Upload
others
View
105
Download
4
Embed Size (px)
Citation preview
PROVIDERS Multi -Purpose Cooperative
1 AH26, Magsaysay, Naguilian, Isabela
CDA Registration No. 9520-02002909
Page 1 of 13
General Assembly (GA)
Minutes of the 9th
Annual General Assembly Meeting
Sunday, March 26, 2017
Registration
Assembly and parade
General Assembly Meeting Proper
1. Call to Order
The meeting was called to order by the Presiding Officer, Chair Marie Dee B. Belagan at 9:30 in
the morning.
A video was presented for the invocation, Philippine national anthem and Isabela hymn.
Ms. Nancy C. Clave led the members for the Cooperative pledge.
2. Proof of Due Notice and Roll Call
The Board secretary informed the Presiding Officer that notices of AGAM dated March 8, 2017
were sent through registered mail and personally delivered by the Junior collectors. She
informed the Chair that of the 3,024 regular members who were sent notices for the AGAM,
2,052 are present as manifested in the attendance sheets.
She also acknowledged the presence of regular members from the four (4) districts of Isabela,
province of Quirino, Cagayan, Kalinga, Nueva Vizcaya and Ifugao.
3. Declaration of presence of quorum
The Presiding Officer announced that obtaining the attendance of 2,052 which represents more
than two third (2/3) of the total number of regular members is sufficient to transact business
required for the amendment of certain provisions of the PMPC Articles of Cooperation and By-
laws. It is more than the required quorum to conduct an election of officers , thus, she ordered
that the meeting shall proceed.
4. Reading and approval of the minutes of previous general assembly meeting
Before the Board Secretary read the minutes of previous general assembly meeting,
Ms. Maria Victoria C. Ocampo moved to dispense with the reading of the minutes of the 8th
AGAM. The motion was duly seconded by the members . Instead, the Presiding Officer
requested the Board Secretary to report the status of implementation of 2016 GA resolutions.
The Board Secretary reported the status of implementation of 2016 GA resolutions. That out of
six (6) GA resolutions approved by the GA, five (5) were fully implemented, and one (1) was
partially implemented, as follows:
Date Board
Resolution No. Subject Status
3/6/16 2016-001 Resolution requesting Honorable
Governor Faustino G. Dy III to renew
with increase loan assistance from
six hundred thousand pesos
(P600,000.00) to five mill ion pesos
(P5,000,000.00) for relending to
assist members engaged in transport
and retail ing business
Partially
implemented.
Only P1.5
mill ion was
availed
3/6/16 2016-002 Resolution for the confirmation of
the acts of the Board of Directors
Implemented
PROVIDERS Multi -Purpose Cooperative
1 AH26, Magsaysay, Naguilian, Isabela
CDA Registration No. 9520-02002909
Page 2 of 13
In relation to GA resolution 2016-01, the Chair obtained the comment of PCD Officer Lil ia C. Castil lo
regarding full availment of the loan assistance since the amount availed was only P1.5M out of the
requested amount of P5M. PCD Officer Castil lo made a call to the Governor, and in just a few
minutes the Governor approved the request for the release of the remaining P3.5M.
The General assembly unanimously resolved to make another request to the Honorable Provincial
Governor for the full release of the loan assistance and to extend appreciation and gratitude for his
support to PMPC.
After that, an infomercial was presented summarizing the history of PMPC, its transformation from a
savings and credit cooperative to a multi-purpose cooperative. The infomercial also highlighted the
different services of PMPC, including community development projects, trainings and seminars
conducted for the officers and management staff of PMPC and testimonies of some members that
made a big impact on their l ives through the help of PMPC. On the last part, it presented the
purposes on which the coop will focus on this year 2017, which includes:
a) Medical and dental services;
b) Pharmacy business;
c) Clinical laboratory and diagnostic services;
d) Operation of hospital;
e) Operation of blood bank;
f) Wellness and beauty services ;
g) Real estate business;
h) Dealership of goods, motorcycles, motor vehicles, machineries and spare parts;
i) Distributorship of goods, motorcycles, motor vehicles, machineries and spare parts;
5. Chair’s message
The Chair expressed her gratitude to the keynote speaker, Honorable Mayor Bernard
Faustino M. Dy, City Mayor of Cauayan City, Isabela represented by City Councilor
Salcedo S. Foronda, City Councilor Edgardo A. Atienza Jr., to the Provincial Cooperatives
Development (PCD) Officer Lil ia C. Castil lo, and to all the members attending the 9th Annual
General Assembly Meeting.
