PROJECT MANUAL - Connecticut · TABLE OF CONTENTS H. Smith Richardson Golf Course Clubhouse – Fairfield TOC-2 Section 028313 Lead-Based Paint Awareness 9 Section 028416 Universal

PROJECT MANUAL TOWN OF FAIRFIELD CONNECTICUT H. Smith Richardson Golf Course Clubhouse 2425 Morehouse Highway Fairfield, Connecticut 06824 S/P+A Project No. 18.124

VOLUME 1 OF 3

DD Submission: February 1, 2019 CD Submission: June 28, 2019 Issued for Bid: July 31, 2019

Architect/Engineers/Interior Designers Silver/Petrucelli + Associates, Inc. 3190 Whitney Avenue, Hamden, Connecticut 06518 One Post Hill Place, New London, Connecticut 06320

TABLE OF CONTENTS

H. Smith Richardson Golf Course Clubhouse – Fairfield TOC-1

NEW CLUBHOUSE

H. SMITH RICHARDSON GOLF COURSE 2425 MOREHOUSE HIGHWAY FAIRFIELD, CT 06824

S/P+A PROJECT NO. 18.124

DIVISION 00 – PROCUREMENT AND CONTRACT REQUIREMENTS PAGES

Town of Fairfield Invitation to Bid/Instructions for Bidders 11 Instructions to Bidders (AIA A701) 10 Bid Form 6 Standard Form of Agreement between Owner and Contractor (AIA A101) 20 Exhibit A – Insurance and Bonds (AIA A101) 7 General Conditions of the Contract for Construction (AIA A201) 55 Contractor’s Qualification Statement (AIA A305) 4 Project Application and Project Certificate for Payment (AIA G702) 1 Project Application Continuation Sheet (AIA G703) 1 Prevailing Wage Rate Information 36 Drawing List 5

DIVISION 01 – GENERAL REQUIREMENTS

Section 011000 Summary of Work 2 Section 012200 Unit Prices 2 Section 012300 Alternates 3 Section 012500 Substitution Procedures 4 Section 012600 Contract Modification Procedures 3 Section 012900 Payment Procedures 4 Section 013100 Project Management and Coordination 10 Section 013200 Construction Progress Documentation 6 Section 013233 Photographic Documentation 2 Section 013300 Submittal Procedures 9 Section 014000 Quality Requirements 10 Section 014200 References 10 Section 015000 Temporary Facilities and Controls 4 Section 016000 Product Requirements 5 Section 017300 Execution 7 Section 017700 Closeout Procedures 4 Section 017823 Operation and Maintenance Data 8 Section 017839 Project Record Documents 4 Section 017900 Demonstration and Training 4

DIVISION 02 – EXISTING CONDITIONS

Section 022200 Site Preparation 5 Section 024116 Structure Demolition 7 Section 024119 Selective Demolition 7 Section 028200 Selective Hazardous Building Materials Abatement Demolition 4 Section 028213 Asbestos Abatement 30

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Section 028313 Lead-Based Paint Awareness 9 Section 028416 Universal Waste Removal and Recycling 8 Section 028433 PCBs Less Than 50 PPM Remediation 26 NESHAP Pre-Demolition Hazardous Building Materials Survey Report,

April 2019 84

DIVISION 03 – CONCRETE

Section 033000 Cast-In-Place Concrete 18 Section 034500 Precast Architectural Concrete 9

DIVISION 04 – MASONRY

Section 042200 Concrete Unit Masonry 9 Section 047300 Manufactured Masonry Veneer 6

DIVISION 05 – METALS

Section 051200 Structural Steel Framing 9 Section 055000 Metal Fabrications 5

DIVISION 06 – WOOD, PLASTICS AND COMPOSITES

Section 061000 Rough Carpentry 7 Section 061323 Heavy Timber Construction 4 Section 061500 Structural Wood Decking 4 Section 061600 Sheathing 6 Section 061753 Shop-Fabricated Wood Trusses 7 Section 062013 Exterior Finish Carpentry 6 Section 062023 Interior Finish Carpentry 7 Section 064116 Plastic-Laminate-Clad Architectural Cabinets 7

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

Section 072100 Thermal Insulation 4 Section 073113 Asphalt Shingles 6 Section 073116 Metal Shingles 7 Section 074646 Fiber-Cement Siding 4 Section 075216 Styrene-Butadiene-Styrene (SBS) Modified Bituminous Membrane

Roofing 12 Section 076200 Sheet Metal Flashing and Trim 9 Section 077200 Roof Accessories 6 Section 079200 Joint Sealants 7

DIVISION 08 – OPENINGS

Section 081423 Clad Commercial Doors 6 Section 081433 Stile and Rail Wood Doors 4 Section 081743 FRP Flush Doors and Frames 6 Section 083113 Access Doors and Panels 3 Section 083613 Sectional Doors 10

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Section 083800 Impact Traffic Door 4 Section 084311 Aluminum-Clad Wood-Framed Folding Glass Storefront 8 Section 085200 Wood Windows 6 Section 087100 Door Hardware 15 Section 088000 Glazing 12 Section 088300 Mirrors 5 Section 089000 Louvers and Vents 5

DIVISION 09 – FINISHES

Section 090000 Schedule of Finishes 9 Section 092900 Gypsum Board 6 Section 093000 Tiling 11 Section 095113 Acoustical Panel Ceilings 8 Section 096513 Resilient Base and Accessories 4 Section 096516 Resilient Sheet Flooring 6 Section 096519 Resilient Tile Flooring 5 Section 096536 Static-Control Resilient Flooring 6 Section 096813 Tile Carpeting 5 Section 097200 Wall Coverings 4 Section 097700 Slat-Wall Assemblies 5 Section 098433 Sound-Absorbing Wall Units 5 Section 099123 Interior Painting 7 Section 099300 Staining and Transparent Finishing 4 Section 099600 High-Performance Coatings 5

DIVISION 10 – SPECIALTIES

Section 101400 Signage 5 Section 101419 Dimensional Letter Signage 5 Section 102113.17 Phenolic-Core Toilet Compartments 5 Section 102600 Wall and Door Protection 4 Section 102800 Toilet, Bath, and Laundry Accessories 5 Section 104313 Defibrillator Cabinets 4 Section 104416 Fire Extinguishers 3 Section 105113 Metal Lockers 9 Section 107200 Flagpole 2

DIVISION 11 – EQUIPMENT

Section 113300 Retractable Stairs 3 Section 114000 Food Service Equipment 575

DIVISION 12 – FURNISHINGS

Section 122413 Roller Window Shades 5 Section 123619 Wood Countertops 4 Section 123661.16 Solid Surfacing Countertops 4 Section 124813 Entrance Floor Mats and Frames 3

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DIVISION 21 – FIRE PROTECTION

Section 210500 Common Work Results for Fire-Suppression 9 Section 210548 Vibration & Seismic Controls for Fire-Suppression Piping & Equipment 4 Section 210553 Identification for Fire-Suppression Piping and Equipment 4 Section 211100 Facility Fire-Suppression Water-Service Piping 9 Section 211316 Dry-Pipe Sprinkler Systems 22

DIVISION 22 – PLUMBING

Section 220513 Common Motor Requirements for Plumbing Equipment 3 Section 220516 Expansion Fittings and Loops for Plumbing Piping 6 Section 220517 Sleeves and Sleeve Seals for Plumbing Piping 5 Section 220518 Escutcheons for Plumbing Piping 3 Section 220519 Meters and Gages for Plumbing Piping 9 Section 220523.12 Ball Valves for Plumbing Piping 4 Section 220523.14 Check Valves for Plumbing Piping 4 Section 220523.15 Gate Valves for Plumbing Piping 5 Section 220529 Hangers and Supports for Plumbing Piping and Equipment 12 Section 220548 Vibration and Seismic Controls for Plumbing Piping and Equipment 13 Section 220553 Identification for Plumbing Piping and Equipment 7 Section 220719 Plumbing Piping Insulation 19 Section 221116 Domestic Water Piping 15 Section 221119 Domestic Water Piping Specialties 13 Section 221123 Domestic Water Pumps 5 Section 221316 Sanitary Waste and Vent Piping 11 Section 221319 Sanitary Waste Piping Specialties 7 Section 221319.13 Sanitary Drains 3 Section 221413 Facility Storm Drainage Piping 7 Section 221423 Storm Drainage Piping Specialties 6 Section 223400 Fuel-Fired, Domestic-Water Heaters 8 Section 224213.13 Commercial Water Closets 5 Section 224213.16 Commercial Urinals 4 Section 224216.13 Commercial Lavatories 4 Section 224216.16 Commercial Sinks 5 Section 224223 Commercial Showers 6 Section 224716 Pressure Water Coolers 4

