PROGRAMMA DI INTERVENTOPROGRAMMA DI INTERVENTOPROGRAMMA DI INTERVENTOPROGRAMMA DI INTERVENTO Presentato dagli Associati al Segretariato entro 4 settimane dal lancio dell’appello

Riferimenti Manuale Operativo: artt. 3.2.1, 3.2.4, 3.3.3

Istruzioni per la compilazione

� Il Programma di intervento è il formato standard per la presentazione delle proposte al Segretariato di AGIRE. Si tratta di una versione in parte semplificata del single form adottato da ECHO. Il documento va compilato in modo chiaro e sintetico, in lingua italiana o inglese, e deve essere inoltrato in forma elettronica al Segretariato entro 4 settimane dal lancio dell’appello.

� Al Programma di Intervento devo essere allegati i seguenti documenti: Logframe Matrix, Budget di intervento e, qualora il soggetto implementatore sia un partner locale o l’alleanza internazionale, il relativo Accordo di Partenariato. In aggiunta, si può allegare sintetica documentazione relativa al needs assessment condotto dall’Associato.

� Il formato si basa sulla metodologia del ciclo di progetto (PCM). Prima di compilare la parte narrativa del Programma, si suggerisce di lavorare in modo organico sulla Logframe Matrix annessa. Qualora il programma sia multisettoriale, compilare un master logframe, che presenti il programma nel suo insieme e, a cascata, un logframe per ciascuno dei settori inclusi. Per maggiori informazioni sul PCM applicato a questo formato, consultare l’ECHO Manual Project Cycle Management (June 2005)

1 e le Logical Framework Guidelines

2,

� Ulteriori indicazioni sull’uso del formato sono disponibili sul documento di ECHO Single Form Guidelines3.

� Per compilare il Budget di Intervento (anch’esso costruito sul formato ECHO), si faccia invece riferimento alla Budget Nomenclature indicata nelleBudget Guidelines

4 di ECHO. In generale il budget iniziale può essere presentato con il livello di dettaglio indicato nel formato (titolo + capitolo: 4

digit), tuttavia il rapporto finale dovrà prevedere almeno 6 o 8 digit (titolo, capitolo, articolo, elementi).

1 Vedi http://ec.europa.eu/echo/pdf_files/partnership/guidelines/project_cycle_mngmt_en.pdf.

2 Vedi http://ec.europa.eu/echo/pdf_files/partnership/guidelines/logical_framework_guidelines_en.pdf.

3 Vedi http://ec.europa.eu/echo/pdf_files/partnership/guidelines/annex1_single_form_en.pdf.

Emergenza Earthquake – Emergency Haiti

Associato ActionAid

Titolo del programma

Indicare un titolo il più

specifico possibile [max 120 caratteri].

Haiti Earthquake Response and Recovery Programme

Sommario

Fornire riassunto “giornalistico” del

programma: localizzazione, obiettivi, strategia,

beneficiari, risultati attesi. [max 10 righe]

An earthquake of magnitude of 7.2 struck Haiti at 16.53 local time (21.53 GMT) on Tuesday the 12

th of January 2010. The epicentre was

approximately 17km south-west of the capital Port Au Prince. The government reports that 212,000 people have died, and 300,000 have been injured as a result of the quake. Hundreds of thousands have left the worst affected areas for departments in the north and the west, with up to a million people internally displaced. Thousands of people are still in urgent need of food and shelter with the need for aid still outweighing capacity for response. This is the first emergency in which all ActionAid 24 staffs were directly or indirectly affected by the tragedy. Our office almost collapsed and suffered structural damages that affected our operational capacity. The global ActionAid Haiti recovery programme seeks to provide emergency relief and recovery support to some of the most affected people (approximately 20.000 persons) affected by earthquake in Marian (municipality Carrefour), Philippeau (municipality Petion Ville), Jacmel and urban areas in Port au Prince. The programme will focus on a number of key sectors in both emergency response and long term recovery and rehabilitation. The programme is supported by a number of official donors such as the DEC, and AGIRE, as well as individual donors, foundations and companies. The operation funded by AGIRE will be carried out in the areas of Mariani and Philippeau (Port au Prince), and Jacmel. The operation will cover a number of sectors, as follows:

- Immediate needs - food relief, non food items and appropriate emergency and transitional shelter

- Psychosocial care and support - Livelihoods - Protection - Education - Disaster Risk Reduction

Our emergency operation will operate a participatory approach, ensuring that communities are involved in the decisions and processes which aim to address their needs. We will work with local partners who know the local context well and have established relationships with our target communities. Capacity building, both for rights holders and ActionAid Haiti staff and partners, will form a central component of our approach.

4 Vedi http://ec.europa.eu/echo/pdf_files/partnership/guidelines/annex2_budget_en.pdf.

1. ANALISI DEI BISOGNI / NEEDS ASSESSMENT

1.1 Periodo di assessment / Date(s) of assessment Indicare le date e il periodo di copertura del needs assessment. [max 5 righe]

A rapid assessment of the Mariani area was carried out between 12th-20th January 2010. In Philippeau, data on the earthquake impact was gathered by our partner organisation on 4 February 2010. In addition, a three person assessment team undertook a rapid assessment of the Jacmel area from 3rd-4th February 2010.

1.2 Metodologia di analisi / Methodology and sources of information used Specificare in quale modo è stata condotta l’analisi e quali sono state le fonti di informazione utilizzate. [max 30 righe]. ActionAid field staff, led by the Country Director, facilitated a rapid needs assessment along with local volunteers and ActionAid staff, including international deployees from Brazil and Guatemala with specialist expertise in conducting rapid assessments. The assessment team visited the most affected areas of Mariani, an area where ActionAid had been working prior to the earthquake, to identify priority areas, groups and needs. This included consultations with communities displaced by the earthquake, plus direct observation of damages, using rapid participatory appraisals. Our local partner organisation also fed into this assessment. In Philippeau, a rapid assessment was conducted to assess the earthquake impact and identify the key needs of the affected communities. The assessment included meetings with our local partner COZPAM as well as direct consultations and group interviews with communities in 4 makeshidt camps. Questions posed to the communities concerned damage to people’s homes, health concerns, access to food and water, local coping mechanisms and the security situation (particularly for women and children). Secondary sources were also consulted, including ActionAid’s Emergency Preparedness tool known as Emergency Alert Review and Response Mechanism (EARARM), which had already mapped out potential responses to a number of hazards, including earthquakes, prior to this disaster. Information from other actors (government, UN and NGOs) and the media was also monitored More detailed assessments have been and continue to be undertaken from 28

th January onwards to assess

the impacts of the earthquake by gender, age, disability, etc on specific sectors such as shelter, water, livelihoods, food security, community infrastructure and loss of life and trauma.

1.3 Definizione dei problemi /Problem statement Riassumere i risultati dell’analisi dei bisogni, indicando le conclusioni più rilevanti ai fini della programmazione dell’intervento. Qualora sia disponibile, allegare eventuale rapporto. [max 1 pagina]. Even prior to the earthquake, Haiti suffered from acute poverty, with 54.9% of the population living on less than USD 1.25 per day (UNDP HDR 2009). In addition, the country has extremely poor infrastructure and a high vulnerability to natural disasters, particularly hurricanes and landslides. On 12

th January 2010, an

earthquake measuring 7.2 on the Richter scale struck Ouest Province (population 2.2 million), with the epicentre some 17km south-west of Haiti’s capital, Port-au-Prince. The nearby cities of Carrefour and Jacmel, as well as other areas to the west and south of Port au Prince, were also affected. The impact of the earthquake on the densly populated urban setting of Port au Prince was devestating. Up to 3m people were affected, and hundreds of thousands left homeless. People set up temporary shelters in public spaces and on the streets, afraid to return to their houses (if still standing) due to continuous aftershocks. The earthquake destroyed assets and means of livelihood for hundreds of thousands of people. Survivors were left with little to eat, and no little capital to purchase essential supplies including food, water and clothing. Their houses also have been totally destroyed. The impact of the earthquake, in essence, has been to amplify the every day difficulties of poor and marginalised communities. Thousands have suffered amputations, and approximately 50 people have been left paralysed as a result of the earthquake. Whilst the relief operation now seems to have found its footing, UN OCHA highlights a number of ongoing key needs: food, appropriate shelter and sanitation in camps. Ensuring communities have adequate and appropriate shelter over the coming months is now a primary concern given that the rainy season is due to

start within the next 6-10 weeks. The UN plans to relocate people to larger camps, and has identified an initial four sites for this purpose (each holding 5,000 people), with additional smaller sites set to accommodate a further 65,000 pending government approval. Already there are initial reports of sexual abuse of women and girls in camps, and as such protection remains a key concern. Additionally, this is the first emergency in which ActionAid staff were directly affected. Our 24 staff in Haiti were all somehow directly affected by the tragedy. One staff member lost his wife and children, and many others lost close relatives. Many staff had to rescue their beloved ones in very traumatic situations. 10 staff lost their homes and are now living with friends/family or on even on the streets in the impromptu camps set up in their neighbourhoods Efforts will be made by this project to provide emergency humanitarian support that includes provision of appropriate food supplies, non food items, and appropriate shelter materials. Shock and trauma, especially amongst children and women will also be addressed through comprehensive psychosocial care and support programmes, and protection initiatives will be implemented to safeguard the security and dignity of women and girls particularly. In the medium to long term, the project will help to rebuild the lives and livelihoods of the most vulnerable.

2. STRATEGIA GENERALE DELL’ASSOCIATO / GENERAL STRATEGY 2.1 Strategia paese / Strategy in the country Fornire indicazioni sulla presenza e il lavoro già svolto nell’area o nella regione, dando particolare risalto ai collegamenti esistenti con il presente programma. [max 1 pagina]. ActionAid is already working in the proposed project intervention area: the organization has been working in Haiti and Dominican Republic since 1996 and works through partnership with government, NGOs, networks and alliances. ActionAid plans to implement its overall earthquake response through its partner organisations COZPAM (in the Mariani and Philippeau area), CROSE (in Jacmel) and COSADH (in Lascahobas) ActionAid Haiti supports poor people’s basic rights and needs, working at local, national and international levels to improve access to basic services. We lobby the government and other relevant authorities for changes to the policies and practices that affect poor people’s lives. ActionAid Haiti aims to contribute to the establishment of a Haitian society deeply transformed in its structures and governed by a decentralized, non-exclusive state that respects human rights and demonstrates a collective, democratic structure. The programs and projects implemented by ActionAid Haiti aim to address the structural causes of poverty through the reinforcement of communities’ capacities to express their demands. Further, the approach is participatory, seeking to involve communities in the decision making processes which affect their lives, and in the implementation of projects aimed to address their needs. As such, the projects implemented by ActionAid Haiti take into account these considerations and are implemented in partnership with local, national and international organisations. ActionAid Haiti exists in order to help building “a confident and responsible nation, free from poverty and indignity, in which each citizen can lead an active life of freedom and livelihood security”. ActionAid International’s current 5 year strategy, Rights to End Poverty, focuses the work of the organization around six key themes, of which one is the Right to Human Security in Conflict and Emergencies. We seek to achieve our aims by addressing immediate distress of identified groups of poor people, especially girls and women; and work with them to reclaim their rights and also root causes of injustice and inequity. We work with communities from the initial emergency response phase through to reconstruction and rehabilitation, to ensure people are to resume their normal lives as quickly as possible. ActionAid manages integrated programmes by forming partnerships with; and offering financial support and technical assistance to local NGOs and CBOs. At the international level, ActionAid has a highly effective multidisciplinary International Emergencies and Conflict Team (IECT), spread across the globe. IECT provides specialist support for ActionAid’s emergencies and Human Security work globally. Our five Emergencies Advisors form the pillars of this team, providing expertise to our local Country Programme teams through both direct deployment and remote support.