and the Acceptance of Audited
Financial Statements
3/6/16 2016-003 Proposed resolution for the
confirmation of the allocation of the
Net surplus amounting to
P30,381,350.83
Implemented
3/6/16 2016-004 Resolution for the approval of CY
2016 Annual budget
Implemented
3/6/16 2016-005 Resolution to amend Article II, IV, VI
of the Providers Multi -Purpose
Cooperative Articles of Cooperation
and Article V & IX of PMPC By-Laws
Implemented -
The
Amendment of
Art IX of PMPC
by-laws was
not approved
by CDA being
part of
operational
costs.
3/6/16 2016-006 Resolution for the approval of
revised Medium Term Development
Plan covering CY 2016 to CY 2020
Implemented
PROVIDERS Multi -Purpose Cooperative
1 AH26, Magsaysay, Naguilian, Isabela
CDA Registration No. 9520-02002909
Page 3 of 13
She thanked all the members for being part of a remarkable year of PMPC. For 2016, she
emphasized the bold steps the coop took to make social impact on the three major programs - in
trade and industry, transport, and health.
6. Report of Board of Directors
Director Magaoay presented the report of Board of Directors for CY 2016. She proudly informed
that the BOD adopted 194 Board Resolutions, setting and enhancing policies and standards for
an efficient and effective cooperative governance and implementation of all programs and
projects by management. The review of the Medium-Term Development Plan (MTDP) resulted
in the amendments of the purposes of the Cooperative. The MTDP and business plans affect
every aspect of how the co-op do business so that we grow in a sustainable way and address
challenges across the way.
She presented the major accomplishments towards delivery of rewarding and improved
members’ benefits, as follows:
1) Credit Services
2) Savings and time deposits
3) Interest on Share Capital (Dividends)
4) Patronage refund
5) Members’ Benefits and Protection
6) Damayan aid
7) Providers Insurance Services, Mutual Benefit and Protection, and Credit l ife and Loan
Protection
8) Community development projects
9) Free Livelihood trainings
10) Free Birthing Service
11) The Providers Foods
12) Providers and Members Partnership Program (PMPP)
13) Providers Internet-Based Reporting and Communication
14) Providers MPC website.
15) PMPC was a winner in the Faustino N. Dy Foundation search for Best Cooperatives.
PMPC won provincial contests in various categories, such as: 1) Best Performing
Cooperative- Non-Agri based Cooperative, Large category; 2) Best in membership
growth for 2016; 3) Entries for Co-op Ambassador and Ambassadress won the Title as;
a) The Co-op Ambassador; b) a Runner-up for the Co-op Ambassadress, awarded
during the Cooperative month celebration at F.N.Dy Colliseum, Cauayan City, Isabela
on October 14, 2016.
The Launching of the Providers General Hos pital (PGH) is considered as the greatest
challenge PMPC will take. The PGH will start to serve and every member will be
delighted with a hospital catered by dedicated group of professionals who will work
together and respond to the needs of member-patients. By joining the Medical Mission
Group (MMG), PMPC could better serve its members soon with affordable quality
medicines and laboratory services through a state of the art laboratory and diagnostic
equipment.
She emphasized that with commitment, the cooperative’s financial strength ensures
that we are able to fulfi l l our responsibil ity of keeping members’ financial assets safe.
PMPC’s strong foundation allows it to prudently extend credit to individual members in
the agriculture, business, education, health and transport sectors.
Lastly, she did not forget to recognized that the members are the most important assets
in the Cooperative and thus, relationship and teamwork among the members is very
PROVIDERS Multi -Purpose Cooperative
1 AH26, Magsaysay, Naguilian, Isabela
CDA Registration No. 9520-02002909
Page 4 of 13
important.
7. Report of Committees
a. Audit Committee (AC)
AC Chair Joyce P. Domingo presented the annual accomplishment report of AC with emphasis
on the following:
1) Reviewed continually and periodically the books of accounts and other financial
records to ensure that these are in accordance with the cooperative principles and
generally accepted accounting practices.
