Project Execution Plan (PEP) - cwh.org.uk · by the Service Provider within their Project Execution Plan. UL Comments The plant rooms at Glastonbury House are located in the basement

Project Execution Plan (PEP)Z251 – Glastonbury House Fire Safety Works

UL Contract number: 02661 – Z251

Version control

Revision Date Prepared by Authorised by Director Approval Details 0 24/09 DT PM JW 1

Distribution details: Note this document is subject to revision until approved by CityWest Homes and

a Pre-Commencement Order is issued. Previous revisions will be retained for archive.

Project Execution Plan

Z251 – Glastonbury House

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Contents

1.0 Introduction

2.0 Scope of Work and observations

3.0 Design Strategy

4.0 Programme

5.0 Resource Plan and Preliminaries

6.0 Cost Plan

7.0 Information Required

8.0 Communication Plan

Appendix A - Programme

Appendix B – Budget

Appendix C – Request for Information Schedule



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1.0 Introduction

1.1 Scheme Background

This Project Execution Plan (PEP) document is based on the revised Client Brief Z251 – Glastonbury

Sprinkler, Cladding and FRA Works version 3 and supporting documentation issued to United Living on

7th August 2018.

1.2 Purpose

The intention of this PEP is to capture and record the strategy for design, procurement and delivery of

each Task set out in the Client Brief; include a detailed programme and resource plans for delivery; identify

any risks for mitigation; and any added value or alternative methodologies for consideration. This PEP

will be subject to review, discussion and agreement with the Client team to enable a Pre-commencement

Order to be issued for development of a detailed Project Proposals Document.

1.3 Property Addresses/ Location

The project comprises of works to one block, as follows;

Block No. Units

1 Glastonbury House, Abbots Manor Estate, London, SW1V 4NP 162 Total 162

Glastonbury House is a supported living block and has been identified as being a high risk block with

regard to fire safety and that installing sprinklers and the replacement of the cladding to the rear elevation

will reduce this risk. It is intended that the works will be undertaken by the Service Provider appointed

under the Major Works Term Programme.

Glastonbury House is a 22 storey brick built residential tower block housing 88 1 bed apartments and 88

studios. The block is supported and houses some vulnerable people. There is a common room on the

top floor which is approximately 140 meters squared. The ground floor comprises of a concierge

office and a communal lounge. There is also some office space that is accessed via a separate

entrance which is currently occupied by United Living.



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2.0 Scope of Works

The scope of works identified in the Client Brief and our observations are included below:

Element Access Required

Condition Surveys

Surveys necessary to establish scope of works CityWest Homes (CWH) have commissioned a feasibility report in order toinform the scope of works identified within this Client Brief – this information is contained within the Appendix 2. The Service Provider is to review this information and commission all and any further surveys as they believe appropriate to establish the full scope of works necessary to meet this Client Brief during the Pre-commencement Stage. The Service Providers PEP must identify the full extent of additional surveys necessary together with costs for providing same.

Fire compartmentation survey The Service Provider is to commission a full fire compartmentation survey of the building. The survey (and any subsequent works) must be undertaken by a registered member of an independent certification body. (FIRAS; BM TRADA etc)

Pre-Construction Survey Prior to commencing works on site a condition survey is be carried out within all areas likely to be affected by the working areas by the Service Provider which shall contain written and photographic evidence of the existing conditions. The Service Provider is to identify any areas of concern that may result in additional works being necessary, together with proposed remedial recommendations, within the scope of works. The condition survey is to be agreed with CWH and upon conclusion of the works the Service Provider is to ensure the condition of any areas affected by the works are handed over to CWH in no worse a condition than at pre-commencement stage.

United Living (UL)Comments

Surveys necessary to establish scope of works

The documents provided by CWH have been reviewed and the scope/budget adjusted where necessary to ensure that the goal is achieved. A full list of surveys required at pre-commencement have been included within section 4.

Fire Compartmentation Survey

As part of the pre-commencement a compartmentation survey is being undertaken by an appropriately qualified 3rd Party. Upon completion of the Survey a complete schedule of rectification works will be provided to CWH. The cost of the rectification works will be provided as part of theService Provider Proposal (SPP).

Pre-Construction Survey

A pre-condition survey will take place during the SPP stage.



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Element Access Required

Work Required Generally, current maintenance access is via existing plantroom doors, hatches and the like. The Service Provider will need to acquaint themselves with the access arrangements available and provide block-specific proposals to facilitate the works necessary. It is anticipated that these proposals will be optimised to provide the best value-for-money project-wide access proposals.

