Proposed Upgrading of National Route 2 Section 18

PROPOSED UPGRADING OF NATIONAL ROUTE 2 SECTION 18

- VIEDGESVILLE (KM 65.6) TO MTHATHA (KM 85.0)

Environmental Management Programme

Prepared for: Gibb (Pty) Ltd on behalf of: The South

African National Roads Agency SOC Limited

Name of applicant: The South African National Roads Agency SOC Limited

Tel no: (041) 041 398 3200 Fax no: (041) 398 3222

Postal address: PO Box 27230, Greenacres, 6057

Physical address: 20 Shoreward Drive, Bay West, Port Elizabeth

File reference number: DEFF No: TBC

The South African National Roads Agency SOC Limited Proposed Upgrading of National Route 2 Section 18 - Viedgesville (km 65.6) to Mthatha (km 85.0) File name: 2019-11-06_Mthatha to Viedgiesville EMPr-Public Review

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DOCUMENT INFORMATION

Title Proposed Upgrading of National Route 2 Section 18 - Viedgesville (km 65.6) to Mthatha (km 85.0) Environmental Management Programme

Project Manager Theo Wicks

Project Manager e-mail [email protected]

Author Theo Wicks

Reviewer Fuad Fredericks

Keywords SANRAL, N2 Section 18, Mthatha, Eastern Cape

Status For Interested and Affected Party Review

Authority Reference No DEFF No: TBC

SLR Project No 720.07035.00007

DOCUMENT REVISION RECORD

Rev No. Issue Date Description Issued By

01 October 2019 For Interested and Affected Party Review TW

BASIS OF REPORT This document has been prepared by an SLR Group company with reasonable skill, care and diligence, and taking account of the manpower, timescales and resources devoted to it by agreement with (Gibb/SANRAL) part or all of the services it has been appointed by the Client to carry out. It is subject to the terms and conditions of that appointment.

SLR shall not be liable for the use of or reliance on any information, advice, recommendations and opinions in this document for any purpose by any person other than the Client. Reliance may be granted to a third party only in the event that SLR and the third party have executed a reliance agreement or collateral warranty.

Information reported herein may be based on the interpretation of public domain data collected by SLR, and/or information supplied by the Client and/or its other advisors and associates. These data have been accepted in good faith as being accurate and valid.

SLR disclaims any responsibility to the Client and others in respect of any matters outside the agreed scope of the work.

The copyright and intellectual property in all drawings, reports, specifications, bills of quantities, calculations and other information set out in this report remain vested in SLR unless the terms of appointment state otherwise.

This document may contain information of a specialised and/or highly technical nature and the Client is advised to seek clarification on any elements which may be unclear to it.

Information, advice, recommendations and opinions in this document should only be relied upon in the context of the whole document and any documents referenced explicitly herein and should then only be used within the context of the appointment.


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CONTENTS

1 INTRODUCTION ................................................................................................................................. 1-1

1.1 BACKGROUND ............................................................................................................................................... 1-1

1.2 PROJECT DESCRIPTION .................................................................................................................................. 1-1

1.2.1 APPLICANT DETAILS ............................................................................................................................................................................ 1-1

1.2.2 PROJECT LOCALITY.............................................................................................................................................................................. 1-1

1.2.3 AFFECTED PROPERTIES ....................................................................................................................................................................... 1-2

1.2.4 DESCRIPTION OF THE PROPOSED UPGRADE ...................................................................................................................................... 1-2

1.2.5 PROJECT ACTIVITIES ........................................................................................................................................................................... 1-3

2 AIMS OF THE EMPR ............................................................................................................................ 2-7

3 EXPERTISE OF THE EAP ....................................................................................................................... 3-9

4 ADMINISTRATION AND REGULATION OF ENVIRONMENTAL OBLIGATIONS ...................................... 4-10

4.1 MANAGEMENT STRUCTURE ........................................................................................................................ 4-10

4.2 ROLES AND RESPONSIBILITIES ..................................................................................................................... 4-10

4.2.1 DEPARTMENT OF ENVIRONMENT, FORESTRY AND FISHERIES (DEFF) ............................................................................................ 4-10

4.2.2 SANRAL ............................................................................................................................................................................................. 4-11

4.2.3 ENGINEER ......................................................................................................................................................................................... 4-11

4.2.4 CONTRACTOR ................................................................................................................................................................................... 4-11

4.2.5 RESIDENT ENGINEER (RE) ................................................................................................................................................................. 4-12

4.2.6 ENVIRONMENTAL OFFICER (EO) ...................................................................................................................................................... 4-12

4.2.7 ENVIRONMENTAL CONTROL OFFICER (ECO) ................................................................................................................................... 4-13

4.3 EMPR ADMINISTRATION ............................................................................................................................. 4-14

4.4 INFORMATION BOARDS .............................................................................................................................. 4-14

4.5 METHOD STATEMENTS ............................................................................................................................... 4-14

4.6 ENVIRONMENTAL AWARENESS TRAINING ................................................................................................. 4-15

4.7 MEETINGS .................................................................................................................................................... 4-16

4.8 INSPECTION PROCEDURES .......................................................................................................................... 4-16

4.9 RECORD OF ACTIVITIES ................................................................................................................................ 4-16

4.10 FINES ............................................................................................................................................................ 4-17

4.11 INTERNAL AUDITING AND REVIEW ............................................................................................................. 4-17


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5 IMPACT MANAGEMENT OUTCOMES AND ACTIONS ......................................................................... 5-19

5.1 PLANNING AND DESIGN PHASE ENVIRONMENTAL OUTCOMES AND ACTIONS ........................................ 5-20

5.2 CONSTRUCTION PHASE ENVIRONMENTAL OUTCOMES AND ACTIONS ..................................................... 5-24

APPENDICES

APPENDIX A: CURRICULUM VITAE ..................................................................................................................... 5-57 APPENDIX B: METHOD STATEMENT REGISTER .................................................................................................. 5-58 APPENDIX C: ENVIRONMENTAL DO’S AND DON’TS .......................................................................................... 5-59 APPENDIX D: INDICATIVE FINES ......................................................................................................................... 5-60 APPENDIX E: FOSSIL CHANCE FIND PROTOCOL ................................................................................................. 5-61

LIST OF TABLES

TABLE 1-1: APPLICANT DETAILS ............................................................................................................... 1-1 TABLE 1-2: PROJECT LOCATION (START, MID, END POINTS) ................................................................... 1-2 TABLE 2-1: REQUIREMENTS OF AN EMPR IN TERMS OF THE EIA REGULATIONS, 2014 (AS AMENDED). 2-7 TABLE 3-1: EXPERTISE OF THE EAP .......................................................................................................... 3-9 TABLE 5-1: ENVIRONMENTAL MANAGEMENT OUTCOMES AND ACTIONS APPLICABLE TO THE PLANNING AND DESIGN PHASE ........................................................................................................................................... 5-20 TABLE 5-2: ENVIRONMENTAL MANAGEMENT OUTCOMES AND ACTIONS APPLICABLE TO THE CONSTRUCTION PHASE ..................................................................................................................................... 5-24

LIST OF FIGURES

FIGURE 1-1: PROPOSED GEOMETRIC DESIGN FOR THE RURAL SECTION.................................................. 1-4 FIGURE 1-2: PROPOSED GEOMETRIC DESIGN FOR THE PERI URBAN SECTION ......................................... 1-4 FIGURE 1-3: PROPOSED GEOMETRIC DESIGN FOR THE URBAN SECTION ................................................. 1-4 FIGURE 1-4: N2 SECTION 18 UPGRADE SPECIFICATIONS .......................................................................... 1-5 FIGURE 1-5: WATERCOURSES WITHIN 500 M OF THE N2 SECTION 18 ..................................................... 1-6 FIGURE 4-1: ORGANISATION STRUCTURE. .............................................................................................. 4-10


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ACRONYMS AND ABBREVIATIONS

Acronym / Abbreviation Definition

DEFF Department of Environment, Forestry and Fisheries EAP Environmental Assessment Practitioner

ECO Environmental Control Officer

EIA Environmental Impact Assessment

EMPr Environmental Management Programme

EO Environmental Officer

IAIAsa International Association of Impact Assessors South Africa

MS Method Statement

Pr.Sci.Nat. Professional Natural Scientist

RE Resident Engineer

SLR SLR Consulting (South Africa) Pty Ltd

SANRAL South African National Roads Agency SOC Limited

SDS Safety Data Sheet


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INTRODUCTION 1

BACKGROUND 1.1

The South African National Roads Agency SOC Limited (SANRAL) is proposing the upgrading of the N2 Section 18 from Viedgesville to Mthatha (See Figure 1-4 for a regional setting of the project). The broad objectives of the project are:

• To improve the road condition, reduce road user costs and improve safety on this important economic route by improving the existing road;

• To improve the mobility function of rural road corridor between Viedgesville and the edge of Mthatha Central Business District (CBD). In order to accomplish this goal, improvements to the geometry, pavement structure and cross section are likely will be required;

• To improve access management (consolidating the existing access points) by providing access (link) roads as part of a supporting road network that links to the upgraded intersection and/or interchanges.

• To improve the provision of access for multiple transport modes by providing facilities for safe usage (provide public transport facilities);

• To improve the existing urban road infrastructure through Mthatha CBD (Shell Ultra City to Madeira Street). This section will be analysed to determine the most appropriate upgrade strategy;

• Consider traffic decongestion strategies to improve Level-of-Service (LoS) through CBD & urban section.

SLR Consulting (South Africa) (Pty) Ltd (SLR) has been appointed by Gibb (Pty) Ltd, on behalf of SANRAL, as the independent environmental consultant to undertake the BA process for the proposed upgrading of the N2 Section 18.

PROJECT DESCRIPTION 1.2

Applicant details 1.2.1

The applicant for the project is South African National Roads Agency Limited. Details are provided in Table 1-1 below.

TABLE 1-1: APPLICANT DETAILS

Name South African National Roads Agency Limited Address PO Box 27230, Greenacres, 6057 Responsible person Danfred Adam Tel 041 398 3200

Project locality 1.2.2

The project is located between the town of Viedgesville and the city of Mthatha in the King Sabata Dalindyebo (KSD) Local Municipality in the Eastern Cape Province (See Figure 1-4). The project start, mid and end points are provided in Table 1-2.


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TABLE 1-2: PROJECT LOCATION (START, MID, END POINTS)

Latitude Longitude Start 31°43'14.17"S 28°41'25.74"E Mid 31°38'6.99"S 28°43'31.79"E End 31°35'34.49"S 28°47'23.63"E

Affected Properties 1.2.3

As part of the engineering design, Gibb were tasked with identifying and classifying the affected properties. As part of this process: it was found that the properties affected along the proposed road alignment can generally be classified as:

• Land held under Quitrent Title, granted to individuals in terms of Proclamations 227 of 1898, 16 of 1905 and 196 of 1920.

According to the Land Acquisition Plans – Categories, Definitions and Abbreviations records compiled by MAJV (the appointed service provider to SANRAL), a Quitrent Title is a unique form of ownership. The land was surveyed and formal Quitrent titles were registered in the Deeds Registry Offices in the Transkeian Territories between 1894 and 1923. All Quitrents have corresponding Diagrams or General Plans archived in the Office of the Surveyor General (SG): Eastern Cape.

The Quitrent Title land areas along this route are as follows:

• Xwili, vide SG Diagram No. 8119/1915;

• Zimbane, vide SG Diagram No. 7749/1916;

• Qweqwe, vide SG Diagram No. 8112/1915;

• Prospect Hill 30, vide SG Diagram No. 639/1884;

• Paynton West 34, vide SG Diagram No. A3736/1923; and

• Glendon 26, vide SG Diagram No. 610/1884.

Description of the Proposed Upgrade 1.2.4

Gibb has been appointed by SANRAL as the consulting engineers to undertake the design and construction supervision of the proposed N2 Section 18 which includes for:

• Road pavement upgrades including:

o The upgrading of the rural section from km 65.3 to km 72.5 from an existing single lane carriageway (12 m in width) to a dual carriageway. The dual carriageways will consist of a 2.5 m shoulder, a 3.7 m wide outside (slow) lane, a 3.5 m inside (fast) lane and a 2.5 m inside shoulder (12.2 m width per carriageway);

o The upgrading of the peri urban section from km 72.5 to 78.5 from an existing single lane carriageway (12 m in width) to a dual carriageway. The dual carriageways will consist of a 2.0 m shoulder, a 3.5 m wide outside (slow) lane, a 3.5 m inside (fast) lane and a 2.5 m inside shoulder (11.5 m width per carriageway); and

o The upgrading of the urban section from km 78.5 to Maderia Street from an existing dual carriageway to a dual carriageway consisting of 2.0 m shoulder, a 3.4 m wide outside


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(slow) lane, a 3.4 m inside (fast) lane and a 0.3 m inside shoulder (9.1 m width per carriageway).

• Intersection upgrades within the rural and peri urban sections including five major intersections (Maqhinebeni, Qwe-Qwe, Payne Intersection, Payne Farm and Ultra-City/Ian Woods intersection) and three minor intersections at Qokana and two interchanges at Mbane. Intersections upgrades within the urban section consist of improved signalisation and the addition of turning lanes.

• Changes in the road centre line including necessary adjustments to the road servitude.

• Linking Errol Sprigg Avenue to the N2/ Nelson Mandela Drive in the vicinity of the Sasol Petrol Filling Station.

• Upgrading of three existing culverts, providing for the road widening discussed above.

