Project Application Guidance

Hendrix.edu/CSFC

Summary

• Overview of the CSFC• Committee Meetings• Committee Membership• Funding Sources• Funding Guidelines• Project Proposal Process

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Overview of the CSFC

• The CSFC is an independent, student run entity reporting ultimately to the Office of the President and the Board of Trustees.

• Our goal is to empower students and the Hendrix community to invest in creating a more sustainable and environmentally responsible campus by funding projects and capital expenditures that help reduce our environmental impact.

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Committee Meetings

• At least four per year, advertised on Hendrix.edu/CSFC.

• Open to the entire Hendrix community.

• Review Project Applications, suggestions, and coordinate sustainability issues among stakeholders.

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Committee Membership• The Environmental Concerns Committee Chair.• One additional member of the ECC selected by the ECC Chair.• The President of the Hendrix Garden Club.• Three students selected by the Chair with consent of the Committee.• The Chair of the Environmental Studies Department.• The Vice President for Business and Director of Facilities

Management.• The Executive Vice President for Student Affairs and Dean of

Students.• The Executive Director of Culinary Services.• The Executive Vice President and Chief Financial Officer.• The Chief Sustainability Officer.• Within the CSFC, the ECC Chair is the CSFC Chair unless the ECC

Chair appoints someone else. There is also an appointed CSFC Treasurer, Secretary, and Advisor.

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Funding Sources

• Guaranteed Funding: $20 per student, per semester.

• Donations from the Hendrix community.

• Grant funding.• 5% from paid from savings

arrangements and energy performance contracts.

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Funding Guidelines

Projects That Can Receive Funding.

Projects the CSFC Cannot Fund.

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Projects That Can Receive Funding

• Follow guidelines set forth in the CSFC Bylaws.

• Are related to sustainability and conservation broadly construed.

• Benefit the Hendrix community directly and substantially.

• Can be achievable and attainable for the applicant to supervise through to completion.

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Projects the CSFC Cannot Fund

• Attendance at most conferences.• Speakers.• Projects that should be funded through

other departments.• Monetary contributions.• Subscriptions to organizations.• Salary or overhead.• Investments.• Budgets of clubs or existing departments.

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Project Proposal Process

Project Suggestions

Projects Applications Under $2500

Projects Applications Over $2500

Project Application Decision

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Project Suggestions

• Anyone with a potential project, but who is not interested in writing a Project Application.

• Can use form at Hendrix.edu/CSFC to submit their suggestion.

• Another Hendrix community member may write a Project Application to pursue the project, though there is no guarantee of this.

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Projects Applications Under $2500

• Must complete Project Application.• Project Application can be submitted

at any time and will be reviewed at next CSFC meeting.

• Applicant is responsible for carrying out the project, if funded.

• Funding Decisions.

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Projects Applications Over $2500

• Must complete Project Application.• Project Application must be submitted

before October 1st, February 1st, or April 1st for consideration. Late applications are reviewed after the next deadline.

• Applicant is responsible for carrying out the project, if funded.

• Funding decisions.

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Project Application Decision

Approve

Decline

Defer

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Approve

• Notified following the CSFC meeting.• Assigned an application coordinator on

the CSFC to assist in implementation of the project.

• Applicant must submit Project Status Report once per semester.

• Once project is complete, applicant must submit a final Project Status Report and a Project Completion Report.

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Decline

• Notified following the CSFC meeting.• The CSFC will notify the applicant of

the major issues with the application and how they can be resolved.

• Declined applications may be re-submitted only if all issues are addressed.

• A declined application may be appealed once.

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Defer

• Notified following the CSFC meeting.• Either the CSFC needs more time to

consider the application or needs more information from the applicant.

• If the latter, the applicant must submit the information before the next CSFC meeting.

• Deferred applications are automatically re-considered at the next CSFC meeting.

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Project Application Guidance

Hendrix.edu/CSFC Back