PROJECT CLOSURE MANU AL/

PROCESS IN SAP MODULE

Find below steps in order to close the Project once after Technical Completion( TECO) is completed

Open the project through CJ20N T.code

Select open button and enter project defination .

Enter or click on √

Select Top level WBS –>go to Edit ->Status->Close->set

As theprerequisitesmay be present in the system for closing the projects, so system may give below error.

Click on Status Information, the detailsof the error can be found:

The error was due to final confirmation not done for the above activities.

So please do the final confirmation for the above activities, by the process shown in below snapshots.

User should first do reversal of TECO of each activity and then confirm the above activities which are identified in error shown above.

Select the activity, which one want to do final confirmation

Go to Edit Activity Confirm

After this user will get the below screen in which he has tocheck the “Final Conf, Completed and clear open reservs.(As indicated in the screenshot below)” check box and save.In the same way user has to take similar action forall other activities also then save the project.

Once user has done final confirmation of all the activities he has to set the status of all the activities, WBS, project to TECO again.

Below are some additional issues which may be faced while closing project:

1st issue:

If you get above error while closing the project, you need to check the “final invoice” indicator in check box available in purchase order in ME22n for that PO.

2ndissue:

If you get above asset related error (AUC error) while doing the project closer, this error is due to pending capitalization by the Accounts Wing. The user has to send above identified WBS to concerned Account Officer for further action regarding capitalization of material in the WBS.

The asset error will not found in the process if Accounts Wing has maintained the fixed asset in the settlement rule.

When all the above errorshave been settled down use following process:

Select project definition –>go to Edit ->Status->Close->set

Select project description –>go to Edit ->Status->Close->setas done above for top level WBS.

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