It is likely that a fully enclosed and water tight scaffold will need to be provided in order to undertake the cladding replacement to the service riser at the rear of the building.

Note: Contractor will be required to confirm structural suitability of the podium level area that will be supporting the scaffold as there is a carpark located below.

UL Comments Fully designed scaffolding to the cladded riser will be required in order to remove the existing cladding system and replace with a suitable alternative. Both Stair and hoist access will be provided in order for labour, materials and waste to be raised and lowered efficiently and safely.

It has been mentioned by the residents of Glastonbury House that Workman utilising the lifts to carry out internal works causes significant disruption. However given the number of fire doors, decoration and pipework involved in the scope of works it may be necessary to utilise the lifts at times throughout the project. United Living will work with CWH in order to produce an access strategy that will provide a balance between completing the works efficiently and reducing the level of disruption.

Element Access Hatches/Door(s)/ Ladders

Work Required Survey/ review all current access doors/ hatch provisions, including any ladder access requirements.

Optimised access solutions are to be proposed by the Service Provider giving due consideration to the size, positioning and specification of any new access doors/ hatches/ ladders required in order to facilitate future access requirements for plant maintenance/ replacement in a safe and efficient manner.

Recommendations and proposals, with estimated costs, are to be provided by the Service Provider within their Project Execution Plan.

UL Comments The plant rooms at Glastonbury House are located in the basement and on the 21st Floor, current access routes are deemed to be suitable and therefore no alterations to existing doors are seen to be necessary.



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Element Sprinkler System

Work Required Design, supply and install an automatic sprinkler system in accordance with BS9251:2014, BS8458 and BSEN 12845. The sprinkler heads shall be concealed type and installed on the wall at ceiling level. All in flat pipework and heads shall be boxed in.

UL Comments For the purpose of this project execution plan United Living have utilised the feasibility study commissioned by CWH and liaised with a single sprinkler installation contractor in order to produce the budget cost information contained within section 4. The full design of the sprinkler system will take place following receipt of a pre-commencement order.

Element Decorative Pipework Boxing

Work Required The new pipework and sprinkler heads shall be boxed in in all communal areas and dwellings where it cannot be concealed within the existing false ceiling/boxing.

Pipework within any service risers or plantrooms is not required to be boxed in or concealed.

UL Comments Boxing in has been allowed for within each of the flats.

With regards to false ceiling in the communal areas please see “suspended ceiling” section below.

Element Pipework, valves & fittings

Work Required Supply, install and connect all associated pipework, valves, fittings and devices associated with the sprinkler installation and to conform to BS9251:2014 and BSEN 12845.

Pipework shall be CPVC plastic so that no hot works is required.

Provide valve charts and labelling associated with the works.

UL Comments The full design of the sprinkler system will take place following receipt of a pre-commencement order. This will include details of all parts, pipework, valves etc to be utilised during the installation as well as the location

The benefits and of CPVC will be considered to avoid hot works however this will be confirmed throughout the design section.



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Element Pumps

Work Required The existing pumps shall be used where possible and supplied with a dedicated power supply to comply with BS9251:2014 and the latest regulations and guidance.

UL Comments Consideration to utilise the existing pump will be taken at design stage however a new /additional pump may be necessary and has been allowed within the budget.

Element Water Tanks

Work Required Use existing tanks where possible.

UL Comments From early liaison with a sprinkler designer/installer a new water tank is not deemed to be required and has been removed from the budget.

Element Thermal Insulation

Work Required Install new thermal insulation to all new and modified pipework, valves and fittings.

Ensure all pipework is labelled with direction flow arrows.

UL Comments The design stage will highlight all areas that require pipework that requires thermal insulation. Direction of flow will be noted.

Element Trace Heating

Work Required Survey / review existing water service installations and where applicable, install / replace trace heating to the cold water systems.

UL Comments The design stage will highlight any areas that require may require the replacement or addition of trace heating. Direction of flow will be noted.

Element Electrical – Power

Work Required Survey/ review existing electrical power supply installations associated with The Works and where necessary replace existing/ install new systems in compliance with current regulatory requirements.



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Provide a complete system of earthing and supplementary bonding installation to all items associated with The Works to meet the current edition of the IEE wiring regulations. Provide Electrical Installation Condition Report (EICR) and all appropriate certification associated with The Works undertaken. Replace existing containment systems for both power and lighting wiring. Provide supplementary earth bonding to external metallic containment.