• Various ancillary upgrades such as pedestrian walkways, lighting, taxi bays and fencing.

Figure 1-4 provides an illustration of affected road sections (rural, peri-urban and urban) and the location of the proposed major intersections. Figure 1-1 to Figure 1-3 provide a cross section of the proposed road pavement.

Project Activities 1.2.5

The key design and construction activities associated with the proposed project include:

• Route surveys;

• detailed design of the road alignment, geometry and infrastructure;

• site camps;

• transportation of construction materials and staff;

• material stockpiling;

• access and haul roads;

• route pegging;

• traffic diversions;

• demolition of existing infrastructure;

• clearing of vegetation;

• site establishment including storm water controls;

• stripping and stockpiling of soil resources in accordance with a soil management plan;

• bulk earthworks (cut and fill);

• grading and layerworks;

• construction of engineered base layers;

• construction of storm water infrastructure;

• road surfacing, painting and signage (including recovery of existing layer works and asphalt);

• collection, storage and removal of construction related waste;

• perimeter fencing; and


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• landscaping and rehabilitation.

FIGURE 1-1: PROPOSED GEOMETRIC DESIGN FOR THE RURAL SECTION

FIGURE 1-2: PROPOSED GEOMETRIC DESIGN FOR THE PERI URBAN SECTION

FIGURE 1-3: PROPOSED GEOMETRIC DESIGN FOR THE URBAN SECTION


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FIGURE 1-4: N2 SECTION 18 UPGRADE SPECIFICATIONS


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FIGURE 1-5: WATERCOURSES WITHIN 500 M OF THE N2 SECTION 18


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AIMS OF THE EMPR 2

The objective of this Environmental Management Programme (EMPr) is to give effect to the environmental risks identified as part of the Application for Environmental Authorisation and to provide for an overall environmental duty of care as required by Section 28 of the National Environmental Management Act, 1998 (No. 107 pf 1998).

In this regard, the EMPr sets environmental targets for the Contractor (defined as the lead contractor and any nominated or selected sub-contractors) and reasonable standards against which the Contractor’s performance can be measured during construction. This document will form the basis for the environmental specifications that the Contractor, in terms of the construction contract, will be obliged to adhere to during the construction operation. This document will thus form a binding agreement between the Contractor and SANRAL.

Project aspects/activities covered by this EMPr are specified in Section 4 (Environmental Specifications). These aspects include, but are not limited to, the following:

• Land acquisition; • Site clearing; • Solid waste generation, storage and disposal; • Water use; • Effluent generation, storage and disposal; • Establishment of construction camps and laydown areas; • Vehicle use and maintenance; • Road material storage and handling; • Hazardous material storage and handling; • Cement/concrete batching; • Earthworks, excavations, layer-works and seal works; • Installation of stormwater/drainage structures; • Bridge and culvert constructions; and • Revegetation/rehabilitation.

This EMPr has been prepared in compliance with Appendix 4 of the Environmental Impact Assessment (EIA) Regulations, 2014 (as amended), the contents of which are outlined in Table 2-1 below.

TABLE 2-1: REQUIREMENTS OF AN EMPR IN TERMS OF THE EIA REGULATIONS, 2014 (AS AMENDED).

CONTENT OF EMPr COMPLETED (Y/N OR N/A)

LOCATION IN EMPr

1 a) i) Details of the EAP who prepared the EMPr; Y Section 3 ii) Details of the expertise of that EAP to prepare a EMPr, including a

curriculum vitae; Y Appendix A

b) A detailed description of the aspects of the activity that are covered by the EMPr as identified by the project description;

Y Section 1.2 & Section 4

c) A map at an appropriate scale which superimposes the proposed activity, its associated infrastructure, and infrastructure on the environmental sensitivities of the preferred site, indicating any areas that should be avoided, including buffers;

Y Figure 1-5


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d) A description of the impact management outcomes, including management statements, identifying the impacts and risks that need to be avoided, managed and mitigated as identified through the environmental impact assessment process for all phases of the development including -

i) planning and design; Y Section 5 ii) pre-construction activities; iii) construction activities; iv) rehabilitation of the environmental after construction and where

applicable post closure; and v) where relevant, operation activities; N/A f) A description of proposed impact management actions, identifying the

manner in which the impact management outcomes contemplated in paragraphs (d) will be achieved, and must, where applicable, include actions -

Y Section 5

i) avoid, modify, remedy, control or stop any action, activity or process which causes pollution or environmental degradation;

ii) comply with any prescribed environmental management standards or practices;

iii) comply with any applicable provisions of the Act regarding closure, where applicable; and

iv) comply with any provisions of the Act regarding financial provisions for rehabilitation, where applicable;

g) The method of monitoring the implementation of the impact management actions contemplated in paragraph (f);

Y Section 5

h) The frequency of monitoring the implementation of the impact management actions contemplated in paragraph (f);

Y Section 4.2.7

i) An indication of the persons who will be responsible for the implementation of the impact management actions;

Y Section 3.2 & Section 4

j) The time periods within which the impact management actions contemplated in paragraph (f) must be implemented;

Y Section 5

k) The mechanism for monitoring compliance with the impact management actions contemplated in paragraph (f);

Y Section 5

l) A program for reporting on compliance, taking into account the requirements as prescribed by the Regulations;

Y Sections 3.8 and 3.11

m) An environmental awareness plan describing the manner in which - Y Section 3.6 i) the applicant intends to inform his or her employees of any environmental

risk which may result from their work; and ii) risk must be dealt with in order to avoid pollution or the degradation of the

environment; n) Any specific information that may be required by the competent authority; N/A 2) Where a government notice gazetted by the Minister provides for a generic

EMPr, such generic EMPr as indicated in such notice will apply. N/A


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EXPERTISE OF THE EAP 3

The details and role of the Environmental Assessment Practitioners (EAPs) that were involved in the preparation of this EMPr are provided in Table 3-1 below. Curriculum Vitae are attached as Appendix A.

SLR has no interest in the proposed Project other than fair payment for consulting services rendered as part of the Environmental Authorisation process.

TABLE 3-1: EXPERTISE OF THE EAP

Fuad Fredericks Responsibility Project Manager Qualification M.Sc. (Botany) Professional Registration/ Membership

Pr.Sci.Nat., CEAPSA, IAIAsa

Experience in years 19 Experience Fuad Fredericks is a Director of SLR. He holds a Master’s Degree in Botany and has 19

years of relevant experience. He has expertise in a wide range of environmental disciplines, including EIAs, EMPs, Environmental Planning and Review, and Public Consultation. Fuad is a Registered Professional Natural Scientist (Pr.Sci.Nat.).

Theo Wicks Responsibility Project Consultant and EAP Qualification BSc (Hons). MPhil. (Env. Management) Professional Registration/ Membership

IAIAsa

Experience in years 12 Experience Theo is an EAP with more than 12 years of experience gained on projects such as the

N11 Section 3, N2 Section 27, N5 Section 2 and 3 and the upgrading of N2 Section 26.


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ADMINISTRATION AND REGULATION OF ENVIRONMENTAL OBLIGATIONS 4

MANAGEMENT STRUCTURE 4.1

Details of the management structure are presented below. All official communication and reporting lines including instructions, directives and information shall be channelled according to the organisational structure presented in Figure 3-1 below.

ROLES AND RESPONSIBILITIES 4.2

The implementation of this EMPr requires the involvement of several stakeholders, each fulfilling a different but vital role to ensure sound environmental management during the construction phase.

Department of Environment, Forestry and Fisheries (DEFF) 4.2.1

The DEFF is the designated authority responsible for authorising this EMPr. The DEFF has the authority to enforce legal action if SANRAL does not comply with the relevant legislation, conditions of the Environmental Authorisation and this EMPr.

The DEFF will need to approve any amendments to the Environmental Outcomes set out in Section 5 of this EMPr, and may also perform inspections to assess compliance with the relevant legislation, the Environmental Authorisation and the EMPr.

CONTRACTOR

ENVIRONMENTAL OFFICER

ENVIRONMENTAL

CONTROL OFFICER RESIDENT ENGINEER

Emergency

instructions

Emergency

instructions

ENGINEER

DEFF

SANRAL

FIGURE 4-1: ORGANISATION STRUCTURE.


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SANRAL 4.2.2

The Applicant is accountable for the potential impacts of activities that are undertaken and is responsible for managing these impacts. SANRAL as the Applicant and Employer therefore has overall environmental responsibility to ensure compliance with the relevant legislation, the Environmental Authorisation and this EMPr. SANRAL is also ultimately responsible for the financial cost of all environmental control measures. SANRAL must ensure that any person acting on their behalf complies with the relevant legislation, the Environmental Authorisation and this EMPr.

SANRAL is also responsible for the appointment of the Engineer, Contractor and ECO.

SANRAL shall address any issues pertaining to the environment at the request of the Engineer and/or the ECO.

Engineer 4.2.3

The Engineer shall oversee the planning, design and construction phases of the project. The Engineer shall appoint a Resident Engineer or Engineer’s Representative (referred to as the RE) to act as the on-site implementing agent.

The Engineer shall address any site problems pertaining to the environment at the request of the RE and / or the ECO.

Contractor 4.2.4

The Contractor shall have the following responsibilities:

• To implement all provisions of the EMPr (if the Contractor encounters difficulties with specifications, he must discuss alternative approaches with the RE and the ECO prior to proceeding);

• To ensure that all staff are familiar with the EMPr; • To monitor and verify that the environmental impacts are kept to a minimum; • To make personnel aware of environmental problems and ensure they show adequate consideration of

the environmental aspects of the project; • To prepare the required Method Statements; • To report any incidents of non-compliance with the EMPr to the RE and the ECO; and • To rehabilitate any sensitive environments damaged due to the Contractor’s negligence (this shall be

done in accordance with the Engineer’s and ECO’s specifications).

Failure to comply with the EMPr may result in fines (see Appendix D) and reported non-compliance may result in the Engineer suspending the operation causing the non-compliance.

The duration over which the Contractor’s controls shall be in place cover the construction period of the project as well as the limited time after contract completion is defined by the Conditions of Contract for Construction for Building and Engineering Works Designed by the SANRAL (1999 edition) published by the Federation Internationale des Ingenieurs-Conseils (FIDIC) as the Defects Notification Period (maintenance period).


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Resident Engineer (RE) 4.2.5

The RE would act as SANRAL’s on-site implementing agent and carries the responsibility to ensure that the Contractor undertakes their construction activities in such a way that SANRAL’s environmental responsibilities are not compromised and ensure that the Contractor activities are executed in compliance with the EMPr.

Any on-site decisions regarding environmental management are the responsibility of the Engineer and / or RE in accordance with their delegated authorities. The RE shall assist the ECO where necessary, and shall have the following responsibilities in terms of the implementation of this EMPr:

• Conducting regular site inspections; • Reviewing and approving the Contractor’s Method Statements (with input from the ECO where

necessary); • Monitoring and verifying that the EMPr and Method Statements are adhered to at all times and taking

action if specifications are not followed; • Keeping a photographic record of construction activities on site; • Assisting the Contractor in finding environmentally responsible solutions to problems with input from

the ECO where necessary; • Recommending to the Engineer the removal of person(s) and / or equipment not complying with the

EMPr specifications; • Recommending to the Engineer the issuing of fines for transgressions of the EMPr; • Recommending to the Engineer delaying any construction activity if he / she believes the integrity of

the environment has been or is likely to be seriously jeopardised; • Providing input into the ECO's ongoing internal review of the EMPr; • Communicating environmental issues to the Environmental Officer and ECO; and • Reporting non-compliances to SANRAL and the DEFF (where required).

Environmental Officer (EO) 4.2.6

The Contractor shall nominate a person from among his / her site personnel to fulfil the function of the EO and submit to the Engineer for his / her approval the curriculum vitae of the proposed EO. As a minimum, the EO shall have an accredited diploma qualification in environmental or natural sciences or equivalent. Alternatively, the EO shall have a minimum of two years’ experience in a similar role in construction or other environmental regulatory field. The EO must be conversant with all legislation pertaining to the environment applicable to the contract and must be appropriately trained in environmental management and possess the skills necessary to impart environmental management skills to all personnel involved in the contract. The Contractor shall appoint, at own cost, a competent individual as its on-site EO to ensure that the EMPr is implemented and that all environmental specifications and EMPr requirements are met at all times. The EO shall be responsible for monitoring, reviewing and verifying the Contractor’s compliance with the EMPr.

The EO’s duties in this regard shall include, inter alia, the following:

• Daily site inspections; • Monitoring and verifying that the Environmental Authorisation, EMPr and Method Statements are

adhered to at all times and reporting to the RE if specifications are not followed; • Monitoring and verifying that environmental impacts are kept to a minimum;


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• Submission of regular written reports to the Engineer and ECO (at least once a month); • Assisting the RE and ECO in finding environmentally responsible solutions to problems; • Keeping accurate and detailed records of these inspections; • Reporting any incidents of non-compliance with the EMPr to the RE and / or the ECO. • Keeping a register of complaints on site and recording community comments and issues, and the

actions taken in response to these complaints.

Before the Contractor begins each construction activity, the EO shall give to the Engineer a written statement setting out the following:

• The type of construction activity about to be started; • Locality where the activity will take place; • Identification of the environmental aspects and impacts that might result from the activity; • The methodology of impact prevention for each activity or aspect; • The methodology of impact containment for each activity or aspect; • Identification of the emergency/disaster potential for each activity (if any) and the reaction procedures

necessary to mitigate impact severity; and • Treatment and continued maintenance of impacted environment (where applicable).

