Provide Niceville City Hall 7:00 PM 2 March 2010 RBOA INC 2010 ANNUAL MTG

Provide Provide

Niceville City Hall7:00 PM2 March 2010

RBOA INC 2010 ANNUAL MTG

RBOA INCRBOA INC

Welcome -- thanks for coming Welcome -- thanks for coming

Your participation in conduct of RBOA Your participation in conduct of RBOA is is greatly appreciatedgreatly appreciated

402 members strong402 members strong Board of Directors, Committees Board of Directors, Committees

All VolunteersAll Volunteers

BOARD OF DIRECTORSBOARD OF DIRECTORS

PRESIDENT PAUL MARYESKIPRESIDENT PAUL MARYESKI VICE PRES TOM ROBBINSVICE PRES TOM ROBBINS TREAS/SEC LINDA BLYTHETREAS/SEC LINDA BLYTHE ENVIRONMENT BILL PATRICK ENVIRONMENT BILL PATRICK ARCHITECTURE PAUL MARYESKI*ARCHITECTURE PAUL MARYESKI* COMPLIANCE AL HABERBUSCHCOMPLIANCE AL HABERBUSCH MAINTENANCE VACANT MAINTENANCE VACANT

*acting*acting

PURPOSE AND POWER OF THE PURPOSE AND POWER OF THE ASSOCIATIONASSOCIATION

““This Association is non-profit, does not This Association is non-profit, does not contemplate pecuniary gain or profit to contemplate pecuniary gain or profit to the members thereof. The specific the members thereof. The specific purposes for which it is formed are to purposes for which it is formed are to provide for maintenance, preservation provide for maintenance, preservation and architectural control of the residential and architectural control of the residential properties and to promote the health, properties and to promote the health, safety and welfare of the residents of said safety and welfare of the residents of said properties.” (Article III of the By Laws)properties.” (Article III of the By Laws)

AGENDAAGENDA

CALL TO ORDERCALL TO ORDER QUORUM VALIDATIONQUORUM VALIDATION ANNOUNCEMENT OF STANDARDSANNOUNCEMENT OF STANDARDS ELECTION OF DIRECTORSELECTION OF DIRECTORS FINING AMENDMENTFINING AMENDMENT TREASURER’S REPORTTREASURER’S REPORT PROPOSED 2010 BUDGETPROPOSED 2010 BUDGET COMMITTEE REPORTSCOMMITTEE REPORTS OPEN DISCUSSION OPEN DISCUSSION

ELECTION OF OFFICERSELECTION OF OFFICERS

QUORUM VALIDATION (need 26%, 105)QUORUM VALIDATION (need 26%, 105)

ANNOUNCEMENT OF STANDARDSANNOUNCEMENT OF STANDARDS

VOTE COUNTVOTE COUNT

RESULTS -- ELECTION OF OFFICERSRESULTS -- ELECTION OF OFFICERS

FINING AMENDMENTFINING AMENDMENT

BACKGROUNDBACKGROUND Most ownership association boards have Most ownership association boards have

this authoritythis authority Board operates at distinct disadvantage Board operates at distinct disadvantage

without this authoritywithout this authority Will help with covenant complianceWill help with covenant compliance Judicious/deliberate process with limits on Judicious/deliberate process with limits on

daily/maximum fines daily/maximum fines

FINING AMENDMENTFINING AMENDMENT

BACKGROUNDBACKGROUND MOTIONMOTION DISCUSSIONDISCUSSION SECOND THE MOTIONSECOND THE MOTION VOTEVOTE

SIMPLE MAJORITY REQUIREDSIMPLE MAJORITY REQUIRED RESULTSRESULTS

TREASURER’S REPORTTREASURER’S REPORT

$44K Annual Program$44K Annual Program 402 mbrs x $110402 mbrs x $110

Money Mkt: $33.2k Money Mkt: $33.2k Checking: $6.7kChecking: $6.7k Dam Fund: $5.2kDam Fund: $5.2k

____________

$45.1k*$45.1k*

*as of 31 Dec 2009*as of 31 Dec 2009

2010 Annual Budget2010 Annual Budget Income Income

Annual DuesAnnual Dues $44,220$44,220 Interest (money market)Interest (money market) 1,000 1,000