At the international level, ActionAid currently holds the following memberships relevant to this emergency programme:

- board member of the Sphere Project (guidance on humanitarian standards)

- active member of the IASC task force which developed the IASC guidelines on mental health and psychosocial support in emergencies

- Steering Group Member, Global Network of CSOs on DRR - Co-Chair, Coalition of Global Schools Safety/Disaster Prevention Education

- Member, Inter-Agency Network for Education in Emergencies (INEE) Working Group on Minimum Standards for 2009-2011

- Board member, People in Aid Thanks to AGIRE funds, ActionAid Haiti will implement specific elements of its emergency response programme: • Participatory approach: Facilitating Participatory Vulnerability Analysis (PVA) in involving communities to analyse their vulnerabilities and capacities and mobilize them to take collective actions. It is our experience that vulnerability is rooted in powerlessness that leads to differential impact of disaster on poor communities and negatively impacts their ability to recover. • Accountability to rights-holders and donors: Strengthening accountability mechanism from community to national level using social audit, community reviews, and people’s commission to make ourselves accountable to rights-holders and donors. The community level processes will be supplemented with a strong Management Information Systems (MIS) and financial management. • Partnership, collaboration and alliance building: The partnership will be based on trust, mutual respect and shared perspective. The collaborative approach and strategic alliances will be fostered to widen the influence of communities and partners taking advantage of our complimentary strengths. • Linking with and strengthening social movements: The emergency response programme will be used as a platform to not only address the immediate needs of affected communities but also empower them to challenge the structural causes of their vulnerability and injustice through long term engagement with social movements. • Conflict sensitivity in programme design and implementation: ActionAid’s programme should not increase the potential for violent conflicts within and between communities and will strive to address the root causes of existing conflicts. • Build local capacity and knowledge: The conscious investment will be made in building the capacity of communities and our staff to achieve the objectives of emergency programme and strengthen the local capacity.

2.2 Esperienze precedenti / Previous operations Indicare esperienze nell’implementazione di programmi simili a quello presentato. Indicare quali lezioni sono state apprese da esse e come hanno influenzato la progettazione dell’intervento proposto. [max ½ pagina]. ActionAid Haiti is experienced in responding to the needs of disaster-affected people. In 2008 we reached out to communities in three areas – Grande Anse, Hinche and Jacmel - devestated by hurricanes Fay, Gustav, Hanna and Ike. We provided much needed family kits to 1,500 families in each of the three affetced areas, reaching a total of 27,000 people. We also trained 100 women leaders (50 from Hinche and 50 from Jacmel) in how psychosocial support activities, so they could train women within their communities to support those affected. In 2009, when floods hit Grande Anse department, ActionAid Haiti responded, providing 117 families in Roseaux with rice, mattresses and blankets through our local partner KPGA. When floods also hit Carrefour, we initiated a programme to help over 1,000 people recover their lost documents. This programme was in the initial stages when the 2010 earthquake hit Haiti, putting a temporary stop to the activities. ActionAid Haiti also has considerable experience in implementating disaster risk reduction programmes. We recently completed an EC funded programme entitled “Programme de Gestion des Risques” (Risk management programme) in the Central Plateau Department. In Thiotte, South-East Department, ActionAid Haiti has since 2006 been implementing a “Disaster Risk Reduction through Schools Programme” This project is managed by our partner CROSE, based in Jacmel, one of the areas for proposed interventions under this AGIRE proposal. The lessons learnt from the DRRS project will be incorporated into our earthquake response work on disaster risk reduction, to ensure people are better prepared for and better able to respond and recover from disasters. In addition, ActionAid Haiti has been active in lobbying at local and national level on the government’s National DRR Plan to ensure this becomes law, as well as engaging at the policy level on the national Emergency Response Plan for 2009. ActionAid Haiti has also benefitted from a number of capacity building initiatives facilitated by ActionAid International’s International Emergencies and Conflict Team. These include deployment of an emergencies

specialist who worked with our local staff to conduct an in depth mapping of the hazards facing different areas in Haiti, and potential response plans and areas of intervention for these, plus a one-week training course on how to implement emergency response programming efficiently and effectively, and in line with ActionAid’s rights-based approach.

3. QUADRO OPERATIVO / OPERATIONAL FRAMEWORK

3.1 Localizzazione / Exact location of the operation Specificare esattamente dove viene realizzato il programma.

Map showing locations where ActionAid Haiti has long terms development programmes

The AGIRE programme will be implemented in two locations: 1. Mariani, (Carrefour municipality) and Philippeau (Petion Ville municipality), Port Au Prince, West

Department 2. Jacmel, South-East Department

3.2 Periodo di implementazione / Implementation period Indicare data di avvio delle operazioni e durata del programma in mesi. L’eleggibilità della spesa può anche essere retroattiva: in tal caso occorrerà specificare le azioni già realizzate nel successivo riquadro delle attività.

13th January 2010 – 12

th January 2011 (for initial 12 month programme). Further 12 month rehabilitation

programme running until January 2012

3.3 Beneficiari / Beneficiaries Indicare: 1) stima attendibile dei beneficiari diretti (per settore di attività); 2) informazioni sulla popolazione potenzialmente interessata (“catchment” population); 3) modalità di coinvolgimento dei beneficiari nella definizione, implementazione e valutazione del programma. [Max 1 pagina] ActionAid Haiti’s overall earthquake response and rehabilitation programme is planned to last 3 years and reach out to approximately 20,000 people. Beneficiaries will be supported to rebuild their lives and livelihoods through a multi-sectoral approach, ensuring the most vulnerable are able to “build back better”, ie. experience a higher standard and quality of living than before the earthquake. In particular, thanks to AGIRE money, ActionAid plans to reach out to 1,500 families (a total of 9,000 people assuming 6 people per family), in the areas of Mariani and Philippeau (Port au Prince) and Jacmel. The programme will last 2 years and will cover a number of sectors – immediate needs (food, non food items and shelter), psychosocial care, livelihoods, protection, education and DRR – directly benefitting 9,000 people. However, there are a number of sectors where the benefits will be felt by the wider community, particularly given that people are living in close proximity in camps. In these sectors, such as psychosocial care and protection, we expect to reach additional indirect beneficiaries totalling approximately 3,000. For such sectors therefore the total number of people reached will be approximately 12,000.

At all stages of the operation ActionAid Haiti will strive to ensure the active involvement of the communities we are working with, particularly vulnerable groups including women, the elderly, PLWHA (People Living With HIV/AIDS) and the disabled. Participatory processes, including Participatory Vulnerability Analysis, will be used to identify the most vulnerable and community committees formed to represent the views of communities in the relief and rehabilitation operation. These committees will be active in the distribution of relief supplies such as food kits, shelter materials and non food items. Communities will be encouraged to participate in continuous monitoring of project activities through a variety of methods including transparency boards, community audits, examining of bills and vouchers, people’s commissions and public hearings. This will help empower communities to take ownership over the relief and recovery operations, and also ensure downward accountability at all stages of programme implementation.

3.4 Settori di attività / Sectors of activity (underline one or more)

Specificare, sottolineandoli, i settori di attività del programma. Food security Non Food Items Water & Sanitation

Rehabilitation/continuum Health Disaster preparedness & mitigation

Nutrition Special mandates Shelter

Specific actions Demining and awareness Other

3.5 Obiettivi generali / Principal objectives Specificare gli obiettivi generali a cui il programma intende contribuire. [Max 40 righe] ActionAid Haiti and ActionAid’s International Emergencies and Conflict Team have developed an emergency response framework, which describes the key areas of work we will engage in during the immediate aftermath of the earthquake as well as in the medium and long term. The framework considers three phases: emergency phase (till April 2010); intermediate phase (April 2010 to December 2010) and rehabilitation and reconstruction phase (Jan 2011 to Dec 2012). Most activities related to the relief have emerged in the course of consultations/discussions held with the communities during the assessments and the immediate interventions carried out by ActionAid and its volunteers. The principal objectives of ActionAid Haiti’s response programme that will be pursued with AGIRE funds are:

� To rebuild the lives and livelihoods of the most vulnerable people � To empower communities to participate with dignity in the development process and enhance their

human security in emergencies through a rights based perspective

3.6 Obiettivo specifico / Specific objective Indicare, per ciascun settore di attività, l’obiettivo specifico che si intende realizzare. L’obiettivo specifico deve essere uno solo per ciascun logframe. [Max 1,5 pagine]

1. Immediate needs: To address the immediate need of earthquake affected communities (food, non food items, emergency shelter)

2. Psychosocial support: To restore the capacity of communities to overcome trauma through psychosocial support

3. Food Security and Livelihoods: To enhance food security and rebuild and strengthen the livelihoods of the most vulnerable families

4. Protection: To strengthen community-based protection mechanisms for the most vulnerable, particularly women, children, the elderly and people with disabilities

5. Education: To ensure access to education for children from the most vulnerable families 6. Disaster Risk Reduction: To ensure communities are prepared for, and ready to respond to,

disasters, and to increase their capacity to recover

3.7 Risultati e indicatori / Results and indicators Definire gli “output” del programma, indicando per ciascuno di essi l’obiettivo specifico a cui si riferiscono. I risultati sono sostanzialmente i “prodotti” finali delle attività intraprese. Aggiungere anche i relativi indicatori (“smart”) e le fonti di verifica per il successivo monitoraggio del programma. [Max 2 pagine]

Objective/sector Output/Result Indicator(s) Sources of verification

Addressing immediate needs

Immediate food needs of 1,500 earthquake affected families are met Non-food item needs of 1,500 vulnerable families are fulfilled Emergency shelter needs of over 1,000 families are met Transitional shelter needs of 40 families are met

1,500 families have access to appropriate food supplies within first 3 months of emergency 1,500 families have access to appropriate non-food items 1,000 families are using appropriate shelter material 40 families are using appropraite transitional shelter

Distribution lists verified by community committies Distribution lists verified by community committies Distribution lists verified by community committies Distribution lists verified by community committies

Psychosocial support

Community coping mechanisms for overcoming trauma are recognized and strengthened Communities are prepared and empowered to participate in the rebuilding process

1,500 families (directly) experience reduced trauma and increased normal functioning 1,500 families (directly) actively participate in rebuilding their own future

Lists/records of individuals involved with protection mechanisms Lists/records of individuals involved with protection mechanisms

Food security and livelihoods

1,500 families are assisted to return to their pre-earthquake livelihoods, or to pursue new livelihoods opportunities

Income levels of 1,500 families generating adequate income

Surveys of families, interviews with family breadwinnders

Protection Discriminatory practices against women and girls are analysed, monitored and responded to. Analysis will provide baseline data Community-based protection mechanisms for 1,500 of the most vulnerable families are established and functioning successfully

Women and girls from 1,500 families experience reduced discrimination The most vulnerable from 1,500 families experience reduced security concerns and are accessing relevant services

Interviews with women’s committees Interviews with the most vulnerable, statistics on violence/abuses in camps

Access to education

Scholarships are provided for 500 children for a 5 month period School kits are provided for 1000 children

500 children receive scholarships 1000 children receive school kits and interest

Lists of names of children benefitting and enrolement lists Lists of names of children benefitting

Initiatives to ensure 500 children return to school are equitable and cater to the needs of the most vulnerable

in education is enhanced 500 of the most vulnerable and marginalised children are attending school and accessing appropriate services

Lists of names of children benefitting Interviews with schoolchildren/parents/ Teachers

Disaster Risk Reduction

1,500 families are able to analyse and understand the hazards threatening them Communities of the targeted 1,500 families are better prepared for disasters

1,500 families have increased knowledge around hazards Communities’ preparedness for disasters is increased, targetting 1,500 families

Interviews, consultations with communities Consultations with DRR committees, community leaders, village hazard maps and evacuation plans

3.8 Attività / Activities Descrivere le azioni che si devono intraprendere per ottenere i risultati sopra indicati e indicare una tempistica generale di realizzazione. Mantenere anche in questa sezione la suddivisione per settori di attività. [Max 3 pagine]

1. Immediate needs (food, non food items and shelter): Total number of families to be benefitted: 1,500 for food food, NFIs and emergency shelter, 40 families for transitional shelter Though the government, UN agencies, and I/NGOs are providing food to earthquake-affected communities, the amount, frequency and quality of food items being distributed is uneven and there are several locations where relief materials are yet to reach. ActionAid Haiti was the first agency to arrive in the Mariani area, where people had not received any food or other supplies in the inital aftermath of the disaster. Activities to be undertaken in this sector include:

- Communities mobilized and strengthened to access adequate and appropriate relief with dignity. - Provision of culturally appropriate emergency food supplies (rice, corn, cooking oil etc), with special

attention paid to women, the elderly, people with disabilities and children. Each family will receive a food kit lasting 15 days each for a period of 2 months (4 kits per family in total). This intervention is planned to last only 2 months as we will be rolling out cash for work progammes (from non-AGIRE funds) to ensure communities are able to start generating income again as quickly as possible. As such, it is envisaged that families will quickly be able to purchase their own food supplies. In case there is a need to support families for a longer time period, this will be covered from other budgets.

