PROGRAMME 3: INTERNATION COOPERATION AND · PDF file1 PROGRAMME 3: INTERNATION COOPERATION AND RESOURCES INDICATOR DESCRIPTIONS 2014/15 Annual Information Collection and Reporting

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PROGRAMME 3: INTERNATION COOPERATION AND RESOURCES

INDICATOR DESCRIPTIONS 2014/15

Annual Information Collection and Reporting Matrix For each of the outputs as per the Strategic Plan and Individual Programmes’ Annual Performance Plans to be reported on during the current financial year, the following matrix is to be completed. The guidance provided in each of the blocks below should be used to assist in completing this template for each of the outputs.

Medium–term objectives, measure/indicator, outputs, and targets

Output Name

Initiatives led or supported by South Africa to contribute towards the shaping of regional, continental and global STI discourse, decision making and policy formulation

Date

31 March 2015

1. Overview of the objective, output, measure / indicator and target to be reported on

Programme # Programme 3

Programme’s Strategic Objectives (as per the Strategic Plan and the annual Performance Plans

To contribute towards the shaping of regional, continental and global STI discourse, decision making and policy formulation using science diplomacy to ensure representation of the interests of South Africa

Indicator title Number of DIRCO- and/or Presidency-led initiatives supported

Purpose of indicator To measure our contribution to global and continental discourses

Type of indicator

Input indicator Number of engagements in support of DIRCO

Measure / Indicator Definition

DIRCO and President-led initiatives that DST supports. Participation in joint bilateral meetings to share and plan science and

Measure / Indicator Formula

Total number of DIRCO/Presidency-led Initiatives supported

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technology agenda. - Annual

consultation meetings

- Joint binational commission

- Annual Binational forums

New Indicator Not New Continues from previous year

Desired performance Higher performance desirable

Measure / Indicator Owner

DDG Programme 3

Worked example 7 initiatives led by DIRCO = 3 Initiatives led by the Presidency = 10 initiatives

Target set for current year

Annual: 18 DIRCO- and/or Presidency-led initiatives supported by 31 March 2015 Quarterly: Q1 - 4 DIRCO- and/or Presidency-led initiatives supported by 30 June 2014 Q2 - 5 DIRCO- and/or Presidency-led initiatives supported by 30 September 2014 Q3 - 4 DIRCO- and/or Presidency-led initiatives supported by 31 December 2014 Q4 - 5 DIRCO- and/or Presidency-led initiatives

Target achieved Actual target achieved. Q1 – Q2 – Q3 – Q4 – YTD - :

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supported by 31 March 2015

Data limitations

Reasons for variances between the target set and actual achieved

2. Collection of source data to enable effective reporting on the adopted output measure indicator

Source data Trip reports, Communication from DIRCO in the form of invitation letters as well as minutes of

the meeting, agendas of meetings

Collection Frequency of Source data Quarterly

Archiving of Source Data Alfresco

Type of information to be extracted from the source data

Number of DIRCO-led activities and number of Presidency-led initiatives. Reports from the meetings.

IT Systems/ Tools used to capture extracted data

Alfresco – word documents

Source Data Capturing Frequency Quarterly

Individual(s) responsible for collecting the source data

Bongi Mkhize, Duke Nkadimeng, Tebogo Mokoma, Moratabatho Sefora

Individual(s) responsible for filing/ archiving the collected source data


Individual(s) responsible for extracting the required information from the source data


Individual(s) responsible for verifying the accuracy and completeness of the extracted information

Khaya Sishuba, Punkah Mdaka

Individual(s) responsible for capturing the extracted information onto the IT System


Individual(s) responsible for verifying the accuracy and completeness of the captured information

Khaya Sishuba, Punkah Mdaka

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3. Quarterly and Annual Reporting of Collected/ Extracted Performance Information

Performance Information Source PIMS

Type of performance information to be extracted/ used

Minutes and reports from meetings.

Calculations required on extracted information

PIMS adds quarterly amounts

Archiving of Extracted / Recalculated Information

PIMS

Return Format PIMS

Reporting Frequency Quarterly

Individual(s) responsible for extracting, calculating and consolidating the reported performance information


Individual(s) responsible for verifying the accuracy and completeness of the extracted performance information

Punkah Mdaka, Khaya Sishuba

Individual(s) responsible for archiving the extracted/ recalculated performance information


Individual(s) responsible for sending the information in the required return format to the ------------

Vinny Pillay

.