Environmental Control Officer (ECO) 4.2.7

The ECO will be an independent environmental specialist appointed by the Engineer to objectively and regularly monitor the contractor’s compliance with the conditions of the Environmental authorisations issued for the project and the approved EMPr. The ECO shall undertake site inspections, as agreed by the Employer, for the duration of the construction contract.

• The ECO’s duties shall include, inter alia, the following: • Implementing the ECO responsibilities as outlined in the Environmental Authorisation; • Ensuring the necessary Environmental Authorisations and permits, if any, have been obtained; • Advising the Contractor and / or the RE on environmental issues within defined construction areas; • Reviewing Method Statements; • Undertaking site visits to assess compliance with the EMPr and environmental authorisations; • Keeping a photographic record of progress on site from an environmental perspective; • Assisting the Contractor and / or the RE in finding environmentally acceptable solutions to construction

problems; • Recommending additional environmental protection measures should this be necessary; and • Providing a report back on the environmental issues to at site meetings.

The ECO shall communicate directly with the RE. Should problems arise on site that cannot be resolved between the ECO and the RE, the ECO shall take the matter up with the Engineer and / or SANRAL. If SANRAL does not respond the ECO shall take the matter up with DEFF.


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EMPR ADMINISTRATION 4.3

Copies of the Environmental Authorisation and this EMPr shall be kept at the construction camp(s) and shall be distributed to the EO and all other senior contract personnel. All senior personnel shall be required to familiarise themselves with the contents of this document.

The Engineer may order the Contractor to suspend part of the works if the Contractor fails to comply with the specifications set out in the Environmental Authorisation, EMPr and Method Statements. Such suspension will be enforced until compliance is achieved.

INFORMATION BOARDS 4.4

The Contractor shall be responsible for erecting general information boards on site. The general information board (in English & Afrikaans) shall provide the name and contact number of the EO, to ensure that the public has access to the RE to request information and / or to lodge any complaints. The EO shall report complaints to the Engineer, RE and ECO. One of these information boards shall be erected at the main construction camp.

METHOD STATEMENTS 4.5

The Contractor shall submit written MSs to the RE and ECO for all environmentally sensitive aspects of the work. MSs shall cover applicable details with regard to the following, as appropriate:

• Type of construction activity and construction procedures; • Timing and location of the activity; • Identification of the environmental aspects and impact that might result from the activity; • The methodology for impact avoidance or minimisation for each activity or aspect; • Materials and equipment to be used; • Getting equipment to and from site; • How the equipment / material will be moved while on site; • How and where material will be stored; • The containment (or action to be taken if containment is not possible) of leaks or spills of any liquid or

material that may occur; • Treatment and continued maintenance of impacted environment (where applicable); • Compliance/non-compliance with the EA and EMPr; and • Any other information deemed necessary by the RE or ECO.

As a minimum the following MSs are required:

• MS indicating the location, preparation and layout of the construction camps and laydown areas; • MS for site/vegetation clearing; • MS for the containment, handling, storage and disposal of hazardous substances; • MS for access and construction works in watercourses; • MS for handling accidental leaks and spills; • MS for management of hazardous waste;


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• MS for management of general waste; • MS for management of wastewater; • MS for dust control; • MS for management of cement and concrete batching; • MS for erosion and sedimentation control; • MS for traffic accommodation and diversions; • MS for fire prevention and control; • MS for site rehabilitation; and • MS for alien vegetation management.

The RE and / or the ECO may specify any additional MSs as may be required.

A MS Control Sheet, signed by the Contractor, must accompany each MS (a pro forma Control Sheet is provided in Appendix B. MSs shall be submitted to the RE and ECO at least ten (10) days prior to the commencement of construction. It should be noted that MSs must contain sufficient information and detail to enable the RE and ECO to apply their minds to the potential impacts of the works on the environment. The Contractor will also need to thoroughly understand what is required of him/her in order to undertake the works.

Work shall not commence until the RE and ECO has accepted the MSs. Failure to submit MSs may cause the RE to order the Contractor to suspend part or all of the works concerned until a MS has been submitted and accepted. Any damage caused to the surrounding environment shall be rehabilitated at the Contractor's cost.

ENVIRONMENTAL AWARENESS TRAINING 4.6

Before the commencement of any work on site, the Contractor's site management staff shall attend an environmental awareness-training course, presented by the ECO. The Contractor shall liaise with the ECO prior to the commencement date to fix a date and venue for the course. The Contractor shall provide a suitable venue with facilities, and ensure that the specified employees attend the course. No induction or course should be given until the Engineer has been afforded the opportunity to appraise it and provide comment.

The information presented at the course shall be communicated by the Contractor site management staff to the rest of his employees on the site, to any new employees coming onto site after the initial training course and to his / her suppliers. The presentation shall be conducted, as far as is possible, in the employees’ language of choice. As a minimum, training shall include:

• Explanation of the importance of complying with the Environmental Authorisation and EMPr; • Discussion of the potential environmental impacts of construction activities; • Explanation of the management structure of individuals responsible for matters pertaining to the

EMPr. • Employees’ roles and responsibilities, including emergency preparedness; • Explanation of the mitigation measures that must be implemented when carrying out their activities; • Explanation of the requirements of the Environmental Authorisation and EMPr; and • Explanation of the Environmental Do’s and Don’ts (see Appendix C).


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The Contractor shall keep records of all environmental training sessions, including names of attendees, dates of their attendance and the information presented to them. Records of environmental training sessions shall be submitted to the Engineer and ECO.

MEETINGS 4.7

The ECO shall meet (or otherwise connect) with the RE and EO on a monthly basis, or more frequently as may be required during the initial stages of the project. The ECO shall prepare a feedback report to be tabled at monthly site meetings and is not required to physically attend scheduled construction site meetings (Contractor / Engineer / RE / EO) throughout the contract period.

INSPECTION PROCEDURES 4.8

The day-to-day monitoring and verification that the EMPr is being adhered to shall be undertaken by the RE and the EO.

The ECO shall visit and inspect the site on a monthly basis to ensure that correct operational procedures are being implemented and that the Contractor is complying with the Environmental Authorisation and requirements of the EMPr. Additional site inspections by the ECO may be needed during the initial stages of the project. The ECO shall address any queries to the Contractor / RE. If the queries cannot be resolved at this level, they will be referred to the Engineer, and, if necessary, to SANRAL.

RECORD OF ACTIVITIES 4.9

The EO shall keep a record of activities on site, including but not limited to:

• Meetings attended; • Site inspections; • Internal audits; • Monitoring results; • Method Statements; • Issues arising on site, cases of non-compliance with the Environmental Authorisation and EMPr; • Penalties issued; • Complaints received and corrective action taken; and • Environmental incidents and corrective actions taken.

The EO and RE shall undertake photographic monitoring of the contract. This shall include a photographic record of all areas that will be impacted by the construction activities prior to construction activities commencing. The ECO shall monitor all sensitive work environments (e.g. bridge and culvert construction areas), which may also include photographic monitoring.


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FINES 4.10

A system of fines shall be implemented to ensure compliance with the EMPr (see Appendix D). Where the Contractor or their sub-contractors inflicts damage upon the environment or fails to comply with any of the environmental specifications of the Environmental Authorisation or EMPr, the Contractor may be liable to pay a fine. The Contractor is deemed not to have complied with the EMPr if:

• There is evidence of contravention of the EMPr specifications, including any non-compliance with an approved Method Statement;

• Construction activities take place outside the defined boundaries of the site; • Environmental damage ensues due to negligence; • The Contractor fails to comply with corrective or other instructions issued by the RE / ECO within a

specific time period; and / or • The Contractor fails to respond adequately to complaints.

If excessive infringement with regard to any of the above is registered, then SANRAL reserves the right to terminate the Contractor’s contract.

The system of fines shall be implemented in the following way:

• Fines shall be issued per incident at the discretion of the Engineer. • Fines shall be issued in addition to any remedial costs incurred as a result of non-compliance with the

environmental specifications. • The Engineer shall inform the Contractor of any contravention, the contravening individual’s identity

and the amount of the fine, and will deduct the total amount from the amounts due to the Contractor. • Where there are ranges for fees shown in Appendix D, the amount shall depend on the severity and

extent of the damage done to the environment.

Failure by any employee of the Contractor or their Sub-contractors to show adequate consideration to the environmental aspects of the contract shall be considered sufficient cause for the ECO to recommend to the RE to have that employee removed from the site. The ECO may, through the Engineer, also order the removal of equipment that is causing continual environmental damage.

INTERNAL AUDITING AND REVIEW 4.11

The Contractor shall establish an internal audit and review procedure to monitor the day-to-day implementation of the EA and EMPr requirements. Internal audits shall be conducted by the EO on a weekly basis. The EO audit reports shall be submitted to the RE and ECO. Internal audits shall include an assessment of performance against the requirements of other environmental licences or permits (e.g. water use authorisation, flammable substance certificates, etc.).

The ECO shall undertake a monthly environmental audit of compliance with the relevant environmental requirements and identify the need for any amendments to the EMPr in order to improve its effectiveness in avoiding or minimising any negative environmental impacts. Any recommended amendments to the EMPr outcomes must be approved by DEFF and communicated to the relevant stakeholders, as per the relevant requirements of the EIA Regulations, before the amendments to the EMPr are implemented. Any such amendments to the EMPr shall be registered in the daily records of the EO.


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At the conclusion of the project a final environmental audit report shall be compiled and submitted to DEFF. This report shall be compiled by the ECO in collaboration with the RE, EO and the Contractor. It will outline the implementation of the EMPr and highlight any problems and issues that arose during the construction period to report, on a formal basis, the lessons learned on the project.


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IMPACT MANAGEMENT OUTCOMES AND ACTIONS 5Various activities/aspects associated with the planning and design phase and the construction phase and of the proposed project have been identified. For each activity/aspect, a set of impact management outcomes prescribed along with recommended actions (see Table 5-1 and Table 5-2).

In order to facilitate monitoring and auditing, the tables have been structured to indicate the identified environmental outcomes, management actions to be implemented, responsible parties for implementation, timing of implementation, records/indicators of compliance to be obtained and the monitoring requirements associated with the various activities/aspects, as appropriate.

Project activities/aspects covered by this EMPr include, but are not limited to, the following:

• Land acquisition; • Establishment of construction camps and laydown areas; • Site clearing; • Solid waste generation, storage and disposal; • Water use; • Effluent generation, storage and disposal; • Vehicle use and maintenance; • Road material storage and handling; • Hazardous material storage and handling; • Cement/concrete batching; • Earthworks, excavations, layer-works and seal works; • Installation of stormwater/drainage structures; • Bridge and culvert construction; • Alien vegetation management; and • Revegetation/rehabilitation.


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PLANNING AND DESIGN PHASE ENVIRONMENTAL OUTCOMES AND ACTIONS 5.1

The Environmental Outcomes and Actions relevant to the planning and design phase of the project are outlined in Table 5-1.

TABLE 5-1: ENVIRONMENTAL MANAGEMENT OUTCOMES AND ACTIONS APPLICABLE TO THE PLANNING AND DESIGN PHASE

Project activity/aspect Environmental Outcome

Management Action Responsibility Timing Records / Indicators

Monitoring Requirements

Site environmental personnel

Effective management and monitoring the EMPr and EA requirements

• An EO shall be appointed. Contractor Prior to construction.

Letters of appointment.

N/A

• An independent ECO shall be appointed. SANRAL / Engineer

Compliance documentation

Compliance with legislative requirements

• Environmental Authorisation shall be obtained; • The EMPr shall be approved by DEFF; and • Any additional environmental licences or permits –

e.g. for taking water from a water resource other than a municipal supply or for removal of protected plants – shall be obtained, as may be applicable.

SANRAL Prior to construction.

Copies of EA and any additional environmental permits or licences (water use, etc.), DEFF approval of EMPr and approved EMPr.

Site inspection and Audits

Construction camp and laydown areas

Damage to the environment is avoided or minimised

• The construction camps and laydown areas shall be located at an easily accessible point and within an area of low environmental sensitivity;

• Construction camps and laydown areas shall not be allowed within 32 m or below the 1:100 year flood line of any watercourse or drainage line;

• Construction camps and laydown areas shall not be allowed within 32 m of an identified wetland;

• Construction camps and laydown areas shall not be allowed within sensitive areas of indigenous vegetation;

• Construction camps and laydown areas shall not be

Contractor Prior to construction.

Approved Method Statements indicating the location, preparation and layout of the construction camps and laydown areas. Map/plan of

Site inspections and Audits


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allowed on steep areas, as this will increase soil erosion;

• The construction camps shall be demarcated by a fence;

• Suitable signs shall be erected to clearly demarcate these areas;

• Areas outside of the construction camp (that are not part of the road upgrade footprint) are considered No-Go areas and shall be demarcated as such; and

• The Contractor shall ensure “good housekeeping” practices during construction as stated in the COLTO Standard Specifications for Roads and Bridges and the FIDIC Conditions of Contract.

construction camps and laydown areas. RE approval of the final location of construction camps and laydown areas.

• The Contractor, RE and ECO shall agree on acceptable locations for the establishment of the construction camps and laydown areas.

Contractor, RE and ECO

• The RE shall approve the final location of all construction camps and laydown areas prior to establishment.

RE

• The Contractor shall submit a Method Statement indicating the layout and preparation of the construction camps and laydown areas.