- Provision of appropriate non-food items, including kitchen sets, hygiene kits, jerry cans, blankets, etc., to the most vulnerable. Each family will receive a least one kitchen kit and one hygiene kit. Depending on supplies, hygiene kits may be replenished.

- Provision of appropriate emergency shelter materials. Each family will receive adequate plastic sheeting plus ropes. Guidance from the UN Shelter Cluster will be followed here.

- 40 of the most vulnerable families will be provided with transitional shelters. Other vulnerable families will be provided with the same using funding from other sources.

- Provision of technical support to ensure correct set up and maintenance of shelter - Linking with national and international fora on emergency and transitional shelter issues

2. Restoring capacity through psychosocial support: Total number of families to be benefitted: 1,500 (directly), plus 500 (indirectly) Helping people recover from the trauma they have experienced as a result of the earthquake is central to ensuring they are able to resume their normal lives. In particular, women and children will require tailored support to ensure they are ale to function normally again. Activities to be undertaken in this sector include:

- Mapping of mental health issues, needs and services

- Creation of community sharing centres and areas specifically for women and children - Interactive “play therapy” activities with children, eg. theatre shows, drawing - Training of community volunteers in psychosocial care, to provide care for their own communities - Documentation and sharing of issues and lessons learnt with relevant stakeholders, including the

national Health Ministry and international bodies such as IASC Only a small amount of funding from the AGIRE funds has been allocated to the above activities. Currently it is not feasible to expand the budget to detail against individual activities as scale and activities will depend on the results of the mapping study to be conducted. The AGIRE-funded psychosocial activities will form part of ActionAid Haiti’s wider psychosocial programme funded by other sources. 3. To enhance food security and rebuild and strengthen livelihoods: Total number of families to be benefitted: 1,500 Many of those affected by the earthquake lost their livelihoods through destruction of stock (eg. petty traders), by virtue of the fact their workplace collapsed (shop workers etc) or through loss of other livelihoods assets. Helping people to recover their livelihoods quickly will ensure dependence on aid is minimised, and also enable families to take ownership over the rebuilding of their own futures. Activities to be undertaken in this sector include:

- Detailed skills mapping of family breadwinner to identify livelihoods activities prior to the earthquake and identify baseline data. This will include market mapping and identification of alternative livelihoods, or, where feasible, return to original livelihoods

- Capacity building trainings at local level – 2 large scale “training of trainers” and 5 local level trainings using local trainers/facilitators

Note that replenishment of livelihoods assets, an important part of livelihoods rehabilitation, will be undertaken with non-AGIRE funds. 4. To strengthen community-based protection mechanisms for the most vulnerable, particularly women, children, the elderly and disabled: Total number of families to be benefitted: 1,500 (directly), plus 500 (indirectly) Hundreds of thousands of people have been displaced from their homes and are now living in makeshift camps in public places and on the streets. The security situation for women and children in particular is precarious. ActionAid Haiti has heard anecdotal reports of rape in and around camps (eg. when women go to the market or fetch water), hence the need for robust protection mechanisms that safeguard the safety and dignity of the most vulnerable, particularly women and children. Activities to be undertake in this sector include:

- Mapping of protection concerns – this will provide baseline data - creation and strengthening of community-based protection initiatives, eg. security committees, or

support of existing structures - creation of safe spaces for children, eg. after-school clubs - awareness raising of issues relating to women’s rights and protection - creation of systems to report abuses and for referring cases to relevant authorities/actors - Dissemination of information on protection problems and existing services among vulnerable

communities through awareness-raising and sensitisation campaigns - Advocacy – through the Protection Cluster Working Group - with international and local humanitarian

actors to respond to identified protection issues Currently it is not feasible to expand the budget to detail against individual activities as scale and activities will depend on the results of the mapping study to be conducted. The AGIRE-funded protection activities will form part of ActionAid Haiti’s wider protection programme funded by other sources. 5. To ensure access to education for children from the most vulnerable families: Total number of children to be benefitted: approximately 1,000 children of school age The earthquake has disrupted children’s schooling in a number of ways. Many school buildings have been destroyed, and children have been displaced from their homes and communities to seek shelter in camps. In addition, many family have lost their livelihoods and thus a means of paying school fees for their children. Activities to be undertaken in the sector include:

- Scoping of school facilities and teacher availability/skills - Provision of scholarships for 500 children at USD 20 per child per month for a 5 month period

(March-July 2010) - Provision of school stationery kits for 1,000 children (at USD 20 per kit). 500 of these will also

receive scholarship funds as detailed in the activity above

- Communication and awareness raising amongst communities as to entitlements related to schooling - Creation of 3 temporary education centres (two in Mariani and one in Philippeau), including teacher

salaries for 1.5 years (March-July 2010 and 1 academic year from September 2010) plus rehabilitation of the school buildings, purchase of educational materials and extracurricular activities

In the Mariani and Philippeau areas, ActionAid Italy has approximately 1,400 sponsored children. The children benefitting from the above acitivites will include a number of these sponsored children. Those not targetted by AGIRE funds will be reached with funding from other sources. In Mariani and Philippeau, the children will be pupils of the schools run by ActionAid partner COZPAM. 6. To ensure communities are prepared for, and ready to respond to, disasters, and to increase their capacity to recover: Total number of families to be benefitted: 1,500 Ensuring communities are aware of the hazards that threaten then and prepared for disasters is essential to limiting the negative impact of future disasters. As an additional component, this programme will also engage in capacity building initiatives to ensure communities are better able to recover from disasters. Activities to be undertaken in this sector include:

- Facilitation of awareness raising trainings to enable communities to identify and analyse hazards, plus mobilization of communities around DRR issues

- Linkages with government departments and local government structures and other agencies on policy issues related to disaster risk reduction

If additional funding of EUR 200,000 is made available by AGIRE, ActionAid Haiti proposes the following additonal activities:

- Education services including reaching an additional 500 children with scholarships and an additional

1000 school kits - Setting up and running of 7 additional temporary education centres for 1.5 years, each serving 40

children - Construction of 50 additional transitional shelters for 50 families

3.9 Monitoraggio e valutazione / Monitoring and Evaluation Indicare i meccanismi di monitoraggio e valutazione previsti dall’Associato come complementari a quelli disposti dal Segretariato di AGIRE. [Max 1 pagina] ActionAid Haiti will be responsible for the overall project coordination and implementation. Monitoring of programme approach and quality will be undertaken periodically at key stages. Our local team will ensure that where feasible, international standards eg. Sphere, IASC guidelines, are met and best practice followed. Demonstrating accountability to the communities we are working with will be a key component of our monitoring and evaluation work. This will be done by strengthening accountability mechanism from community to national level using social audit, community reviews, and people’s commissions. The community level processes will be supplemented with strong Management Information Systems (MIS) and financial management. The project will also be monitored and evaluated according to ActionAid standard procedures, namely our ALPS (Accountability, Learning and Planning System) which sets up core principles and standards for programme quality and accountability. In addition, ActionAid Haiti will employ ELBAG techniques (Economic Literacy and Budget Accountability in Governance) in programme implementation and monitoring, to enable communities to demand accountability from both the government and international institutions and to reclaim rights and challenge injustice at all stages of the project. This will be done through social mobilisation, people-centred lobbying, reinforcing people’s right to information, and providing them with necessary tools (transparecncy boards, social and comunity audits, vigilance committees, public hearings, etc). Furthermore, community reviews will be held every three months, in which nominated members from comminuty vigilance committees will verify the programme direction and achievements to date. The overall project will be managed by the Emergency Response Manager (ERM), ActionAid Haiti. The ERM has recently been hired, and comes with management experience from the International Committee of the Red Cross (ICRC). We are also currently recruiting for a team to support the ERM, and this will include specialists in contract management and project monitoring. Additionally, an internal International Project Accountability Group will be created to ensure programme quality, effective contract management and risk oversight for the entire earthquake response and rehabilitation operation. This will comprise of senior staff members from a range of different teams, functions and countries across ActionAid International. An Oversight Group will also be formed, to provide overall guidance to the International Project Accountability Group and monitor progress and risks to the organisation at the international level.

3.9.2. External Audit ActionAid Haiti plans to have two external audits of the AGIRE programme, one at the end of the first 12 months of the operation, and the second at the end of the 24 month period.

4. RISCHI E CONDIZIONI / RISKS AND ASSUMPTIONS

4.1 Pre-condizioni / Pre-conditions Identificare le ipotesi favorevoli che devono essere soddisfatte prima che abbia inizio la realizzazione del programma. [Max ½ pagina] The following pre-conditions are necessary for the project to function effectively:

- Food items are appropriate and identified by the communities as sufficient to meet their nutritional

needs - Livelihood options are chosen on the basis of need and availability of support materials in

consultation with the affected communities. Work opportunities are created by the government to complement project efforts (ActionAid and partners will engage with the government to this end).

- Project partners are ActionAid’s long-term development partners working in the affected areas - The political situation does not deteriorate and interfere with access to the operational areas - The security situation does not deteriorate and interrupt programming - Community involvement is ensured from the beginning of the programme and the most vulnerable

are identified

- Local government and other relevant stakeholders are engaged and on board with ActionAid’s proposed interventions

4.2 Analisi dei rischi / Risk assessment Identificare i fattori esterni che possono impedire il raggiungimento di obiettivi generali e specifici e la realizzazione delle attività previste. Definire per ciascuno di essi le strategie di risposta previste. [Max 1 pagina] The assumptions on the basis of which the present proposal and the outcome have been planned are as follows: - There will be no adverse policy decisions by the government affecting relief and rehabilitation - Market prices of essential commodities do not fluctuate beyond the 10% band - No further disaster is experienced during the project implementation period - Schools reopen in March/April according to the timeline given by the government of Haiti

Risk Current Controls

Hasty programming or intervention leading to poor value for money

Currently activities are only being undertaken following proper preparation and consultation with the targeted communities. Quotes for goods being procured are being sourced from a range of suppliers and an internal purchasing committee has been created to ensure value for money and transparency in purchasing.

Vulnerable groups or individuals are overlooked Working closely with local partner organisations and local committees to identify the most vulnerable through participatory processes.

ActionAid’s disaster response overlaps with those of other agencies

ActionAid is an active member in both local level and international coordination mechanisms (including coordination with other AGIRE members), reducing the likelihood of overlap. ActionAid is currently the only organisation working in the camps in Mariani area.

There are gaps in disaster response Since there is regular interaction with the field and community members, our emphasis is to meet the unmet relief needs of the people. Where gaps are identified, referral mechanisms will be used.

Sub-standard inputs are used ActionAid Procurement guidelines and manuals give detailed guidance to ensure quality and timely supply of goods. ActionAid Haiti staff are conversant with Sphere standards and will strive to implement activities according to Sphere guidelines wherever feasible.

