Wednesday, August 12, 2009

WRESA SISProject Kick Off Meeting

� Welcome DPS

� WRESA SIS Product Overview Deb Belaire

Project Kick-Off Presentation DPS

� Project Charter Summary

� Project Team Structure

� What's Changing

� What to Expect

� Project Deployment Phases

� What’s Next WRESA

� Suggestions/Feedback

Project Vision: To provide better services and opportunity of improvements for our students, faculty, staff, and parents.

Business Objectives:Develop an enterprise application to improve district’s administrative Develop an enterprise application to improve district’s administrative and business processes for efficiency and effectiveness.

Project Scope:The Web-Based Student Information System is designed to support teachers, principals, counselors, parents, students, special education staff, and office staff.

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� Business Processes

� Engaged parent, teacher and student interactions through a web portal.

� Student Enrollment

� Class Scheduling

� Attendance Tracking� Attendance Tracking

� Medicaid Service Tracker

� Medicaid Billing. Billing will be executed by the Wayne County Consortium. No third party vendor

� Special Education IEP paper forms converted to a online web form

� SIS architecture environment hosted by WRESA

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� A online web-based centralized Student Information System

� Go Green! A less paper driven SIS system which translates into cost savings

� Opportunity for Business Process Improvement

� Integration of systems� Integration of systems

� Support office automation tools

� Improve operational efficiency

� Provides a web-based decision-making tool

� Support activities at various levels

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� Phase I

� Medicaid Service Tracking and Billing System

� Special Education Electronic Forms

� Timeline:

� Deployment end of Fall Semester of 2009/2010

� Phase II� Phase II

� Student Information System Application

� Timeline:

� Core system deployment by opening school, 2010/2011

� Extended functionality by opening school, 2011/2012

� System Testing and Training; Communication Strategies

� Timeline: Summer 2010

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� The Business Planning Teams – Scheduling meeting with Stakeholders� Business Review Process - August 11th through

December 9th, 2009

� Project communication will be provided to stakeholders on a weekly/bi-weekly basis.

� Implementation Project Plan� Implementation Project Plan

� Data Conversion/Integration Planning

� System Configuration Planning and Testing

� Training Approach

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� Open Discussions� Q & A

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