Contractor


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Clean and well-maintained ablution facilities provided in suitable locations

• Suitable sanitary arrangements (e.g. chemical toilets) at each construction site as per building guidelines (SABS 0400) shall be provided;

• One toilet shall be provided for every 15 workers on site;

• Toilet/s shall be located where there will be a concentration of labour.

• The siting of toilets shall be done in consultation with the RE or ECO to ensure that they are easily accessible for employees;

• Toilets shall not be more than 50 m away from where construction activities are being undertaken;

• Toilets shall be secured to the ground, in order to prevent them from blowing over;

• Toilets shall be serviced regularly and kept in a neat and tidy state;

• Toilet paper shall be provided; • Performing ablutions outside of the toilet facility is

strictly prohibited; and • Toilets shall not be sited within 32 m of watercourses

or drainage channels.


Ablution service records. Incident Reports.


Effective housekeeping

• Eating areas shall be established in agreement with the RE;

• Eating areas shall provide adequate shade; • Refuse bins with lids shall be provided at eating areas; • The eating area shall be cleaned up on a daily basis; • Any cooking on site shall be done using gas cookers;

and • Rivers, ponds or streams shall not be used for

washing of crockery.

Contractor Prior to and during construction.

RE approval. Clean eating areas


Safe supply of drinking water

• Access to clean drinking water shall be provided to employees and visitors;

• If water is stored on site, drinking water and multi-purpose water storage facilities shall be clearly


Clearly marked drinking water storage and supply points.



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distinguished and demarcated; and • Rivers, streams or ponds shall not be utilised as a

drinking water supply.

Prevention of community conflict and unsupervised activities

• No living accommodation shall be available on site for any of the Contractor's employees and no employees shall be allowed to sleep overnight on site.


Letter of consent from the RE for night watchman.


• A night watchman shall be allowed within the construction camp(s) with written permission from the RE.

RE Prior to construction or throughout the construction phase.

Successful site rehabilitation

• Detailed electronic colour photographs shall be taken of the proposed site before any clearing may commence. These records of the site are to be kept by the EO, ECO, RE and Engineer for consultation during rehabilitation of the site in order to ensure that rehabilitation is, as a minimum, done to a standard similar to pre-construction.

Contractor, ECO, RE

Prior to construction.

Photographs N/A

Socio-economic: Employment

Local employment is maximised as far as possible

• Establish a Project Liaison Committee (PLC), comprising of representatives of SANRAL, the main contractor and members of the local community (as elected by the community); and

• Ensure that procurement specifications as stipulated in the SANRAL Procurement Policy is implemented, with a focus on project area-specific local employment.


Confirmation of members of PLC and minutes of PLC meetings. Procurement specifications in contract.

N/A

Socio-economic:

Land Acquisition and use

Fair acquisition and compensation

• Ensure that the “willing buyer, willing seller” model is applied for the proposed land acquisition as far as possible;

• Provide fair and timely compensation to landowners affected by land acquisition; and

• Avoid as much land acquisition outside the current road reserve as possible during the design.


Agreements signed and accepted by affected landowners.

N/A


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CONSTRUCTION PHASE ENVIRONMENTAL OUTCOMES AND ACTIONS 5.2

The Environmental Outcomes and Actions relevant to construction phase of the project are outlined in Table 5-2.

TABLE 5-2: ENVIRONMENTAL MANAGEMENT OUTCOMES AND ACTIONS APPLICABLE TO THE CONSTRUCTION PHASE

Project activity/aspect

Environmental Outcome

Management Action Responsibility

Timing Records / Indicators


Construction camp: General aesthetics

• Construction areas shall be kept neat and tidy at all times;

• Different materials shall be kept in designated areas; • Material stockpiles shall be kept in an orderly

fashion; • The Contractor shall provide adequate sanitary

facilities for their staff; • Refuse bins with lids shall be provided at eating

areas; • The eating area shall be cleaned up on a daily basis; • Any cooking on site shall be done using gas cookers; • Rivers, ponds or streams shall not be used for

washing of crockery; • Ensure equipment and vehicles are stored in

designated areas (e.g. laydown areas) when not in use; and

• Provide appropriate measures for visual screening (e.g. at construction yards, batching plants, laydown areas, etc.).

Contractor Daily. Clean construction areas. Designated and well managed material storage areas. Photographs.


Construction camp: Lights

Disturbance to road traffic and surrounding community is avoided or minimised

• Installed lighting for site activities shall not interfere with road traffic or cause a reasonably avoidable disturbance to the surrounding community/rural residents.

• Implement a procedure for recording and managing external grievance/complaints.

Contractor Ongoing. External Grievance/ Complaints procedure and register.


Site demarcation and Access to No-Go areas is

• Any sensitive vegetation must be avoided where possible. Once the design is finalised and the

Contractor Ongoing. Clear demarcations of



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No-Go areas

prevented associated working areas are determined, the areas located outside of this is to be demarcated or fenced off, and regarded as No-Go areas;

• Rivers, stream, drainage lines and wetlands falling outside the project construction area shall be clearly demarcated as No-Go areas;

• All private property outside of designated construction areas is to be considered as No-Go areas;

• The Contractor shall ensure that his / her staff do not enter private properties adjacent to the construction site under any circumstances except on official business;

• The Contractor shall maintain in good order all demarcation fencing and barriers for the duration of construction activities, or as otherwise instructed. The method of site demarcation must be practical and effective;

• Entry into no-go areas without the RE’s permission will result in a penalty; and

• The Contractor shall be responsible for any clean-up and/or rehabilitation of all areas impacted outside designated construction areas.

construction areas and No-Go areas. Photographs.

• The RE may declare additional No-Go areas at any time during the construction phase as deemed necessary and/or at the request of the ECO.

RE N/A

Site clearing: Vegetation clearing

Unnecessary removal of indigenous vegetation is prevented

• The Contractor shall ensure a RE-approved Method Statement for Vegetation Clearing is in place before any vegetation clearing is undertaken.

Contractor Prior to construction. Daily.

Approved Method statement for Vegetation Clearing.


• Before clearing of vegetation, the Contractor shall ensure that all litter and non-organic material is removed from the area to be cleared;

• Vegetation clearing shall take place in a phased

Contractor


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manner in order to retain vegetation cover for as long as possible in order to reduce the size of areas where dust can be generated by wind;

• All indigenous plant material cleared from site shall be stockpiled for mulching. All remaining vegetation shall be removed and disposed of at an approved landfill site or burnt on site.


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Site clearing: Topsoil Minimal loss of topsoil

• Topsoil (an approximately 200 mm layer) shall be removed from areas to be disturbed during construction activities, including temporary activities such as storage and stockpiling, and stockpiled for rehabilitation purposes;

• Topsoil stockpiles shall be convex and no more than 2 m high and shall not be subject to compaction greater than 1 500 kg/m2 and shall not be pushed by a bulldozer for more than 50 m;

• Topsoil stockpiles shall be monitored regularly to identify any alien invasive plants, which shall be removed when they germinate to prevent contamination of the seed bank;

• Stockpiles shall not be covered with materials such as plastic that may cause it to compost or would kill the seed bank;

• The Contractor shall be held responsible for the replacement, at his / her own cost, for any unnecessary loss of topsoil due to his failure to work according to the requirements of this EMPr;

• Topsoil shall not be stockpiled within 32 m of a drainage line or any areas subject to runoff concentration during rainfall events;

• Stockpiles shall be located in areas agreed to by the RE and ECO; and

• Appropriate measures, as agreed with the RE, shall be taken where necessary to protect topsoil stockpiles from erosion by wind or water by providing suitable stormwater cut-off drains, containment using hessian or similar material and / or by establishing suitable temporary vegetation.

Contractor Daily. Well managed and placed topsoil stockpiles. No alien invasive plant species on topsoil stockpiles. Photographs.


Site clearing: Subsoil Effective management of subsoil

• The subsoil shall be removed to a depth instructed by the Engineer.

• Subsoil shall be stockpiled and maintained

Contractor Daily. Well managed and placed subsoil stockpiles.

Site Inspections and Audits.


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separately from the topsoil so that neither stockpile is contaminated by the other.

• The subsoil not used for construction shall be used for rehabilitation purposes.

• Subsoil stockpiles shall be maintained free from erosion and must be checked regularly for alien vegetation (which must be removed).

• Subsoil shall not be stockpiled within 32 m of drainage line or any areas subject to runoff concentration during rainfall events.

No alien invasive plant species on subsoil stockpiles. Photographs.

Site clearing: Cut and fill

Minimal disturbance to the environment from cut and fill operations

• The Contractor shall provide the RE and ECO with detailed plans of his intended construction processes prior to starting any cut or fill operations. The plans shall detail measures by which the impacts of pollution (noise, dust, litter, fuel, oil and sewage), erosion, vegetation destruction and deformation of landscape will be prevented, contained and rehabilitated.

Contractor Ongoing. Cut and fill plans. Site Inspections and Audits.

Site clearing: Spoil sites

Effective management and rehabilitation of spoil sites

• The location of spoil sites shall have signed approval from the landowner before approval from the RE and ECO (if located on private property).

Contractor / RE

Once-off (for each site).

Map / plan of spoil site locations.

Written approval from landowner and RE, where appropriate.


• The Contractor shall be responsible for the safe siting, operation, maintenance and closure of any spoil sites used.

• No spoil site shall be located within 32 m of a watercourse, stream, drainage line or wetland.

• A photographic record shall be kept of all spoil sites for monitoring purposes.

Contractor Ongoing. Well-managed and placed spoil sites.

No signs of waste material at spoil sites.


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• The use of spoil sites for the disposal of any waste shall be prohibited.

• Appropriate grassing measures to minimise soil erosion shall be undertaken.

Photographs.


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Materials handling and storage: Handling

Safe passage of goods between destinations

• The Contractor shall ensure that all sub-contractors, suppliers and their delivery drivers are aware of procedures and restrictions in terms of this EMPr;

• The Contractor (and suppliers) shall ensure that all materials are appropriately secured to ensure safe passage between destinations;

• Loads including, but not limited to sand, stone chip, refuse, paper and cement, shall have appropriate cover to prevent them spilling from the vehicle during transit. Where this is not practical (e.g. hauling material from cut to fill), the Contractor shall ensure that construction vehicles are not overfilled;

• The Contractor shall be responsible for any clean-up resulting from the failure by his employees or suppliers to properly secure transported materials;

• Haul vehicles shall be limited to specific haul routes; • All vehicles shall comply with speed limits; • The dangers associated with the movement of large

haulage should be sign-posted in both directions leading up to the construction areas; and

• The Contractor shall ensure that delivery drivers are supervised during offloading.

Contractor Daily. Contractor instructions to sub-contractors and suppliers.

Well-secured and covered loads (or no overfilled hauling trucks).

Photographs.


Materials handling and storage: Stockpiling

Damage to sensitive environments is avoided

• No construction material shall be stockpiled within 32 m of a watercourse, stream, drainage line or wetland; and

• Areas for the temporary stockpiling of construction material shall be as agreed with the RE and ECO.

Contractor Daily. Well-managed and placed construction material.

Photographs.


Materials handling and storage: Storage of hazardous substances

Effective containment, handling, storage and disposal of

• The Contractor shall prepare a Method Statement for the containment, handling, storage and disposal of hazardous substances;

• All fuel, oil and other hazardous substances (i.e., degreasers, paint cleaners, poisons, etc.) shall be


Approved Method Statement for the containment, handling, storage



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hazardous substances

confined to demarcated, adequately bunded areas within the construction camp and stored in suitable containers / storage facilities;

• The storage of any hazardous materials shall not take place within 32 m of a watercourse, stream, drainage line or wetland;

• Suitable warning signs indicating the nature of the stored materials shall be displayed at the storage facilities or containment structure;

• Suitable fire-fighting equipment, to the approval of the RE, shall be supplied and installed by the Contractor at the hazardous substances storage areas;

• The Contractor shall ensure that contaminated rainwater or spillages collecting in hazardous substance storage areas do not enter the environment. This must be collected and suitable disposed of;

• No underground hazardous substance storage tanks shall be allowed;

• The following conditions related to the temporary storage of fuel above-ground must be implemented: o Fuel shall be stored in steel tank(s) supplied and

maintained by the fuel suppliers; o The fuel tank(s) shall be designed and installed

in accordance with relevant Oil Industry standards and SANS codes where applicable for aboveground storage tanks;

o Tank(s) shall be adequately bunded (to contain at least 110% of the volume). The floor and wall of the bund area shall be impervious to prevent infiltration of any leakage into the environment;

o During fuel tanker delivery, the tanker driver shall be present at all times during product

and disposal of hazardous substances.

Suitable hazardous substances storage areas.

Adequate warning sign and fire-fighting equipment.

Emergency response plan (with evidence of municipality consultations)

MSDSs for all hazardous substances on site.

Proof of safe disposal of hazardous substances.

Incident Reports.

Photographs.


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offloading. Should an incident occur, an emergency cut-off switch must be used to immediately stop fuel delivery - flexible hoses with dry-break couplings and emergency isolation must be used;

o Crash barriers shall be installed around the fuel tank(s) and filling points;

o An on-site emergency plan must be implemented. The emergency plan shall be drafted in consultation with the local municipality’s Emergency Services;

o The applicant shall ensure that effective stock inventory monitoring, recording and regular auditing take place for the early identification of possible leaks and keep a leak history for the site; and

o Within six months of the tank(s) ceasing to be functional for the purpose for which has been authorised, the tank must be removed at the expense of the Contractor, including all associated infrastructure.