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Output Name

Foreign STI funds secured from international partners for knowledge production, technology transfer, enhanced innovation, and STI human capital development

Date

31 March 2015




To secure STI funds to stimulate knowledge production, technology transfer, enhanced innovation and STI human capital development in pursuit of STI-based socio-economic development in South Africa.

Indicator title Amount of foreign STI funds secured from international partners through agreed instruments for knowledge production, technology transfer, enhanced innovation, and STI human capital development

Purpose of indicator To measure foreign STI funds secured. These are funds that our partners have committed to fund the NSI

Type of indicator

Output


Foreign funds secured: cash and in kind contributions (where funding does not flow directly to the DST, but are spent on the project either through the


Amount of funds per financial year secured. In cases where funding is provided, the overall committed amount would be divided through the number of years of implementation

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international partner directly or a SA implementation agency).

New Indicator New – split last year’s indicator

Desired performance

Higher performance desirable


DDG Programme 3

Worked example Source A = R10 million [1 year timeframe] Source B = R6 million [for a 3 year project, thus 6 divided by 3 = R2 million Source C = R10million [for a 2 year initiative, thus 10 divided by 2 = R5 million Thus A + B + C = Total R10 million + R 2 million + R 5 million = R17 million


Annual: R354.6m foreign STI funds secured from international partners through agreed instruments for knowledge production, technology transfer, enhanced innovation, and STI human capital development by 31 March 2015 Quarterly: Q1 - R22m foreign STI funds secured from international partners through agreed instruments for knowledge


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production, technology transfer, enhanced innovation, and STI human capital development by 30 June 2014 Q2 - R25m foreign STI funds secured from international partners through agreed instruments for knowledge production, technology transfer, enhanced innovation, and STI human capital development by 30 September 2014 Q3 - R86m foreign STI funds secured from international partners through agreed instruments for knowledge production, technology transfer, enhanced innovation, and STI human capital development by 31 December 2014 Q4 - R221.6m foreign STI funds secured from

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international partners through agreed instruments for knowledge production, technology transfer, enhanced innovation, and STI human capital development by 31 March 2015

Data limitations

With in kind contributions information will be sought from the international partner, therefore this information is only collected once a year when this information becomes available with the international partners normally the last quarter.

Commitments from partner countries not reflected in writing

Proofs on funds allocated for projects will only be available from the NRF once a year


2. Collection of source data to enable effective reporting on the adopted output measure / indicator

Source data Official documents from International partners

and SA implementing agencies.


Archiving of Source Data Alfresco.


Confirmation of funding secured and timeframes of such commitments by international partners.


Alfresco


Individual(s) responsible for

Deputy Directors MCA

Individual(s) responsible for


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collecting the source data

filing/ archiving the collected source data




Directors: MCA


Deputy Directors : MCA


Directors: MCA




Amount of funding and data source verification number.

Calculations required on extracted information PIMS adds quarterly amounts.


PIMS

Return Format PIMS.



Deputy Directors Individual(s) responsible for verifying the accuracy and completeness of the extracted performance information

Directors


Directors Individual(s) responsible for sending the information in the required return format to the ------------

CD

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Output Name

National STI funds secured from international partners for knowledge production, technology transfer, enhanced innovation, and STI human capital development

Date

31 March 2015




To secure STI funds to stimulate knowledge

production, technology transfer, enhanced innovation and STI human capital development in pursuit of STI-based socio-economic development in South Africa.

Indicator title Amount of national STI funds secured for knowledge production, technology transfer, enhanced innovation, and STI human capital development

Purpose of indicator

To measure national funds secured, towards international STI collaboration.

Type of indicator

Output


National funds secured which includes cash funding for activities, projects and in-kind contributions, such as joint research funding, exchange programmes, technical


Amount of funding per financial year secured as per definition. In cases where funding is provided, the overall committed amount would be divided by the number of years of implementation.