2) Perform such other functions as prescribed in the by-laws or authorized by the
General/Representative Assembly
b. Election committee (Elecom)
Elecom Chair Rosalinda A. Magaoay presented the annual accomplishment report of Elecom,
as follows:
1) Implemented election rules and guidelines duly a pproved by the General Assembly.
2) Supervised the conduct, manner and procedure of election and other related
activities and act on the changes thereto
3) Certified the result of the election
4) Proclaimed the winning candidates
c. Education and Training Committee (ETC)
Vice Chair Olivia T. Cureg presented the annual accomplishment report of ETC, which includes
the following:
1) Prepared and submitted training program for calendar year 2016
2) Assigned staff to attend the trainings and seminars for cooperative enhancement
3) Conducted regular Pre membership education seminar (PMES) at PMPC office at least
once a month
d. Ethics committee
Director Racimo presented the annual accomplishment report of Ethics committee with
emphasis on the following:
1) Monitored the implementation of the code and recommended measures to BOD to
address gap.
2) Monitored the issuance of memoranda by the ACEO to employees with offenses
committed and the implementation of disciplinary action
3) Conducted initial inquiry upon receipt of complain
4) Submitted report to the BOD together with appropriate sanction
8. Report to shareholders by the Chief Executive Officer(CEO)
ACEO Mark Dominick D. Pauig presented the report to shareholders , emphasizing last year’s
theme “transforming for endless possibil ities” and this year’s theme “enriching the lives of
members and the community.”
He gave emphasis on the following:
a. Net surplus increased to P40.26 mill ion from P30.38 mill ion of previous year.
b. Loan portfolio grew from P404.21 mill ion in 2015 to P601.08 mill ion in 2016.
c. Total assets increased to P734.45 mill ion as of December 31, 2016 compared from CY
2015 with P441.46 mill ion.
d. Contributing members consistently received equitable and impressive 24% interest on
share capital.
e. Membership increased to 11,811 composing of 3,024 regular members and 8,787
associate members.
ACEO Pauig proudly informed the members of the highlights of the operation for 2016 which
PROVIDERS Multi -Purpose Cooperative
1 AH26, Magsaysay, Naguilian, Isabela
CDA Registration No. 9520-02002909
Page 5 of 13
includes the successful launching of five new projects, such as:
a. Providers Birthing Home (PBH) with its tag l ine “Sa Providers Birthing Home - Aalagaan
ka mula Pagbubuntis, Panganganak, Hanggang sa Unang Yakap.”
b. Providers Foods(PF)
c. Providers Transport Service (PTS)
d. Providers-Members Partnership Program (PMPP)
1) Sidecar manufacturing
2) Agricrop production
e. Business Process Outsourcing Services (BPOS)
f. Other accomplishments and activities in CY 2016
1) Lakbay-Aral in three big cooperatives
2) Management team attended 20 seminars and trainings including
attendance to the National Cooperative Summit and Cooperative Month
Celebration.
3) Sustained the “Clean and Green Program”
4) Free livelihood development training by TESDA on meat processing.
5) Continued the Providers “Share-a-gift” and outreach program
He highly appreciated and thanked the management staff for their love of work and the
Board of Directors for their ceaseless guidance to management. He reminded the valued
member to introduce the cooperative, to be a vehicle of help and make the Cooperative greater
everyday.
9. Presentation and approval of proposed GA resolutions
The Presiding Officer mentioned that there are six (6) proposed resolutions to be addressed in
the meeting. She informed the members that the business transaction shall not be limited to
the six (6) proposed resolutions. She encouraged everybody to voice out concerns for this is the
moment to address them and also encouraged that everyone will actively participate in the
meeting.
The following proposed resolutions have been presented by the members of the BOD and
concerned PMPC officers.
a. Resolution reiterating the request to the Honorable Governor Faustino G. Dy III to renew
with increase the loan assistance of six hundred thousand pesos (P600,000.00) to five
million pesos (P5,000,000.00) for relending to assist members engaged in transport and
retailing business
This resolution was numbered General Assembly Resolution No. 2017-01. The request was
approved by the Honorable Governor through PCD Officer Castil lo.
b. Proposed resolution for the confirmation of the acts of the Board of Directors and
acceptance of audited financial statements
In her presentation, Vice Chair Olivia T. Cureg stated that during the regular and special
meetings in 2016, the BOD adopted 194 resolutions concerning policies, guidelines,
renewal and increase of credit l ines, availment of credit and others as l isted in the Report of
Board of Directors. The Board also reviewed and approved the financial statements of
Providers Multi -Purpose Cooperative as of December 31, 2016 submitted by the Acting Chief
Executive Officer.