• The relevant Safety Data Sheets (SDSs) for all hazardous chemical substances shall be submitted to the RE and ECO;

• The Contractor shall have a copy of the SDS readily available and ensure that their employees who are required to use such substances are fully conversant with the safe handling precautions, protective equipment to be used and storage precautions to be taken;

• All spilled/redundant hazardous substances shall be disposed of at a suitably approved waste management facility; and

• All hazardous substances containers shall be either disposed of at a suitably approved waste management facility, or returned to the supplier.


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Materials handling and storage: Storage / use of equipment

Spillage of hazardous substances from equipment is prevented

• Drip trays or similar forms of secondary containment shall be provided for stationary plant (such as compressors, pumps, generators, etc.) and for "parked" plant (e.g. excavators, hauling trucks, etc.).

• All plant, construction equipment, vehicles or other items shall be stored within the construction camp, unless prior arrangements have been made with the RE or ECO.

Contractor

Daily. Drip trays or similar forms of secondary containment (especially for leaking equipment).

Photographs.


Refuelling and maintenance: Refuelling

Spillages during refuelling is avoided

• No refuelling shall be undertaken within 32 m of any watercourse, stream, drainage line or wetland.

• Where reasonably practical, plant and vehicles shall only be refuelled in a demarcated refuelling / servicing area (as agreed to with the RE and ECO) using suitable equipment (e.g. pumps, funnels, etc.);

• The surface under the refuelling area shall be protected against pollution (e.g. the use of drip trays, concrete sump, etc.) to the reasonable satisfaction of the RE and ECO prior to any refuelling activities.

• The Contractor shall ensure that a suitable hydrocarbon spill clean-up kits are readily at refuelling areas.

• When refuelling in the field is required then the use of drip trays shall be employed and the operators shall ensure effective grounding during refuelling. At least two fire extinguishers shall be available (and close at hand) during field refuelling.

• The Contractor shall ensure that its employees are aware of the procedure to be followed for during refuelling.

Contractor Daily. Demarcated and contained refuelling areas.

Suitable number of hydrocarbon spill clean-up kits.

Suitable number of fire extinguishers and grounding mechanism on field refuelling vehicles.

Incident Reports.

Training records.

Photographs.



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Refuelling and maintenance: Maintenance of vehicles, plant and equipment

Contamination of the environment as a result of maintenance activities is prevented

• All vehicles and equipment shall be kept in good working order and serviced regularly. Leaking equipment shall be repaired immediately or moved to a suitable contained area.

• When servicing equipment, drip trays shall be used during the collection of waste oil and other hazardous substances (e.g. coolants, fuel, grease, etc.).

• All hazardous substances and redundant equipment as a result of maintenance shall be disposed of at a suitably approved waste management facility.

• The washing of equipment shall be restricted to urgent maintenance requirements only. All washing shall be undertaken in the maintenance area, and these areas must be equipped with suitable wastewater collection measures. The use of detergents for washing shall be restricted low sudsing-type detergents with a low phosphate and nitrate concentration.

• Where reasonably practical, maintenance activities shall only be undertaken in a demarcated maintenance area (as agreed to with the RE and ECO).

Contractor Daily. Vehicle and equipment maintenance schedule.

Spare drip trays available.

Proof of safe disposal of hazardous substances and redundant equipment.

No signs of washing of equipment / vehicles in the field.

Incident Reports.

Photographs.


Accidental leaks and spills

Contamination of the environment as a result of accidental leaks and spills is prevented

• The Contractor shall ensure a RE-approved Method Statement is in place for handling accidental leaks and spills.

• The Contractor shall ensure that its employees are aware of the procedure to be followed for dealing with accidental leaks and spills.

• Watercourses, streams, ponds, springs, drainage lines and wetlands shall be protected from spilled/leaking hazardous substances.

• Any accidental leak and spill of fuel, oil or other hazardous substances is to be reported to the EO or

Contractor Prior to construction. Upon accidental leaks and spills.

Approved Method Statement is in place for handling accidental leaks and spills. Training records. Incident Reports.



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RE immediately. The EO will assess the situation in consultation with the RE and act as required so that the best remediation method can be quickly implemented. The EO shall also notify the ECO once initial action has been taken.

• In the event of a hazardous substance spill / leak, the source of the spill / leak shall be isolated and the spillage contained. The area shall be cordoned off and secured.

• Contaminated material and / or soil shall be collected and stored in a bunded area until future disposal/bioremediation, or removed from site.

• All contaminated material and / or soil shall either undergo bioremediation in a suitably contained area, or disposed of at a suitably approved waste management facility.

• Procedures detailed in the relevant MSDS shall be followed in the event of a spill or emergency situation.

• The Contractor shall be liable to arrange for professional service providers to clear the area affected by the spill, if required. Receipts of safe disposal are to be supplied to the Contractor by the service provider for filing purposes.

• Should water downstream of the spill be polluted, and flora and fauna show signs of deterioration or death, specialist hydrological or ecological advice will be sought for appropriate treatment and remedial procedures to be followed.

• The Contractor shall ensure that there is always a supply of absorbent material readily available to absorb / breakdown spills. The quantity of such materials shall be able to handle the total volume of the hydrocarbon / hazardous substance stored on

Proof of safe disposal of hazardous substances. Absorbent material readily available to absorb / breakdown spills. Proof of notification of large spills to the local authority’s Pollution Control Department and Fire Brigade Proof of notification of large spills to the DEA/DWS. Photographs.


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site. This material must be accepted by the RE.

• In the event of a large spill, the RE shall inform the local authority’s Pollution Control Department and Fire Brigade immediately.

• Reporting to authorities regarding spills shall be guided by the DEA&DP’s “Authorities Guide: NEMA Section 30 - Control of Emergency Incidents” document which provide the reportable quantities of hazardous substances.

RE


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Waste Management: Hazardous waste

Contamination of the environment as a result of waste management is prevented

• The Contractor shall ensure an RE-approved Method Statement is in place for management of hazardous waste. The Method Statement shall include a list of hazardous waste streams and the storage, handling and disposal management measures related to each waste stream.

• Waste oil must be sold to a suitable licensed recycling company. Safe disposal certificates for each load of waste oil shall be maintained.

• All other hydrocarbons (e.g. fuel, contaminated soil / materials, contaminated rainwater, etc.) and other hazardous waste resulting from spills, refuelling, maintenance and construction activities that cannot be recycled shall be disposed of at a suitably licensed hazardous waste management facility.

• Electronic waste shall be regarded as hazardous waste.

• Hazardous waste that cannot be removed from site immediately must be stored in suitably contained areas. This containment must provide suitable secondary containment at ground level and prevent ingress of rainwater.

• Only suitably license waste transporters shall be used for the transport of hazardous waste.

• Used oil, lubricants, cleaning materials, etc. from the maintenance of vehicles and machinery may be collected in holding tanks prior to disposal.

• No hydrocarbon and hazardous waste shall be burnt or buried on site. Under no circumstances shall the spoiling or burial of tar or bituminous products be allowed on site. Unused or rejected tar or bituminous products shall be returned to the supplier’s production plant.

• The Contractor shall maintain records of hazardous


Approved Method Statement is for management of hazardous waste. Suitable containment of stored hazardous waste. Proof of suitably licensed hazardous waste transporters used. Proof of suitably licensed waste disposal and recycling facilities used. Safe disposal certificates for each load of waste oil and hazardous waste taken off site. No signs of on-site waste disposal/burning.

Site Inspections and Audits. Monthly hazardous waste reconciliation.


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waste types, volumes and disposal sites used, as well as maintain safe disposal certificates for each load of hazardous waste taken off site.

• The Contractor shall provide safe disposal certificates issued by the hazardous waste disposal facility to the RE. In addition, safe disposal certificates shall be kept at the site office for inspection by the ECO and any relevant authority.

Records of hazardous waste types, volumes and disposal sites used. Photographs.


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Waste Management: General waste

Contamination of the environment as a result of waste management is avoided

General waste includes inert construction waste (e.g. rubble, packaging, timber, scrap metal, wire, nails, etc.) and office waste (e.g. paper, cardboard, stationary, etc.) and domestic waste (food, packaging, cans, bottles, etc.). • The Contractor shall ensure a RE-approved Method

Statement is in place for management of general waste. The Method Statement shall include a list of general waste streams and the storage, handling and disposal management measures related to each waste stream.

• General waste that cannot be recycled shall be disposed of at a suitably licensed waste management facility.

• The Contractor shall ensure that the site is kept free of litter, especially at stop-and-go facilities.

• At all places of work the Contractor shall provide bins (with lids) of sufficient number and capacity to store general waste produced on a daily basis. The lids shall be kept firmly on the bins at all times.

• Bins shall be emptied on a weekly basis or more frequently as required.

• Solid waste may be temporarily stored at the construction camp site in a designated area approved by the RE and ECO prior to collection and disposal. The general waste storage facilities must be designed to prevent windblown waste and ingress of rainwater.

• An integrated waste management approach shall be used, based on the principles of waste minimisation, reduction, re-use and recycling of materials. Containers for recycling of at least glass, paper, metals and plastics shall be provided at the construction camp. Waste storage containers shall


Approved Method Statement for management of general waste. Proof of suitably licensed waste disposal and recycling facilities used. No litter around site and stop-and-go facilities. Presence of suitably designed waste bins. Suitably designed waste storage areas. No signs of on-site waste disposal/burning. Records of general waste types, volumes and disposal sites used.

Site Inspections and Audits. Monthly general waste reconciliation.


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be covered, tip-proof, weatherproof and scavenger proof.

• No waste material or litter shall be burnt or buried on site.

• All solid waste shall be disposed of off-site at an approved landfill site. The Contractor shall supply the RE with receipts of disposal. In addition, disposal receipts shall be kept at the site office for inspection by the ECO and any relevant authority.

Photographs.


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Waste Management: Wastewater

Contamination of the environment as a result of wastewater management is prevented

• The Contractor shall ensure a RE-approved Method Statement is in place for management of wastewater.

• The Contractor(s) shall do everything reasonable to prevent pollution of the environment through the release, accidental or otherwise of contaminated water (including contamination with chemicals, oils, fuels, cement, sewage, construction water, water carrying products, etc.) as a result of construction activities.

• Wastewater / effluent from any kitchen, showers, laboratories, sinks, etc. shall be discharged into a conservancy tank for removal from the site by a suitably licensed service provider.

• If chemical toilets are used they shall be regularly emptied and maintained.

• No wastewater shall be disposed of directly or indirectly into the environment.

• Potential contamination sources (e.g. fuel tanks, workshops, vehicle washing areas, etc.) shall be identified in consultation with the RE and ECO

• Where practical, stormwater cut-off drains shall be provided upslope of the potential contamination sources.

• The Contractor shall ensure that water runoff that has come into contact with potential contamination sources is captured for disposed of at a suitably licensed waste management facility.

Contractor

Prior to construction. Daily.

Approved Method Statement is in place for management of wastewater. Presence of conservancy tank to capture wastewater. Records of collection and disposal of wastewater. No signs of waste water disposal to the environment. Presence of stormwater cut-off drains upslope of the potential contamination sources. Proof of suitably licensed waste facilities used for waste water. Photographs.

Site Inspections and Audits. Monthly wastewater reconciliation.


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Erosion and sedimentation control

Soil loss and sedimentation of water resources are prevented

• The Contractor shall ensure a RE-approved Method Statement is in place for erosion and sedimentation control.

• The Contractor shall protect areas susceptible to erosion by installing necessary temporary and permanent drainage works as soon as possible

• Special measures shall be implemented to avoid erosion and sedimentation at bridge and culvert construction sites (where water is present). This will include measures to prevent water from being concentrated in the watercourses and form scouring slopes / banks.

• The Contractor shall implement measures to prevent the migration of material (fines) from the works into any drainage channels and/or watercourses. This may include the use of cut-off trenches, straw bales or geofabric siltation barriers constructed across the site at specific points.

• In areas where construction activities have been completed and where no further disturbance would take place, rehabilitation and revegetation should commence as soon as possible.

• The Contractor shall, as an ongoing exercise, provide sedimentation and erosion control to the satisfaction of the RE and ECO.

• Any runnels or erosion channels developed during the construction period shall be backfilled and compacted, and the areas restored to an acceptable condition (as determined by the RE and ECO).

• The Contractor shall demarcate stabilised areas with painted stakes or hazard tape.

• Stabilisation of cleared areas to prevent and control erosion and / or sedimentation shall be actively managed. The method of stabilisation shall be

Contractor

Prior to construction. Ad-hoc (as erosion develops).

Approved Method Statement is in place for erosion and sedimentation control. No concentration of flow within watercourses. Effective erosion control measures at erosion prone areas. Revegetated areas where construction is completed. No signs of excessive erosion. Clear demarcation stabilised areas. Photographs.



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determined in consultation with the RE and ECO. Consideration and provision shall be made for the following methods (or combination thereof): o Brushcut packing (no alien plant material may

be used for this purpose); o Mulch or chip cover (no alien plant material

may be used for this purpose); o Straw stabilising (at a rate of one bale/m²

rotated into the top 100 mm of the completed earthworks – only straw bales held with string (not wire) may be used);

o Watering; o Planting/sodding; o Hand seeding/sowing; o Hydroseeding; o Application of soil binders and anti-erosion

compounds; and/or o Mechanical cover/packing structures (including

the use of Geofabric, hessian cover, log / pole fencing).

• Traffic and movement over stabilised areas shall be restricted and controlled.

• Damage to stabilised areas shall be repaired and maintained by the Contractor to the satisfaction of the RE and ECO.