UL Comments

Electrical testing to be carried out during production of SPP. All works required to bring systems up to current regulations will be scheduled, quantified and priced accordingly.

Element

Fire Alarm System and Panel

Work Required

The existing LD1 fire alarm system can be used and interconnected to the new sprinkler control panel/system.

UL Comments

The existing alarm panel will be utilised if deemed possible by the sprinkler system designer.

Element

Cladding Replacement

Work Required

Replace the existing Kingspan-Ward DW600A cladding system to the rear riser structure with a suitable replacement system that meets Building Regulations. It is noted that non-combustible materials are required in this situation, Due to the presence of gas, the riser is to provide suitable ventilation externally and must be appropriately fire stopped between all floors. Contractor will be required to seek planning approvals for new riser cladding replacement.

UL Comments

To date the only non-combustible cladding system that has been proposed to date comprises of the installation of the following materials;

- RCM Y-Wall Class A1 building board to SFS sub-frame fitted to existing steel columns; joints taped and covered with Tyvek Firecurb vapour barrier

- Knauf BGV Class A1 Rainscreen Insulation slab 100mm - Fastframe Class A1 helping hands aluminium brackets and rails - Vitradual Class A1 aluminium panels formed into 600mm high

modules with feature bands at each floor level. - PPC aluminium flashings, copings and cills to achieve

weathertightness



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- Remove and re-install existing windows to wings of Skyloungeincluding sealants, brackets and trims.

The price for installing these items has been added to the budget.

In addition to the above an item has been added to the budget to carry out a

Element Internal Decorations

Work Required Repairs to internal fabric finishes ensuring they are sound, consistent and ready to receive redecoration.

Redecoration of all previously decorated internal surfaces.

Class ‘0’ performance to walls, ceilings and soffits including necessary preparations.

UL Comments In general the previously painted surfaces within Glastonbury House are of a good standard and therefore repairs to the internal fabric should be fairly isolated.

Element Walkways

Work Required Survey/ review all existing walkway/ access route provisions and where deemed necessary provide proposals, with estimated costs, for the design, supply, install and/ or replace, repair, renovate or renew:

Designated walkways to provide access for the future safe and efficient maintenance and/ or plant replacement of all cold water storage tanks and associated components;

Protective covers/ step-overs to any associated components that may cross over/ under the designated routes where deemed to be susceptible to future degradation in the absence of any such protective measures;

UL Comments Following site visits we do not see any particular areas that would benefit from additional or enhanced walkways.

Element Builders Work

Work Required Carry out all builders work in connection with The Works including subsequent making good of all disturbed finishes to a standard acceptable by CWH.

Provide recommendations for any builders-work style items felt necessary (such as any minor building-fabric style repairs or decorative items associated with The Works areas), for review and further instruction by CWH – a



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Provisional Sum in relation to any such works should be included at PEP stage;

Replace/ make good/ repair existing water tank bunds if required;

UL Comments All known builders works have been allowed for within the rates. There is an additional allowance within the budget for any unforeseen works.

Element New communal area suspended ceiling

Work Required The contractor is to install a new suspended ceiling system in order to accommodate the installation of the new sprinkler system. Design review will be required with Client

UL Comments The existing suspended ceiling that runs around the perimeter of each communal landing is fairly congested with existing services. It is also particularly difficult to remove and replace individual tiles in order to carry out maintenance and repairs, as a result a large number of the tiles are broken, missing or ill-fitting. It has been reported that replacement tiles are not always readily available and therefore often tiles remain missing for lengthy periods of time.

A new suspended ceiling system would ideally be fitted at a slightly lower level which would provide additional space for the sprinkler system to be installed. A system will be chosen that enables easy access for maintenance and has standard sized components that can be easily replaced.

Element Provision of mobility scooter storage

Work Required Contractor to provide 1no mobility scooter store in the location identified in appendix 10. The store should be of sufficient size to house 8nr mobility scooters. Size approx. 4800mm (W) x 5000mm (D) x 2080mm (H)

The provision is to include altering and extending the electrical supply for lighting and charging from the main building to supply the new store. This is to be contained below the external slabs where possible. Recommended an engineer is consulted for the loading over the car park are below.

The provision should further allow for a covered walkway, between the new store and the existing canopy

UL Comments Since receipt of this client brief the size of the scooter store has increase in size due to the current and expected increase in scooters within Glastonbury House. The store will have the capacity to store and charge 20nr scooters. Due to the size of the revised scooter store it has been advised by Westminster Planning that an application will be required.



