Professional Development Seminar Series · Data Flow Diagram Create WBS process flow diagram with ... A Guide to the Project Management Body of Knowledge, (PMBOK® Guide) - Fifth

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Project Baseline

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Professional Development Seminar Series

Performance Measurement Baseline

© All rights reserved

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Agenda

Introduction to 3FOLD

Definition

Project Management Processes

Create WBS

Determine Budget

Develop Schedule


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Definition

Project Baseline


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Importance

Project success should be referred to the last baselinesapproved by the authorized stakeholders.

The project manager is responsible and accountable for setting realistic and achievable boundaries for the project and to accomplish the project within the approved baselines.


* These definitions are taken from the Glossary of the Project Management Institute, A Guide to the Project Management Body of Knowledge, (PMBOK ® Guide) - Fifth Edition, Project Management Institute, Inc., 2013.

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Baselines

Cost Baseline. The approved version of the time-phased project budget, excluding any management reserves, which can be changed only through formal change control procedures and is used as a basis for comparison to actual results.

Scope Baseline. The approved version of a scope statement, work breakdown structure (WBS), and its associated WBS dictionary, that can be changed only through formal change control procedures and is used as a basis for comparison.

Schedule Baseline. The approved version of a schedule model that can be changed only through formal change control procedures and is used as a basis for comparison to actual results.


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Performance Measurement Baseline

Performance Measurement Baseline. An approved, integrated scope-schedule-cost plan for the project work against which project execution is compared to measure and manage performance. The PMB includes contingency reserve, but excludes management reserve.


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Project Management Plan


Baselines

Scope Baseline

Cost Baseline

Schedule Baseline

Project Management Institute, A Guide to the Project Management Body of Knowledge, (PMBOK® Guide) - Fifth Edition, Project Management Institute, Inc., 2013, Table 4-1, Page 78

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Context

Processes that creates the baselines


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Processes

Create WBS

Determine Budget

Develop Schedule


Project Management Institute, A Guide to the Project Management Body of Knowledge, (PMBOK® Guide) - Fifth Edition, Project Management Institute, Inc., 2013, Page 193.

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What is a Process ?

A systematic series of activities directed towards causing an end result such that one or more inputs will be acted upon to create one or more outputs.



Project Management Institute, A Guide to the Project Management Body of Knowledge, (PMBOK® Guide) - Fifth Edition, Project Management Institute, Inc., 2013, Figure 11-8, Page 328

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Process Interaction



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Create WBS

Create WBS is the process of subdividing project deliverables and project work into smaller, more manageable components. The key benefit of this process is that it provides a structured vision of what has to be delivered.



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Data Flow Diagram

Create WBS process flow diagram with interaction.


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Decomposition

Decomposition is a technique used for dividing and subdividing the project scope and project deliverables into smaller, more manageable parts.

The work package is the work defined at the lowest level of the WBS for which cost and duration can be estimated and managed.

The level of decomposition is often guided by the degree of control needed to effectively manage the project.

The level of detail for work packages will vary with the size and complexity of the project.


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Sample WBS



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Sample WBS



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Sample WBS



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Create WBS Output

The scope baseline is the approved version of a scope statement, work breakdown structure (WBS), and its associated WBS dictionary, that can be changed only through formal change control procedures and is used as a basis for comparison.

It is a component of the project management plan.

1. Project scope statement

2. WBS

3. WBS Dictionary


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Scope Statement

The project scope statement includes the description of the project scope, major deliverables, assumptions, and constraints.


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WBS Dictionary

The WBS dictionary is a document that provides detailed deliverable, activity, and scheduling information about each component in the WBS.

The WBS dictionary is a document that supports the WBS.


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2. Determine Budget

Determine Budget is the process of aggregating the estimated costs of individual activities or work packages to establish an authorized cost baseline.


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Data Flow Diagram


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Project Budget

A project budget includes all the funds authorized to execute the project. The cost baseline is the approved version of the time-phased project budget, but excludes management reserves.


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Project Budget Component


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Cost Baseline


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3. Develop Schedule

Develop Schedule is the process of analyzing activity sequences, durations, resource requirements, and schedule constraints to create the project schedule model.


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Develop Schedule Process



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Develop Schedule Data Flow Diagram


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Develop Schedule

Developing an acceptable project schedule is often an iterative process.

The schedule model is used to determine the planned start and finish dates for project activities and milestones based on the accuracy of the inputs.


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Construct a precedence network diagram (PND)


Activity Duration Preceding Activity

A 4 STARTB 5 STARTC 6 A&BD 3 AE 7 C&DF 4 CG 8 E&FH 3 G

END -

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PRECEDENCE NETWORK DIAGRAM (PND)


START

BC

D E

F

G H ENDA4

5

3 7

8 3

64

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Find Critical Path


START

BC

D E

F

G H ENDA4

5

3 7

8 3

64

Path Total DurationA-D-E-G-H 25A-C-E-G-H 28 (Near Critical Path)B-C-F-G-H 26A-C-F-G-H 25B-C-E-G-H 29 ( Critical Path)

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PMI, PMP, PMBOK and the PMI Registered Education Provider logo are registered marks of the Project Management Institute, Inc.© All rights reserved

Practice Problem

START BE

D G

H

J

L END

A4

5

3 7

8

64

M

I

cF

64

2

8

3

PPMI PMP PMBOK a

PATH DurationADGJ 22

AEHL 16

ADGL 16

BEGJ 26BEGL 20

PATH DurationCIM 15CFM 13AEGL 19BEHL 17

BFM 15

AEGJ 25

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Activity Representation on Node

ES DUR EFACTIVITY CODE

LS FLOAT LF

ACTIVITY

ES EFDUR

LS FLOAT LF

Early Start (ES): Earliest date, when activity can BeginEarly Finish (EF): Earliest date, when activity can be CompletedLate Start (LS): Maximum date by which activity can be delayed to from startingLate Finish (LF): Latest date by which the activity can be completed without increasing project duration

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FLOAT

FLOAT: Float is the amount of time (Days/weeks) by which an activity can be delayed from completion

Float = Late start (LS) Early start (ES)= Late Finish(LF) Early Finish(EF)

Float for all the Critical Activities is ZERO

ACTIVITY

ES EFDUR

LS FLOAT LF

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Forward Pass Forward pass though the network determines each activities ES and EF and Project Duration

START

B

C

D E

F

G H ENDA

4

5

3 7

8 3

6 4

0 4

0 5

4 7

5 11

11 18

11 15

18 26 26 29

Project Duration 29 DayACTIVITY C

ES EF6

LS FLOAT LF

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Backward Pass

Backward pass though the network determines each activities LS and LF and Float

START

B

C

D E

F

G H ENDA

4

5

3 7

8 3

6 4

0 4

0 5

4 7

5 11

11 18

11 15

18 26 26 29

29262618

181411

1811

5

118

51

50 ACTIVITY C

ES EF6

LS FLOAT LF

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Float Calculation

START

B

C

D E

F

G H ENDA

4

5

3 7

8 3

6 4

0 4

0 5

4 7

5 11

11 18

11 15

18 26 26 29

29262618

181411

1811

5

118

51

50

00

0

30

0

4

1

Float for All the critical Activities is zero

Float = Late start (LS) Early start (ES)= Late Finish(LF) Late start (EF)

ACTIVITY C

ES EF6

LS FLOAT LF

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End of the seminar

Thank you


Documents

Professional Development Seminar Series · Data Flow Diagram Create WBS process flow diagram with ... A Guide to the Project Management Body of Knowledge, (PMBOK® Guide) - Fifth