DIVISION 23 – HEATING, VENTILATING AND AIR CONDITIONING

Section 230000 Basic Mechanical Requirements 4 Section 230500 Common Work Results for HVAC 8 Section 230517 Sleeves and Sleeve Seals for HVAC Piping 4 Section 230529 Hangers and Supports for HVAC Piping and Equipment 10 Section 230548 Vibration and Seismic Controls for HVAC Piping and Equipment 13 Section 230553 Identification for HVAC Piping and Equipment 4 Section 230593 Testing, Adjusting, and Balancing for HVAC 16 Section 230713 Duct Insulation 17 Section 230923.51 Cart Barn Gas Detection System 4 Section 230993.11 Sequence of Operations for HVAC DDC 13 Section 231123 Facility Natural-Gas Piping 16

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Section 232300 Refrigerant Piping 11 Section 233113 Metal Ducts 12 Section 233300 Air Duct Accessories 13 Section 233423 HVAC Power Ventilators 8 Section 233533 Listed Kitchen Ventilation System Exhaust Ducts 4 Section 233600 Air Terminal Units 7 Section 233713 Diffusers, Registers, and Grilles 4 Section 235124 Positive Pressure Vents 3 Section 235416.13 Gas-Fired Furnaces 8 Section 236313 Condensing Units 3 Section 237200 Air-To-Air Energy Recovery Equipment 6 Section 237416.11 Packaged Rooftop Air-Conditioning Units 15 Section 237435 Condensing Heat Pump Units 4 Section 238216.14 Coils 3 Section 238219 Indoor Ceiling Cassette Heat Pump Units 8 Section 238240 Electric Heaters 5

DIVISION 26 – ELECTRICAL

Section 260500 Common Work Results for Electrical 4 Section 260509 Electrical Demolition Requirements 2 Section 260519 Low-Voltage Electrical Power Conductors and Cables 6 Section 260523 Control-Voltage Electrical Power Cables 9 Section 260526 Grounding and Bonding for Electrical Systems 7 Section 260529 Hangers and Supports for Electrical Systems 6 Section 260533 Raceway and Boxes for Electrical Systems 13 Section 260543 Underground Ducts and Raceways for Electrical Systems 12 Section 260548 Vibration and Seismic Controls for Electrical Systems 7 Section 260553 Identification for Electrical Systems 7 Section 260923 Lighting Control Devices 5 Section 262413 Switchboards 16 Section 262416 Panelboards 11 Section 262713 Electricity Metering 4 Section 262726 Wiring Devices 9 Section 262816 Enclosed Switches and Circuit Breakers 8 Section 263323.11 Inverter/Battery Equipment for Emergency Lighting 12 Section 263600 Transfer Switches 9 Section 265119 LED Interior Lighting 9 Section 265213 Emergency and Exit Lighting 8 Section 265613 Lighting Poles and Standards 9 Section 265619 Exterior Lighting 11

DIVISION 27 – COMMUNICATIONS

Section 270528 Pathways for Communications Systems 11 Section 270536 Cable Trays for Communications Systems 9 Section 271100 Communications Equipment Rooms 8 Section 271300 Communications Backbone Cabling 13 Section 271500 Communications Horizontal Cabling 12 Section 274120 Pathways for Communications Systems 26

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DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

Section 280500 Security Conductor Cables 4 Section 281300 Access Control 12 Section 281600 Intrusion Detection 14 Section 282300 Video Surveillance 14 Section 283111 Digital, Addressable Fire Alarm System 16

DIVISION 31 – EARTHWORK

Section 311000 Site Clearing 5 Section 312000 Earth Moving 9 Geotechnical Engineering Assessment, October 2018 39 Section 312113 Radon Mitigation 6 Section 312513 Erosion Control 5

DIVISION 32 – EXTERIOR IMPROVEMENTS

Section 321216 Asphalt Pavement 8 Section 321313 Site Concrete 13 Section 321720 Detectable Warning Surface 2 Section 323114 Chain Link Fencing and Gates 4 Section 323223 Segmental Retaining Wall Systems 8 Section 323913 Metal Bollard 3 Section 329110 Topsoil 8 Section 329219 Seeding 13 Section 329343 Plantings 20

DIVISION 33 – UTILITIES

Section 334100 Storm and Sanitary Utility Piping 6

END OF TABLE OF CONTENTS

2020-01 H. SMITH RICHARDSON CLUBHOUSE REBUILD

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INVITATION TO BID

The Town of Fairfield (Town) on behalf of the H. Smith Richardson Building Committee (HSRBC) is seeking competitive bids from

qualified Contractors to construct a new Clubhouse located at H. Smith Richardson Golf Course, 2425 Morehouse Highway, Fairfield,

Connecticut. The Contractor shall be responsible for the demolition and disposal of the existing 7,400 square foot building, as well as

all labor and materials to construct a new 9,540 square foot clubhouse in accordance with all Plans and Specifications prepared by

Silver/Petrucelli + Associates, Inc.

PRE-BID SITE MEETING

A site meeting will commence at 10:00am, H. Smith Richardson, 2425 Morehouse Highway, Fairfield, Connecticut, on Tuesday, 13th

August, 2019, for prospective bidders to scope the conditions.

While the meeting is non-mandatory, prospective bidders will be required to sign-in at commencement of the meeting. The sign-in sheet will be posted on the Purchasing Department website as below. Copies will not be made available at the meeting,

nor will they be faxed out.

All requests for information will be answered in writing as specified below under Addenda.

ADDENDA / REQUESTS FOR INFORMATION (RFI)

Addenda concerning important information and/or modifications to specifications will be posted on the Fairfield Purchasing Department

website at www.fairfieldct.org/purchasing.htm

It is each Bidder’s sole responsibility to monitor the above website for all updated information. Addenda will not be mailed, e-mailed or faxed out. Written requests for information will not be accepted after 11:00am on Monday, 26th August, 2019. Verbal requests for information via phone or other means will not be accepted. Failure to comply with these conditions will result in the bidder waiving the right to dispute bid specifications and conditions,

no exceptions.

Questions concerning this bid must be submitted in writing and directed only to:

Corinne Dyer, Senior Buyer

[email protected]

Response will be in the form of an addendum that will be posted approximately 29th August, 2019 to the Town of Fairfield website,

which is www.fairfieldct.org. It is the responsibility of each bidder to retrieve addenda from the website. Any contact about this bid

between a Bidder and any other Town official and/or department manager and/or Town of Fairfield employee, other than as set forth

above, may be grounds for disqualification of that Bidder. No questions or clarifications shall be answered by phone, in person or in

any other manner than specified above.

BID BOND / BID SECURITY

A five (5) percent bid bond or equal approved security as stated per the Terms and Conditions must be submitted with the proposal.

All bonds, including payment and performance bonds when applicable, shall be written by a surety company or companies licensed to

issue bonds in the State of Connecticut, and shall have at least an A-VII policy holders rating, as reported by A.M. Best Rating Services,

or otherwise deemed acceptable by the Town. The Town always reserves the right to reject surety companies, if an approved surety

bond cannot be provided the bidder shall be deemed non-responsive.

A complete list of certified surety companies can be accessed on the U.S. Government Department of Treasury website;

https://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm

REQUIREMENTS

A. Any sizes or estimate of quantities as shown on drawings are approximate and are not guaranteed in any respect. Prospective bidders are to visit the site to verify scope of the work, measurements, quantities, etc., prior to bidding. The Town reserves the

right at all times to increase or decrease the amount of work if deemed in its best interest.

B. Price is to include all labor, materials, tools, equipment, plans, mobilization, permits, insurances, etc., required to properly complete the project.

C. The Town of Fairfield reserves the right to award the bid with multiple items: to more than one bidder, based on meeting the item(s) specification, cost, availability, or any combination of these

criteria;


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to a single bidder who meets the specifications for all items, and offers the best combination of lowest cost, best availability, and broadest product range;

and may add, subtract or delete any item and/or quantity as deemed in the best interest of the Town.

D. The Bidder must not discriminate, nor permit discrimination, against any person on the grounds of race, color, national origin, religion, sex, handicap, or veteran status, in their employment practices, in any of their contractual arrangements, in all service

and accommodations they offer to the public, and in any of their other business operations.

E. The successful bidder MUST secure all required licenses and permits (local, state, federal) prior to commencing work on the site.

F. Award of the project, either partial or in its entirety, is contingent upon funding approval by the applicable boards of the Town of Fairfield, including state and federal agencies.

