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Procurement Management System (PMS) is a web based tool which simplifies procurement monitoring for any organization. The system has a central product catalog which contains an exhaustive list of commodities from which users will submit requisition or plan the commodities they want to procure. Then when the real procurement starts – the process flow, commodities, contracts, purchase price, receive & payments can be monitored in PMS with only a few clicks. Vendor monitoring becomes easier as the PMS will contain a searchable database of all past and present vendors of goods and services. PMS will have the following benefits – • Procurement process streamlined using central product catalog • Online requisition and packaging will ensure timely procurement • Monitoring of procurement process to ensure transparency • Monitor vendor performance • Identify procurement delay and bottlenecks • Reduce the cost of procurement and deliver better value for money • Comparative analysis of procurement by different departments & branch offices Modules- 1. Product Catalog: A list of products which an organization generally procures. The catalog can be managed by an authorized person (or department) who will add new products if not available in the catalog. Products are categorized as groups/subgroups for easier management. 2. Procurement Requisition/Plan: In a central procurement system, users will submit requisitions of goods. If local procurement is allowed, users will be able to plan to procure commodities themselves. 3. Procurement Tracker: In central procurement, purchasing authority will create and execute packages based on consolidated requisitions submitted by different users. In local procurement, users will be able to generate packages themselves. These packages will contain commodities, contracts, contract items, receive and payment information. Overall package status will be available in a Dashboard for monitoring. 4. Vendor Database: Vendors receiving contracts and even potential vendor information will be available in the database.
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Procurement Management System (PMS)
November 30, 2012
A web portal to maintain & monitor procurement process at different levels of an organization
What is Procurement Management System (PMS)?
To establish a standard product list To submit online indents/plans by different
departments/branches Auto consolidation of indents/procurement
plans To Track procurement packages online Efficient and transparent procurement
management
Why Procurement Management System?
Modules of Procurement Management System
Product Catalog
Procurement Plan
Procurement Tracker
A. Product Catalog Product catalog with proper specifications
accessible to all entities Only authorized persons allowed to add or update
product list with specifications Each product will be identified by
unique code (Stock Keeping Unit - SKU) All Procuring Entities can ask for new product to
be included National & international indicative price to
support better planning
Product Catalog
Flexible multi-level product groups
Each product group may have any number of items
Select an item to display details and specifications
B. Procurement Plan Different entities will submit Procurement
requirements online by - Selecting items from the approved Product
Catalog Entering quantities required and Entering expected delivery dates Consolidated procurement plan generated
automatically Online approval of submitted plans Central procuring department will -
Review submissions, develop packages based on approved procurement plans
C. Procurement Tracker Procurement Packages can be tracked
through interactive Dashboard Stakeholders have immediate access to
updated package status Facilitates efficient and effective
procurement management Promotes good governance, transparency
and competition
Procurement TrackerDrill Down to see more
details
Goods receipt status
Individual package status by date
Overall package status
Package status by milestones
Unified Product Catalog assists efficient procurement
Central monitoring of procurement ensures transparency
Easily eliminate procurement bottlenecks
Build up contractor & historical price database
Comparison of purchase price among different entities
Benefits
LIVE DEMO
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