Ms. Norvie A. Flores moved for the confirmation of the 194 resolutions approved by the BOD
which was duly seconded by the GA. The Presiding Officer announced its confirmation and
was numbered as General Assembly Resolution No. 2017-02.
PROVIDERS Multi -Purpose Cooperative
1 AH26, Magsaysay, Naguilian, Isabela
CDA Registration No. 9520-02002909
Page 6 of 13
c. Proposed resolution for the confirmation of the allocation of net surplus
VC Cureg stated that during their regular meeting on February 6, 2017 , the BOD reviewed
the recommendation of the Acting Chief Executive Officer for the allocation of CY 2016 net
surplus, as follows:
NET SURPLUS
P
40,256,001.19
Allocation:
Reserve Fund (not < 10%) 10% P 4,025,600.12
Coop. Education and Training Fund (not > 10%) 3% 1,207,680.04
Community Development Fund (not < 3%) 3% 1,207,680.04
Optional Fund (not >7%) 7% 2,817,920.08
Total Statutory reserves 23% P 9,258,880.28
Interest on Share Capital 70% P 21,697,984.64
Patronage Refund 30% 9,299,136.27
Interest on Share Capital and Patronage
Refund 77% P 30,997,120.91
Total Allocation P 40,256,001.19
Ms. Kristina E. Pasuquin moved for the approval of the allocation of net surplus which was
duly seconded by the GA. The Presiding Officer announced its approval and was numbered
as General Assembly Resolution No. 2017-03.
d. Proposed resolution for the approval of CY 2017 Annual budget
Director Cecil ia C. Racimo presented the proposed CY 2017 Annual budget. She stated that
several budget deliberations were made by the BOD in 2016 and on January 17-18, 2017.
Pursuant to cooperative principles, the Board presented to the General Assembly the
CY 2017 Annual Budget with recommendation for its approval. The Annual Budget with a
projected net surplus of P56,020,966.50 (25% higher than the 2016 net surplus) is
summarized below:
CY 2017 Annual Budget Summary (Php) Amount
I. Projected Interest on Share Capital 30,160,333.35
II. Projected Net Surplus 56,020,966.50
III. Projected Gross Revenues 147,248,066.86
IV. Projected Operating Expense 91,227,100.37
V. Project Equity 105,625,000.00
VI. Capital Outlay 129,412,600.00
VII. Community Development Fund 1,207,680.04
VIII. Education and Training Fund 1,207,680.04
IX. Projected Sources of Fund 757,705,040.41
Ms. Liezle M. Manzano moved for the approval of the CY 2017 Annual Budget which was
duly seconded by the general assembly. The Presiding officer announced its approval and
was numbered as General Assembly Resolution No. 2017-04.
PROVIDERS Multi -Purpose Cooperative
1 AH26, Magsaysay, Naguilian, Isabela
CDA Registration No. 9520-02002909
Page 7 of 13
e. Proposed resolution to amend Articles II and X of the Articles of Cooperation and Article
IV Sections 4 and 5 of the By-laws
Director Racimo presented the proposed resolution to amend Article II and X of the Articles
of Cooperation and Article IV, Sections 4 and 5 of the By-laws as presented herein:
1)
From To
Articles of Cooperation
ARTICLE II
PURPOSE/S
That the purpose/s for which this Cooperative is
organized is to engage in lending and credit
services. It shall receive various types of deposits
from regular and associate members for
relending.