Total incomeTotal income $45,220$45,220 Expenses Expenses

Accounting Accounting 3,000 3,000 AdministrativeAdministrative 1,200 1,200 Grounds KeepingGrounds Keeping 8,000 8,000 InsuranceInsurance 6,000 6,000 LandscapingLandscaping 6,500 6,500 Legal & Professional 5,000Legal & Professional 5,000 Newsletter 500Newsletter 500 Projects 4,500Projects 4,500 Repairs & Maintenance 3,000Repairs & Maintenance 3,000 Entrance Ways 1,000 Entrance Ways 1,000 Taxes Taxes 500 500 Utilities (elect/water)Utilities (elect/water) 5,500 5,500 OtherOther 520 520

Total Expenses Total Expenses $45,220$45,220

Net Income (Loss)Net Income (Loss) 000 000

COVENANTSCOVENANTS

COVENANTS COVER EACH OF 13 UNITSCOVENANTS COVER EACH OF 13 UNITS Each has expiration dateEach has expiration date Legal steps required to extendLegal steps required to extend

UNIT 3 COVENANTS EXPIRE 15 MAR 2012UNIT 3 COVENANTS EXPIRE 15 MAR 2012 Sharon, Ruckel, Wava & Kristin CircleSharon, Ruckel, Wava & Kristin Circle Majority of property owners must formally Majority of property owners must formally

approve extensionapprove extension More to follow in the next yearMore to follow in the next year

COMMITTEE REPORTSCOMMITTEE REPORTS

ENVIRONMENTALENVIRONMENTAL

ARCHITECTURAL CONTROL ARCHITECTURAL CONTROL

MAINTENANCEMAINTENANCE

COMPLIANCECOMPLIANCE



THE 6 LAKESTHE 6 LAKES: : Henderson, Kenny, PhelpsHenderson, Kenny, Phelps Werk, Phelps & Amick Werk, Phelps & Amick

WILL CONTRACT WITH THE “LAKE DOCTOR” FOR VEGETATION CONTROL ON LAKE HENDERSON/LAKE WERK

AS REQUIRED

VEGETATION CAN BE CONTROLLED - NOT ELIMINATED

LET THE BOARD KNOW IF YOU SEE A PROBLEM LET THE BOARD KNOW IF YOU SEE A PROBLEM DEVELOPINGDEVELOPING

gatorsgators

Exercise Caution Exercise Caution

beaversbeavers

ARCHITECTURAL CONTROLARCHITECTURAL CONTROL


Who is the Committee?Who is the Committee?

Your neighbors!!Your neighbors!!

Paul MaryeskiPaul Maryeski

Tom RobbinsTom Robbins

Paul GrimmigPaul Grimmig


ACC Application – for any new house or ACC Application – for any new house or addition to the property after a house is in addition to the property after a house is in placeplace Download application at rboa.net (first column)Download application at rboa.net (first column) Info required: what is it; what will it look like; Info required: what is it; what will it look like;

what’s it made of; what’s it made of; where will it be sited on the lot where will it be sited on the lot (include drawings/pictures, specs, site plan)(include drawings/pictures, specs, site plan)

Owner (not realtor or contractor) agrees/certifiesOwner (not realtor or contractor) agrees/certifies Restrictive covenants are on the web site (click Restrictive covenants are on the web site (click

Documents)Documents) ACC will retain drawings for file – submit in 11” x ACC will retain drawings for file – submit in 11” x

14” format 14” format


Variance to Restrictive CovenantsVariance to Restrictive Covenants Provide rationale – why can’t your project comply?Provide rationale – why can’t your project comply? Provide written concurrence from owners adjoining your Provide written concurrence from owners adjoining your

property, or owners that might be affected (e.g. across property, or owners that might be affected (e.g. across the street) the street)

In granting set back waivers RBOA assumes no In granting set back waivers RBOA assumes no responsibility for encroachment into Utilities/Drainage responsibility for encroachment into Utilities/Drainage setbacks from County or other government agency. This is setbacks from County or other government agency. This is always noted in ACC approval “Notes” always noted in ACC approval “Notes”



MAINTENANCE CONTRACTMAINTENANCE CONTRACT S&P Landscaping on contractS&P Landscaping on contract Board remains pleased with S&P service Board remains pleased with S&P service