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Construction of bridges and culverts

Impacts on freshwater ecosystems due to bridge and culvert construction activities are avoided or minimised

• Limit work within watercourses and floodplain areas as far as possible;

• Remove rubble and debris from construction activities after completion of construction so as not to impede flow in watercourses;

• Clear all channels located upstream of the road crossings of any debris and sediment build-up, particularly at the culverts and bridge structures where flows may be impeded;

• Ensure construction adjacent to the watercourses and wetlands are undertaken during the drier months of the year as far as possible;

• Remove excess spoil material and solid waste and ensure it is managed in accordance with this EMPr;

• Once construction is complete, rehabilitate the area to resemble that of the surrounding natural landscape (using suitable local indigenous plants as occur at that particular area);

• Vegetate disturbed areas, where necessary, with locally occurring species;

• Ensure that culvert and bridge structures do not concentrate the flow or alter the current watercourse channel shape and bed level from that upstream and downstream of the road;

• Ensure that stormwater runoff from the road, particularly where there are steeper gradients, do not lead to erosion and sedimentation of the watercourses and wetland areas;

• Remove any invasive alien plants occurring in the river channels at the river crossings and the road reserve on an ongoing basis, in accordance with the methods provided by the Working for Water Programme;

• Prevent the direct discharge of potentially

Contractor Ad hoc. No signs of excessive working areas/vegetation clearance within watercourses and wetland areas. Timely rehabilitation of disturbed areas. No spoil material or waste within watercourses, drainage lines or wetland areas. No signs of concentrated flow or alterations of the watercourse channel shape and bed level. No signs of excessive erosion/sedimentation. No signs of contaminated runoff entering watercourses or



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contaminated runoff into the watercourses and wetland areas;

• Store and handle all hazardous materials and waste in a suitable manner, and at least 32 m outside of the watercourses and wetlands;

• Do not place laydown areas or stockpiles within 32 m of the watercourses and wetlands;

• Ensure that construction workers are provided with suitable ablution facilities that are located away from the watercourses and wetland areas (at least 32 m) and that they are regularly serviced;

• Ensure the use of sandbags, settling ponds and/or screens in order to prevent increased sedimentation or turbidity; and

• Allow for a 30 m buffer between any new internal farm access roads and watercourses.

wetland areas. Suitable locations for hazardous materials, waste, laydown areas and stockpiles. Suitable locations ablution facilities. Use of sandbags, settling ponds and/or screens as appropriate. Photographs.


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Traffic accommodation

Safe traffic management

• The Contractor shall ensure a RE-approved Method Statement is in place for traffic accommodation and diversions;

• The Contractor shall appoint suitably trained traffic safety officers who shall be responsible for ensuring that construction activities do not obstruct traffic and that adequate traffic accommodation measures are put in place;

• The Contractor shall also ensure that adequate vehicular and pedestrian traffic accommodation, signage and safety measures (as appropriate) are put in place on site;

• The Contractor shall ensure that access through the site is maintained at all times for landowners and other road users, and is in a suitable condition; and

• The Contractor shall be required to ensure that traffic diversion along the route is accommodated within the road reserve as far as is possible.


Approved Method Statement is in place for traffic accommodation and diversions. Appointment letters for traffic safety officers. Appropriate safety signage. Well maintained access for landowners and other road. Traffic diversion routes within road reserve (as far as is possible). Photographs.


Cement and concrete batching

Contamination of the environment as a result of batching is prevented

• Concrete batching activities shall be located in an area of low environmental sensitivity to be identified and approved by the RE and ECO;

• Cement and concrete mixing directly on the ground shall not be allowed and shall take place on impermeable surfaces to the satisfaction of the RE and ECO;

• The Contractor shall ensure that water runoff from

Contractor Daily. Suitable locations of batching plants. Appropriate containment and management of batching water



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batching areas and concrete swills passes through a settlement pond system before being released into the environment;

• The settlement pond system shall not be allowed to overflow and appropriate protection from rain and flooding shall be implemented;

• Unused (full) cement bags shall be stored undercover and away from surface runoff;

• Used (empty) cement bags shall be collected and stored in weatherproof containers to prevent wind-blown cement dust and water contamination;

• Used cement bags shall not be used for any other purpose and shall be disposed of on a regular basis as general waste (as described above);

• All excess concrete shall be removed from site on completion of concrete works and disposed of at a suitably licenced landfill site;

• Washing of the excess cement / concrete into the ground shall not be allowed; and

• All excess aggregate shall also be removed and disposed of as general waste (as described above).

runoff. No cement bags lying around. No cement / concrete / aggregate patches after construction. Photographs.


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Fire control Effective fire prevention and control

• The Contractor shall ensure a RE-approved Method Statement is in place for fire prevention and control;

• No open fires shall be allowed on site for the purpose of cooking or warmth. Bona fide fires (such as braai fires) shall be limited to the traditional “month end” braais and not individual daily cooking fires. These braai fires shall be contained to a safe area within the construction camp or site office area;

• The Contractor shall take all reasonable steps to prevent the accidental occurrence or spread of fire;

• The Contractor shall appoint fire officers who shall be responsible for ensuring immediate and appropriate action in the event of a fire;

• The appointed fire officers shall notify the local Fire and Emergency Service in the event of a veld fire and shall not delay doing so until such time as the fire is beyond his / her control;

• The Contractor shall establish a fire fighting team who shall be suitable trained in controlling fires (especially veld fires);

• The Contractor shall ensure that all site personnel are aware of the procedure to be followed in the event of a fire;

• The Contractor shall ensure that there are adequate fire-fighting equipment on site at all times (which shall include, but not limited to, fire extinguishers, water bowsers, protective clothing and beaters);

• Any work that requires the use of fire may only take place at that designated and shielded “hot work” area and as approved by the RE. Fire-fighting equipment shall be available in these areas;

• The Contractor shall ensure that the telephone numbers of the local Fire and Emergency Service are

Contractor

Prior to construction. Daily.

Approved Method Statement is in place for fire prevention and control. No signs of open fires. Fire-fighting team appointment and training records. Adequate fire-fighting equipment, especially at hot work areas. Shielded “hot work” areas. Displayed telephone numbers of the local Fire and Emergency Service. Procedure for communicating with surrounding landowners in the



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displayed at the site offices, construction camps and laydown areas;

• The Contractor shall establish a procedure for communicating with surrounding landowners in the event of a fire. This should include the names and contact details of the relevant landowners, as a as a map showing their properties;

• Smoking is not allowed on site, other than at designated smoking points which are clearly marked as such. Cigarette butts shall not be discarded on the ground; and

• The Contractor shall pay the costs incurred by organisations called to put out fires started by their, or any of their sub-contractor’s activities. The Contractor shall also pay the costs incurred to reinstate burnt areas as deemed necessary.

event of a fire (for the entire project route). Clearly marked designated smoking points. No cigarette butts discarded on the ground. Photographs.


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Noise control and working hours

Noise disturbance to neighbouring properties is avoided or minimised

• The Contractor shall be familiar with and adhere to, any local by-laws and regulations regarding the generation of noise and hours of operation. In addition, the provisions of SANS 10103 regarding the generation of noise shall apply to all areas within audible distance of residents whether in urban, peri-urban or rural areas;

• The Contractor shall endeavour to keep noise-generating activities to a minimum, particularly during night-time work;

• Implement a procedure for recording and managing external grievance/complaints. Noise monitoring shall be conducted when a noise-related complaints have been received, after consultation and agreement with the RE and ECO. Actions shall be identified as required;

• No high noise-generating activity outside of normal hours, regardless of its proximity to residences, can take place without application to the RE for approval. The application must include proposed noise containment measures. High noise-generating activities include for example pile driving, grinding, road material loading/unloading, hammering, excavating, etc.;

• The Contractor shall restrict all operations that result in high noise disturbance to local communities and/or dwellings to daylight working hours on weekdays or as otherwise agreed with the RE and local authority; and

• Ensure vehicles and equipment are maintained and in good working order.

Contractor

Ad hoc. Procedure for recording and managing external grievance / complaints register. Noise monitoring results (as required). Agreements with the Engineer and local authority (as required).

Site Inspections and Audits. Noise monitoring in accordance with SANS 10103 (when noise-related complaints have been received).

Dust control Dust generation is minimised

• The Contractor shall ensure that the generation of dust is minimised and shall implement a dust control programme (with due consideration to conserving

Contractor Daily. No excessive dust generation.



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water) to maintain a safe working environment, minimise nuisance for surrounding residential areas / dwellings and protect damage to natural vegetation and crops;

• The Contractor shall ensure that exposed areas and material stockpiles are adequately protected against the wind (e.g. wetting exposed soil / gravel areas during windy conditions, covering of material stockpiles, etc.);

• The location of stockpiles shall take into consideration the prevailing wind directions and locations of sensitive receptors (e.g. crops, businesses and houses);

• Implement a procedure for recording and managing external grievance/complaints. Dust monitoring shall be conducted when dust-related complaints have been received, after consultation and agreement with the Engineer and ECO. Actions shall be identified as required;

• Ensure compliance with the National Dust Control Regulations, 2013 and the dustfall rates specified therein;

• Vegetation clearing shall, where possible, take place in a phased manner in order to retain vegetation cover for as long as possible;

• Construction vehicles shall comply with speed limits and haul distances shall be minimised;

• Material loads shall be suitably covered during transportation. Where this is not practical (e.g. hauling material from cut to fill), the Contractor shall ensure that construction vehicles are not overfilled; and

• Appropriate dust suppression measures, to the satisfaction of the RE, shall be used when dust

Adequately protected exposed areas and material stockpiles. Procedure for recording and managing external grievance/complaints, and register. Dustfall monitoring results (as required). Photographs.

Dust monitoring in accordance with the National Dust Control Regulations, 2013 (when dust-related complaints have been received).


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generation is unavoidable, particularly during prolonged periods of dry, windy weather. Such measures may include the use of temporary stabilising measures (e.g. chemical soil binders, straw, brush packs, chipping etc.).


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Protection of natural features, flora and fauna

Damage and disturbance to flora and fauna is prevented or minimised

• Ensure that collection of wood (for fire) from areas with indigenous vegetation does not take place;

• Conserve any shrubby indigenous vegetation occurring along the route where possible;

• The Contractor shall be responsible for informing all employees about the need to prevent any harmful effects on natural vegetation on or around the construction site as a result of their activities;

• The Contractor shall ensure that no hunting, trapping, shooting, poisoning or otherwise disturbance of any fauna takes place;

• The feeding of any wild animals is prohibited; • No domestic pets or livestock are permitted on site; • Protected plants shall not be removed without

consent from CapeNature; • The Contractor shall not deface, paint, damage or

mark any natural feature (e.g. rocks, etc.) situated on or around the site for survey or any other purposes unless agreed beforehand with the RE. Any features affected by the Contractor in contravention of this clause shall be restored / rehabilitated to the satisfaction of the RE;

• Clearing of natural vegetation shall be kept to a minimum. The removal, damage and disturbance of natural vegetation without the written approval of the RE are prohibited; and

• The use of herbicides and pesticides is prohibited unless approved by the RE.

Contractor Ad hoc.

Training records. No signs of unnecessary vegetation removal or hunting, trapping, shooting, poisoning of fauna. No signs of unnecessary defacing of natural features. Substance specific approvals for use of herbicides and pesticides on site. Photographs.


Cultural heritage Impacts on cultural heritage resources are prevented or minimised

• Implement the Fossil Finds Procedure (see Appendix F) in the event of uncovering fossil material in the road cutting sections along the road; and

• Should any human remains be disturbed, exposed or uncovered during excavation, these must

Contractor Ongoing. Photographs. Site Inspections and Audits.


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immediately be reported to the South African Police Service and, if suspected that the remains are older than 60 years, to Eastern Cape Heritage Resources Agency.


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Site rehabilitation Successful restoration of disturbed areas

• On completion of the project, the Contractor shall ensure that all structures, equipment, materials, waste, rubble, notice boards and temporary fences used during the construction operation are removed with minimum damage to the surrounding area;

• The Contractor shall take all appropriate measures to prevent erosion, especially wind and water erosion, during the rehabilitation phase. Any erosion caused on site during the construction phase as a result of runoff shall be rehabilitated;

• Temporary erosion protection measures shall be kept in place until permanent preventative measures (such as establishment of vegetation) is concluded;

• Any alien invasive plant growth shall be monitored on rehabilitated areas, and controlled as necessary (refer to section below); and

• The Contractor shall clean and clear the site to the satisfaction of the RE.

Contractor

Ongoing. No signs of excessive erosion. No alien invasive plant species at rehabilitation areas. Use of indigenous and locally endemic plant species for rehabilitation. No signs of alien invasive plant growth. Photographs.

Site Inspections and Audits. Post construction audits and closure reports.


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Alien vegetation control

Effective alien vegetation control

• The Contractor shall ensure a RE-approved MS is in place for alien vegetation management. The MS shall be based on suitable guidelines.

• The Contractor shall undertake alien vegetation removal activities as required by the RE and ECO.

• The Contractor is responsible for the prevention of alien vegetation germinating in areas disturbed by road construction activities within and outside of the road reserve e.g. service roads, stockpile areas, stop / go facilities, windrows and wherever material generated for or from road construction has been stored temporarily.

• Alien vegetation management shall be undertaken within the road corridor for a period of at least a year after project completion.

• Any alien vegetation removal shall be undertaken by a suitably qualified service provider.

• No on-site burying, dumping, stockpiling or burning of any alien vegetation may occur. Such material shall be removed from the site and disposed of at a suitable municipal collection point or landfill site.