Organisational stretch at local agency or partner level resulting in poor resource management

ActionAid Haiti’s partner in Port au Prince, COZPAM, has a large network of volunteers and community workers. If overstretch is identified as a problem we will put in place capacity-building mechanisms

Fraud at agency level (theft, corruption, procurement) In the case of procurement, the ActionAid procurement policy is followed closely and a purchasing committee has been created to ensure value for money and transparency when sourcing goods ActionAid has a “whistle-blowing” policy to help ensure corruption and improper conduct is brought to light and dealt with

Fraud at partner level (theft, corruption, procurement) ActionAid Haiti’s partners for this project (COZPAM and CROSE) have their own anti-fraud measures in place. ActionAid Haiti will undertake additional capacity building and skills training in this area if deemed necessary

Insufficient programme inputs, e.g. materials, equipment, food Since there is a lack of resources, ActionAid is planning to concentrate work in limited areas. However, efforts will be made to balance between covering as many people as possible with quality aid.

Input/resources are insufficient to meet agreed standards Since resources are limited, ActionAid is planning to concentrate its work in limited areas. However, efforts will be made to balance between covering as many people as possible with quality aid.

Contingency planning This project will be flexibly implemented. In case the above assumptions are challenged, for example by market instability, price hikes, food market shortages, political instability, epidemics etc ActionAid will work with its implementing partners and other key stakeholders to overcome these challenges.

5. SICUREZZA /SECURITY

5.1 Situazione sul terreno / Situation in the field Fornire una valutazione sulla sicurezza sul terreno relativa all’attuazione del programma. [Max 30 righe] To date when carrying out our emergency response operations in the field have not encountered any major security concerns. As a precaution we are using 3 local Haitian policemen to accompany our trucks from the warehouse to distribution points, and to have a background presence at distributions. The security agency has been hired to provide security to the office premises, warehouse and assets. The need and relevance of this security is being constantly reviewed, and new procedures will be put in place should the situation change.

5.2 Protocolli di sicurezza / Security protocol Riassumere i protocolli di sicurezza adottati dall’organizzazione e quelli specifici messi in atto per questo programma. [Max ½ pagina] Prior to the earthquake ActionAid Haiti had a robust security policy. Following the earthquake, this has been supplemented with an “emergency security protocol” detailing security procedures in the new, post earthquake context. This includes a “calling tree” for making contact with ActionAid staff in the event of an emergency, plus general guidance about responsible conduct when travelling to and conducting field operations. Necessary security trainings will be provided to staff on a periodic basis and the equipments will be used to secure the office, warehouse and assets.

6. RISORSE NECESSARIE / RESOURCES REQUIRED

6.1 Budget di programma / Total budget Indicare il budget complessivo dell’intervento e fornire eventuale giustificazione dei centri di costo considerati più rilevanti [Max ½ pagina].

Total budget for the AGIRE programme is EUR 1,200,178 (see attached detailed budget)

6.2 Risorse umane / Human resources Indicate le figure di staff necessarie alla realizzazione del programma, evidenziando quali sono direttamente coinvolte nelle attività e quali svolgono invece funzioni di supporto. Specificare eventuale staff a livello di headquarters. [Max ½ pagina] A new structure has been designed enable ActionAid Haiti to run its emergency response programme alongside its regular development programme. This new structure will comprise a number of new staff, inlcuding:

- Emergency Response Manager - Emergency Response Manager Assistant - Policy Officer - Protection Project Officer - Food & Livelihoods Project Officer - Shelter & Reconstruction Project Officer - Others, eg. Logistician, drivers, etc.

In addition, staff from the ActionAid Haiti regular development programme will spend a proportion of their time supporting the emergency response programme. These posts include the Country Director, contract management and communications staff, plus finance and HR staff. It is proposed that a contribution of 14% of the above staff costs for ActionAid Haiti’s global response (3 year programme) will be allocated to the AGIRE funds. Colleagues from ActionAid International will also support the emergency response project. These include staff from the Interatnaional Emergencies and Conflict Team, including the Head of Team, Policy Coordinator, Head of International Programmes, Emergencies Advisor for the Americas, and the Communications Officer. We have budgeted international costs in the form of one ex-patrion position for a 12 month period. This cost will cover the AA International input. It is estimated that 15-20% of the total cost of international support for ActionAid Haiti’s global 3 year response plan will be allocated to AGIRE funds. A few Italian staff will also be engaged in supporting the project design and reporting phases, but also in AGIRE visibility to media and public.

6.3 Risorse materiali / Material resources Indicare veicoli, equipaggiamenti e attrezzature da acquistare o noleggiare per la realizzazione del programma. Specificare le modalità di procurement e successivo hand-over. [Max ½ pagina] It is proposed that one vehicle and a few items of office equipment (laptops etc) will be purchased using AGIRE funds. These items will be procured according to ActionAid internal procurement guidelines.

Describe the procedure to be followed for the procurement of equipment. 6.3.1. Equipment needed.. Should any equipment be required, we will follow ActionAid’s procurement policy.

Describe the procedure to be followed for the awarding of contracts. 6.3.2. Goods to be purchased. Awarding of the contracts will be based on ActionAid Procurement policy

7. SOSTENIBILITA’ E TEMI TRASVERSALI / SUSTAINABILITY AND MAINSTREAMING

7.1 Exit Strategy Indicare strategie di hand-over, coordinamento con organizzazioni e/o autorità locali, iniziative di capacity building,etc. A number of levels of sustainability are built into this proposal. The AGIRE programme itself forms part of ActionAid Haiti’s overall emergency response and rehabilitation proposal, the overall aim of which is to ensure communities are able to rebuild their lives and livelihoods in a sustainable manner and over the long-term. The multi-sectoral approach of this AGIRE programme, and indeed the overall ActionAid programme as a whole, will enhance the coping mechanisms of those worst affected by the disaster and ensure that they can rebuild their lives with safety, security and dignity. Throughout the project duration, ActionAid will be working in close collaboration with local partners, to ensure their capacity is built and that they are able to continue development work with affected communities following the end of the earthquake response programme. ActionAid’s overall earthquake response programme will also actively engage local authorities and other relevant stakeholders, thus facilitating skills exchange and capacity building with long-term and established actors in the geographical areas where we are working. Capacity building initiatives will include local and regional trainings as well as follow up workshops. VISIBILITY PLAN AND COMMUNICATION STRATEGY ActionAid and its partner organisations in this project will ensure visibility and credit to AGIRE for their financial assistance in internal and external communications, publications, media and public communications. AGIRE visibility stickers are currently in use on two of our ActionAid Haiti vehicles. The AGIRE logo will also be used in all distribution packages where appropriate. Communication, website and media strategy will be used to acknowledge the contribution of AGIRE. Periodic updates acknowledging support from AGIRE will be circulated through relevant channels including national and international media. In addition, some updates will be disseminated widely through a section created on AA Italian web-site.

7.2 Linking Descrivere come si intende collegare il programma di risposta all’emergenza con le attività di ricostruzione e sostegno allo sviluppo già in corso o previste per il futuro. The AGIRE programme forms part of ActionAid Haiti’s larger, multi-sectoral emergency response and rehabilitation programme supported by a number of institutional donors as well as individuals, foundations and corporate companies. The 2 year programme funded by AGIRE aims to rebuild the lives and livelihods of 1,500 of the most vulnerable earthquake-affected families, through provision of material support as well as capacity building trainig and skills development. These activities will help ensure the coping mechanisms of the most vulnerable are enhanced in the long-term, beyond the duration of the earthquake response and rehabilitation programme. In addition, the earthquake programme will be implemented in collaboration with two local partners whose mandates centre around development work. As such, reconstruction and rerhabilitation activities will naturally be mainstreamed into development programming towards the latter stages of the project. Prior to the earthquake AA Haiti was implementing a range of projects into which the emergency rehabilitation projects will dovetail. These include education projects with vulnerable youth in 12 marginal urgan areas in Port au Prince, campaigning around food security, and activities promoting women’s access to and control over economic resources.

7.3 Cross Cutting Issues Indicare in che modo si intendono tenere in considerazione i seguenti temi trasversali: diritti umani, genere, impatto ambientale, prevenzione dei rischi [Max 1 pagina] ActionAid’s work in emergencies centres around a rights-based approach, meaning we not only help people to recover material assets but also empower them to claim their rights in a safe, secure and dignified manner. Women’s Rights is one of the six core thematic areas of ActionAid International’s work, and the rights of women and girls in emergencies will be prioritised in this emergency response programme. Where relevant and appropriate, ActionAid Haiti will link with ActionAid International’s Women’s Rights theme, to ensure the rights of women and girls are respected and fulfilled. Policy work on women’s issues and rights will also be undertaken at the local, national and international levels. As in all our emergency responses, ActionAid will seek to ensure that the negative environmental impact of our operations is minimalised.

Wherever possible and practical, goods will be sourced locally to reduce transportation distances, and best practice and guidance from relevant bodies (eg. United Nations Environment Programme) will be followed. Prior to the earthquake, ActionAid Haiti was operating a programme entitled “Disaster Risk Reduction through Schools (DRRS)” as part of a multi-county, multi-year project funded by the UK DfID. This project was managed by our partner CROSE, based in Jacmel, one of the areas for proposed interventions under this AGIRE proposal. In addition, ActionAid Haiti has recently completed implementation of a project entitled “Programme de Gestion des Risques” (Risk management programme) in the Central Plateau Department. The lessons learnt from both projects will be incorporated into our earthquake response work on disaster risk reduction, to ensure people are better prepared for and better able to respond and recover from disasters.

8. COORDINAMENTO / COORDINATION

8.1 Accordi con autorità nazionali e locali / National and local authorities Indicare se sono state ottenute autorizzazioni ad operare, oppure sono stati siglati MOU o accordi con le autorità nazionali e locali. ActionAid Haiti is registered with the national authorities, as are our local partners COZPAM and CROSE.

8.2 Comitati di coordinamento / Field co-ordination fora Descrivere l’eventuale partecipazione dell’Associato a comitati di coordinamento sul campo con altre agenzie umanitarie. ActionAid Haiti is currently participating in a number of cross-agency coordination fora at both the national and international level. At the international level we are attending a number of key UN Clusters relevant to this programme, including Shelter and NFIs, Camp Management, Gender based violence and Protection. This forum facilitates policy and programme information sharing amongst I/NGOs, UN agencies and relevant government stakeholders. At the national level we are participating in national level coordination meetings to engage with the plans of other agencies. In additon, we have been active in engaging with other AGIRE member agencies in Haiti through coordination meetings. We are also in touch with agencies participating in the DEC appeal currently running in the UK, again to ensure close coordination and collaboration. It is envisaged that such coordination meetings, particularly at the field level, will continue throughout the project duration.

8.3 Soggetto/i implementatore/i / Implementino partner(s) Specificare se il programma è realizzato attraverso partner locali e/o alleanze internazionali. Indicare tipo di coinvolgimento e precedenti collaborazioni. Allegare gli Accordi di Partenariato (art. 3.3.3 del Manuale Operativo). ActionAid Haiti will implement its earthquake emergency response and rehabilitation programme through two local partners: 1. COZPAM (in Mariani and Philippeau neighbourhoods). COZPAM, Plateforme des organisations communautaires de la zone metropolitaine de Port-au-Prince (English: Platform of Community Organisations for the Metropolitan Area) is ActionAid’s partner in Port au Prince. The organisation aims to develop 12 vulnerable districts of the metropolitan zone of PAP, and is committed to reinforcing the responsibility of the community and families in relation to the problems of violence against children in particular. The activities of COZPAM aim to:

- Increase the capacity of communities to negotiate with local government regarding the rehabilitation of marginalised women and children.