G. This is a prevailing wage rates project and is subject to all CTDOL requirements. Certified Payroll will be required for all work completed.

H. Upon Award, all bidding documents shall constitute a legal contract including but not limited to the following; Bid Invitation, Addendum, CT DOL Prevailing Wage Documents, Award Resolution, Town Purchase Order, and AIA

Contracts.

I. In the instance the Contactor discovers unanticipated hazardous material, whether it be in nature or capacity, the Town reserves the right to terminate the Contract and regain possession of the project site.

J. Work shall not commence until 7:00 am on weekdays and 8:00 am on weekends in accordance with the Town Noise Ordinance.

K. DAS Prequalification: The Contractor shall hold a current “DAS Contractor Prequalification Certificate” (not a predetermination letter) from the Department of Administrative Services of the State of Connecticut according to C.G.S.§4b-

91. Bidders are advised that both the DEPARTMENT OF ADMINISTRATIVE SERVICES PREQUALIFICATION

CERTIFICATE and UPDATE (BID) STATEMENT must accompany the bid proposal for bids of Five Hundred Thousand

Dollars ($500,000) or more (C.G.S. 4b-91), or must be in-place at the time of contract signing. Failure to supply these

documents with the bid will result in rejection of the bid. Further information may be obtained from the Department of

Administrative Services (DAS) Contractor Prequalification Program: http://das.ct.gov/cr1.aspx?page=10

All Bidders shall be DAS Prequalified Construction Contractors with a General Building Construction (Group B) Classification.

ENCLOSURES

Project manual and Construction Docs prepared by Silver/Petrucelli + Associates, Inc.

Draft AIA Contracts- AIA Document A701 (Instructions to Bidders), AIA Document 201 (General Conditions of the Contract for

Construction), AIA Document G702 (Sample Application for payment)

CT DOL Prevailing Wage Rate package

BASIS OF AWARD

The Town’s intention is to award to the lowest qualified bidder and to complete all work listed under the base bid, including all add

alternates, if the budget allows. The Town may add, subtract or delete any item and/or quantity as deemed in the best interest of the

Town. It is the Town’s right to award to a single bidder who meets the specifications for all items, and offers the best combination of

lowest cost and best availability.

1.) The bid proposal form includes a base bid, along with a series of potential add-alternates and deduct-alternates.

2.) The list of add-alternates and deduct-alternates was created by the H. Smith Richardson Building Committee as a means of

managing the overall cost of the project.

3.) To the extent that base bids are received below the current project construction budget, priority will be given to the lowest qualified

bidder with the three add-alternates included (base bid + add alternates #1 through #3).

4.) To the extent that base bids are received above the current project construction budget, priority will be given to the lowest qualified

bidder with the elimination of the cart barn addition as a deduct-alternate (base bid + deduct-alternate #9).


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5.) To the extent that bids received with the elimination of the cart barn addition as a deduct-alternate included are above the current

project construction budget, priority will be given to the lowest qualified bidder with the elimination of the cart barn from the scope

entirely (base bid + deduct-alternate #10).

6.) To the extent that base bids received, together with the elimination of the cart barn from the project scope entirely are still above

the current project construction budget, priority will be given to the lowest qualified bidder to include the remaining deduct-alternates

(base bid + deduct alternates #4, #5/6, #7, #8, and #10).


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PURCHASING AUTHORITY

TOWN OF FAIRFIELD

INSTRUCTIONS FOR BIDDERS

TERMS AND CONDITIONS OF BID

BID PROPOSALS

Bid proposals are to be submitted in a sealed envelope and clearly marked on the outside “BID #2020-01” including all outer packaging such as DHL,

FedEx, UPS, etc. All prices and notations must be printed in ink or typewritten. No erasures are permitted. Bid proposals are to be in the office of the

Purchasing Authority, First Floor, Independence Hall, 725 Old Post Road, Fairfield, Connecticut, prior to date and time specified, at which time they

will be publicly opened.

RIGHT TO ACCEPT / REJECT

AFTER REVIEW OF ALL FACTORS, TERMS AND CONDITIONS, INCLUDING PRICE, THE PURCHASING AUTHORITY OF THE TOWN

OF FAIRFIELD RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, OR ANY PART THEREOF, OR WAIVE DEFECTS IN SAME, OR

ACCEPT ANY PROPOSAL DEEMED TO BE IN THE BEST INTEREST OF THE TOWN OF FAIRFIELD.

QUESTIONS Questions concerning conditions, bidding guidelines and specifications should only be directed in writing to:

Ms. Corinne M. Dyer, Senior Buyer: [email protected]

Inquiries must reference date of bid opening, requisition or contract number, and must be received no later than as indicated in the bid documents prior

to date of bid opening. Failure to comply with these conditions will result in the bidder waiving the right to dispute the bid specifications and conditions.

PRICES Prices quoted must be firm, for acceptance by the Town of Fairfield, for a period of one hundred and twenty (120) days. Prices shall include all

applicable duties. Bidders shall be required to deliver awarded items at prices quoted in their original bid.

F.O.B. DESTINATION Prices quoted shall be Net – Delivered to destination. Bids quoting other than F.O.B. Destination may be rejected.

BID BOND

The BID BOND furnished, as bid security, must be duly executed by the bidder as principal. It must be in the amount equal to five percent (5%) of the

total estimated bid, as guarantee that, in case the contract is awarded to the bidder, the bidder will, within ten days thereafter, execute such contract and

furnish a Performance Bond and Payment Bond.

Small businesses may elect to obtain an irrevocable letter of credit or cashier’s check in lieu of the Bid Bond. Such surety must also be in an amount

equal to at least five percent (5%) of the total estimated bid.

All bid bonds shall be written by a surety company or companies licensed in the State of Connecticut, and shall have at least an A-VII policy holders

rating, as reported by A.M. Best Rating Services, or otherwise deemed acceptable by the Town. The Town always reserves the right to reject surety

companies, if an approved surety bond cannot be provided, the bidder shall be deemed non-responsive.

A complete list of certified surety companies can be accessed on the U.S. Government Department of Treasury website:


NOTE: Failure to provide a Bid Bond or equivalent security is not cause for a waiver defect. Any bid not accompanied by such security will be excluded

from consideration.

PERMITS The contractor will be responsible for securing all necessary permits, state and local, as required by the Town of Fairfield. The Town will waive its

application and permit fees for Town of Fairfield projects.


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TOWN OF FAIRFIELD



PAYMENT PROCEDURES No voucher, claim or charge against the Town shall be paid without the approval of the Fiscal Officer for correctness and legality. Appropriate checks

shall be drawn by the Fiscal Officer for approved claims or charges and they shall be valid without countersignature unless the Board of Selectmen

otherwise prescribed.

PAYMENT PERIOD The Town of Fairfield shall put forth its best effort to make payment within thirty days (30) after delivery of the item acceptance of the work, or receipt

of a properly completed invoice, whichever is later. Payment period shall be net thirty days (30) unless otherwise specified. For projects that do not

require a performance or bid bond, The Town of Fairfield reserves the right to retain five percent (5%) of total bid amount, which is payable ninety

(90) days after final payment or acceptance of the work.

THE CONTRACTOR The Contractor for the work described shall be thoroughly familiar with the requirements of all specifications, and the actual physical conditions of

various job sites. The submission of a proposal shall be construed as evidence that the Contractor has examined the actual job conditions, requirements,

and specifications. Any claim for labor, equipment, or materials required, or difficulties encountered which could have been foreseen had such an

examination been carefully made will not be recognized.

ASSIGNMENT OF CONTRACT No contract may be assigned or transferred without the consent of the Purchasing Authority.

AWARD OF BIDS Contracts and purchases will be made or entered into with the lowest, qualified responsible bidder meeting specifications, except as otherwise specified

in the invitation. If more than one item is specified in the invitation, the Town of Fairfield reserves the right to determine the low bidder on an individual

basis or on the basis of all items included in the Invitation for Bids, unless otherwise expressed by the Town.

PERFORMANCE AND LABOR AND MATERIAL BOND The successful bidder, within seven (7) business days after notification of award, will be required to furnish Performance and Labor and Material Bond

provided by a company authorized to issue such bonds in the State of Connecticut, or Certified Check or properly executed Irrevocable Letter of Credit

equal to a hundred per cent (100%) of the award.

In the event that the Contractor where required to provide evidence of insurance and a performance bond does not do so before beginning work, the

Town of Fairfield reserves the right to withhold payment from such supplier until the evidence of insurance and performance bond has been received

by the Town.

