGHT AND ALL OTHER CHARGES ARE FULLY DISCHARGED

• Refer sample shipping line charges ***

SHIPPING AGENTS CONT'D

• HERE, THE MANIFEST IS SORTED FOR STRIKING AND INVOICE RAISED FOR ALL CHARGES OWED INCLUDING FREIGHT, IF NOT PRE-PAID.

• INVOICE PAYMENT – DELIVERY ORDER RELEASE –SIGNATURE – DETACHING, BEFORE DELIVERY ORDER IS SENT TO THE PORT OR FREIGHT TERMINAL

PORT /FREIGHT TERMINAL

• THE VALIDATED CUSTOMS ENTRY IS SENT TO THE PROPER OFFICER ASSIGNED FOR PHYSICAL EXAMINATION

• PRIOR TO THAT THE DELIVERY ORDER IS SENT TO THE PORT AUTHORITY TO POSITION THE CONTAINER AT THE EXAMINATION/INSPECTION BAY FOR EXAMINATION.

• THIS MAY TAKE A MANDATORY 24 HR BY REGULATION

PORT/FREIGHT TERMINAL

• DELIVERY ORDER IS RECEIVED; MANIFEST IS SOUGHT FOR STRIKING; GPHA INVOICE RAISED, VAT INVOICE RAISED,

• SUPERVISOR CHECKS TO ENSURE THE PROCESS IS DULY FOLLOWED AND THEN PASSES THE DOCUMENT ON TO BANK CASHIER;

• APPROPRIATE PAYMENT IS MADE; RECEIPT IS BOOKED BY ACCOUNTS OFFICER

PORT /FREIGHT TERMINAL

• POSITIONING A CONTAINER AFTER THE MANDATORY 24 HOURS DEPENDS ON THE AVAILABILITY OF MACHINERY THE PREVIOUS NIGHT TO EXECUTE THE JOB

• WHEN THE CONTAINER IS POSITIONED, THE PROPER OFFICER UPON AGREEING TO EXAMINE, WILL REQUIRE GPHA FOREMAN AND THE SHIPPING AGENT REPRESENTATIVE TO JOIN IN THE OPENING OF THE CONTAINER.

PORT /FREIGHT TERMINAL

DEPENDING ON THE NATURE OF GOODS, AS MANY AS 4 OTHER PARA EXAMINATION OFFICERS WILL HAVE TO INSPECT AND MAY PICK SAMPLES.AGENCIES AT THE PORT MAY INCLUDE:1. FOOD AND DRUGS BOARD (FDB) 2. ATOMIC ENERGY 3. ENVIRONMETAL PROTECTION AGENCY (EPA) 4. VERTINARY SERVICES5. GHANA STANDARDS AUTHORITY (GSA) 6. PORT HEALTH AUTHORITY7. CUSTOMS CHEMIST

PORT CONT'D

• THE CUSTOMS OFFICER WHEN SATISFIED UPON EXAMINATION WITH THE OTHER AGENCIES WILL NOW ALLOW DELIVERY ELECTRONICALLY THROUGH GCNET.

• THIS PROCESS TRIGGER AN ELECTRONIC MESSAGE TO THE GPHA TO ALLOW DELIVERY. THE GPHA COLLECTS THE DELIVERY ORDER AND A COPY OF THE DECLARATION TO ISSUE A WAYBIL ALSO KNOWN AS DELIVERY TALLY SHEET (DTS).

PORT/FREIGHT TERMINAL

• DELIVERY ORDER IS THEN TRANSFERRED BY BOOKING TO WAYBILL SEAT.

• COMPUTER SYSTEM IS CHECKED FOR CUSTOMS RELEASE; MANIFEST SOUGHT FOR STRIKING; DELIVERY ORDER INFORMATION IS CAPTURED BY BOOKING; WAYBILL IS ISSUED; FOREMAN RUBBER STAMPS AND RECORD DETAILS;

• A COPY IS THEN SENT TO AUDIT FOR AUTHENTICATION.

GATING OUT

TRUCKS LOADED WITH CONSIGNMENT MOVES TOWARDS EXIT GATE MAY ENCOUNTER: • GPHA CHECK POINTS, • TWO CUSTOMS DIVISION OF GRA

CHECK POINTS • ONE POLICE CHECK POINT. • NATIONAL SECURITY REPRESENTATIVE

Thank you for your attention.

Joseph AGBAGARJD Consulting & Logistics Ltd.Tel: 024 416 6276Email: joseph.agbaga@gmail.comWebsite: www.rjdlogistics.com