In addition, it shall engage in other services, such
as:
1. Insurance services;
2. Transportation service;
3. Fabrication of sidecar;
4. Trading business;
5. Marketing of members’ products;
6. Provision of farm equipment services;
7. Birthing center operation for maternal
and child care;
8. Medical and dental service;
9. Pharmacy business;
10. Clinical laboratory and diagnostic
services;
11. Operation of hospital;
12. Operation of blood bank;
13. Wellness and beauty services;
14. Real estate business;
15. Funeral service;
16. Other services, such as:
Remittance services;
Bil ls payment services;
Ticketing services;
17. Automated Teller Machine
18. Resort, hotel and restaurant business
19. Dealership of goods, motorcycles,
motor vehicles, machineries and spare
parts;
20. Distributorship of goods motorcycles,
motor vehicles, machineries and spare
parts; and
21. Business Process Outsourcing (BPO)
ARTICLE II
PURPOSE/S
That the purpose/s for which this Cooperative
is organized are, as follows:
1. Lending and credit services. It shall receive
various types of deposits from regular and
associate members for relending;
2. Insurance services;
3. Trading business;
4. Food-crop production;
5. Livestock production;
6. Marketing of members’ products;
7. Provision of farm equipment services;
8. Rice and corn mill ing;
9. Meat processing;
10. Meat shop;
11. Food processing;
12. Bakery;
13. Restaurants;
14. Catering services;
15. Franchising;
16. Birthing center operation for maternal and
child care;
17. Medical and dental services;
18. Pharmacy business;
19. Clinical laboratory and diagnostic services;
20. Operation of hospitals;
21. Ambulance operation;
22. Operation of blood bank;
23. Dialysis;
24. Health card;
25. Oxygenation or oxygen purification;
26. Water purification, distillation and refil ling
station;
27. Laundry services;
28. Janitorial services;
29. Security services;
30. Wellness and beauty services;
31. Transportation services and facil ities;
32. Taxi, van and bus operations;
33. Emission testing;
34. Gasoline station;
35. Motor vehicle repair;
36. Appliance repair;
PROVIDERS Multi -Purpose Cooperative
1 AH26, Magsaysay, Naguilian, Isabela
CDA Registration No. 9520-02002909
Page 8 of 13
From To
37. Dealership of goods, motorcycles, motor
vehicles, machineries and spare parts;
38. Distributorship of goods, motorcycles,
motor vehicles, machineries and spare
parts;
39. Real estate business, development of
subdivisions, townhouses, condominiums
and memorial homes;
40. Construction business;
41. Real estate and equipment Leasing;
42. Resort and hotel business;
43. Power generation, power l ine installation,
electrification and repair;
44. Water system installation and repair;
45. Metal craft and repair;
46. Glass, plastic, aluminum and upholstery
craft and repair;
47. Concrete products manufacturing;
48. Plant nursery, gardening and landscaping;
49. Sidecar manufacturing;
50. Farm equipment manufacturing;
51. Garments manufacturing;
52. Printing services;
53. School, college and university;
54. Business process outsourcing (BPO)
Cash management;
Bookkeeping;
Accounting;
Compiling;
Preparation of financial statements
Processing of l icenses, permits,
registrations and franchise
required by any government
agency;
55. Other services, such as:
Remittance services;
Bil ls payment services;
Ticketing services;
Automated Teller Machine;
56. Recruitment and manpower agency
57. Funeral services.
Mr. Frederick Simeon S. Cabe Jr., acting Department manager of Business Development
Department proposed to include in the purposes dialysis center operation and radiology
services. The Presiding Officer asked for clarification if it will be different from number 23.
Dialysis. Mr. Cabe said that include only the word center for number 23. Dialysis. The Chair
asked Dr. John Paul C. Racimo regarding the radiology services as to the appropriate word to
use. Dr. Racimo said that radiology falls under Clinical la boratory and diagnostic services
which is already number 19. Atty. Elmer C. Labog suggested to specify radiology equipment
l ike x-ray and MRI under Clinical laboratory and diagnostic services.
Mr. Victorino D. Acob also asked for clarification for Power generation, power l ine
installation, electrification and repair, regarding the need for permits and licenses l ike Iselco
I and II. The Presiding officer clarified that it will be similar to power installation and
PROVIDERS Multi -Purpose Cooperative
1 AH26, Magsaysay, Naguilian, Isabela
CDA Registration No. 9520-02002909
Page 9 of 13
electrification for subdivisions and that all legal documents including permits and licenses
will be complied before starting a project l ike what was done for the establishment of the
PBH and PGH. He also proposed to include eyes, ears, nose and throat (EENT) under the
purposes. The Chair suggested including it under medical and dental services.
Ms. Estelita Calimag raised her concern about insurance services. She asked if PMPC will be
renamed like other insurance companies. The Presiding officer took the opportunity to
inform the body that PMPC is a member of CLIMBS, and as a member, PMPC is an accredited
Cooperative Assurance Center of CLIMBS thus, we are already engaging in insurance services
as such. She clarified that in implementing any of the purposes of PMPC, all permits,
l icenses, need for accreditation and other requirement shall be complied with including
renaming the co-op if so required by the Insurance Commission. However, the Chair
stressed that PMPC being a multi-purpose cooperative, it implies that we can engage in
various l ines of businesses without renaming it as insurance cooperative.