- To improve the environment for children and women so that they can flourish ActionAid Haiti has been working with COZPAM over the past five years, on a number of projects including education for domestic child workers. For the AGIRE programme, ActionAid Haiti will be working with COZPAM in the following sectors: immediate needs (food, non food items, shelter), psychosocial support, livelihoods, protection and education. 2. CROSE (in Jacmel): CROSE is a social movement based in Jacmel. It was founded in 1996 on the initiative of a group of individuals who hoped to promote new methods of thinking about regional and local development and also about more coherent organisational practices. An association bringing together 15 various movements present throughout the country (coffee producers cooperatives, school networks, womens' groups, fishermen, livestock rearers), CROSE is active in four particular fields:

- Development and the economy; covering all activities related to production, processing, investment and savings.

- Social; primarily involved in education and health. - Cultural; seeking to encourage the emergence of cultural identities which are historically specific to

each region and to encourage people to be aware of their culture's strengths. - Political; directing activities in order to properly address the social problems of the time, and to build

alternative proposals more suited to the movement and member groups; activities which are undertaken at a regional and national level.

ActionAid Haiti has an established relationship with our local partner in Jacmnel, CROSE. Since 2006 CROSE has been implementing a project entitled “Disaster Risk Reduction through Schools” which uses schools as hubs through which to access children, parents, teachers and key figures within local communities, to diseminate information and education on disaster preparedness. For the AGIRE programme, ActionAid Haiti will be working with COZPAM in the following sectors: immediate needs (food, non food items, shelter), psychosocial support, livelihoods, protection, education and disaster risk reduction. As well as working with the above partners, ActionAid Haiti will be linking with a number of other actors, including other I/NGOs, international bodies, social movements etc. At the international level, ActionAid has been attending the UN Cluster meetings in a number of key sectors including Food, Shelter and Non-Food Items, Camp Management, Protection and Gender-Based Violence. At these coordination meetings we have had, and continue to have, active influence on the polic strategy and direction of the clusters. We are also able to contextualise ActionAid’s response within the larger international community response, and ensure coordination and linking with other agencies to avoid duplication of effort. We are also actively engaged in regular coordination meetings with other AGIRE member agencies at national level, to ensure common standards, clarity of programme deliverables and facilitate linkages and synergies between organisations. We are also linking in a similar manner with agencies participating in the DEC appeal running currently in the UK. Ongoing communication with AGIRE member agencies is foreseen for the entire project duration.

9. INFORMAZIONI AMMINISTRATIVE / ADMINISTRATIVE INFORMATION

9.1 Desk Officer Segnalare nominativo e contatti per il desk officer, responsabile del programma a livello di Headquarters Alice Grecchi Media & Publication Officer ActionAid Italy tel +39 02 74200236 fax +39 02 29537373 alice.grecchi@actionaid.org

Responsible: Marco De Ponte International Director Europe, New Countries, Planning Secretary General AA Italy Mobile: +39 335 125 33 51 fax: +39 02 29537373 marco.deponte@actionaid.org

9.2 Programme coordinator Segnalare nominativo e contatti per il rappresentante dell’Associato, responsabile del programma a livello di paese. Daniel Gedeon Emergency Response Manager ActionAid Haiti twchaitidg@yahoo.com; daniel.gedeon@actionaid.org www.actionaid.org

Responsible: Jean Claude Fignole Country Director ActionAid Haiti Tel: +509 2419 3838

9.3 Coordinate Bancarie / Bank Account Specificare le coordinate bancarie a cui effettuare i trasferimenti dei fondi di programma. Intestato a : ActionAid International Italia onlus IBAN : IT Y05018 01600 000000105958 Banca Popolare Etica - Filiale di Milano

9.4 Revisione contabile / Audit Indicare a quali società esterne è stata richiesta la revisione contabile, specificando – in caso di programmi implementati attraverso partner locali o alleanze internazionali – il mandato e il livello di coordinamento tra le società. We have planned an internal audit of all ActionAid Haiti programming (including the emergency response programme) later in 2010. ActionAid Haiti will also undertake an audit of its local partner organisations. In addition, we plan to have two external audits of the AGIRE programme, one at the end of the first 12 months of the operation, and the second at the end of the 24 month period. We are budgeting for this cost as per discussions with AGIRE members and Director, on the understanding that agencies such as ActionAid are permitted to allocate costs for external to audit to the AGIRE budget.

10. CONCLUSIONI / CONCLUSIONS

10.1 Conclusioni e commenti / Conclusion and comments Indicare in questo spazio [max 1 pagina] eventuali aspetti che il Segretariato di AGIRE dovrà tenere in considerazione esaminando il Programma di Intervento. ActionAid acknowledges the support of the Italian public and the contribution of the AGIRE secretariat in generating the funds available for this project. ActionAid Haiti will be implementing a holistic programme focused on immediate needs but also longer term rehabilitation across a number of sectors, funded by several international sources, out of which the AGIRE funds are a share of. Should the funds available be higher, there is scope to extend the programme presented here.

Firma del legale rappresentante o procuratore

Roma, _19/02/2010__ Allegati: � LogFrame Matrix � Budget di Programma � Eventuali rapporti di needs assessment (still to be forwarded) � Eventuali accordi di Partenariato con i soggetti implementatori (partner locali e/o alleanze

internazionali) (still to be forwarded)

LO

GF

RA

ME

MA

TR

IX

L

og

ica d

ell’i

nte

rven

to

Ind

icato

ri

Fo

nti

di veri

fica

Ris

ch

i e C

on

diz

ion

i

Ob

iett

ivi

gen

era

li

To

rebuild

th

e

lives

and

liv

elih

oods

of

the

most

vu

lnera

ble

pe

op

le

To e

mpow

er

com

munitie

s t

o p

art

icip

ate

with d

ignity i

n

the de

ve

lopm

ent

pro

cess and en

hance th

eir hum

an

security

in

em

erg

encie

s

thro

ug

h

a

rig

hts

base

d

pers

pective

A

ssum

ptions:

- C

han

ges i

n t

he p

olit

ical

situation

do

not

inte

rru

pt

the

pro

gra

mm

e

- T

here

is

no

furt

her

dis

aste

r exp

erie

nced

durin

g

the

pro

ject

imple

menta

tion p

eri

od

- M

ark

et

prices

do

not

fluctu

ate

b

eyo

nd

the

10%

band

Ob

iett

ivo

sp

ecif

ico

To a

ddre

ss the im

media

te n

eed

of

eart

hquake

aff

ecte

d c

om

munitie

s (

food

, non

food ite

ms,

em

erg

ency s

helter,

tra

nsitio

na

l she

lter)

T

o r

esto

re the c

ap

acity o

f com

munitie

s to o

verc

om

e

traum

a thro

ugh p

sychosocia

l sup

port

T

o e

nhance f

oo

d s

ecurity

and r

eb

uild

and s

tre

ngth

en

th

e liv

elih

oods o

f th

e m

ost vu

lnera

ble

fam

ilies

To s

trength

en c

om

munity-b

ased p

rote

ction

mechanis

ms for

the m

ost vuln

era

ble

, part

icu

larl

y

wom

en, child

ren, th

e e

lderl

y a

nd p

eop

le w

ith

dis

ab

ilities

Food

security

is

ensure

d

and a

ppro

priate

em

erg

ency

shelter,

tr

ansitio

na

l she

lte

r and N

FIs

pro

vid

ed

Com

munitie

s h

ave

red

uce

d

traum

a and eng

age

in

th

e

rebuild

ing

pro

cess

Com

munitie

s

are

a

ble

to

genera

te s

uff

icie

nt

incom

e

Com

munitie

s

ha

ve

develo

pe

d

mechanis

ms

to

addre

ss

pro

tectio

n

issue

s

part

icu

larl

y

rela

ted

to

wom

en, child

ren,

PW

D

Dis

trib

ution lis

ts v

erified

by

com

munity c

om

mitties

Dis

trib

ution lis

ts v

erified

by

com

munity c

om

mitties

Surv

eys

of

fam

ilies,

inte

rvie

ws

with

fam

ily

bre

ad

win

nders

Lis

ts/r

ecord

s o

f in

div

idua

ls

involv

ed w

ith p

rote

ction

mechanis

ms

To e

nsure

access to e

duca

tion

for

child

ren f

rom

the

most vuln

era

ble

fam

ilies

To e

nsure

com

munitie

s a

re p

repare

d f

or,

an

d r

ead

y t

o

respond t

o, d

isaste

rs, a

nd t

o incre

ase th

eir c

ap

acity to

recover

Child

ren

are

ab

le t

o a

ccess

school

Com

munitie

s

ha

ve

incre

ased

know

led

ge

ab

ou

t dis

aste

rs

an

d

can

reco

ve

r m

ore

quic

kly

Schoo

l re

gis

tration lis

ts

Consultations

with

DR

R

com

mitte

es,

com

munity

lea

ders

, vill

ag

e

ha

zard

m

aps a

nd e

vacuation p

lans

Ris

ult

ati

att

esi

Imm

edia

te fo

od nee

ds of

1,5

00 eart

hqu

ake aff

ecte

d

fam

ilies a

re m

et

Non-f

ood ite

m n

eeds o

f 1,5

00 v

uln

era

ble

fam

ilies a

re

fulfill

ed

Em

erg

ency s

he

lter

needs o

f over

1,5

00 f

am

ilies a

re

met

Tra

nsitio

na

l she

lter

nee

ds o

f 40 f

am

ilies a

re m

et

Com

munity

co

pin

g

mechan

ism

s

for

overc

om

ing

traum

a a

re r

ecogniz

ed a

nd s

trength

ene

d

Com

munitie

s

are

pre

pare

d

and

em

po

were

d

to

part

icip

ate

in th

e r

ebu

ildin

g p

rocess

1,5

00

fam

ilies

are

assis

ted

to

retu

rn

to

the

ir

pre

-eart

hq

uake liv

elih

oo

ds,

or

to purs

ue

ne

w liv

elih

ood

s

1,5

00 f

am

ilies h

ave a

ccess

to a

ppro

pri

ate

foo

d s

up

plie

s

with

in f

irst 3 m

onth

s o

f em

erg

ency

1,5

00 f

am

ilies h

ave a

ccess

to a

ppro

pri

ate

non-f

ood

item

s

1,5

00

fam

ilies

are

usin

g

appro

priate

she

lter

mate

rial

40

fam

ilies

are

usin

g

appro

priate

tr

ansitio

na

l shelter

1,5

00 f

am

ilies (

directly)

experie

nce r

ed

uced tra

um

a

and incre

ase

d n

orm

al

functionin

g

1,5

00

fam

ilies

(directly)

part

icip

ating

in

th

e

rebuild

ing

pro

cess

1,5

00

fam

ilies

gen

era

tin

g

adeq

uate

incom

e

Dis

trib

ution lis

ts v

erified

by

com

munity c

om

mitties

Dis

trib

ution lis

ts v

erified

by

com

munity c

om

mitties

Dis

trib

ution lis

ts v

erified

by

com

munity c

om

mitties

Dis

trib

ution lis

ts v

erified

by

com

munity c

om

mitties

Lis

ts/r

ecord

s o

f in

div

idua

ls

involv

ed w

ith p

rote

ction

mechanis

ms

Lis

ts/r

ecord

s o

f in

div

idua

ls

involv

ed w

ith p

rote

ction

mechanis

ms

Surv

eys o

f fa

mili

es,

inte

rvie

ws w

ith f

am

ily

bre

ad

win

nders

Hasty

pro

gra

mm

ing

or

inte

rven

tion

lead

ing

to

poor

valu

e f

or

mone

y

Vuln

era

ble

gro

ups

or

ind

ivid

uals

are

overl

ooked

Actio

nA

id’s

dis

aste

r re

sponse

overla

ps

with

th

ose o

f oth

er

ag

encie

s

There

are

gaps in d

isaste

r re

sponse

Sub-s

tandard

in

puts

are

used

Org

anis

atio

nal

str

etc

h

at

local

age

ncy

or

part

ner

level

resultin

g

in

poor

resourc

e m

anagem

ent

Fra

ud

at

agency

level

(theft

, corr

uption,

pro

cure

ment)