Contractor

Prior to construction. Ongoing.

Approved Method Statement for alien vegetation management. No alien invasive plant species at rehabilitation areas. No sign of on-site burying, dumping, stockpiling or burning of alien vegetation. Photographs.

Site Inspections and Audits. Post construction audits and closure reports.


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APPENDIX A: CURRICULUM VITAE

. 1

CURRICULUM VITAE

THEO WICKS ENVIRONMENTAL ASSESSMENT PRACTITIONER

Environmental Management Planning & Approvals, South Africa

QUALIFICATIONS

M(Phil) 2010 Environmental Management BSc (Hons) 2006 Geographic and Environmental Science BSocSci 2005 Geographic and Environmental Science

EXPERTISE • Environmental

Assessment and Applications

• Stakeholder Management

• Rehabilitation Planning, Environmental Auditing and Monitoring.

• Environmental due diligence

Theo is an Environmental Assessment Practitioner (EAP) and Project Manager with SLR. He has more than 12 years’ experience in civil infrastructure development, waste management, private sector commercial development and the mining sector. Theo has fulfilled a number of Project Leader positions for large South African parastatals including Transnet SOC Limited, South African National Road Agency Limited and Umgeni Water and has fulfilled the responsibility of the Environmental Assessment Practitioner on these and many more. In addition to this, Theo has functioned as the Environmental Control Officer (ECO) on a number of construction sites. Prior to joining SLR in 2016, he held a position as an Environmental Consultant at JG Afrika (previously Jeffares & Green (Pty) Ltd) and Terratest (Pty) Ltd.

PROJECTS

Infrastructure - Roads

iX Engineers (Pty) Ltd for the Nkosazana Dlamini Zuma Municipality – Construction of the Sdangeni Access Road (2019)

Environmental Impact Assessment (EIA) and Water Use Licence for the proposed construction of a greenfield road linking two communities in the Creighton area of the Nkosazana Dlamini Zuma Municipality. Theo was the project manager fulfilling the role of EAP responsible for the Basic Assessment process required to inform the application for authorisation made in terms of National Environmental Management Act (NEMA), and an application in terms of the National Water Act (NWA).

HHO Consulting Engineers (Pty) Ltd for South African National Roads Agency SOC Limited (SANRAL) - Upgrading of N1 Section 18 (2017-ongoing)

EIA and compliance monitoring for the widening of the National Route 1 Section 18, between Heuningspriut and Koppies, Free State Province. Theo’s responsibilities as the EAP included managing the environmental application and Basic Assessment processes for the road upgrade in terms of the NEMA and the registration of the associated water uses in terms of the NWA.

Gibb Engineering & Architecture (Pty) Ltd (Gibb) for SANRAL – Upgrading of N2 Section 18 (2017-ongoing)

EIA and compliance monitoring for the widening of the National Route 2 Section 18, between Viedgesville and Mthatha, Eastern Cape Province. Responsibilities included managing the separate application and Basic Assessment processes for the road upgrade and material sources, and the registration of the associated water uses in terms of the NWA.

. .

2

CURRICULUM VITAE THEO WICKS

Royal Haskoning DHV (Pty) Ltd (RHDHV) on for the KwaZulu-Natal (KZN) Department of Transport (DoT) - Construction of the Mashunka, Mtateni, Ngubo Access Road & Bridge (2015-16)

EIA for the construction of the Mashunka, Mtateni, Ngubo Access Road including a 170 m bridge over the Tugela River near Tugela Ferry, KwaZulu-Natal. Theo functioned as the Environmental Assessment Practitioner (EAP) responsible for compiling the application for environmental authorisation, undertaking the Basic Assessment process, compiling the WULA and overall project management.

Naidu Consulting (Pty) Ltd for SANRAL - Upgrading of National Route 2 Section 27 (2015)

EIA for the upgrading of N2 Section 27 between the uMvoti and uMhali Rivers in KwaZulu-Natal. Theo functioned as the EAP responsible for compiling the application for environmental authorisation, undertaking the Basic Assessment process, compiling the WULA and overall project management.

Gibb for SANRAL – Upgrading of N11 Section 3 (2012-2013)

EIA for the upgrading of N2 Section 27 between the Nkunzi River and Sunset Rest, KwaZulu-Natal. Theo functioned as the EAP responsible for compiling the application for environmental authorisation, undertaking the BA process, compiling the WULA and overall project management. He also functioned as the project’s independent Environmental Control Officer (ECO), a five (5) year appointment.

UWP Consulting (Pty) Ltd (UWP) for SANRAL - Upgrading of National Route 5 Section 2 and 3 (2012-2013)

EIA for the upgrading of N5 Sections 2 and 3 between the Kestal and Bethlehem in the Free State Province, KwaZulu-Natal. Theo functioned as the EAP responsible for compiling the application for environmental authorisation, undertaking the BA process and overall project management. He also functioned as the project’s independent ECO, a three (3) year appointment.

RHDHV for the KZN DoT – Construction of the Qudeni Link Road (2009-2014)

EIA For the construction of a 37 km greenfield road through the uMzinyathi River valley linking the towns of Qudeni and Pomeroy, KwaZulu-Natal. Included in the design was a 140m bridge across the uMzinyathi River. Theo functioned as the EAP responsible for compiling the application for environmental authorisation, undertaking the Scoping and EIA (S&EIA) process and overall project management. He also functioned as the project’s independent ECO, a four (4) year appointment.

Infrastructure – Water and Waste Water

UWP (now Mariswe Pty Ltd) for the Amajuba District Municipality (DM) – Upgrading of the Durnacol Water Treatment Works (2018)

Water Use License (WUL) and construction monitoring for the upgrading of the existing Water Treatment Works (WTW) at Durnacol, KwaZulu-Natal. Theo functioned as the EAP responsible for managing the WUL application process as well as performing the role of the ECO, monitoring construction activities.

. .

3


Mariswe for the Amajuba DM - Dannhauser Regional Water Supply Scheme (2019)

An EIA and WUL application for the proposed Dannhauser Regional Water Supply Scheme linking the Durnacol Water Treatment Works to the settlements of Skombaren, Hilltop, Hattingspruit and Ramaphosa in northern KwaZulu-Natal. Theo functioned as the EAP responsible for compiling the application for environmental authorisation and WUL, undertaking the BA process and overall project management.

Nathoo Mbenyane Engineers (Pty) Ltd (NME) - Upgrading of the Balfour WWTW (2019)

WUL for the proposed upgrading of the Balfour WWTW increasing the treatment capacity from 4 Ml/ day to 12 Ml/ day. Theo’s function as the EAP included compiling the WUL application and managing the associated process.

Pylon Park Sugar Estate -Irrigation Supply Dam (2017-2019)

EIA for the construction of a new 12 m high earth embankment irrigation dam near Empangeni, KwaZulu-Natal. Theo functioned as the EAP responsible for compiling the application for environmental authorisation, undertaking the Scoping and EIA (S&EIA) process and overall project management.

NME for the City of Mbombela - Upgrading of the Rocky Drift Waste Water Treatment (2017-ongoing)

EIA, WUL and construction monitoring for the upgrading of the capacity of the Rocky Drift Waste Water Treatment Works (WWTW) from 2 Ml/day to 7.5 Ml/day, near Nelspruit, Mpumalanga. Theo is functioning as the EAP responsible for compiling a detailed environmental screening assessment, BA and WULA processes and overseeing construction as the ECO.

Umgeni Water - uMzimkhulu Bulk Water Supply Scheme (2017-ongoing)

EIA for the development of the uMzimkhulu Bulk Water Supply Scheme near Underberg, KwaZulu-Natal. The project scope includes a 48 m high embankment, flooding an area of 8.5 square kilometres, a WTW, a 12 km potable water pipeline and a 15 Ml reservoir. Theo’s function is as the projects EAP responsible for compiling the application for environmental authorisation, undertaking the S&EIA process and overall project management.

NME for Govan Mbeki Municipality – Infrastructure Environmental Due Diligence (2017)

A due diligence assessment of four proposed water and waste water related project in the Govan Mbeki Municipality, Mpumalanga. The outcome of the assessment was utilized in compiling a funding application to finance the proposed development. Theo was the project manager responsible for compiling the assessment report.

Umgeni Water - Upgrading of the Nungwane Pipeline (2014-2015)

EIA for the replacement of a 500 mm diameter gravity main from the Nungwane Dam to the Amanzimtoti WTW in KwaZulu-Natal. Theo functioned as the overall project manager responsible for compiling the application for environmental authorisation, BA process and WUL.

NME on behalf of the Harry Gwala District Municipality (DM) – Ufafa Water Supply Scheme (2014-2015)

EIA for the development of the Ufafa Water Supply Scheme near Ixopo, KwaZulu-Natal. The project scope provided for approximately 137 km of pipeline reticulation. Theo functioned as the overall project manager responsible for compiling the application for environmental authorisation, BA process and WUL.

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4


Makhaotse, Narasimulu & Associates (MNA) on behalf of Harry Gwala DM -Mangwaneni Water Supply Scheme (2014-2015)

EIA for the development of the Mangwaneni Water Supply Scheme near Bulwer, KwaZulu-Natal. The project scope provided for approximately 2.5 m high weir on the Mangwaneni Stream, rising main, reservoir and reticulation. Theo functioned as the overall project manager responsible for compiling the application for environmental authorisation, BA process and WULA.

Worley Parsons RSA (Pty) Ltd on behalf of the uMgungundlovu DM - Upgrading of the Richmond WWTW (2014-2015)

EIA for the upgrading of the Richmond WWTW in KwaZulu-Natal. The upgrade provided for increasing the facilities capacity from 2 Ml/day to 4 Ml/day. Theo functioned as the overall project manager responsible for compiling the application for environmental authorisation, BA process and WUL.

Infrastructure - Residential, commercial and industrial developments

Sun International Limited – Pyrolysis and Ash to Brick Plant (2018 to 2019)

Sun International Limited proposed the establishment and operation of a waste to energy Pyrolysis plant and Ash-to-Brick plant at its Sun City resort in the North West Province. Residual general waste and certain hazardous wastes will be recovered at the Pyrolysis plant to generate approximately 100 kW of electricity for the resort. Theo was the Environmental Assessment Practitioner responsible for the Basic Assessment process required to inform the application for a Waste Management Licence (WML) made in terms of National Environmental Management: Waste Act, 2008 (No. 59 of 2008) (NEM:WA), and an Atmospheric Emissions Licence (AEL) in terms of the National Environmental Management: Air Quality Act, 2004 (No. 39 of 2004) (NEM:AQA).

Cedar Falls Property 25 (Pty) Ltd St John’s Village (2017-ongoing)

SLR was appointed as the external environmental managers for the development of the St Johns Village: Lifestyle and Estate in Howick, KwaZulu-Natal. As part of services to the development, Theo has compiled and undertaken an amendment process in terms of the NEMA and functions

Devrog Family Trust – Panorama Gardens Business Park (2012-2013)

EIA for the development of a 13 ha commercial development on the outskirts of Pietermaritzburg.

Theo functioned as the overall project manager responsible for compiling the application for environmental authorisation, BA process and WUL.

JR Investments (Pty) Ltd - Edendale Business and Industrial Development (2011-2012)

EIA for the development of a 16 ha commercial and light industrial development in Edendale, Pietermaritzburg.

Theo functioned as the overall project manager responsible for compiling the application for environmental authorisation, BA process and WUL.

Inkonjane Projects on behalf of the KZN Department of Human Settlements -Pomeroy Housing Development (2010-2013)

EIA for the development of a 28 ha housing development outside Pomeroy, KwaZulu-Natal.

Theo’s functioned as the projects EAP responsible for compiling the application for environmental authorisation, undertaking the S&EIA process and overall project management.

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5


Infrastructure – Rail and Port infrastructure

Transnet Capital Projects - Rail and tidal gate upgrade (2013)

EIA for the upgrading of the rail line near the tidal gate, Richards Bay coal terminal. Theo functioned as the overall project manager responsible for compiling the application for environmental authorisation and BA process.

Transnet National Ports Authority – Locomotive turn around (2014)

EIA for the construction of a locomotive turn around table with the Richards Bay harbour. Theo functioned as the overall project manager responsible for compiling the application for environmental authorisation and BA process.

Transnet Capital Projects Port of Durban, Pier 1 Phase 2 (2013-2016)

Theo functioned as the EAP, appointed by Transnet Capital Projects to provide environmental services for the eastward expansion of Pier 1 container terminal (Pier 1 Phase 2). Responsibilities included a detailing environmental screening, environmental due diligence of the proposed development, compilation of the application for environmental authorisation, assessment and overall project management.

Mining

Concrete 2000 CC – Stanger Quarry (2014)

EIA and mining right application for the establishment of greenfields aggregate (tillite) quarry near Stanger, KwaZulu-Natal. Theo functioned as the overall project manager responsible for compiling the application for environmental authorisation, S&EIA and Environmental Management Programme (EMPR).

Afrimat Limited – Ladysmith Quarry (2014)

EIA and mining right application for the establishment of greenfields aggregate (weathered dolerite) quarry near Ladysmith, KwaZulu-Natal. Theo functioned as the overall project manager responsible for compiling the application for environmental authorisation, S&EIA and EMPR.

Oil and Gas

AfroEnergy (Pty) Ltd - Coal bed methane exploration in Mpumalanga and Free State (ER 320 & 321) (2016-ongoing)

Afro Energy lodged two applications with the Petroleum Agency of South Africa for Exploration Rights to explore for petroleum products across in KwaZulu-Natal, Mpumalanga and the Free State provinces Theo was responsible for compiling the application for environmental authorisation and S&EIA.