All payment and performance bonds shall be written by a surety company or companies licensed to issue bonds in the State of Connecticut, and shall

have at least an A-VIII policy holders rating, as reported by A.M. Best Rating Services, or otherwise deemed acceptable by the Town. The Town

always reserves the right to reject surety companies, if approved surety bonds cannot be provided the contract shall be terminated.

A complete list of certified surety companies can be accessed on the U.S. Government Department of Treasury website:


BOND REQUIREMENT – NON-RESIDENT CONTRACTORS

1. Non-resident contractors are required to deposit with the Department of Revenue Services a sum equivalent to 5% of the total contract value, as assurance that personal property taxes and/or any other State taxes assessed and due the State during the contract will be paid.

2. If this surety is not deposited with the State, the Town is required to deduct and submit to the State 5% of the total contract value.

GUARANTEE Equipment, materials and/or work executed shall be guaranteed for a minimum period of one (1) year against defective material and workmanship. The

cost of all labor, materials, shipping charges and other expenses in conjunction with the replacement of defective equipment, and/or unsatisfactory

work, shall be borne by the Contractor.

CATALOGUE REFERENCE Unless expressly stated otherwise, any and all reference to commercial types, sales, trade names and catalogues are intended to be descriptive only and

not restrictive; the intent is to indicate the kind and quality of the articles that will be acceptable. Bids on other equivalent makes, or with reference to

other catalogue items will be considered. The bidder is to clearly state exactly what will be furnished. Where possible and feasible, submit an illustration,

descriptive material, and/or product sample.


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TOWN OF FAIRFIELD



INSURANCE COVERAGE REQUIREMENTS

A. The Town of Fairfield is requiring insurance coverage as listed below for this work.

Note: The term "General Contractor" (hereinafter called the “Contractor”) shall also include their respective agents, representatives, employees or

subcontractors; and the term " Town of Fairfield” (hereinafter called the "Town") shall include their respective officers, agents, servants, officials,

employees, volunteers, boards and commissions.

Note: The term "Town of Fairfield" or "Town" is to be taken to mean Town of Fairfield and the Fairfield Board of Education when the project includes

the Board of Education.

At least five days before the Contract is executed and prior to commencement of work there under the Contractor will be required to submit to the

Town of Fairfield, Risk Manager, 725 Old Post Road, Fairfield, CT 06824 a certificate of insurance, executed by an authorized representative of the

insurance company, satisfactory to the Town’s Risk Manager and in an acceptable form. The Town always reserves the right to reject insurance

companies, if approved insurance policies cannot be provided the contract shall be terminated.

INSURANCE RIDER

Without limiting its liability under this Contract, the Contractor shall provide and maintain in full force and effect at all times during the term of this

Contract, insurance coverage related to its services in connection with the Project in compliance with the following requirements.

The insurance required shall be written for not less than the scope and limits of insurance specified hereunder, or required by applicable federal, state

and/or municipal law, regulation or requirement, whichever coverage requirement is greater. It is agreed and understood that the scope and limits of

insurance specified hereunder are minimum requirements and shall in no way limit or preclude the Town from requiring additional limits and coverage

to be provided under the Contractor's policies.

B. Minimum Scope and Limits of Insurance:

Worker's Compensation Insurance:

In accordance with the requirements of the laws of the State of Connecticut. Five hundred thousand dollars ($500,000) Employer Liability each accident Five hundred thousand dollars ($500,000) Employer Liability each employee by disease Five hundred thousand dollars ($500,000) Employer Liability policy limit coverage for disease

Commercial General Liability:

Bodily Injury, Personal Injury and Property Damage one million dollars ($1,000,000) each occurrence, two million dollars ($2,000,000)

aggregate.

Products/Completed Operations one million dollars ($1,000,000) each occurrence, two million dollars ($2,000,000) aggregate.

Automobile Liability:

A combined single limit of one million dollars ($1,000,000), including owned, hired and non-owned coverage and rider CA9948 or

equivalent.

Umbrella/Excess Liability Insurance

Five million dollars ($5,000,000) each occurrence, five million dollars ($5,000,000) aggregate. Such coverage must be follow form over

Worker’s Compensation, Commercial General Liability, and Automobile Liability.

Pollution Liability Insurance:

Where applicable, five million dollars ($5,000,000) including coverage for transport and other offsite risk. Such policy must be given to

the Town’s Risk Manager for review and determination of acceptability before an award will be made.

Indemnification: The Contractor shall defend, indemnify and save harmless the Town and its officers, agents, servants, officials, employees,

volunteers, boards and commissions from and against any and all claims, demands, suits, proceedings, liabilities, judgments, awards, losses,

damages, costs and expenses of any nature, including attorneys’ fees, on account of bodily injury, sickness, disease, death or any other damages

sustained by any person or persons injury or damage to or destruction of any property, directly or indirectly arising out of, relating to, or in

connection with the work called for in the Contract, whether or not due or claimed to be due in whole or in part to the active, passive or concurrent

negligence, fault or contractual default of the Contractor, its officers, agents, servants or employees, any of its sub-contractors, the Town, any of its

respective officers, agents, servants, officials, employees, volunteers, boards and commissions and/or any other person or persons, and whether or not

such claims, demands, suits or proceedings are just, unjust, groundless, false, or fraudulent, and the Contractor shall and does hereby assume and

agrees to pay for the defense of all such claims, demands, suits and proceedings, provided, however, that the Contractor shall not be required to

indemnify the Town, its officers, agents, servants, officials, employees, volunteers, boards and commissions, against any such damages occasioned

solely by acts or omissions of the Town, its officers, agents, servants, officials, employees, volunteers, boards and commissions, other than


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supervisory acts or omissions of the Town, its officers, agents, servants, officials, employees, volunteers, boards and commissions, in connection

with the work called for in the Contract.

"Tail" Coverage: If any of the required liability insurance is on a claims-made basis, "tail" coverage will be required at the completion of this contract

for a duration of 36 months, or the maximum time period reasonably available in the marketplace. The Contractor shall furnish certification of "tail"

coverages described or continuous "claims made" liability coverage for 36 months following Contract completion. Continuous "claims made" coverage

will be acceptable in lieu of "tail" coverage provided its retroactive date is on or before the effective date of this Contract. If continuous "claims made"

coverage is used, the Contractor shall be required to keep the coverage in effect for duration of not less than 36 months from the end of the Contract.

Acceptability of Insurers: The Contractor's policies shall be written by insurance companies licensed to do business in the State of Connecticut, with

a A.M. Best rating of A- VIII or otherwise acceptable by the Town's Risk Manager.

Subcontractors: The Contractor shall require subcontractors to provide the same "minimum scope and limits of insurance" as required herein, with

the exception of Errors and Omissions/Professional Liability insurance/Fiduciary Liability, unless Errors and Omissions/Professional

Liability/Fiduciary Liability insurance is applicable to the work performed by the subcontractor. All Certificates of Insurance shall be provided to and

approved by the Town’s Risk Manager prior to the commencement of work, as required herein.

Aggregate Limits: It is agreed that the Contractor shall notify the Town when fifty percent (50%) of the aggregate limits are eroded during the contract

term. If the aggregate limit is eroded for the full limit, the Contractor agrees to reinstate or purchase additional limits to meet the minimum limit

requirements stated herein. The premium shall be paid by the Contractor.

Deductibles and Self-Insured Retentions: Any deductible or self-insured retention must be declared to, and approved by, the Town. All deductibles

or self-insured retentions are the sole responsibility of the Contractor to pay and/or to indemnify. Under no circumstances will the Town be responsible

for paying any deductible or self-insured retentions related to this Contract

Notice of Cancellation or Non-renewal: Each insurance policy required shall be endorsed to state that coverage shall not be suspended, voided,

cancelled, or reduced in coverage or in limits except after 30 days prior written notice by certified mail, return receipt requested, has been given to

the Town, (provided ten (10) days’ prior written notice shall be sufficient in the case of termination for nonpayment).

Waiver of Governmental Immunity: Unless requested otherwise by the Town, the Contractor and its insurer shall waive governmental immunity as

defense and shall not use the defense of governmental immunity in the adjustment of claims or in the defense of any suit brought against the Town.

Additional Insured: The liability insurance coverage, except Errors and Omissions, Professional Liability or Workers Compensation, if included,

required for the performance of the Contract shall include the Town as Additional Insured but only with respect to the Contractor’s activities to be

performed under this Contract. Coverage shall be primary and non-contributory with any other insurance and self-insurance.

Waiver of Subrogation: A waiver of subrogation in favor of the Town is required on all policies.

Waiver/Estoppel: Neither approval by the Town nor failure to disapprove the insurance furnished by the Contractor shall relieve the Contractor of

the Contractor’s full responsibility to provide insurance as required under this Contract.