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assistance etc

New Indicator New – split last year’s indicator

Desired performance



DDG Programme 3

Worked example Source A = R10 million [1 year timeframe] Source B = R6 million [for a 3 year project, thus 6 divided by 3 = R2 million Source C = R10million [for a 2 year initiative, thus 10 divided by 2 = R5 million Thus A + B + C = Total R10 million + R 2 million + R 5 million = R17 million


Annual: R67m national STI funds secured for knowledge production, technology transfer, enhanced innovation, and STI human capital development by 31 March 2015 Quarterly: Q1 - R11m national STI funds secured for knowledge production, technology transfer, enhanced innovation, and STI human capital development by 30 June 2014


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Q2 - R11.7m national STI funds secured for knowledge production, technology transfer, enhanced innovation, and STI human capital development by 30 September 2014 Q3 - R22.3m national STI funds secured for knowledge production, technology transfer, enhanced innovation, and STI human capital development by 31 December 2014 Q4 - R22m national STI funds secured for knowledge production, technology transfer, enhanced innovation, and STI human capital development by 31 March 2015

Data limitations

No limitation foreseen.

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Source data Official documentation with/to partners, Contracts/agreements; signed minutes with partners




Confirmation of funding secured and timeframes of such commitments with/to partners.


Alfresco

Source Data Capturing Frequency Quarterly,








Director MCA


Deputy Director MCA


Director MCA




Amount of funding and data source verification number

Calculations required on extracted information PIMS adds quarterly amounts

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PIMS

Return Format PIMS



Deputy Director Individual(s) responsible for verifying the accuracy and completeness of the extracted performance information

Director


Director Individual(s) responsible for sending the information in the required return format to the ------------

CD


Output Name

Participation by South Africans in international human capital development opportunities to strengthen the South African NSI

Date

31 March 2015




To increase participation by South Africans in international human capital development opportunities to strengthen the South African NSI

Indicator title Number of international human capital development opportunities accessed for participation by South African researchers and students

Purpose of indicator To measure international HCD opportunities for participation.

Type of indicator

Output

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This will include bursaries, fellowships, joint research, expert workshops, training opportunities and exchange programmes.


Number of international HCD opportunities made available for participation per financial year

New Indicator New Desired performance



DDG ICR Worked example Number of International HCD Opportunities Such as the FSATI or FSAGRI initiatives


Annual: 40 international human capital development opportunities accessed for participation by South African researchers and students by 31 March 2015 Quarterly: Q1 - 9 international human capital development opportunities accessed for participation by South African researchers and students by 30 June 2014 Q2 - 10 international human capital development opportunities


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accessed for participation by South African researchers and students by 30 September 2014 Q3 - 11 international human capital development opportunities accessed for participation by South African researchers and students by 31 December 2014 Q4 - 10 international human capital development opportunities accessed for participation by South African researchers and students by 31 March 2015

Data limitations

No limitations foreseen


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2. Collection of source data to enable effective reporting on the adopted output measure indicator

Source data Formal documentation with/from international partners. confirmation of SA uptake




Number of opportunities


Alfresco

Source Data Capturing Frequency Quarterly.


Deputy Director ICR


Deputy Director ICR


Deputy Director ICR


Director ICR


Deputy Director ICR


Director ICR




Number of International HCD Opportunities

Calculations required on extracted information PIMS


PIMS

Return Format PIMS.

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Deputy Directo ICR r Individual(s) responsible for verifying the accuracy and completeness of the extracted performance information

Director ICR


Directors ICR Individual(s) responsible for sending the information in the required return format to the ------------

CDs ICR


Output Name

STI capacity building in the continent supported to create conditions for the development of a knowledge-based

Date

31 March 2015




To support STI capacity in the African continent to create conditions for the development of a knowledge-based economy in Africa

Indicator title Number of regional and/or continental initiatives promoted to strengthen STI engagement with Africa

Purpose of indicator To measure SA’s STI initiatives towards the continental development agenda of the continent

Type of indicator

Output indicator

Measure / Indicator Initiatives that South Africa


Total number of Initiatives that South

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Definition participates in or contributes to Africa’s developmental agenda. Promotion of activities include hosting workshop, offering training courses, conducting studies/surveys, etc