Mr. Jeffrey G. Ramiro also suggested including events management services as one of the
purposes.
Mr. Victorino D. Acob moved for the amendment of Article 2 of the articles of cooperation
including the suggestions and proposals of the members which was duly seconded by the
general assembly. The Presiding Officer announced the approval of the proposed
amendment of Article II of the Articles of Cooperation including those raised from the floor.
2)
From To
By-laws
ARTICLE X
CAPITALIZATION
That the authorized Share Capital of this
Cooperative is TWO HUNDRED MILLION PESOS
(P200,000,000.00) Philippine currency, divided
into:
1. One mill ion five hundred thousand
(1,500,000) shares of common shares
with a par value of one hundred pesos
(P100.00) per share;
2. Five hundred thousand (500,000)
shares of preferred shares with a par
value of one hundred pesos (P100.00)
per share.
Article X
Capitalization
That the authorized Share Capital of this
Cooperative is SEVEN HUNDRED FIFTY MILLION
PESOS (P750,000,000.00) Philippine currency,
divided into:
1. Five million six hundred twenty five
thousand (5,625,000) shares of
common shares with a par value of
one hundred pesos (P100.00) per
share in the amount of Five hundred
sixty two million five hundred
thousand pesos (P562,500,000.00);
2. One million eight hundred seventy
five thousand (1,875,000) shares of
preferred shares with a par value of
one hundred pesos (P100.00) per
share in the amount of One hundred
eighty seven million five hundred
thousand pesos (P187,500,000.00);
Mr. Michael T. Baquiran asked if the increase in authorize capital will allow members to
increase their share capital by investing cash. The Presiding officer explained that, since year
2012, the privilege to increase share capital is given to members who patronize the
products and services of PMPC. Capital is build up through retention of a certain
PROVIDERS Multi -Purpose Cooperative
1 AH26, Magsaysay, Naguilian, Isabela
CDA Registration No. 9520-02002909
Page 10 of 13
percentage of the amount of services and products availed. Mr. Baquiran appreciated the
explanation.
Mr. Baquiran moved for the amendment of Article X of the Articles of cooperation which
was duly seconded by the general assembly. The Presiding Officer announced the approval
of the increase in authorize capital from P200 M to P750 M.
3)
From To
Article IV
Board of Directors
Section 4. Disqualifications. Any member who
is under any of the following circumstances shall
be disqualified to be elected as a member of the
Board of Directors or any committee, or to
continue as such:
1. Attainment of age sixty five (65) years
2. Holding any elective position in the
government, except that of to a party l ist
representative or being an officer of a
cooperative he or she represents;
3. Having direct or indirect personal interest
with the business of the Cooperative;
4. Having been absent for three (3) consecutive
meetings or in more than fifty percent (50%)
of all meetings within the twelve month
period unless with valid excuse as approved
by the Board of Directors;
5. Being an official or employee of the
Cooperative Development Authority;
6. Having been convicted in administrative
proceedings or criminal suits involving
financial and/or property accountability; and
7. Having been disqualified by law.
Section 5. Election of Board of Directors. The
members of the Board shall be elected by secret
ballot by members entitled to vote during the
annual regular assembly meeting or special
general assembly meeting called for the purpose.
Unless earlier removed for a cause, or have
resigned or become incapacitated, they shall
hold office for a term of two (2) years or until
their successors shall have been elected and
Article IV
Board of Directors
Section 4. Disqualifications. Any member who
is under any of the following circumstances
shall be disqualified to be elected as a member
of the Board of Directors or any committee:
(delete or to continue as such)
1. Holding any elective position in the
government, except that of a party l ist
representative being an officer of a
cooperative he or she represents;
2. Having direct or indirect personal interest
with the business of the Cooperative;
3. Having been absent for three (3)
consecutive meetings or in more than fifty
percent (50%) of all meetings within the
twelve month period unless with valid
excuse as approved by the Board of
Directors;
4. Being an official or employee of the
Cooperative Development Authority;
5. Having been disqualified by law.
6. Having been convicted in administrative
proceedings or criminal suits involving
financial and/or property accountability or
involving moral turpitude;