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Element Maintaining Services

Work Required Maintain the existing services including fire alarm system and domestic water system for the duration of the contract.

UL Comments There may be occasions during the works that particular services need to be isolated in order for works to be carried out. This will be programmed pre-commencement stage and all stakeholder made aware of.

Element Associated Fire Risk Assessment (FRA) Works

Work Required Carry out all fire stopping associated with the works. All fire stopping works must be undertaken by an accredited party of an appropriate ‘industry-recognised’ body.

Review all FRA’s and investigate/ establish Fire Strategies for the properties in relation to the areas affected by The Works. Identify all works deemed necessary and associated with The Works to ensure all Fire Strategy requirements are complied with. Provide recommendations, with estimated costs, for the execution of these works.

Report findings with respect to recommendations to CWH for any further works that may be deemed appropriate in regard to Fire Protection matters for CWH consideration and further direction/ instruction.

Ensure The Works are fully compliant with current Fire Regulatory requirements.

Signage Sky lounge & Warwick Lounge – Install new Fire Action Notices

All floors – install Do Not Use Lift signage (x2)

All floors (excluding Ground Floor) – Install signage to manual

override for AOV (Automatic opening vent)

Doors External sky lounge lobby door (between landing and inner lobby) – replace with new FD30s doorset

Staircase doors – doors are coming towards end of functional life and require replacement with FD30s doorsets

Riser doors (comms risers) 2no double doorsets per floor – ill fitting; holes where locks changes; damage to edges. Replace with new FD30s doorsets

GF door between reception and staircase – replace with new FD30s doorset, including non-fire rated glazing to side panel.



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Rear riser doors – Generally in good condition, however it was noted that the gap at the threshold on some floors was in excess of 10mm, the floor screed has crumbled at the threshold, and you can now get your hand under the door. Residents doors are generally in good condition but are not self-closing Flat door 104 – looks like it’s been kicked in, new door required ASAP Fire Stopping Refer to the findings of the required compartmentation survey Air vent installed above flat 149 flat door – needs sealing GF side room (Age Concern) suspended ceiling (two storey height) – needs access to check fire stopping within ceiling void (will need scaffold tower) Additional items Communal corridor – plastic trunking installed (BT/ Power cables) needs stripping out and metal trunking installing Someone has attempted to set the ceiling tiles above flat 106 alight and two number tiles require replacement GF staircase – old notice board needs replacing with new sealed unit Create refuge point in the sky lounge, in line with the requirements of Building Regulations Approved Document B Part 2 – Buildings Other Than Dwelling Houses, to include an EVC compliant with BS5839-9: 2011 Service Provider to note that CWH is commissioning a fire door survey inspection to Glastonbury House which will be completed by end of July 18’. Upon completion, Service Provider to carry out works highlighted.

UL Comments

Signage A schedule will be produced that following pre-commencement to show all intended signage and its location. The schedule will be provided to CWH for confirmation prior to any installations. Doors Since receipt of the client brief it has been requested that all riser, stairwell and flat entrance doors are to be replaced with new FD30’s. This has been reflected within the PEP budget. Fire Stopping All existing fire stopping issues will be identified following completion of the compartmentation survey and rectification works completed following instruction from CWH. Any new breaches created as part of the main works will be fire stopped accordingly. Additional Items



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A notice board will be proposed as part of the SPP for agreement by CWH

A pre-commencement order has been issued for the refuge works to be completed.

Element Asbestos Management

Work Required Comply with all statutory and regulatory requirements with respect to Asbestos. Ensure an asbestos R&D survey is carried out prior to any works being undertaken.

Existing Asbestos registers have been provided as part of the Client Brief package of information where they exist. The Service Providers Project Execution Plan needs to identify any further works, with estimated costs, for assessing the information available and then for completing all necessary surveys/ works to identify and manage/ remove Asbestos hazards associated with The Works.

UL Comments A full targeted R&D survey will be carried out during the SPP production,

Element Other Potentially Hazardous Circumstances

Work Required In addition to Asbestos management (as noted above) there may be other potentially hazardous circumstances that the Service Provider will need to address.

Undertake all surveys as necessary to establish the existence of all potentially hazardous materials, substances and/ or environmental conditions. Procure and execute all works necessary to clear away any such hazards to the extent necessary in order to facilitate future surveys and execution of The Works.

Provide recommendations for any additional measures that may be deemed necessary to prevent re-contamination.

UL Comments No other known hazardous circumstances have been noted to date by CWH or seen by United Living on site visits. An allowance has been added to the budget to cover anything that may arise throughout the design stage or during the works themselves.