Africa participates in or contributes to Africa’s developmental agenda. Activity no 1+ activity no 2 +.......= total

New Indicator New indicator Desired performance

Higher performance output is desirable


DDG Worked example A+B+C = Total Where: A =Number of projects seminars, workshop of capacity building initiative conducted or facilitated by South Africa B = Number of African participants directly trained or sponsored through DST funding or secured funding C = Number of successfully concluded impact oriented joint projects


Annual: 11 regional and/or continental initiatives promoted to strengthen STI engagement with Africa by 31 March 2015 Quarterly: Q1 - 2 regional and/or continental initiatives promoted to strengthen STI


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engagement with Africa by 30 June 2014 Q2 - 4 regional and/or continental initiatives promoted to strengthen STI engagement with Africa by 30 September 2014 Q3 - 2 regional and/or continental initiatives promoted to strengthen STI engagement with Africa by 31 December 2014 Q4 - 3 regional and/or continental initiatives promoted to strengthen STI engagement with Africa by 31 March 2015

Data limitations

None



Source data Reports, Minutes, Signed off EXCO documents and approved EXCO statements


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The number of initiatives that South Africa participates in or contributes to Africa’s developmental agenda. Initiatives that SA participates in, or contributes to for Africa’s developmental agenda.


Alfresco



Deputy Directors: DDs in MCA as relevant or according to the organisations we support or work with.


Deputy Directors: DDs in MCA as relevant or according to the organisations we support or work with.


Deputy Directors Individual(s) responsible for verifying the accuracy and completeness of the extracted information

Directors: MCA as relevant or according to the organisations we support or work with.


Deputy Directors Individual(s) responsible for verifying the accuracy and completeness of the captured information

Directors




The number of initiatives that South Africa participates in or contributes to Africa’s developmental agenda.



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PIMS

Return Format PIMS

Reporting Frequency Quarterly.



Directors: Africa Bilateral Cooperation, D: Africa multilateral Cooperation, D: Multilateral Cooperation, Specialist: Multilateral Environmental Agreements.



CD


Output Name

STI capacity building in the continent supported to create conditions for the development of a knowledge-based

Date

31 March 2015




To support STI capacity in the African continent to create conditions for the development of a knowledge-based economy in Africa

Indicator title Number of regional and/or continental initiatives promoted to strengthen STI engagement with Africa

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Purpose of indicator To measure SA’s STI initiatives towards the continental development agenda of the continent

Type of indicator

Output indicator


Initiatives that South Africa participates in or contributes to Africa’s developmental agenda.


Total number of Initiatives that South Africa participates in or contributes to Africa’s developmental agenda.

New Indicator New indicator Desired performance

Higher performance output is desirable

Measure / Indicator Owner DDG Worked example A+B+C = Total Where: A =Number of projects seminars, workshop of capacity building initiative conducted or facilitated by South Africa B = Number of African participants directly trained or sponsored through DST funding or secured funding C = Number of successfully concluded impact oriented joint projects

Target set for current year Annual: 11 regional and/or continental initiatives promoted to strengthen STI engagement with Africa by 31 March 2015 Quarterly: Q1 - 2 regional and/or continental


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initiatives promoted to strengthen STI engagement with Africa by 30 June 2014 Q2 - 4 regional and/or continental initiatives promoted to strengthen STI engagement with Africa by 30 September 2014 Q3 - 2 regional and/or continental initiatives promoted to strengthen STI engagement with Africa by 31 December 2014 Q4 - 3 regional and/or continental initiatives promoted to strengthen STI engagement with Africa by 31 March 2015

Data limitations

None


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Source data Reports, Minutes,






Alfresco



Deputy Directors Individual(s) responsible for filing/ archiving the collected source data

Deputy Directors


Deputy Directors Individual(s) responsible for verifying the accuracy and completeness of the extracted information

Directors


Deputy Directors Individual(s) responsible for verifying the accuracy and completeness of the captured information

Directors








PIMS

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Return Format PIMS

Reporting Frequency Quarterly.