Energy Oil (Pty) Ltd Due diligences assessment

Due diligence assessment of the Energy Oil’s Wadeville facility in Gauteng auditing compliance with the various South African statutes. Theo functioned as lead auditor.

Centlube (Pty) Ltd Due diligences assessments (2016-2018)

SLR has provided various due diligence assessments for Centlube largely associated with the re-establishment of a motor oil lubrication facility in Anderbolt, Gauteng. Theo was responsible for undertaking these assessments and advising the client as to the statutory environmental limitations and requirements.

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6


MEMBERSHIPS

Member International Association for Impact Assessment South Africa (IAIAsa) Member of the Institute of Quarries

AWARDS

IAIAsa Advance Award 2013

Environmental planning and management of the Edendale Business and Industrial Park.


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APPENDIX B: METHOD STATEMENT REGISTER

SAB Maltings (Pty) Ltd - Water supply pipeline, Caledon

METHOD STATEMENT CONTROL SHEET

THIS SECTION TO BE COMPLETED BY CONTRACTOR/METHOD STATEMENT AUTHOR

TITLE: DESCRIPTION: SUBMITTED BY:

DATE REQUESTED BY RE: DATE SUBMITTED:

DATE RESPONSE REQUIRED BY: DATE WORK START:

REVIEW SCHEDULE DATE AUTHORITY COMMENTS DISTRIBUTION AND AUTHORISATION

RE ECO CONTRACTOR Name

Signature

Date

CONTRACTOR NOTE: METHOD STATEMENTS SHOULD ADDRESS THE FOLLOWING: 1. WHAT: Brief description of the work to be undertaken 2. HOW: Detailed description of the process of work, methods and materials 3. WHERE: Description/sketch/map of locality of work (where applicable) 4. WHEN: Due commencement date and completion date estimate (day/night work)

MS Number:


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APPENDIX C: ENVIRONMENTAL DO’S AND DON’TS


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APPENDIX D: INDICATIVE FINES

SAB Maltings (Pty) Ltd: Proposed water pipeline to augment the supply of water to the SAB Maltings plant in Caledon

i

SCHEDULE OF FINES FOR ENVIRONMENTAL DAMAGE OR EMPr TRANSGRESSIONS

(Based on City of Cape Town: Detailed Environmental Specifications – Version 6: 2007) Note: The maximum fine for any environmental damage will never be less than the cost of applicable environmental rehabilitation.

Construction EMPr TRANSGRESSION OR RESULTANT ENVIRONMENTAL DAMAGE MIN. FINE

MAX. FINE

Failure to comply with prescriptions regarding appointment of an Environmental Officer and monitoring of Construction EMPr compliance. R 500 R 1 000

Failure to comply with prescriptions regarding environmental awareness training. R 500 R 5 000 Failure to comply with prescriptions regarding method statements. R 500 R 5 000 Failure to report environmental damage or Construction EMPr transgressions to the RE or ECO. R 500 R 1 000 Failure to carry out instructions of the RE or ECO regarding the environment or the Construction EMPr. R 500 R 1 000 Failure to comply with prescriptions regarding construction camp. R 500 R 5 000 Failure to comply with prescriptions posting of emergency numbers. R 500 R 1 000 Failure to comply with prescriptions regarding information boards. R 500 R 1 000 Failure to comply with prescriptions regarding site demarcation and enforcement of ‘no go’ areas. R 500 R 5 000 Failure to comply with prescriptions regarding site clearing. R 500 R 5 000 Failure to comply with prescriptions for supervision for loading and off loading of delivery vehicles. R 500 R 1 000 Failure to comply with prescriptions for securing of loads to ensure safe passage of delivery vehicles. R 500 R 1 000 Failure to comply with prescriptions for the storage of imported materials within a designated contractor’s yard. R 500 R 1 000 Failure to comply with prescribed administration, storage or handling of hazardous substances. R 500 R 1 000 Failure to comply with prescriptions regarding equipment maintenance and storage. R 500 R 1 000 Failure to comply with fuel storage, refuelling, or cleanup prescriptions. R 500 R 5 000 Failure to comply with prescriptions regarding procedures for emergencies (spillages and fires). R 1 000 R 5 000 Failure to comply with prescriptions for solid waste management. R 500 R 5 000 Failure to comply with prescriptions for the use of ablution facilities. R 500 R 1 000 Failure to comply with prescriptions regarding water provision. R 500 R 1 000 Failure to comply with prescriptions for the use of designated eating areas. R 500 R 1 000 Failure to comply with prescriptions regarding fire control. R 500 R 5 000 Failure to comply with prescriptions to work in watercourses. R 500 R 5 000 Failure to comply with prescriptions to prevent water pollution, sedimentation and erosion control R 500 R 5 000 Failure to comply with prescriptions to traffic accommodation and temporary bypasses R 500 R 5 000 Failure to comply with prescriptions to the protection of natural features, flora, fauna and archaeology. R 500 R 5 000 Failure to comply with prescriptions regarding speed limits. R 500 R 1 000 Failure to comply with prescriptions regarding working hours / noise control R 500 R 1 000 Failure to comply with prescriptions regarding dust control. R 500 R 1 000 Failure to comply with prescriptions regarding cement and concrete batching R 500 R 5 000 Failure to comply with prescriptions regarding alien eradication R 500 R 5 000 For each subsequent similar offence committed by the same individual, the fine shall be doubled in value to a maximum value of R 50 000.


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APPENDIX E: FOSSIL CHANCE FIND PROTOCOL

N2 Section 18 SLR 20/10/2019

CHANCE FIND PROTOCOL (CFP) FOR PALAEONTOLOGICAL HERITAGE

1. Mitigation for Excavation Impact on Paleontological Heritage Resources

Project Commencement 1.1.

It is essential that the appointed palaeontologist, in consultation with the Project Manager,

Environmental Control Officer (ECO) and the contractors of the excavation works develop

a short-term strategy for the recovery of significant fossils during the excavation operation.

As part of such a strategy, the scope of work related to palaeontological work must

include:

• Initially, and at least for the duration of excavation, visit the site on request of the

ECO of the specific construction site, to ensure record keeping of all potentially

significant fossil strata. Due to the longevity of this contractual involvement, it is not

possible to have pre-determined timing on these visits and it is a conclusion from

previous excavations for similar projects, that frequent visits by the Palaeontologist

during excavations into the Vryheid Formation sediments will most probably be

required.

• Determine a short-term strategy and budget for the recording of significant fossils.

This strategy is simply an oral agreement on when the site is to be inspected and

what the finds are that might be recorded. The site visit must include an

introduction session with all the managers of the Project Team, during which

training will be provided to the ECO and Implementing Entity by the appointed

palaeontologist, on how to train the construction teams to know what to look out for

in terms of fossil heritage on site. This action will be required at the start of

construction activities at each of the sites indicated as very highly sensitive (red

colour) for the entire project.

• In the case of reporting any unusual sedimentary structures, the palaeontologist

must be notified, and a site visit must be arranged at the earliest possible time.

Should the ECO or the Implementing Entity become aware of suspicious looking

material that might be a “Significant Find”, construction activities must be halted in

N2 Section 18 SLR 20/10/2019

that specific area and the ECO must inform the palaeontologist. The

palaeontologist must be given enough time to reach the site as requested by the

ECO.

• It is the professional opinion of the author of this document that most of the

significant fossils will be associated with the spoil material that results from

excavations. It is therefore important to have a suitably trained ECO on site to

record fossils when observed in the dumped spoil materials.

General Encounters 1.2.

• Curation of palaeontological material must begin as soon as the project commence.

The appointed specialist must acquaint themselves with the operation and

determine feasible mitigation strategies.

• A plan for systematic sampling, recording, preliminary sorting and storage of

palaeontological and sedimentological samples will be developed during the early

stages of the project, in collaboration with the Evolutionary Studies Institute (ESI) at

WITS University, which is the closest institute to the site, or the preferred Institute

as recommended by Amafa.

• Mitigation by the responsible authority and the appointed palaeontologist will involve

an attempt to capture all rare fossils and systematic collection of all fossils

discovered. This will take place in conjunction with descriptive, diagrammatic and

photographic recording of exposures, also involving sediment samples and samples

of both representative and unusual sedimentary or biogenic features. The fossils

and contextual samples will be processed (sorted, sub-sampled, labelled, boxed)

and documentation consolidated, to create an archive collection from the excavated

sites for future researchers.

2. Roles and Responsibilities

SANRAL and ECO 2.1.

• Ensuring, at the cost of the Implementing agency, that a representative archive of

palaeontological samples and other records is assembled to characterise the

palaeontological occurrences affected by the excavation operation.

N2 Section 18 SLR 20/10/2019

• Provide field aid, if necessary, in the supply of materials, labour and tools to

excavate, load and transport sampled material from the excavation areas to the

sorting areas, removal of overburden if necessary, and the return of discarded

material to the disposal areas. In the case of this project it is foreseen that plant

and trace fossils might be present. (If vertebrate fossils of Permian age are

exposed, it will be Very Highly significant, and the palaeontologist will be in close

communication with the site ECO to act as required by Amafa without causing

undue standing time for the contractors).

• “Facilitate” systematic recording of the stratigraphic and palaeo-environmental

features of exposures in the fossil-bearing excavations, by allowing time to describe

and measure geological sections, and by providing aid in the surveying of positions

where significant fossils are found. (In the case of this specific development, the

likelihood of such finds is Very High).

• Provide safe storage for fossil material found routinely during excavation operations

by construction personnel. In this context, isolated fossil finds in disturbed material

qualify as “normal” fossil finds.

• Provide covered, dry storage for samples and facilities that is defined as a “work

area for sorting, labelling and boxing/bagging of samples”.

• Costs of basic curation and storage in the sample archive at the ESI, WITS

University (labels, boxes, shelving and, if necessary, specifically-tasked temporary

employees).

Implementing Entity 2.2.

2.2.1. Documentary record of paleontological occurrences

• The contractors will, after consultation with the ECO and in collaboration with the

palaeontologist, make the excavation plan available to the appointed specialist, in

which the following information is indicated on the plan in the site office at the

excavation site. This must be done in conjunction with the appointed specialist and

form part of the on-going revision of the CFP during the excavation stage of the

project.

N2 Section 18 SLR 20/10/2019

o Initially, all known specific palaeontological information will be indicated on

the plan. The information will be updated throughout the excavation period.

During compilation of this CFP, this database is completely void of

information.

o Locations of samples and measured sections are to be pegged, and routinely

accurately surveyed. If any significant fossils are recorded during the time of

excavation, sample locations, measured sections, etc., must be recorded

three-dimensionally.

• This information must be recorded during the first site visit and a clearance from the

palaeontologist (e-mail message will suffice) must be followed up with subsequent

e-mail communications with the ECO and Implementing Entity.

Appointed Palaeontologist 2.3.

• Apply for a permit to collect fossils during the lifetime of the Project and

establishment of a representative collection of fossils and a contextual archive of

appropriately documented and sampled palaeo-environmental and sedimentological

geodata in collaboration with the ESI at WITS University (vertebrate fossils), or the

Rhodes University (Plant fossils), depending on the expertise available at each

Institute.

• Undertake an initial evaluation of potentially affected areas and of available

exposures in excavations. A short training session, inclusive of the ECO,

Implementing Entity and their representatives, must be undertaken during the

second site visit to this project.

• On the basis of the above, and evaluation during the early stages of excavation

development, in collaboration with the ECO and the contractor management team,

prepare more detailed practical strategies to deal with the fossils encountered

routinely during excavation, as well as the strategies for major finds.

• Informal on-site training in responses applicable to “normal” fossil finds must be

provided for the ECO and environmental staff by the appointed specialist. This step

will naturally follow any significant fossil find at the time of the Phase 2 site visits.

• Respond to significant finds and undertake appropriate mitigation.

N2 Section 18 SLR 20/10/2019

• Transport of material from the site to the ESI, WITS University or the allocated

institute where an expert on the specific fossils discovered, is presently employed.

• Reporting on the significance of discoveries, as far as can be preliminarily

ascertained. This report is in the public domain and copies of the report must be

deposited at Amafa, ESI, and the SAHRA. It must fulfil the reporting standards and

data requirements of these bodies.

• Reasonable participation in publicity and public involvement associated with

palaeontological discoveries.

3. Exposure of palaeontological material

• In the event of construction exposing new palaeontological material, not regarded

as normative/routine as outlined in the initial investigation, such as a major fossil

find, the following procedure must be adhered to:

o The appointed specialist or alternates (Amafa; SAHRA; ESI WITS University;

Rhodes University) must be notified by the responsible officer (e.g. ECO or

Contract Manager), of major or unusual discoveries during excavation, found

by the Implementing Entity.

o Should a major in situ occurrence be exposed, excavation will immediately

cease in that area so that the discovery is not disturbed or altered in any way

until the appointed specialist or scientists from the ESI at WITS University, or

its designated representatives, have had reasonable opportunity to

investigate the find. Such work will be at the expense of the Dannhauser

Local Municipality or appointed Project Implementing Authority.

AFRICAN OFFICES

South Africa

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T: +27 21 461 1118

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T: +27 11 467 0945

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T: +27 21 851 3348

Namibia

WINDHOEK

T: + 264 61 231 287

SWAKOPMUND

T: + 264 64 402 317

Documents

Proposed Upgrading of National Route 2 Section 18