Element Health & Safety Manual

Work Required Provide Health and Safety File and Operating & Maintenance manuals for all systems associated with The Works, to include (but not limited to);

• A detailed future Planned Preventative Maintenance (PPM)programme/ regime associated with The Works;



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• Future Plant Replacement Strategies, with estimated costs, for each property for further review/ consideration/ instruction as appropriate, by CWH;

• As-built drawings, specifications, schematics, schedules, valves charts, etc

• Manufacturers details and warranties (as applicable)

UL Comments

All relevant information as stated above will be provided as part of the handover documents following completion of works.

Element

Asset Tagging

Work Required

Appoint an asset tagging company (Stics AMS or approved equivalent) to supply, install and carry out the installation, programming and commissioning of asset tags to new items upon completion of works. All main plant & equipment components associated with the system is to be scheduled by the Service Provider within their PEP. The Service Provider is to provide a proposed Asset Tagging Register of all components for review and approval by CWH.

UL Comments

A proposed list of assets to be tagged will be provided as part of the SPP for CWH to agree prior to commencement order being issued.

3.0 Design Strategy

3.1 Statutory Approvals

It is likely that the change to the cladded riser will require planning approval. Once the final solution has

been agreed applications will be submitted.

For the purpose of this PEP it has been assumed that all necessary permissions will be granted.

3.2 Design Strategy for Each Element

Design responsibilities are identified within the Term Contract. All works are to be undertaken in accordance with UK/ EU current standards and regulatory/ statutory requirements. All information provided by CWH is issued for information purposes only and is in no way to form any part of the Service Providers Design without the express permission of CWH. Should the Service Provider wish to engage with any third party previously employed by CWH in this respect then permission must be sought from CWH in the first instance.

Design information required from the Service Provider will include, but is not limited to, the following:



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1. Drawings, including general arrangements (plan layouts), sections and elevations, detail drawings (at appropriate scales), schedules and schematics in advance of commencement agreement. Note CWH have provided drawings (within the Appendices).

2. Materials & Workmanship specifications in advance of Commencement agreement; 3. Calculations and equipment selection rational (including relevant Technical Submittals) must be

provided by the Service provider and agreed with CWH during the Pre-Commencement stage.

General guarantee/ warranty and design expectations for all materials and equipment are as follows: 1. Product failure liability cover. 2. Consequential damage cover to building fabric and contents where a product has failed 3. Workmanship of the approved Service Provider/ Installer where relevant. 4. Design liability for the contents of the system supplier’s specification, advice and any other detailed

drawings supplied. 5. Specification for all materials including investigations of substrates and suitability of appropriate

product must be produced at pre-commencement stage Values of cover and cost parameters of guarantees and warranties must be presented to the Client Representative with the Service Providers Business Case for elements of work.

Table A below outlines the key expectations of the Client of general materials and relating design works.

General design expectations for all materials are as follows. United living will endeavour to utilise preferred

manufacturers where possible however alternatives may be proposed as part of the Service Providers

Proposal.



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Design Requirements – General Works

Element Design Requirements Desired Manufacturers Guarantee /

Warranty

Requirement

Sprinkler Heads,

valves and

associated

equipment

Full site specific proposals to current standards and regulations. Layout drawings, schematics, specifications, technical submittals and calculations to be provided and agreed at pre-commencement stage. Design in accordance with BS9251:2014, BS8458 and BSEN 12845.

• Tyco Fire Protection

Products

• Viking EMEA

Minimum 2 Years

manufacturer’s

warranty

Cladding system Full site specific proposals to current building regulations, standards and full scale BRE135 Test. Layout drawings, schematics, specifications, technical submittals and calculations to be provided and agreed at pre-commencement stage.

• TBC Standard

manufacturer’s

warranty

Pipework Full site specific proposals to current standards and regulations. Layout drawings, schematics, specifications, valve charts, fittings schedules, technical submittals and calculations to be provided and agreed at pre-commencement stage.

• Blazemaster CPVC

• IPS Flowsystems/

Friate CPVC

Standard

manufacturer’s

warranty

Valves and fittings Full site specific proposals to current standards and regulations. Layout drawings, schematics, specifications, valve charts, fittings schedules, technical submittals and calculations to be provided and agreed at pre-commencement stage.

• Crane

• Hattersley

• Oventrop

Standard

manufacturer’s

warranty

Pumps Existing pumps to be used where possible. Full site specific proposals to current standards and regulations. Layout drawings, schematics, specifications, technical submittals and calculations to be provided and agreed at pre-commencement stage.