Contractor’s Insurance Additional Remedy: Compliance with the insurance requirements of this Contract shall not limit the liability of the

Contractor or its Sub-Contractors/Firms, employees or agents to the Town or others. Any remedy provided to the Town shall be in addition to, and not

in lieu of, any other remedy available under this Contract or otherwise.

Certificate of Insurance: As evidence of the insurance coverage required by this Contract, the Contractor shall furnish Certificate(s) of Insurance to

the Town’s Risk Manager prior to the award of the Contract if required by the Bid document, but in all events prior to Contractor’s commencement of

work under this Contract. The Certificate(s) will specify all parties who are endorsed on the policy as Additional Insured (or Loss Payees). The

certificates and endorsements for each insurance policy are to be signed by a person authorized by the insurer to bind coverage on its behalf. Renewals

of expiring certificates shall be filed thirty (30) days prior to expiration. The Town reserves the right to require complete, certified copies of all required

policies at any time. All insurance documents required should be mailed to Town of Fairfield, Chief Financial Officer, 725 Old Post Road, Fairfield,

CT 06824 and Town of Fairfield, Risk Manager, 725 Old Post Road, Fairfield, CT 06824.

Additional Insureds: The Town of Fairfield, Fairfield Board of Education, its officers, officials, employees, agents, Boards, and Commissions shall

be named as Additional Insureds on the General Contractor's and Subcontractors’ Commercial General Liability, (for ongoing and completed

operations), Automobile, and Umbrella. The coverage shall be primary and non-contributory and contain no special limitations on the scope of

protection afforded to the Town of Fairfield. A waiver of subrogation applies under general liability, auto liability and workers compensation.

The coverage shall be primary and non-contributory and contain no special limitations on the scope of protection afforded to the Town of Fairfield. A

waiver of subrogation applies under general liability, auto liability and workers compensation.

Subcontractor’s Insurance: Each Subcontractor engaged by the Contractor to perform any work under the Contract shall obtain all insurance required

of the Contractor in the same amounts and subject to the same provisions specified above for the Contractor, including the Additional Insured

requirement. Certificates of Insurance shall be submitted to the Contractor and the Town and approved by the Town, before commencing any work.


Page 9 of 11


TOWN OF FAIRFIELD



HOLD HARMLESS

Contractor shall defend, indemnify, and hold harmless the Town of Fairfield, its officers, employees, agents or volunteers, from and against any and

all claims and demands of any nature for any loss, damage or injury which any person may suffer by reason of, or in any way arising out of, this

Agreement, unless caused by the sole negligence of the Town.

OSHA The bidder will certify all equipment complies with all regulations and conditions stipulated under the Williams-Steiger Occupational Safety and Health

Act of 1971, as amended. The successful bidder will further certify that all items furnished under this project will conform and comply with Federal

and State of Connecticut OSHA standards. The successful bidder will agree to indemnify and hold harmless the Town of Fairfield for any and all

damages that may be assessed against the Town.

FEDERAL, STATE, AND LOCAL LAWS All applicable Federal, State and local laws, rules and regulations of all authorities having jurisdiction over the locality of the project shall apply to the

contract and are deemed to be included herein. If the total amount of the project, including any current or future change orders, exceeds $100,000.00

all work is to be done in accordance with Connecticut Department of Labor (CT-DOL) rules and regulations. More information may be obtained from:

www.ctdol.state.ct.us

NOTE: The Town shall apply the most current wage decision applicable at the time of contract award.

CONFLICT OF INTEREST

No officer or employee or member of any elective or appointive board, commission or committee of the Town, whether temporary or permanent, shall

have or acquire any financial interest gained from a successful bid, direct or indirect, aggregating more than one hundred dollars ($100.00), in any

project, matter, contract or business within his/her jurisdiction or the jurisdiction of the board, commission, or committee of which he/she is a member.

Nor shall the officer / employee / member have any financial interest, direct or indirect, aggregating more than one hundred dollars ($100.00) in any

contract or proposed contract for materials or services to be furnished or used in connection with any project, matter or thing which comes under his/her

jurisdiction or the jurisdiction of the board, commission, committee of which he/she is a member.

SCOPE OF WORK/SITE INSPECTIONS The bidder declares that the scope of the work has been thoroughly reviewed and any questions resolved (see above for name and number of individual

to contact for questions). If applicable, the bidder further declares that the site has been inspected as called for in the specifications (q.v.).

EXCEPTION TO SPECIFICATIONS No protest regarding the validity or appropriateness of the specifications or of the Invitation for Bids will be considered, unless the protest is filed in

writing with the Purchasing Authority prior to the closing date for the bids. All bid proposals rendered shall be considered meeting the attached

specifications unless exceptions are noted on a separate page dated and signed by the bidder.

UNLESS OTHERWISE NOTED It will be assumed that all terms and conditions and specifications will be complied with and will be considered as part of the Bid Proposal.

TAX EXEMPT Federal Tax Exemption 06-6001998.

Exempt from State Sales Tax under State General Statues Chapter 219-Section 12-412 Subsection A.


Page 10 of 11

REFERENCES

Provide reference details of most recent similar scope projects performed.

REFERENCE #1:

Name of Company Phone

Contact Person Cell

Company Address Email

Project, Location, & Date Completed______________________________________________________________

____________________________________________________________________________________________

REFERENCE #2:


Contact Person Cell



____________________________________________________________________________________________

REFERENCE #3:


Contact Person Cell



____________________________________________________________________________________________

REFERENCE #4:


Contact Person Cell



____________________________________________________________________________________________

REFERENCE #5:


Contact Person Cell



____________________________________________________________________________________________


Page 11 of 11

SUBCONTRACTORS

Provide subcontractor details if any are to be employed as part of this contract, including labor rates:

SUBCONTRACTOR #1:

Name of Company Fed ID #

Contact Person Title

Company Address Phone

Trade Email

Rates: Supervisor $________/hr Foreman $________ /hr Journeyman $________ /hr Apprentice $________ /hr

SUBCONTRACTOR #2:




Trade Email


SUBCONTRACTOR #3:




Trade Email


SUBCONTRACTOR #4:




Trade Email


NOTE: All sub-Contractors are subject to approval by the Town of Fairfield and are required to provide Fed ID #.

Document A701TM – 2018Instructions to Bidders

AIA Document A701™ – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 08:43:22 ET on 08/05/2019 under Order No.6077399792 which expires on 12/05/2019, and is not for resale.User Notes: (1884186485)

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This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification.

FEDERAL, STATE, AND LOCAL LAWS MAY IMPOSE REQUIREMENTS ON PUBLIC PROCUREMENT CONTRACTS. CONSULT LOCAL AUTHORITIES OR AN ATTORNEY TO VERIFY REQUIREMENTS APPLICABLE TO THIS PROCUREMENT BEFORE COMPLETING THIS FORM.

It is intended that AIA Document G612™–2017, Owner’s Instructions to the Architect, Parts A and B will be completed prior to using this document.

for the following Project:(Name, location, and detailed description)

H Smith Richardson Golf Course Clubhouse2425 Morehouse HighwayFairfield, CT 06824

THE OWNER:(Name, legal status, address, and other information)

Town of Fairfield725 Old Post RoadFairfield, CT 06824

THE ARCHITECT:(Name, legal status, address, and other information)

Silver Petrucelli + Associates3190 Whitney AvenueHamden, CT 06518

TABLE OF ARTICLES

1 DEFINITIONS

2 BIDDER’S REPRESENTATIONS

3 BIDDING DOCUMENTS

4 BIDDING PROCEDURES

5 CONSIDERATION OF BIDS

6 POST-BID INFORMATION

7 PERFORMANCE BOND AND PAYMENT BOND

8 ENUMERATION OF THE PROPOSED CONTRACT DOCUMENTS


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ARTICLE 1 DEFINITIONS§ 1.1 Bidding Documents include the Bidding Requirements and the Proposed Contract Documents. The Bidding Requirements consist of the advertisement or invitation to bid, Instructions to Bidders, supplementary instructions to bidders, the bid form, and any other sample bidding and contract forms. The Proposed Contract Documents consist of the unexecuted form of Agreement between the Owner and Contractor and that Agreement’s Exhibits, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications, all Addenda, Addenda issued prior to execution of the Contract, and all other documents enumerated in Article 8 of these Instructions.

§ 1.2 Definitions set forth in the General Conditions of the Contract for Construction, AIA Document A201, as modified and included in the bidding documents, or in other Proposed Contract Documents apply to the Bidding Documents.

§ 1.3 Addenda are written or graphic instruments issued by the Architect, Architect prior to the execution of the Contract, which, by additions, deletions, clarifications, or corrections, modify or interpret the Bidding Documents.