F

raud

at

part

ner

level

(theft

, corr

uption,

pro

cure

ment)

opport

un

itie

s

Dis

crim

inato

ry p

ractices a

gain

st

wom

en a

nd g

irls

are

ana

lyse

d, m

onitore

d a

nd r

esponde

d to

Com

munity-b

ased

pro

tection

mechanis

ms

for

the

most

vu

lnera

ble

, in

clu

din

g w

om

en an

d ch

ildre

n are

esta

blis

he

d a

nd f

unctionin

g s

uccessfu

lly

The m

ost vuln

era

ble

ch

ildre

n a

re a

ssis

ted t

o r

etu

rn to

school

Schola

rship

s a

re p

rovid

ed f

or

500 c

hild

ren f

or

a 5

m

onth

period

Schoo

l sta

tio

nery

kits a

re p

rovid

ed f

or

1,0

00

child

ren

Initia

tives to e

nsure

ch

ildre

n r

etu

rn t

o s

choo

l are

equ

itab

le a

nd

cate

r to

th

e n

eeds o

f th

e m

ost

vu

lnera

ble

C

om

munitie

s a

re a

ble

to a

naly

se a

nd u

nders

tand t

he

ha

zard

s thre

ate

nin

g th

em

C

om

munitie

s a

re b

etter

pre

pare

d f

or

dis

aste

rs

Wom

en a

nd g

irls

experie

nce r

ed

uced

dis

crim

ination

The

most

vuln

era

ble

experie

nce

red

uce

d

security

co

ncern

s

an

d

are

accessin

g r

ele

vant serv

ices

The n

um

ber

of

child

ren

atten

din

g s

choo

l is

in

cre

ased

500 c

hild

ren r

ece

ive

schola

rship

s

1000

child

ren

receiv

e

school kits

The

most

vu

lnera

ble

a

nd

marg

inalis

ed

child

ren

are

atten

din

g

schoo

l a

nd

accessin

g

ap

pro

pri

ate

serv

ices

Peo

ple

’s k

now

ledge a

rou

nd

ha

zard

s is incre

ased

Com

munitie

s’

pre

pare

dness

for

dis

aste

rs

is incre

ase

d

Inte

rvie

ws w

ith w

om

en’s

com

mitte

es

Inte

rvie

ws w

ith th

e m

ost

vu

lnera

ble

, sta

tistics o

n

vio

lence/a

buses in c

am

ps

Schoo

l re

gis

tration lis

ts

Lis

ts o

f nam

es o

f child

ren

benefitt

ing

Lis

ts o

f nam

es o

f child

ren

benefitt

ing

Inte

rvie

ws w

ith

schoolc

hild

ren/p

are

nts

/ T

eachers

In

terv

iew

s, co

nsultations

with c

om

munitie

s

Consultations w

ith D

RR

com

mitte

es, com

munity

lea

ders

, vill

age h

azard

m

aps a

nd e

vacuation p

lans

Insuff

icie

nt

pro

gra

mm

e

inp

uts

, e.g

. m

ate

rials

, equ

ipm

ent, f

ood

Input/

resourc

es

are

in

suff

icie

nt

to m

eet

agre

ed

sta

ndard

s

Att

ivit

à

1. Im

media

te n

eeds:

- C

om

munitie

s m

obili

zed

and s

tre

ngth

en

ed t

o

access a

dequ

ate

and a

ppro

priate

re

lief

- P

rovis

ion o

f cultura

lly a

ppro

priate

em

erg

ency

food s

upp

lies

- P

rovis

ion o

f ap

pro

pri

ate

no

n-f

ood ite

ms

- P

rovis

ion o

f ap

pro

pri

ate

em

erg

ency s

he

lter

-

Pro

vis

ion o

f te

chn

ical supp

ort

to e

nsure

corr

ect

set up a

nd m

ain

tena

nce o

f shelter

- Lin

kin

g w

ith

natio

na

l an

d in

tern

ation

al fo

ra o

n

em

erg

ency a

nd

tra

nsitio

na

l shelter

issues

2. P

sychosocia

l su

pport

: -

Mapp

ing o

f m

enta

l he

alth issues a

nd s

erv

ices

- C

reation o

f com

munity s

hari

ng c

entr

es

- In

tera

ctive

“pla

y t

hera

py”

activitie

s f

or

child

ren

- T

rain

ing o

f com

munity v

olu

nte

ers

in p

sychosocia

l care

-

Docum

enta

tio

n a

nd s

hari

ng

of

issues a

nd

lessons learn

t

3. F

oo

d S

ecurity

and L

ive

lihoods:

- D

eta

iled s

kill

s m

appin

g o

f fa

mily

bre

ad

win

ner

- M

ark

et m

appin

g a

nd iden

tification o

f a

ltern

ative

live

lihoods,

or,

wh

ere

feasib

le,

retu

rn t

o o

rig

ina

l liv

elih

oods

- D

evelo

pm

ent of

com

munity r

evo

lvin

g f

unds

- C

ash f

or

work

schem

es

- R

eple

nis

hm

ent of

livelih

ood

s a

ssets

-

Capacity b

uild

ing tra

inin

gs a

t lo

cal le

ve

l 4. P

rote

ction:

- M

app

ing o

f pro

tection

concern

s

- cre

ation

an

d s

treng

the

nin

g o

f com

munity-b

ased

pro

tection in

itia

tives

- cre

ation

of

safe

spaces f

or

child

ren

- a

ware

ness r

ais

ing o

f is

sue

s r

ela

ting t

o w

om

en’s

rights

and p

rote

ction

- cre

ation

of

syste

ms to r

epo

rt a

buses a

nd f

or

refe

rrin

g c

ases to r

ele

vant

auth

orities/a

cto

rs

- D

issem

ination

of

info

rmation o

n p

rote

ction

pro

ble

ms a

nd e

xis

tin

g s

erv

ices

- A

dvocacy w

ith inte

rnationa

l and loca

l hum

anitaria

n a

cto

rs

5. E

ducation:

- S

copin

g o

f school fa

cili

ties a

nd t

eacher

ava

ilab

ility

/skill

s

- P

rovis

ion o

f schola

rsh

ips a

nd s

choo

l sta

tion

ery

fo

r vuln

era

ble

ch

ildre

n

- M

on

itori

ng o

f govern

ment “B

ack to S

choo

l”

schem

e d

ue t

o r

oll

out

in M

arc

h/A

pri

l 201

0

- C

om

munic

ation a

nd a

ware

ness r

ais

ing a

mongst

com

munitie

s a

s t

o e

ntitlem

ents

rela

ted

to

schoolin

g

6. D

isaste

r R

isk R

eduction

: -

Facili

tation

of

aw

are

ness r

ais

ing

tra

inin

gs

- Im

ple

menta

tio

n o

f com

munity-b

ased d

isaste

r ri

sk

reductio

n p

rogra

mm

e

- Lin

kages w

ith g

overn

ment depart

ments

, lo

ca

l govern

ment str

uctu

res a

nd o

ther

age

ncie

s o

n

polic

y issues

P

re-c

on

dit

ion

s

Food ite

ms a

re

appro

priate

an

d ide

ntifie

d

by t

he c

om

munitie

s a

s

suff

icie

nt to

meet th

eir

nutr

itio

nal ne

eds

Liv

elih

ood o

ptio

ns a

re

chosen o

n th

e b

asis

of

need

an

d a

va

ilabili

ty o

f support

mate

ria

ls in

consulta

tio

n w

ith a

ffecte

d

com

munitie

s.

Work

opport

unitie

s a

re

cre

ate

d b

y t

he

govern

ment to

com

ple

ment pro

ject eff

ort

s

The p

olit

ica

l situation d

oes

not d

ete

riora

te a

nd

inte

rfere

with a

ccess to

the o

pera

tio

nal are

as

The s

ecurity

situation

does n

ot d

ete

riora

te a

nd

inte

rru

pt pro

gra

mm

ing

Com

munity in

vo

lvem

ent is

ensure

d f

rom

the

beg

inn

ing

of

the

pro

gra

mm

e a

nd the m

ost

vu

lnera

ble

are

id

entified

Local go

vern

ment an

d

oth

er

rele

van

t sta

kehold

ers

are

eng

age

d

and o

n b

oard

with

Actio

nA

id’s

pro

posed

inte

rven

tions

Narrativo Variazione di Budget

Emergenza HAITI Earthquake – Emergency

Associato ACTIONAID INTERNATIONAL ITALIA ONLUS

Titolo del programma

.

Haiti Earthquake Response and Recovery Programme

Narrativo A seguito dei fondi aggiuntivi, 300.000 euro, a disposizione del programma in oggetto, ActionAid ha predisposto le seguenti integrazioni e cambiamenti al budget e al piano di attività originario:

La voce 01.10.99 Other Specific actions viene integrata con l’attività di cash for work per 480 persone per un periodo di 5 mesi ad un costo

unitario di 25 dollari, per un totale di 45.290 euro. Le attività lavorative sono costituite da rimozione macerie, aiuto nella costruzione degli shelter, conservazione del suolo. I beneficiari saranno pagati ogni 15 giorni.

La voce 01.05.02 Post emergency/semi-permanent shelter viene aumentata di 50 unità per un totale di 90 e il costo unitario, in seguito all’incremento dei prezzi in Haiti è passato da 1500 a 2500 dollari. Il costo totale imputabile alla voce in questione è di 163.043 euro

La voce 01.06.05 Educational items viene aumentata di 1000 unità in quanto altri 1000 bambini ne saranno beneficiari. Il costo totale è variato in 43.478 euro.

La voce 01.07.99 Other rehabilitation viene integrata dall’attività di

costruzione di una scuola per un costo di 91.304,35 euro

La voce 02.06.03 Auditors viene integrata con il costo di 2000 euro a

copertura della quota di competenza di ActionAid per l’auditing di programma.

La voce 02.09 Other costs viene integrata dal costo di 4000 euro a copertura della quota di competenza di ActionAid per il compenso del focal point di AGIRE in Haiti

Il 7% dei costi diretti viene trattenuto da ActionAid Italia a copertura delle spese amministrative di progetto

Il Responsabile Amministrativo

__________________________

Data e luogo, _________________

INTERMEDIATE REPORT/ RAPPORTO

INTERMEDIO Presentato dagli Associati al Segretariato entro il 5° mese successivo al lancio dell’appello.

Riferimenti Manuale Operativo: artt. 3.4.1

Emergenza /Emergency

Earthquake- Emergency Haiti

Associato/Partner ActionAid

Titolo del programma/

Programme Title

.

Haiti Earthquake Response and recovery programme

Periodo di riferimento/

Reference period

January –December 2010

1. QUADRO OPERATIVO / OPERATIONAL FRAMEWORK

1.1 Localizzazione / Exact location of the operation Map showing locations where ActionAid has long term development programmes.

The AGIRE Programme has been implemented in the following two locations:

1. Mariani (Carrefour municipality) and Philippeau (Petion Ville municipality), Port Au Prince, West Department

2. Jacmel, South-East Department

1.2 Beneficiari / Beneficiaries With reference to the programme intervention upadte information on:: 1) direct beneficiaries (per sector); 2) catchment population); 3) beneficiaries involvementi [Max 1 page] As of December 2010, ActionAid reached out to 1500 families (a total of 9,000 people assuming 6 people per family), in the areas of Mariani and Philippeau (Port au Prince) and Jacmel. For this 12-month reporting

phase, the programme covered the following sectors – immediate needs (food, non food items and shelter), livelihoods, education, psychosocial and protection directly benefitting 9,000 people.