Directors



CD


Output Name

Participation by South Africans in international human capital development opportunities to strengthen the South African NSI

Date

31 March 2015




To increase participation by South Africans in international human capital development opportunities to strengthen the South African NSI

Indicator title Number of South African researcher and student participants in international human capital development opportunities

Purpose of indicator To measure the number of researchers and students participated to international HCD

Type of indicator

Output

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opportunities


Student – Students registered with a South African institution registered for Masters and PhD and in certain instances undergraduate instances Student – A South African that may take up opportunities abroad Researcher- Any one employed by a South African institution participating in a research project or programme


Total number of students and researchers that participated in international HCD opportunities. HCD opportunities are through joint projects with international partners.

New Indicator Not new Continues from previous financial year.

Desired performance Higher performance is desirable


DDG Programme 3

Worked example 50 researchers from bilateral projects + 30 multilateral programmes + 7 multinational initiatives = 87 participants


Annual: 1 231 South African researcher and student participants in international human capital development opportunities by 31 March 2015


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Quarterly: Q1 - 70 South African researcher and student participants in international human capital development opportunities by 30 June 2014 Q2 - 498 South African researcher and student participants in international human capital development opportunities by 30 September 2014

Q3 - 87South African researcher and student participants in international human capital development opportunities by 31 March 2015 Q4 - 576 South African researcher and student participants in international human capital development opportunities

Data limitations

Data depends on responses from external role players.


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Source data Attendance registers, project reports, signed off project lists, foreign partner communication on SA students uptake (Breakdown on how many researchers and students)




Project sheets, application for funding forms


Alfresco – word documents














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Number of South African students participating in HCD opportunities and number of researchers participating in HCD opportunities



PIMS

Return Format PIMS









Vinny Pillay


Output Name

Regional, continental and/or global knowledge, STI networks accessed for increased international exposure of South African researchers and students

Date

31 March 2015



Programme’s Strategic Objectives (as per the Strategic Plan and the annual

To increase international exposure to regional, continental and global knowledge and STI networks

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Performance Plans that will result in knowledge production, technology transfer and enhanced innovation in support of the NSI.

Indicator title Number of specialist or joint technical workshops, policy dialogues, symposia or conferences accessed, hosted, facilitated or contributed to for participation by South African researchers and students symposia or conferences accessed, hosted facilitated or contributed to for participation by South African researchers and students

Purpose of indicator To measure the number of HCD recipients participating in international activities/ engagements

Type of indicator

Input indicator Total number of HCD recipients in international activities/ engagements


An STI event organised by DST and/or foreign partners in SA or anywhere in the world


Total number of STI events in a financial year

New Indicator New Desired performance Higher performance desirable


DDG, Programme 3

Worked example 3 events organised by DST + 5 events organised by foreign partners = 8 events


Annual: 33 specialist or joint technical workshops, policy dialogues, symposia or conferences accessed, hosted, facilitated or contributed to for participation by South African researchers and students by 31 March 2015 Quarterly:


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Q1 -46 specialist or joint technical workshops, policy dialogues, symposia or conferences accessed, hosted, facilitated or contributed to for participation by South African researchers and students by 30 June 2014 Q2 - 10 specialist or joint technical workshops, policy dialogues, symposia or conferences accessed, hosted, facilitated or contributed to for participation by South African researchers and students by 30 September 2014 Q3 - 8 specialist or joint technical workshops, policy dialogues, symposia or conferences accessed, hosted, facilitated or contributed to for participation by South African researchers and students by 31 December 2014

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Q4 -9 specialist or joint technical workshops, policy dialogues, symposia or conferences accessed, hosted, facilitated or contributed to for participation by South African researchers and students by 31 March 2015

Data limitations



Source data Meeting minutes, visit reports, Agendas – these will assist with names and numbers of participants in workshops, policy dialogues etc.




A)Number of STI events organised by DST and/or foreign partners in SA or anywhere in the world


Alfresco






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A)Number of STI event organised by DST and/or foreign partners in SA or anywhere in the world



PIMS

Return Format PIMS









CD

Documents

PROGRAMME 3: INTERNATION COOPERATION AND · PDF file1 PROGRAMME 3: INTERNATION COOPERATION AND RESOURCES INDICATOR DESCRIPTIONS 2014/15 Annual Information Collection and Reporting