§ 1.4 A Bid is a complete and properly executed proposal to do the Work for the sums stipulated therein, submitted in accordance with the Bidding Documents.

§ 1.5 The Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work described in the Bidding Documents, to which Work may be added or deleted by sums stated in Alternate Bids.

§ 1.6 An Alternate Bid (or Alternate) is an amount stated in the Bid to be added to or deducted from, or that does not change, from the amount of the Base Bid if the corresponding change in the Work, as described in the Bidding Documents, is accepted.

§ 1.7 A Unit Price is an amount stated in the Bid as a price per unit of measurement for materials, equipment, or services, or a portion of the Work, as described in the Bidding Documents.

§ 1.8 A Bidder is a person or entity who submits a Bid and who meets the requirements set forth in the Bidding Documents.

§ 1.9 A Sub-bidder is a person or entity who submits a bid to a Bidder for materials, equipment, or labor for a portion of the Work.

§ 1.10 Letter of Intent is a formal written document that will identify the Contract Commencement Date, what portion of the Work the Contractor can proceed with and what the time frame requirement is for having the formal Owner/Contractor Agreement executed.

ARTICLE 2 BIDDER’S REPRESENTATIONS§ 2.1 By submitting a Bid, the Bidder represents that:

.1 the Bidder has read and understands the Bidding Documents;

.2 the Bidder understands how the Bidding Documents relate to other portions of the Project, if any, being bid concurrently or presently under construction;

.3 the Bid complies with the Bidding Documents;

.4 the Bidder has visited the site, become familiar with local conditions under which the Work is to be performed, and has correlated the Bidder’s observations with the requirements of the Proposed Contract Documents;

.5 the Bid is based upon the materials, equipment, and systems required by the Bidding Documents without exception; and

.6 the Bidder has read and understands the provisions for liquidated damages, if any, set forth in the form of Agreement between the Owner and Contractor.

§ 2.2 A pre-bid conference will be held at the site, at the date, time, and location included in the Invitation to Bid. Each Bidder of Record may attend the pre-bid conference and visit the Site of the proposed Work and become fully acquainted with the conditions as they exist and understand the difficulties and restrictions of the facilities. Bidders shall also thoroughly examine and be familiar with the Drawings and the Project Manual, including Specifications. The failure or


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omission of any bidder to examine any form, instrument, addendum, or other document, or to visit the site and acquaint themselves with conditions there existing shall in no way relieve said Bidder from any obligation with respect to their bid.

§ 2.3 Before submitting a bid, each Bidder must familiarize themselves with federal, state and local laws, ordinances, rules and regulations that may in any manner affect the cost, progress, or performance of the Work and correlate the observations with the Contract Documents.

§ 2.4 The submission of a bid will constitute an incontrovertible representation by the Bidder that it has complied with every requirement of this Article 2 and that the Contract Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance of the Work.

ARTICLE 3 BIDDING DOCUMENTS§ 3.1 Distribution§ 3.1.1 Bidders shall obtain complete Bidding Documents, as indicated below, from the issuing office designated in the advertisement or invitation to bid, for the deposit sum, if any, stated therein.(Indicate how, such as by email, website, host site/platform, paper copy, or other method Bidders shall obtain Bidding Documents.)

Town of Fairfield’s website, www.fairfieldct.org

§ 3.1.2 Any required deposit shall be refunded to Bidders who submit a bona fide Bid and return the paper Bidding Documents in good condition within ten days after receipt of Bids. The cost to replace missing or damaged paper documents will be deducted from the deposit. A Bidder receiving a Contract award may retain the paper Bidding Documents, and the Bidder’s deposit will be refunded.

§ 3.1.3 Bidding Documents will not be issued directly to Sub-bidders unless specifically offered in the advertisement or invitation to bid, or in supplementary instructions to bidders.bid.

§ 3.1.4 Bidders shall use complete Bidding Documents in preparing Bids. Neither the Owner nor Architect assumes responsibility for errors or misinterpretations resulting from the use of incomplete Bidding Documents.

§ 3.1.5 The Bidding Documents will be available for the sole purpose of obtaining Bids on the Work. No license or grant of use is conferred by distribution of the Bidding Documents.

§ 3.2 Modification or Interpretation of Bidding Documents§ 3.2.1 The Bidder shall carefully study the Bidding Documents, shall examine the site and local conditions, and shall notify the Architect of errors, inconsistencies, or ambiguities discovered and request clarification or interpretation pursuant to Section 3.2.2. Any conflict existing between the Drawings and the Specifications and not corrected or clarified by written addenda before Bids are submitted shall be resolved on the basis of the Owner’s Representative’s interpretation as to which of the conflicting requirements shall govern. The Contractor shall perform the Work at no additional cost to the Owner.

§ 3.2.2 Requests for clarification or interpretation of the Bidding Documents shall be submitted by the Bidder in writing and shall be received by the Architect at least seven days prior to the date for receipt of Bids. in accordance with the Invitation to Bid. (Indicate how, such as by email, website, host site/platform, paper copy, or other method Bidders shall submit requests for clarification and interpretation.)

§ 3.2.3 Modifications and interpretations of the Bidding Documents shall be made by Addendum. Modifications and interpretations of the Bidding Documents made in any other manner shall not be binding, and Bidders shall not rely upon them.

§ 3.3 Substitutions§ 3.3.1 The materials, products, and equipment described in the Bidding Documents establish a standard of required function, dimension, appearance, and quality to be met by any proposed substitution.substitution in the Base Bid.


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§ 3.3.2 Substitution Process§ 3.3.2.1 Written requests for substitutions shall be received by the Architect and Owner’s Representative at least ten days prior to the date for receipt of Bids. Requests shall be submitted in the same manner as that established for submitting clarifications and interpretations in Section 3.2.2.Such requests shall include the name of the material or equipment for which it is to be substituted and a complete description of the proposed substitution including drawings, performance and test data, and other information necessary for an evaluation. A statement setting forth changes in other materials, equipment or other portions of the Work, including changes in the work of other contracts that incorporation of the proposed substitution would require, shall be included.

§ 3.3.2.2 Bidders shall submit substitution requests on a Substitution Request Form if one is provided in the Bidding Documents.

§ 3.3.2.3 If a Substitution Request Form is not provided, requests shall include (1) the name of the material or equipment specified in the Bidding Documents; (2) the reason for the requested substitution; substitution (including financial benefit to the Owner); (3) a complete description of the proposed substitution including the name of the material or equipment proposed as the substitute, performance and test data, and relevant drawings; and (4) any other information necessary for an evaluation. The request shall include a statement setting forth changes in other materials, equipment, or other portions of the Work, including changes in the work of other contracts or the impact on any Project Certifications (such as LEED), that will result from incorporation of the proposed substitution.

§ 3.3.3 The burden of proof of the merit of the proposed substitution is upon the proposer. The Architect’s Owner’s Representative’s decision of approval or disapproval of a proposed substitution shall be final.

§ 3.3.4 If the Architect Owner or Owner’s Representative approves a proposed substitution prior to receipt of Bids, such approval shall be set forth in an Addendum. Approvals made in any other manner shall not be binding, and Bidders shall not rely upon them.

§ 3.3.5 No substitutions will be considered after the Contract award unless specifically provided for in the Contract Documents.

§ 3.3.6 Bidders are encouraged to provide voluntary alternates for materials or alternative products that the Bidder feels may meet the design intent of the Project, but provides the Owner with higher value in lower cost or higher quality. These voluntary alternates are to be listed and described with associated cost changes from the Base Bid. These voluntary alternates will be considered by the Owner’s Representative and the Owner in evaluating Bids and selecting a successful Bidder. The amount of the Base Bid must be submitted in strict accordance with the Contract Documents and must not include the value of any voluntary alternates.

§ 3.4 Addenda§ 3.4.1 Addenda will be transmitted to Bidders known by the issuing office to have received complete Bidding Documents.posted to the Town of Fairfield’s website.(Indicate how, such as by email, website, host site/platform, paper copy, or other method Addenda will be transmitted.)

www.fairfieldct.org

§ 3.4.2 Addenda will be available where Bidding Documents are on file.

§ 3.4.3 Addenda will be issued no later than four days prior to the date for receipt of Bids, or as stated elsewhere, except an Addendum withdrawing the request for Bids or one which includes postponement of the date for receipt of Bids.

§ 3.4.4 Prior to submitting a Bid, each Bidder shall ascertain that the Bidder has received all Addenda issued, and the Bidder shall acknowledge their receipt in the Bid.

§ 3.5 Unit Prices§ 3.5.1 Provide unit prices for all items indicated in the Bid Form.