7. Attainment of sixty five (65) years of age.
Provided that an elected member
reaching the age of 65 during his term,
shall serve until the next election; and
8. Having been a candidate for an elective
position in the local and national elections
except that of a party list representative
being an officer of a cooperative he or she
represents;
Section 5. Election of Board of Directors. The
members of the Board shall be elected by
secret ballot by members entitled to vote
during the annual regular assembly meeting or
special general assembly meeting called for the
purpose. Unless earlier removed for a cause, or
have resigned or become incapacitated, they
shall hold office for a term of two (2) years or
until their successors shall have been elected
PROVIDERS Multi -Purpose Cooperative
1 AH26, Magsaysay, Naguilian, Isabela
CDA Registration No. 9520-02002909
Page 11 of 13
From To
qualified; Provided that majority of elected
directors obtaining the highest number of votes
during the first election after registration shall
serve for two (2) years, and the remaining
directors for one (a) year. Thereafter, all
directors shall be elected for a term of two (2)
years. The term of incorporating directors shall
expire upon the election of their successors in
the first regular general assembly after
registration.
No two (2) or more persons with relationships up
to the third civil degree of consanguinity or
affinity shall hold neither any elective or
appointive position in the same as the Board or
Committee nor any persons engaged in a
business similar to that of the cooperative nor
who in any other manner has interests in conflict
with the cooperative.
and qualified; Provided that majority of elected
directors obtaining the highest number of votes
during the first election after registration shall
serve for two (2) years, and the remaining
directors for one (1) year. Thereafter, all
directors shall be elected for a term of two (2)
years; The term of incorporating directors shall
expire upon the election of their successors in
the first regular general assembly after
registration. Provided further that an elected
member reaching the age of sixty five (65),
shall serve until the next election.
No two (2) or more persons with relationships
up to the third civil degree of consanguinity or
affinity shall hold neither any elective or
appointive position in the same as the Board or
Committee nor any persons engaged in a
business similar to that of the cooperative nor
who in any other manner has interests in
conflict with the cooperative.
Ms. Donna N. dela Cruz moved for the amendment of Article IV section 4 of the By-laws and
Mr. Leandro Castil lo moved for the amendment of Article IV section 5 and which were both
duly seconded by the general assembly.
The Presiding officer announce the approval of the resolution to amend Article II and X of
the Articles of Cooperation and Article IV, Sections 4 and 5 of the By-laws and numbered it
as General Assembly Resolution No. 2017-05.
f. Proposed resolution for the approval of revised Medium Term Development Plan (MTDP)
covering CY 2017-2021 and Action Plan for CY 2017
Director Charito Rosario O. Aggabao stated that, in several BOD meetings, the Board
reviewed the Medium Term Development Plan (MTDP) covering CY 2017 to 2021 with
Action Plan for CY 2017. She explained that the MTDP is in l ine with the amended purposes
of PMPC. The BOD proposed certain revisions on the MTDP as seen in Annex C of the Annual
report. In her discussion, she gave emphasis on the business operations and also presented
the action plan for CY 2017 for the areas to be implemented in 2017 .
Mr. Ernest John Castil lo moved for the approval of the medium term development plan
covering CY 2017-2021 and the approval of CY 2017 annual plan which was duly seconded
and the Presiding officer announced its approval and was numbered as General Assembly
Resolution No. 2017-06 and General Assembly Resolution No. 2017-07, respectively.
After all the presentations, the Presiding officer asked the general assembly if there is any other
proposal.
Mr. Marlon Tumaneng, a member of Election committee, suggested to define Members in Good
Standing (MIGS), as one of the qualification for Board of Directors.
He proposed that MIGS should meet the following criteria
1) Increase in deposit of P1,000.00 per year
PROVIDERS Multi -Purpose Cooperative
1 AH26, Magsaysay, Naguilian, Isabela
CDA Registration No. 9520-02002909
Page 12 of 13
2) Increase in share capital by at least P1,000.00 per year
3) Patronage of any two (2) PMPC services in a year
4) Attends five (5) consecutive AGAM
Mr. Victorino D. Acob motioned that five (5) consecutive AGAM attendance is too long. Hence,
he suggested shortening it to three (3) years only. The Presiding officer explained that the
position of a BOD is very important, the proposal of five (5) years is because the medium term
development plan is a five (5) year plan and being a BOD, you need to know and understand the
coop well.