• Grundfos Standard

manufacturer’s

warranty



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Thermal Insulation Full site specific proposals to current standards and regulations.

• Rockwool

• Kingspan

Standard

manufacturer’s

warranty

Water Tanks Re-use existing where possible. If new tanks are required then they shall be designed in accordance with BS9251:2014, BS8458 and BSEN 12845.

• Balmoral Tanks

• Nicholson Plastics

Standard

manufacturer’s

warranty

Electrical

Installation

generally

Full site specific proposals to current standards and regulations. Layout and wiring/ circuit drawings, schematics, specifications, fittings schedules, technical submittals and calculations to be provided and agreed at pre-commencement stage.

• Fittings = Crabtree

and/ or MK

• As per CWH

standard/agreed

schedules &

Specifications

Standard

manufacturer’s

warranty

Fire Alarm System

and Panel

Full site specific proposals to current standards and regulations. Technical submittals and calculations to be provided and agreed at pre-commencement stage.

• AICO Standard

manufacturer’s

warranty

Walkways/ Access

Routes

Full site specific proposals to current standards and regulations. Layout drawings, construction details (sections and plans), specifications and technical submittals to be provided and agreed at pre-commencement stage.

• Walkways = Quantum

Aluminium (Min

600mm wide) or

alternative

specification (as

deemed appropriate)

• As per CWH

standard/agreed

schedules &

Specifications

2-year

manufacturer’s

warranty

Access Doors/

Hatches/ Ladders

Full site specific proposals to current standards and regulations. Layout drawings, construction details (sections and plans), Door/ Hatch schedules, Ironmongery schedules (including signage details), specifications and technical submittals to be provided and agreed at pre-commencement stage. Hatches and doors to be manufactured in aluminium with polyester powder coated finish. Hatches to comprise gas spring assisted opening lid supported by heavy-duty stainless steel hinges. Hatch to be fully insulated.

• Hatches = Surespan

• As per CWH

standard/agreed

schedules &

Specifications

Minimum 10 years

manufactures

warranty

Trace Heating Full site specific proposals to current standards and regulations. Layout and wiring/ circuit drawings, schematics, specifications, fittings

• Raychem WinterGard

System as

manufactured by

10-year warranty

against



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schedules, technical submittals and calculations to be provided and agreed at pre-commencement stage. All trace heating to use self-regulating cables which shall vary its output relative to temperature of the surface of the pipe. Designed for a useful life of 20 years with continuous power on. To be installed to current standards and regulations.

Pentair Thermal

Management

• As per CWH

standard/agreed

schedules &

Specifications

manufacturing

defects.

Builders work in connection (BWIC) including decorative works and fabric repairs

Full site specific proposals to current standards and regulations. BWIC Layout detail drawings and specifications to be provided and agreed at pre-commencement stage.

N/A N/A

Decorative pipework boxing

Full site specific proposals to current standards and regulations. BWIC Layout detail drawings and specifications to be provided and agreed at pre-commencement stage.

• Pendock Standard

manufacturer’s

warranty

FRA works Full site specific proposals to current standards and regulations. Fire Strategy Report & Drawings (if required), Layout Drawings and Details, Specifications and Technical Submittals to be provided and agreed at pre-commencement stage.

As per CWH

standard/agreed

schedules &

Specifications

Standard

manufacturer’s

warranty

Fire Doors All Doorsets (where replaced) to be third party certified and where FED secure by design (SBD) and to meet requirements of CWH Fire Door performance specification. Door schedule to be provided and included within FRA plan. Contractor must note planning restrictions where installing doors in conservation areas or to listed buildings

• Gerda

20 Years (10 years

for ironmongery)

Door closers (FEDs) Wireless, battery operated free-swing door closer, suitable for users with limited mobility

• Freedoor Standard

manufacturer’s

warranty

Fire Stopping All works to be signed off by client surveying representative

• Checkmate 10 years

Plant Support Full site specific proposals to current standards and regulations. Layout detail drawings and specifications to be provided and agreed at pre-commencement stage.

• Unistrut

• Direct Channel

• Big Foot Systems

Standard

manufacturer’s

warranty

Cladding

replacement works

Requirement of non-combustible materials to be used throughout.