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§ 3.5.2 The unit prices, if accepted in the award of this Contract, shall be used in establishing the adjustment of Contract price for additions or deductions from the Work in accordance with the applicable section of the General Conditions. Unit prices listed shall include all costs, profit, and overhead and no further surcharges are to be added to any unit price item of work that may be ordered done. Unit prices accepted by the Owner shall be written into the Owner/Contractor Agreement.

§ 3.6 Labor and Material Rates§ 3.6.1 Provide labor and material rates for all items indicated in the Bid Form.

§ 3.6.2 The labor and material rates, if accepted in the award of this Contract, shall be used in establishing the adjustment of Contract price for additions or deductions from the Work in accordance with the applicable section of the General Conditions. Unit prices listed shall include all costs, profit, and overhead and no further surcharges are to be added to any unit price item of work that may be ordered done. Unit prices accepted by the Owner shall be written into the Owner/Contractor Agreement.

§ 3.7 Fees for Subcontractor Changes in the Work§ 3.7.1 Provide fees for Subcontractor changes in the Work for all items indicated in the Bid Form.

§ 3.7.2 The fees for Subcontractor changes in the Work, if accepted in the award of this Contract, shall be used in establishing the adjustment of Contract price for additions or deductions from the Work in accordance with the applicable section of the General Conditions. Unit prices listed shall include all costs, profit, and overhead and no further surcharges are to be added to any unit price item of work that may be ordered done. Unit prices accepted by the Owner shall be written into the Owner/Contractor Agreement.

ARTICLE 4 BIDDING PROCEDURES§ 4.1 Preparation of Bids§ 4.1.1 Bids shall be submitted on the forms included with or identified in the Bidding Documents.

§ 4.1.2 All blanks on the bid form shall be legibly executed. Paper bid forms shall be executed in a non-erasable medium.

§ 4.1.3 Sums shall be expressed in both words and numbers, unless noted otherwise on the bid form. In case of discrepancy, the amount entered in words shall govern.

§ 4.1.4 Edits to entries made on paper bid forms must be initialed by the signer of the Bid.

§ 4.1.5 All requested Alternates shall be bid. If no change in the Base Bid is required, enter "No Change" or as required by the bid form.

§ 4.1.6 Where two or more Bids for designated portions of the Work have been requested, the Bidder may, without forfeiture of the bid security, bond, state the Bidder’s refusal to accept award of less than the combination of Bids stipulated by the Bidder.The Bidder shall neither make additional stipulations on the bid form nor qualify the Bid in any other manner.

§ 4.1.7 Each copy of the Bid shall state the legal name and legal status of the Bidder. As part of the documentation submitted with the Bid, the Bidder shall provide evidence of its legal authority to perform the Work in the jurisdiction where the Project is located. Each copy of the Bid shall be signed by the person or persons legally authorized to bind the Bidder to a contract. A Bid by a corporation shall further name the state of incorporation and have the corporate seal affixed. A Bid submitted by an agent shall have a current power of attorney attached, certifying the agent’s authority to bind the Bidder.

§ 4.1.8 A Bidder shall incur all costs associated with the preparation of its Bid.

§ 4.1.9 The Owner is an institution exempt from sales tax. Bidders shall take this in consideration in calculating their Bid. Tax Exemption Number will be furnished to the selected Contractor.

§ 4.2 Bid Security§ 4.2.1 Each Bid shall be accompanied by the following bid security:bid security as indicated on the Invitation to Bid :(Insert the form and amount of bid security.)


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§ 4.2.2 The Bidder pledges to enter into a Contract with the Owner on the terms stated in the Bid and shall, if required, furnish bonds covering the faithful performance of the Contract and payment of all obligations arising thereunder. Should the Bidder refuse to enter into such Contract or fail to furnish such bonds if required, bonds, the amount of the bid security bond shall be forfeited to the Owner as liquidated damages, not as a penalty. In the event the Owner fails to comply with Section 6.2, the amount of the bid security bond shall not be forfeited to the Owner.

§ 4.2.3 If a A surety bond is required as bid security, and it shall be written on AIA Document A310™, Bid Bond, unless otherwise provided in the Bidding Documents. The attorney-in-fact who executes the bond on behalf of the surety shall affix to the bond a certified and current copy of an acceptable power of attorney. The Bidder shall provide surety bonds from a company or companies lawfully authorized to issue surety bonds in the jurisdiction where the Project is located.

§ 4.2.4 The Owner will have the right to retain the bid security bond of Bidders to whom an award is being considered until (a) the Contract has been executed and bonds, if required, have been furnished; (b) the specified time has elapsed so that Bids may be withdrawn; or (c) all Bids have been rejected. However, if no Contract has been awarded or a Bidder has not been notified of the acceptance of its Bid, a Bidder may, beginning days after the opening of Bids, withdraw its Bid and request the return of its bid security.

§ 4.3 Submission of Bids§ 4.3.1 A Bidder shall submit its Bid as indicated below:(Indicate how, such as by website, host site/platform, paper copy, or other method Bidders shall submit their Bid.)

Paper Copy

§ 4.3.2 Paper copies of the Bid, the bid security, bond, and any other documents required to be submitted with the Bid shall be enclosed in a sealed opaque envelope. The envelope shall be addressed to the party receiving the Bids and shall be identified with the Project name, the Bidder’s name and address, and, if applicable, the designated portion of the Work for which the Bid is submitted. If the Bid is sent by mail, the sealed envelope shall be enclosed in a separate mailing envelope with the notation "SEALED BID ENCLOSED" on the face thereof.

§ 4.3.3 Bids shall be submitted by the date and time and at the place indicated in the invitation to bid. Bids submitted after the date and time for receipt of Bids, or at an incorrect place, will not be accepted.

§ 4.3.4 The Bidder shall assume full responsibility for timely delivery at the location designated for receipt of Bids.

§ 4.3.5 A Bid submitted by any method other than as provided in this Section 4.3 will not be accepted.

§ 4.4 Modification or Withdrawal of Bid§ 4.4.1 Prior to the date and time designated for receipt of Bids, a Bidder may submit a new Bid to replace a Bid previously submitted, or withdraw its Bid entirely, by notice to the party designated to receive the Bids. Such notice shall be received and duly recorded by the receiving party on or before the date and time set for receipt of Bids. The receiving party shall verify that replaced or withdrawn Bids are removed from the other submitted Bids and not considered. Notice of submission of a replacement Bid or withdrawal of a Bid shall be worded so as not to reveal the amount of the original Bid.

§ 4.4.2 Withdrawn Bids may be resubmitted up to the date and time designated for the receipt of Bids in the same format as that established in Section 4.3, provided they fully conform with these Instructions to Bidders. Bid security bond shall be in an amount sufficient for the Bid as resubmitted.

§ 4.4.3 After the date and time designated for receipt of Bids, a Bidder who discovers that it made a clerical error in its Bid shall notify the Architect Owner’s Representative of such error within two days, or pursuant to a timeframe specified by the law of the jurisdiction where the Project is located, requesting withdrawal of its Bid. Upon providing evidence of such error to the reasonable satisfaction of the Architect, Owner’s Representative, the Bid shall be withdrawn and not resubmitted. If a Bid is withdrawn pursuant to this Section 4.4.3, the bid security will be attended to as follows:(State the terms and conditions, such as Bid rank, for returning or retaining the bid security.)


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§ 4.4.4 A Bid may not be modified, withdrawn or canceled by the Bidder during the stipulated time period following the time and date designated for the receipt of Bids, and each Bidder so agrees in submitting a Bid. Bids may be withdrawn only by written request received before Bid due date. No Bids may be modified or withdrawn after the Bid due date, and all Bids shall be irrevocable for ninety (90) calendar days after the Bid due date.

ARTICLE 5 CONSIDERATION OF BIDS§ 5.1 Opening of BidsIf stipulated in an advertisement or invitation to bid, or when otherwise required by law, Bids properly identified and received within the specified time limits will be publicly opened and read aloud. A summary of the Bids may be made available to Bidders.

§ 5.2 Rejection of BidsUnless otherwise prohibited by law, the Owner shall have the right to reject any or all Bids.

§ 5.2.1 Any Bid may be rejected if it includes unexplained interlineations, alterations or erasures or if it is subject to any qualifications or restrictions added by the Bidder or if it is in any way incomplete or irregular.

§ 5.2.2 Any Bid may be rejected if the Bidder cannot show that they can procure the necessary plans to commence the Work at the time prescribed and thereafter to execute and complete the Work at the rate of time specified, and that they are not already obligated for the performance of other work which would delay the commencement, execution, or completion of the Work.