At all stages of the operation ActionAid Haiti continues to ensure the active participation of the communities we are working with, particularly vulnerable groups including women, the elderly, PLWHA (People Living With HIV/AIDS) and the disabled. Participatory processes were used to identify the most vulnerable and community committees were formed to represent the views of communities in the relief and rehabilitation operation. Community volunteers were trained to conduct a community needs assessment for the Mariani and Philipeau camps. Community leaders were also consulted specifically to determine livelihood necessities of the community. The selection process is based on vulnerability criteria and information derived from the baseline assessment. Community leaders led the selection of rights-holders. These committees have been active in the distribution of relief supplies such as food kits, shelter materials and non food items.

1.3 Risultati e indicatori / Results and indicators Achieved results [Max 2 pages] Objective/sector

Expected Result Indicator(s) Timeline On track?

Variance Against Planned Progress

Addressing immediate needs

Immediate food needs of 1,500 earthquake affected families are met Non-food item needs of 1,500 vulnerable families are fulfilled Emergency shelter needs of over 1,000 families are met Transitional/semi-permanent shelter needs of 40 families are met *Note: Additional money was received to build 50 more

1,500 families have access to appropriate food supplies within first 3 months of emergency 1,500 families have access to appropriate non-food items 1,000 families are using appropriate shelter material 40 families are using appropriate transitional shelter

Yes-complete Yes-complete Yes-complete No

As of the 6 month report, no shelters have been built. The 40 transitional/semi-permanent shelters have not been provided to the families due to a lack of available land to build on. AAH has

transitional/semi-permanent shelters

devised a plan to infuse advocacy for land rights into its next phase of emergency response, including training partners and communities in this regard. This will be carried out with other funds.

1 year update: Variance against planned activity: In terms of building the 90 total semi-permanent shelters allocated with AGIRE money, AAH and partners have as of yet been unable to identify enough land space within Port-au-Prince. AAH, along with AAI, are developing a land policy document that will also influence our advocacy work in addition to workshops and trainings on land rights advocacy with partners. However, it has now been discovered that securing land for shelters in Haiti is more of an arduous process than was previously thought. Corrective action: As it was not anticipated that camp communities would still be in existence nearly one year after the January 12

th

earthquake, and given the fact that land may take some time to be identified, partners and camp residents have expressed the need to replace the existing tents and tarpaulin sheets with stronger [temporary] structures until the semi-permanent homes can be constructed. This is

due to the fact that the current structures have deteriorated significantly. AAH would like to therefore propose to use the existing shelter money to replace the current structures with a different type of transitional shelter, such as a structure that is more durable than the tents/tarpaulin sheets previously provided but something that can be constructed on the current space where the tents are.

Food security and livelihoods

1,500 families are assisted to return to their pre-earthquake livelihoods, or to pursue new livelihoods opportunities *460 rights-holders with cash-for-work activities in Mariani and Philippeaux *Note: Additional money was received from AGIRE in August 2010 to provide livelihoods/cash for work support to rights holders. This additional money was not attached to any narrative but money was spent in this sector.

Income levels of 1,500 families generating adequate income

Yes Yes

Update: Trained 48 partner volunteers to identify livelihoods activities prior to the earthquake and identify baseline data. Volunteers identified appropriate livelihood activities for rights-holders.They received capacity-building trainings.

.

Psychosocial Support

Community coping mechanisms for overcoming trauma are recognized and strengthened

1,500 families (directly) experience reduced trauma and increased normal functioning

Yes

Communities are prepared and empowered to participate in the rebuilding process

1,500 families (directly) actively participate in rebuilding their own future

Yes

Protection Discriminatory practices against women and girls are analysed, monitored and responded to. Analysis will provide baseline data Community-based protection mechanisms for 1,500 of the most vulnerable families are established and functioning successfully

Women and girls from 1,500 families experience reduced discrimination The most vulnerable from 1,500 families experience reduced security concerns and are accessing relevant services

Yes Yes

Disaster Risk Reduction

1,500 families are able to analyse and understand the hazards threatening them Communities of the targeted 1,500 families are better prepared for disasters

1,500 families have increased knowledge around hazards Communities’ preparedness for disasters is increased, targetting 1,500 families

Yes DRR activities have been carried out within the ERP with other funding in the first year. AGIRE money will be used to continue DRR activities in the 2

nd

year of the response. This money has already been allocated for year 2 (2011) in the operational plans

Access to Education

School kits are provided for 1,000 children *Construction of 1 school *Additional money was received in August 2010 to construct 1 school; not attached to a narrative

1,000 children receive school kits and interest in education is enhanced Children are able to attend school in a new, safe structure

Yes Partner COZPAM identified and acquired land for the construction of the school structure to be built with additional money received in August; plans to be built in early 2011

Formattato: Inglese (Stati Uniti)

1.4 Attività / Activities Description of activities including modifications. [Max 3 pages] 1. Immediate needs (food, non food items and shelter): Total number of families benefitted: 1,500 for

food, NFIs and emergency shelter, 40 families for transitional shelter Though the government, UN agencies, and I/NGOs are providing food to earthquake-affected communities, the amount, frequency and quality of food items being distributed is uneven and there are several locations where relief materials are yet to reach. ActionAid Haiti was the first agency to arrive in the Mariani area, where people had not received any food or other supplies in the inital aftermath of the disaster. (Food distributions for AAH were never disrupted; only a few NGO’s were instructed to stop by the government but only momentarily)

Activities undertaken in this sector include: - Communities mobilized and strengthened to access adequate and appropriate relief with dignity. - Provision of culturally appropriate emergency food supplies (rice, corn, cooking oil etc), with special attention paid to women, the elderly, people with disabilities and children. Each family received a food kit lasting 15 days each for a period of 2 months (4 kits per family in total). As such, it is envisaged that families will quickly be able to purchase their own food supplies. In case there is a need to support families for a longer time period, this will be covered from other budgets. - Provision of appropriate non-food items, including kitchen sets, hygiene kits, jerry cans, blankets, etc.,to the most vulnerable. Each family received a least one kitchen kit and one hygiene kit. - Provision of appropriate emergency shelter materials. Each family received adequate plastic sheeting plus ropes. Guidance from the UN Shelter Cluster was followed here. - Provision of technical support to ensure correct set up and maintenance of shelter - Linking with national and international fora on emergency and transitional shelter issues Activity Modification: No modifications to the plan have been made.

2. To enhance food security and rebuild and strengthen livelihoods: Total number of families to be

benefitted: 1,500 Many of those affected by the earthquake lost their livelihoods through destruction of stock (eg. petty traders), by virtue of the fact their workplace collapsed (shop workers etc) or through loss of other livelihoods assets. Helping people to recover their livelihoods quickly will ensure dependence on aid is minimised, and also enable families to take ownership over the rebuilding of their own futures. Activities undertaken in this sector include: - Detailed skills mapping of family breadwinner to identify livelihoods activities prior to the earthquake and identify baseline data. This will include market mapping and identification of alternative livelihoods, or, where feasible, return to original livelihoods - Capacity building trainings at local level – 2 large scale “training of trainers” and 5 local level trainings using local trainers/facilitators Note that replenishment of livelihoods assets, an important part of livelihoods rehabilitation, will be undertaken with non-AGIRE funds. Activity Modification: No modifications to the plan have been made. 3. To strengthen community-based protection mechanisms for the most vulnerable, particularly women, children, the elderly and disabled: Total number of families that benefitted: 1,500 (directly), plus

500 (indirectly) Hundreds of thousands of people have been displaced from their homes and are now living in makeshift camps in public places and on the streets. The security situation for women and children in particular is precarious. ActionAid Haiti has heard anecdotal reports of rape in and around camps (eg. when women go to the market or fetch water), hence the need for robust protection mechanisms that safeguard the safety and dignity of the most vulnerable, particularly women and children. Activities undertaken in this sector included:- Mapping of protection concerns –- Creation and strengthening of community-based protection initiatives, eg. security committees - Creation of safe spaces for children, eg. after-school clubs

- Awareness raising of issues relating to women’s rights and protection - Ceation of systems to report abuses and for referring cases to relevant authorities/actors - Dissemination of information on protection problems and existing services among vulnerable communities through awareness-raising and sensitisation campaigns - Advocacy – through the Protection Cluster Working Group - with international and local humanitarian actors to respond to identified protection issues Currently it is not feasible to expand the budget to detail against individual activities as scale and activities will depend on the results of the mapping study to be conducted. The AGIRE-funded protection activities will form part of ActionAid Haiti’s wider protection programme funded by other sources. Activity Modification: No modifications to the plan have been made.

4. Restoring capacity through psychosocial support: Total number of families to be benefitted: 1,500 (directly), plus 500 (indirectly)

Helping people recover from the trauma they have experienced as a result of the earthquake is central to ensuring they are able to resume their normal lives. In particular, women and children will require tailored support to ensure they are ale to function normally again. Activities to be undertaken in this sector include: - Mapping of mental health issues, needs and services - Creation of community sharing centres and areas specifically for women and children - Interactive “play therapy” activities with children, eg. theatre shows, drawing - Training of community volunteers in psychosocial care, to provide care for their own communities - Documentation and sharing of issues and lessons learnt with relevant stakeholders, including the national Health Ministry and international bodies such as IASC Only a small amount of funding from the AGIRE funds has been allocated to the above activities. Currently it is not feasible to expand the budget to detail against individual activities as scale and activities will depend on the results of the mapping study to be conducted. The AGIRE-funded psychosocial activities will form part of ActionAid Haiti’s wider psychosocial programme funded by other sources.

Activity Modification: No modifications to plan have been made. 5. To ensure access to education for children from the most vulnerable families: Total number of children to be benefitted: approximately 1,000 children of school age

The earthquake has disrupted children’s schooling in a number of ways. Many school buildings have been destroyed, and children have been displaced from their homes and communities to seek shelter in camps. In addition, many family have lost their livelihoods and thus a means of paying school fees for their children. Activities to be undertaken in the sector include: - Scoping of school facilities and teacher availability/skills - Provision of scholarships for 500 children at USD 20 per child per month for a 5 month period (March-July 2010) - Provision of school stationery kits for 1,000 children (at USD 20 per kit). 500 of these will also receive scholarship funds as detailed in the activity above - Communication and awareness raising amongst communities as to entitlements related to schooling - Creation of 3 temporary education centres (two in Mariani and one in Philippeau), including teacher salaries for 1.5 years (March-July 2010 and 1 academic year from September 2010) plus rehabilitation of the school buildings, purchase of educational materials and extracurricular activities In the Mariani and Philippeau areas, ActionAid Italy has approximately 1,400 sponsored children. The children benefitting from the above acitivites will include a number of these sponsored children. Those not targetted by AGIRE funds will be reached with funding from other sources. In Mariani and Philippeau, the children will be pupils of the schools run by ActionAid partner COZPAM. Activity Modification: Partner Cozpam concluded that providing scholarships to children was not a sustainable means of support. This activity will not be carried out under this sector. Money allocated for this can go toward the school construction.

2. RISCHI E CONDIZIONI / RISKS AND ASSUMPTIONS

2.1 Pre-condizioni / Pre-conditions Update on development of pre-conditions. [Max ½ pagina] The following pre-conditions from Report 1 must continue to exist in order for the program to be rolled out efficiently and effectively:

Pre-Condition 2: Livelihood options are chosen on the basis of need and availability of support materials in consultation with the affected communities. Work opportunities are created by the government to complement project efforts (ActionAid and partners will engage with the government to this end). 3 month update: The process of selection of the rights-holders to receive livelihood support (including cash-

for-work and livelihood skills training), has been participatory ensuring the community leaders have been fundamental to the selection process. The selection process takes into account the specific strengths and skills of the rights-holders to ensure appropriateness of planned activities. 6 month update: This process remains as new rights-holders are identified to receive livelihood support. *No change at one year mark.