• TBC 30 years



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3.3 Design Process including Quality Checking and Monitoring Arrangements

The United Living team will:

• Develop realistic design programme linked to Task procurement & construction requirements;

• Understand CWH requirements and brief and the key issues for stakeholders;

• Promote Value Engineering considering all issues that will directly benefit the Task, client &

residents;

• Promote a team ethos along with excellent communication and knowledge sharing, designing out

risk to ensure design proposals are cost effective and practical.

Contracts Manager will implement regular meetings & workshops using the “United Way”; a structured framework of procedures to provide consistency of delivery. Progress of design Tasks will be monitored against our Design Management Tracker. We will check design solutions for:

• Compliance with Client Brief; CWH requirements and any statutory controls

• Value Engineering Opportunities; adding value; streamlining processes; repair/ maintenance costs;

• Life cycle cost economies e.g. product selection, guarantees material durability;

• Sustainability: product longevity, social sustainability; social value initiatives etc.

• Design co-ordination and Risk mitigation (development of Risk Register)

Contracts Manager and commercial team will ensure cost controls and site activities are considered so that the right solution is adopted with safe systems of work. Key to design development will be to ensure the Client Team is fully engaged. CWH will be invited to all design workshops, review meetings and formal Design Team Meetings to ensure that CWH requirements are met.

Design Compliance/ Quality Checking and monitoring procedures will include:

• Only appointing consultants/ specialist subcontractors competent for their role with subcontract

agreements fully aligned to CWH Partnering contract with clear scope of services agreements;

• Collateral Warranty agreements and insurances at required levels;

• Design Review Checklist - used to identify any design conflicts / gaps; used to inform risk register

New communal area

suspended ceiling

Full site specific proposals to current standards and regulations. Layout detail drawings and specifications to be provided and agreed at pre-commencement stage.

• TBC N/A

Scooter storage Ensure shortest route for electrics that can be suitably contained below the ground surface. Contractor to ensure suitable podium loadings and foundations for new store

• MetroStor PSMX

• Similar approved

Standard

manufacturer’s

warranty



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• Design start up meeting to review design tasks, agree key stage client sign off for design

development

• Establish Design Responsibility Matrix

• Identify immediate key deliverables e.g. preparing planning application; investigative surveys;

• Agree meeting review dates and reporting

• Design Coordinator will use a Design Management Tracker to coordinate consultant and

subcontractor design input and to provide key dates for issue of information;

• Regular Design Team meetings to: monitor progress against programme / Design Management

Tracker e.g. planning application submission; surveys; preparing specifications for business case

tendering ; review headline issues & agree action; Review compliance with Client requirements;

review risk register; consider value engineering opportunities;

4.0 Programme

A full draft programme of works is currently being created for Z251 and will be submitted shortly as

appendix A.

5.0 Resource Plan and Preliminaries



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5.1 Project Management Structure

Our defined structure identifies the UL Strategic Senior Management Team (Off-Site Indirect Support), UL

Support Team (Off-Site Direct Support), UL Management Team (On-Site Direct), UL Site Delivery Team

Incl. Supply Chain.

Subcontractor Supply Chain will include:

1. Scaffolder

2. FRA surveyor

3. Cladding Installer

4. Electrician

5. Decorator

6. Asbestos Surveyor

7. Fire Door Manufacturer and installer

8. Sprinkler Designer/Installer

5.2 Site Setup Proposal

United Living currently occupy a portion of the ground floor office space at Glastonbury House. It would be

ideal if this office space can be retained for the duration of the Z251 project. If United Living were able to

utilise the existing office space the only addition space required would be for a couple of containers and a

skip area. These could be located, either within the client brief proposed area (see below), or within the

refuse access area to the rear of the block. This option would eliminate the need for site offices, welfare

ect.

The location for a site set up area as proposed in the client

brief, appendix 11, is to the side of Glastonbury House,

next to Dryburgh House. Some of the existing planters

would need to be relocated in order to create a space big

enough for all of the required cabins (Office, canteen,

dryroom, toilets, storage etc). Also Access and egress

provisions will need to be made for the Dryburgh House

community hall emergency exit and the two flats that have

rear gardens leading onto the area.



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6.0 Cost Plan

This will be included as part of our SPP submission.

7.0 Information Required

Appendix C includes a request for information schedule that will be continually updated throughout pre-construction and construction phases.

8.0 Communications Plan

Community Engagement

Effective Community Engagement and Liaison with residents and the local community will be key to the

successful delivery of the Sprinkler and FRA works at Glastonbury House. The works will affect all

residents of Glastonbury House with the sprinkler works being particularly invasive. Early engagement will

be essential

Our aim will be to ensure each stakeholder has been consulted on and fully understands what is proposed

and when. We need to make it easy for residents to get involved so that they can help develop our

communication and works methodology proposals with us. By clearly explaining what will be happening;

and demonstrating that we are listening and are flexible, adapting processes where possible, our aim will

be to manage expectations and help gain support for what we are doing.