§ 5.2.3 Should the successful Bidder fail to furnish the prescribed Surety Bonds or fail to execute the Agreement within the prescribed time limit, he shall be held in default. In such event, the responsible Bidder submitting the next lowest Bid, as determined by the same procedure, may then become the successful Bidder and, on their receipt in writing of notice of Contract award, shall be subject to all provisions of the bidding requirements and Contract Documents.

§ 5.3 Acceptance of Bid (Award)§ 5.3.1 It is the intent of the Owner to award a Contract to the lowest responsive qualified and responsible Bidder, provided the Bid has been submitted in accordance with the requirements of the Bidding Documents. Documents and does not exceed the funds available. Unless otherwise prohibited by law, the Owner shall have the right to waive informalities and irregularities in a Bid received and to accept the Bid which, in the Owner’s judgment, is in the Owner’s best interests. The Owner reserves the right to waive any informality in any Bid.

§ 5.3.2 Unless otherwise prohibited by law, the Owner shall have the right to accept Alternates in any order or combination, unless otherwise specifically provided in the Bidding Documents, and to determine the lowest responsive and responsible Bidder on the basis of the sum of the Base Bid and Alternates accepted.

ARTICLE 6 POST-BID INFORMATION§ 6.1 Contractor’s Qualification StatementBidders to whom award of a Contract is under consideration shall submit to the Architect, Owner’s Representative, upon request and within the timeframe specified by the Architect, Owner’s Representative, a properly executed AIA Document A305™, Contractor’s Qualification Statement, unless such a Statement has been previously required and submitted for this Bid.

§ 6.2 Owner’s Financial CapabilityA Bidder to whom award of a Contract is under consideration may request in writing, fourteen days prior to the expiration of the time for withdrawal of Bids, that the Owner furnish to the Bidder reasonable evidence that financial arrangements have been made to fulfill the Owner’s obligations under the Contract. The Owner shall then furnish such reasonable evidence to the Bidder no later than seven days prior to the expiration of the time for withdrawal of Bids. Unless such reasonable evidence is furnished within the allotted time, the Bidder will not be required to execute the Agreement between the Owner and Contractor.


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§ 6.3 Submittals§ 6.3.1 After notification of selection for the award of the Contract, the Bidder shall, as soon as practicable or as stipulated in the Bidding Documents, submit in writing to the Owner through the Architect:Architect :

.1 a designation of the Work to be performed with the Bidder’s own forces;

.2 names of the principal products and systems proposed for the Work and the manufacturers and suppliers of each; and

.3 names of persons or entities (including those who are to furnish materials or equipment fabricated to a special design) proposed for the principal portions of the Work.

§ 6.3.2 The Bidder will be required to establish to the satisfaction of the Architect Owner’s Representative and Owner the reliability and responsibility of the persons or entities proposed to furnish and perform the Work described in the Bidding Documents.

§ 6.3.3 Prior to the execution of the Contract, the Architect Owner’s Representative will notify the Bidder if either the Owner or Architect, Owner’s Representative, after due investigation, has reasonable objection to a person or entity proposed by the Bidder. If the Owner or Architect Owner’s Representative has reasonable objection to a proposed person or entity, the Bidder may, at the Bidder’s option, withdraw the Bid or submit an acceptable substitute person or entity. The Bidder may also submit any required adjustment in the Base Bid or Alternate Bid to account for the difference in cost occasioned by such substitution. The Owner may accept the adjusted bid price or disqualify the Bidder. In the event of either withdrawal or disqualification, bid security bond will not be forfeited.

§ 6.3.4 Persons and entities proposed by the Bidder and to whom the Owner and Architect Owner’s Representative have made no reasonable objection must be used on the Work for which they were proposed and shall not be changed except with the written consent of the Owner and Architect.Owner’s Representative.

§ 6.4 Work Phasing Schedule Bidders to whom award of the Contractor is under consideration shall submit to the Architect within fifteen (15) days of the Contract date, a detailed work Phasing Schedule describing the bodies of work to be undertaken and areas of the Project to be addressed in per week periods between the Award of the Contract and the Bidder’s proposed date of Substantial Completion.

ARTICLE 7 PERFORMANCE BOND AND PAYMENT BOND§ 7.1 Bond Requirements§ 7.1.1 If stipulated in the Bidding Documents, the Bidder shall furnish bonds covering the faithful performance of the Contract and payment of all obligations arising thereunder.Prior to the execution of the Contract, the successful Bidder shall be required to procure, execute and deliver to the Owner’s Representative, for the Owner, a Performance Bond and a Labor and Material Payment Bond in amounts equaling, in each case, not less than the full Contract amount. Such Bonds shall be submitted on AIA Document A312. The costs of such Bonds shall be included in the Bid.

§ 7.1.2 If the furnishing of such bonds is stipulated in the Bidding Documents, the cost shall be included in the Bid.If the furnishing of such bonds is required after receipt of bids and before execution of the Contract, the cost of such bonds shall be added to the Bid in determining the Contract Sum.

§ 7.1.3 The Bidder shall provide surety bonds from a company or companies lawfully authorized to issue surety bonds in the jurisdiction where the Project is located.

§ 7.1.4 Unless otherwise indicated below, the Penal Sum of the Payment and Performance Bonds shall be the amount of the Contract Sum.(If Payment or Performance Bonds are to be in an amount other than 100% of the Contract Sum, indicate the dollar amount or percentage of the Contract Sum.)

§ 7.2 Time of Delivery and Form of Bonds§ 7.2.1 The Bidder shall deliver the required bonds to the Owner not later than three days following the date of execution of the Contract. If the Work is to commence sooner in response to a letter of intent, the Bidder shall, prior to


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commencement of the Work, submit evidence satisfactory to the Owner that such bonds will be furnished and delivered in accordance with this Section 7.2.1.

§ 7.2.2 Unless otherwise provided, the bonds shall be written on AIA Document A312, Performance Bond and Payment Bond.

§ 7.2.3 The bonds shall be dated on or after the date of the Contract.

§ 7.2.4 The Bidder shall require the attorney-in-fact who executes the required bonds on behalf of the surety to affix to the bond a certified and current copy of the power of attorney.

ARTICLE 8 ENUMERATION OF THE PROPOSED CONTRACT DOCUMENTS§ 8.1 Copies of the proposed Contract Documents have been made available to the Bidder and consist of the following documents:

.1 AIA Document A101™–2017, Standard Form of Agreement Between Owner and Contractor, unless otherwise stated below.(Insert the complete AIA Document number, including year, and Document title.)

.2 AIA Document A101™–2017, Exhibit A, Insurance and Bonds, unless otherwise stated below.(Insert the complete AIA Document number, including year, and Document title.)

.3 AIA Document A201™–2017, General Conditions of the Contract for Construction, unless otherwise stated below.(Insert the complete AIA Document number, including year, and Document title.)

.4 AIA Document E203™–2013, Building Information Modeling and Digital Data Exhibit, dated as indicated below:(Insert the date of the E203-2013.)

.5 Drawings

Number Title Date

.6 Specifications

Section Title Date Pages

.7 Addenda:

Number Date Pages

.8 Other Exhibits:(Check all boxes that apply and include appropriate information identifying the exhibit where required.)

[ ] AIA Document E204™–2017, Sustainable Projects Exhibit, dated as indicated below:(Insert the date of the E204-2017.)


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[ ] The Sustainability Plan:

Title Date Pages

[ ] Supplementary and other Conditions of the Contract:

Document Title Date Pages

.9 Other documents listed below:(List here any additional documents that are intended to form part of the Proposed Contract Documents.)

ARTICLE 9 MISCELLANEOUS REQUIREMENTS§ 9.1 WatchmanThe employment of continuous watchman service to guard the property during any and all hours shall be at the discretion of the Contractor. However, the Contractor shall remove and restore all work or temporary structures damaged by fire, vandalism or similar acts at no extra cost to the Owner.

§ 9.2 OvertimeThe Contractor must include within their base price all overtime, nights, holidays and weekends as required to meet the Project Completion date.

§ 9.3 SupervisionThe Contractor must provide full-time, properly qualified on-site supervision for the entire duration of the Project, while work persons are on site.

BID FORM

H. Smith Richardson Golf Course Clubhouse – Fairfield Bid Form-1

(To be submitted in duplicate)

BIDDER: __________________________________________ Name __________________________________________ Address

To: Town of Fairfield c/o Purchasing Department 725 Old Post Road Fairfield, CT 06825

Project: H. Smith Richardson Golf Course Clubhouse 2425 Morehouse Highway Fairfield, CT 06824

In preparing this bid, we h