The Presiding officer asked the pleasure of the body. Those who are in favor of five (5) years say
“yey” and those who are not in favor of it say “ney”. Majority of the general assembly said “yey”,
approving the proposal for MIGS definition.
Mr. John K. Nahpadan, acting Department Manager of Legal department, also suggested
adopting Section 16, Article II of the 1987 Philippine Constitution to be included in the PMPC by-
laws for fundamental provision of environment to care for mother earth. The GA approved the
proposal and the Presiding Officer then announced its approval.
Ms. Mac Gretchen B. Tomines, member of the Audit committee also proposed to delete the
amount of P100.00 membership fee in the by-laws and suggested that the amount of
membership fee shall be left on the discretion of the BOD considering current situations.
The general assembly agreed to the proposal on Members in good standing definition,
environmental provision and deleting the amount of P100.00 membership fee. The Presiding
officer announced its approval and informed the body that it will be included in General
Assembly Resolution No. 2017-05.
Lastly, Mr. Michael T. Baquiran motioned to prioritize number 29 on the purposes “Security in
assets and premises of PMPC main office” through the hiring of a full time security guard. The
Presiding officer clarified that this matter does not need the approval of the general assembly
being part of co-op operation management. She mentioned that hiring of a security guard is
already on going.
10. Election of Directors
The Presiding Officer gave the opportunity to the El ection Committee Chair
Rosalinda A. Magaoay for the holding of the election of two (2) members of the Board of
Directors, and one (1) member of Audit committee.
The Elecom Chair informed the members on the qualifications for Board of Directors. She
presented the candidates; namely: Director Charito Rosario O. Aggabao and Director Cecil ia C.
Racimo and gave them the opportunity to introduce themselves and to make known their goals
and objectives as member of the BOD.
Ms. Magaoay stated that since the candidates are running unopposed, the provision of the
Election Rules and Guidelines which provides that “if there are no opposition candidates running
for the vacant positions, the unopposed candidates are automatically the winner, hence, there is
no need to conduct an election.”
She also informed the general assembly that no one fi led a certificate of candidacy for the Audit
committee position.
With that, Elecom Chair Magaoay proclaimed that the winners will serve for a term of two(2)
years starting on July 1, 2017.
PROVIDERS Multi -Purpose Cooperative
1 AH26, Magsaysay, Naguilian, Isabela
CDA Registration No. 9520-02002909
Page 13 of 13
After that, raffle draw of minor prizes was made.
11. Awarding
The BOD awarded the following employees and members as a reward for their utmost dedication
to the cooperative and marketing of PMPC products and services:
Mr. Jose O. Albano III Best in customer service
Mr. Frederick Simeon S. Cabe Jr. Most innovative
Ms. Ma. Arleen L. Nahpadan Most outstanding employee
Mr. Leandro P. Castil lo Most outstanding member – agriculture sector
Ms. Evelyn C. Gutierrez Most outstanding member – business sector
Ms. Gina P. Orias Most outstanding member – education sector
Ms. Antonia M. Rosqueta Most outstanding member – education sector
Ms. Janine T. Busto, Insurance assistant, presented the beneficiary of accident insurance,
Ms. Ruby Domingo wife of the late Jose Domingo. The beneficiary was awarded with a check in
the amount of P100,000.00 from CLIMBS.
12. Other concerns
Mr. Jay De Leon of Providers Toda also proposed spare parts and gasoline station operation. The
Presiding officer clarified that spare parts is under Dealership of goods, motorcycles, motor
vehicles, machineries and spare parts.
Ms. Mary Ann Daguio also suggested having a separate ATM account for bonus and other
incentives from their regular ATM. The Presiding officer suggested that this matter will be
addressed by management.
13. Adjournment
Before adjourning the meeting, the Presiding Officer expressed her gratefulness for the unending
support of members. There being no other concerns to discuss, the Presiding Officer adjourned
the meeting at 5:00 in the afternoon. After the meeting was adjourned, raffle draw of the major
prizes was made.
I certify to the correctness of the foregoing:
Nicole B. Apaga Cooeprative Secretary
Attested by the Board of Directors:
Marie Dee B. Belagan Olivia T. Cureg Chairperson Vice Chairperson
Maria A. Magaoay Charito Rosario O. Aggabao Cecilia C. Racimo Member Member Member