We set out below our core commitments and the activities and procedures we will implement subject to discussion and development with the CityWest Homes team and local stakeholders.



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Resident Liaison Team

Our Resident Liaison Manager (RLM), Kelly Sidhu will allocate a trained and experienced

Resident Liaison Team to engage and supporting residents through the pre-commencement, works

delivery and post completion stages.

The Resident Liaison Officer (RLO) will be dedicated to engaging with Residents over the programme.

Consultation Strategy

Kelly will facilitate a communication workshop with the CityWest Homes teams and other key stakeholder. Key areas that will need to be discussed and developed include:

Resident Involvement - It will be important to involve residents in all aspects of the scheme including developing our consultation strategy and working methodologies. Drawing on residents’ local knowledge will help gain their support and ensure we take on board local needs we may not otherwise have realised.

Resident & Community Diversity Plan: we will work with the CityWest Homes team and local stakeholders to understand resident and community diversity across the estate so that our consultation plan and initiatives can be tailored to the needs of the community.

Liaison Procedures and Information. CityWest Homes will already have detailed consultation/

engagement procedures and protocols in place however we will work with the team to discuss our

shared experiences and best practice to develop a suite of procedures that are tailored to the

CityWest Homes objectives, but still retain flexibility to suit the diversity of residents and their individual needs. We will bring along example literature and procedures that we have developed

through our experiences on previous schemes to support this process.



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Consultation Plan

We include below our draft Consultation Plan for discussion and agreement with the CityWest Homesteam. This sets out our commitments for resident involvement and engagement over the pre-commencement, works delivery and post completion phases of the project - for each phase.

Prior to Works

Proposal When

1. Joint introduction letter to tenants from CWH and UL asap after award

2. Publicise award in local media; Industry publications, Website, City Voice; Twitter;

3. Resident Liaison Team on-site pre-works with phone, mobile, email contact options;

4. Workshop with key stakeholders (CWH, resident representatives, Councillors, etc) Mobilisation

5. Letters, Resident Welcome Pack, Newsletters agreed for issue Pre-start

6. ‘S20’ Obligations agreed with CWH to ensure we meet all statutory consultations Pre-start

7. Meet the Contractor events to introduce the team and the work Pre-start

8. Resident Reps invited to scrutinise Pilot properties to help communicate standards Pre-start

9. Suite of letters issued to each Resident to inform them of survey appointments, scaffold erection, works commencement etc.

4-6 weeksbefore start

10. Appointments made for RLO to visit every home 4 weeks prior to start

11. Initial visit coordinated with surveys to minimise disruption. RLO to conduct anycolour/choice ballots, discuss the works and issue Resident Welcome packs.Resident Profile will identify special requirements that may affect the way wecommunicate; translations, vulnerable residents, work, disabilities, carers, holidays.

12. Appointments made for works with written notice, text reminders and door knock 14/7/1 days

13. Communication of Safe Key Process for residents unable to provide access On going

During Works

Proposal When

14. RLO/Site Manager makes contact every day to ensure 2-way communication ongoing

15. Estate walkabouts with resident representatives and key stakeholders ongoing

16. Comments form left for resident to note issues or concerns. Site team will check,respond & sign every day, communicating all actions and recording in issues log

Daily

17. Newsletters issued at regular intervals by phase and by block Monthly

18. KPI Performance information published in newsletters, website, and local media; Monthly

19. Monthly Resident meetings, Weekly coffee mornings, Site Manager/RLO attendmeetings as required.

Monthly/ ongoing

20. Resident Representatives involved in progress meetings & performance reviews ongoing



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21. Community Investment Initiatives and events used to support engagement activities ongoing

On Completion

Proposal When

22. Aftercare booklet issued to residents with instructions on maintenance, care anddefects procedure – explained and demonstrated to resident

on completion

23. Satisfaction forms issued by RLO and used to measure Resident Satisfaction. on completion

24. Feedback sought from Resident Inspectors, Residents invited to Contract review on completion

25. 6 week call back to resident to check continued satisfaction with the works defects period

Documents

Project Execution Plan (PEP) - cwh.org.uk · by the Service Provider within their Project Execution Plan. UL Comments The plant rooms at Glastonbury House are located in the basement