LANDSCAPINGLANDSCAPING Georgiana C. Peacock Georgiana C. Peacock

Georgiana to provide improvement conceptsGeorgiana to provide improvement concepts for 3 islands: Ruckel Drive entrance off College, for 3 islands: Ruckel Drive entrance off College, Lake Way Drive and Ruckel Drive near dam Lake Way Drive and Ruckel Drive near dam

Ruckel Drive (off College )Ruckel Drive (off College )

Lakeway DriveLakeway Drive

Ruckle Drive (near dam)Ruckle Drive (near dam)

Henderson LakeHenderson Lake


BOARD’S GOAL IS AN ATTRACTIVE BOARD’S GOAL IS AN ATTRACTIVE COMMUNITYCOMMUNITY

SUGGESTIONS FOR IMPROVEMENTS AND SUGGESTIONS FOR IMPROVEMENTS AND NEW PROJECTS MOST WELCOMENEW PROJECTS MOST WELCOME

DON’T BE BASHFUL!!!!!DON’T BE BASHFUL!!!!!

COVENANT COMPLIANCECOVENANT COMPLIANCE



APPROACH PER SEPT 2006 LETTER TO ALL RBOA MEMBERSAPPROACH PER SEPT 2006 LETTER TO ALL RBOA MEMBERS

DIRECT NOTIFICATION TO PROPERTY OWNERSDIRECT NOTIFICATION TO PROPERTY OWNERS

DISCREPANCIESDISCREPANCIES

GENERALLY A LACK OF KNOWLEDGE OF COVENANTS GENERALLY A LACK OF KNOWLEDGE OF COVENANTS SPECIFICSSPECIFICS

THIRTEEN (13) SEPARATE UNITS WITH INDIVIDUAL THIRTEEN (13) SEPARATE UNITS WITH INDIVIDUAL COVENANTSCOVENANTS


COVENANT COMPLIANCECOVENANT COMPLIANCE COVENANT COMPLIANCE (CONTINUED)COVENANT COMPLIANCE (CONTINUED)

20092009 41 VIOLATIONS NOTED – NOT ALL PERSISTED41 VIOLATIONS NOTED – NOT ALL PERSISTED

16 VIOLATION LETTERS MAILED OUT16 VIOLATION LETTERS MAILED OUT

RESULTS --- EXCELLENT RESPONSE!!!!!RESULTS --- EXCELLENT RESPONSE!!!!!

14 VIOLATIONS CORRECTED AFTER FIRST LETTER14 VIOLATIONS CORRECTED AFTER FIRST LETTER

1 VIOLATION REQUIRED SECOND LETTER (FROM RBOA 1 VIOLATION REQUIRED SECOND LETTER (FROM RBOA ATTORNEY)ATTORNEY)

1 VIOLATION STILL BEING WORKED1 VIOLATION STILL BEING WORKED


WHERE CAN YOU FIND YOUR COVENANTSWHERE CAN YOU FIND YOUR COVENANTS

WWW.RBOA.NETWWW.RBOA.NET



WHAT UNIT ARE YOU IN?WHAT UNIT ARE YOU IN?

GO TO http://okaloosapa.com/GO TO http://okaloosapa.com/

MOUSE OVER SEARCH & CLICK PROPERTY RECORDSMOUSE OVER SEARCH & CLICK PROPERTY RECORDS

ACCEPT THE STATEMENTACCEPT THE STATEMENT

GET A LIST OF WAYS TO SEARCHGET A LIST OF WAYS TO SEARCH

Search by MapSearch by Map

Search by Owner NameSearch by Owner Name

Search by Parcel NumberSearch by Parcel Number

Search by Location AddressSearch by Location Address

Search by Business NameSearch by Business Name

Search by Subdivision NameSearch by Subdivision Name




ONCE CLICK ON PARCEL NUMBER --ONCE CLICK ON PARCEL NUMBER --PART OF THE INFO IS “ROCKY BAYOU PART OF THE INFO IS “ROCKY BAYOU C/C EST #8 LOT 24 “C/C EST #8 LOT 24 “

THEN GO TO UNIT 8 COVENANTS ON THEN GO TO UNIT 8 COVENANTS ON RBOA WEB PAGE AS PREVIOUSLY RBOA WEB PAGE AS PREVIOUSLY DESCRIBED DESCRIBED

amam

OPEN DISCUSSIONOPEN DISCUSSION