Pre-Condition 3: Project partners are ActionAid’s long-term development partners working in the affected areas 3 month update:

Action Aid Haiti has successfully partnered with local organizations to carry out the Emergency Response Program’s activities in our District Areas (DA’s), including COZPAM, CROSE, KPGA, and COSAD. These partnerships existed prior to the earthquake and the current response being conducted in targeted communities has strengthened the relationship between AA and partners and the communities which has a direct impact on long-term development programming. 6 month update: Relationships with partners continue to be strong and every step of implementation of the project is done in conjunction with above-mentioned partners. Partners identify ongoing needs of the communities and these consultations influence future and current plans for the response.

*No change at one year mark

Pre-Condition 4: The political situation does not deteriorate and interfere with access to the operational areas 3 month update:

Currently there is a political situation in Jacmel that is interfering with access to our operational areas, particularly in regards to distribution and planned activities. In response to this situation, we have a Security Officer who is monitoring the situation, informing us of current activities, go/ no go zones and alternate routes to the delivery sites. In this case, operations will continue once alternative delivery options have been identified. 6 month update: There have been no other political issues that have impacted access to operational areas 1 year update: Presidential elections in November 2010 resulted in nationwide violent demonstrations and fires. As a result, the AAH office was forced to close on several occasions as road block throughout the country and safety concerns made it difficult to move about. Programming was impacted as well. Pre-Condition 5: The security situation does not deteriorate and interrupt programming 3 month update:

Please see Situation in the Field for details. A Security Officer, local Haitian police officers and security agency are ensuring that political situations do not affect distribution of services and goods. The camps are also staffed with community security officers from within the camp communities and guards ensure that security concerns are addressed as they arise. 6 month update: No security situation has interrupted programming.

1 year update: A threat to the national health security of the country began in October and continues through December 2010. Cholera was discovered in early October and automatically became a nationwide concern as it spread throughout the country.

Pre-Condition 6: Community involvement is ensured from the beginning of the programme and the most vulnerable are identified 3 month update:

ActionAid has strived to ensure the active involvement of the communities we are working with. To date the following achievements have been made regarding beneficiary participation:

Trained community volunteers in assessment techniques and gave them a small fee to do a baseline/general assessment

Met with community leaders specifically to determine livelihood necessities of the community. The selection process is based on vulnerability criteria and information derived from the baseline assessment

Community leaders led selection of rights-holders

Beneficiaries actively participated in distribution of food and NFI’s

Trained psychosocial volunteers from within the community

Psychosocial volunteers carry out psychosocial activities 6 month update: No further examples to provide at this stage. 1 year update: Same as above

Pre-Condition 7: Local government and other relevant stakeholders are engaged and on board with ActionAid’s proposed interventions 3 month update:

Action Aid is working with local municipalities to address the issue of lack of land for shelter and reconstruction activities, particularly to identify appropriate land space for shelter to be constructed for rights-holders. 6 month update: AA continues to work with local municipalities on the issue of locating land for shelters. Communities and partners will be trained in the coming months on advocacy for land rights and will be working with local government leaders to identify land. 1 year update: Same as above

2.2 Analisi dei rischi / Risk assessment Update on risk analysis: external factors and mitigation strategy. [Max 1 pages] Risk Mitigation Strategy 1 year update/addition

Hasty programming or intervention leading to poor value for money

Currently activities are only being undertaken following proper preparation and consultation with the targeted communities. Quotes for goods being procured are being

Risk has not been realized but still stands as an ongoing risk. No additions to the mitigation strategy have been identified.

sourced from a range of suppliers and an internal purchasing committee has been created to ensure value for money and transparency in purchasing

Vulnerable groups or individuals are overlooked

Working closely with local partner organizations and local committees to identify the most vulnerable through participatory processes.

AAH and partners are working with rights-holders initially identified for the emergency response with AGIRE funding. However, this risk remains should AAH and partners identify new rights-holders for the program.

ActionAid’s disaster response overlaps with those of other agencies

ActionAid is an active member in both local level and international coordination mechanisms (including coordination with other AGIRE members), reducing the likelihood of overlap. ActionAid is currently the only organisation working in the camps in Mariani area.

OXFAM and CARE are now working in the camps in Mariani. AAH is coordinating with these organizations as they are utilizing AAH’s psychosocial center spaces to carry out hygiene-related activities. This continues to be an ongoing risk and coordination will continue to mitigate the risk in the future.

There are gaps in disaster response Since there is regular interaction with the field and community members, our emphasis is to meet the unmet relief needs of the people. Where gaps are identified, referral mechanisms will be used.

No gaps have been identified at the 6 months stage of implementation, but this remains a risk.

Sub-standard inputs are used ActionAid Procurement guidelines and manuals give detailed guidance to ensure quality and timely supply of goods. ActionAid Haiti staff are conversant with Sphere standards and will strive to implement activities according to Sphere guidelines wherever feasible.

Risk has not been realized but remains an ongoing risk.

Organisational stretch at local agency or partner level resulting in poor resource management

ActionAid Haiti’s partner in Port au Prince, COZPAM, has a large network of volunteers and community workers. If overstretch is identified as a problem we will put in place capacity-building mechanisms

This has not been identified as an issue but will remain as a possible risk for the future. In order to assist the partner COZPAM regarding project management, AAH supported the recruitment and hiring of a Program Coordinator for the partner.

Fraud at agency level (theft, corruption, procurement)

In the case of procurement, the ActionAid procurement policy is followed closely and a purchasing committee has been created to ensure value for money and transparency when sourcing goods ActionAid has a “whistle-blowing” policy to help ensure corruption and improper conduct is brought to light and dealt with

No fraud has been identified at this stage but this will remain as a risk. No additional migrating strategies have been identified.

Fraud at partner level (theft, corruption, procurement)

ActionAid Haiti’s partners for this project (COZPAM and CROSE) have their own anti-fraud measures in place. ActionAid Haiti will undertake additional capacity building and skills training in this area if deemed necessary

No fraud has been identified at the partner level; AAH undertook capacity building with partners in the following regard: development of a tool to justify expenditures for livelihoods work, for partners to record rights-holders who receive cash-for-work support through the emergency response program. A training is being planned for implementation of this tool to prevent fraudulent activity in relation to livelihoods expenditures.

Insufficient programme inputs, e.g. materials, equipment, food

Since there is a lack of resources, ActionAid is planning to concentrate work in limited areas. However, efforts will be made to balance between covering as many people as possible with quality aid.

This risk has not been realized. AAH has continued working with communities initially identified by partners and has been able to provide quality support thus far.

Input/resources are insufficient to meet agreed standards

Since resources are limited, ActionAid is planning to concentrate its work in limited areas. However, efforts will be made to balance between covering as many people as possible with quality aid

Same as above

Political instability and civil unrest A Security Officer has been hired to closely monitor the current political situation. New communication mechanisms are being developed and analyzed to ensure constant information flow as it pertains to project implementation.

The AAH Security Officer has developed a systematic communication mechanism to continually update staff on security concerns; updates are received on a weekly basis. As of November 2010, AAH work was slightly halted due to political instability during presidential elections. All staff followed protocol and no one was harmed; partners were in constant contact with AAH staff as well.

New risks

Gaps in funding for disaster response

Systematic monitoring of funding needs for ERP

Delay in disbursement of funds for emergency response from AAI to AAH and from AAH to partners

Systematic financial reporting and follow-up

Delay in submission of narrative and financial reports from partners

Constant follow-up with and technical support for partners

Upcoming election period impeding implementation of program activities

Systematic monitoring of situation and updating of security alerts etc…

3. SICUREZZA /SECURITY

3.1 Situazione sul terreno / Situation in the field Security update. [Max 30 lines] As of August 2010, the general security environment continues to be characterized by relative low criminal activity albeit kidnappings once again are an issue of concern. There has been increase in political demonstrations due to the upcoming presidential elections, but they have not been violent. There have been no disruptions to AAH’s Country Program due to security issues. There have been reports of sexual crimes against women and children in some of the IDP camps; none have been reported in the camps where ActionAid and partners work. As of October, 2010, a cholera outbreak swept the nation and caused a serious security concern. AAH was forced to shift its programming and use existing resources to respond to the outbreak. Additionally, the political violence related to the presidential elections kept the AAH staff on alert and impacted programming as the office had to remain closed for several days. Though the cholera outbreak and political violence caused some setbacks and shifts in programming, in general, activities were carried out as planned, though with occasional delays.

4. RISORSE / RESOURCES

4.1 Budget di programma / Total budget Budget variations. + or – 15% variances in budget lines (at Sum Total level) must be reported to AAItaly and agreement for spend negotiated with AGIRE. [Max half a page]. No variances were made against the budget.

4.2 Risorse umane / Human resources List of dedicated human resources clarifying any modification from original list . [Max half a page] From the original list, modifications have been made. The Protection/Psychosocial Officer resigned from her post in May due to finding employment elsewhere. Based on performance evaluation Shelter person resigned

4.3 Risorse materiali / Material resources List of veichles and equipment purchased or rented for project implementation. [Max half a page] A vehicle (Land Rover) was purchased with AGIRE money for project implementation.

5. CONCLUSIONI / CONCLUSIONS

5.1 Conclusioni e commenti / Conclusion and comments Significant challenges and significant outcomes. Please include description of major variations from the original plan.[max 1 pagina] .

As of December 2010, since the January 12th earthquake, Action Aid Haiti’s emergency response has been

able to reach over 20,000 families in Port-au-Prince, Jacmel, and Petit Goave with food, NFI’s, livelihoods,

protection, shelter, and psychosocial with the support of various donors such as DEC, AGIRE and AVAAZ.

In particular, the program appears to be successful thus far as the communities affected have been consulted at various levels of implementation. For example, food needs were identified by the communities themselves and the composition of the food kit consists of staples of the Haitian diet (i.e. rice, beans, sugar, flour, oil, salt, fish, and pasta). The food portions provided were above the World Food Program standards. The community at large have provided feedback on the food kits and have stated that Action Aid’s kit is of high quality. Additionally, the process of selection of the beneficiaries to receive livelihood support (including cash-for-work and livelihood skills training), has been participatory ensuring the community leaders have been fundamental to the selection process. The selection process takes into account the specific strengths and skills of the beneficiaries to ensure appropriateness of planned activities. Action Aid Haiti has successfully partnered with local organizations to carry out the Emergency Response Program’s activities in our District Areas (DA’s), including COZPAM, CROSE, KPGA, and COSAD. These partnerships existed prior to the earthquake and the current response being conducted in targeted communities has strengthened the relationship between AA and partners and the communities which has a direct impact on long-term development programming. In regards to challenges, the land issue remains a problem and continues to impede Action Aid’s shelter and reconstruction activities. Land is often not readily available where project activities are being implemented and where beneficiaries reside. To address this concern, we are working with community leaders to identify appropriate land space for transitional shelter to be constructed. AAH plans to mobilize partners and communities to advocate for their land rights with private landowners and public land through workshops and trainings. Transitional shelters can then be built.

Other challenges include current personnel gaps within AAH’s Emergency Response Program. Recruitment challenges remain, and the following positions are currently being recruited. These positions include: a shelter and reconstruction project officer, a protection and psychosocial project officer, and an education project officer. Two of these positions were previously filled but due to unforeseen circumstances as well as problems with capacity, these positions are now open again. ERP continues to implement with the limited personnel and is in the process of recruiting now.

In regards to NGO coordination, ActionAid Haiti attended all key clusters in the initial few weeks and at the later stage prioritized a few clusters, working closely with the Protection cluster and GBV and Psychosocial sub clusters. ActionAid and ACT alliance upon request from UNICEF - MHPSS cluster lead developed a community-based psychosocial support assessment questionnaire which was shared with the cluster as an inter-agency tool. Psychosocial questions have also been included in the protection cluster (inter-agency) assessment forms for focus group discussions, key informant interviews & individual interviews.

_____________________________________ Firma del coordinatore di programma

Roma, _________________ Annexes: LogFrame Matrix (if modified) Financial report (fill in the column “Interim Report” of the spreadsheet “Budget Summary”) In caso of budget modification, please fill the “New Budget” column in the spreadsheet “Budget

Summary”.