PSCM - CPSU Info Updates/SAHealth_PSA Letter PS… · Senior Manager Governance and Business Services ASO8 1.0FTE ... Administration Officer ... > The P2P Unit is excluded as we are

Assistant Director, PSCM Governance & Business

ServicesMAS3 1.0 FTESubstantive

Governance & Business Services Support Officer

ASO3 1.0 FTESubstantive (Term)

Senior Manager Business ServicesASO8 1.0 FTESubstantive

Senior Manager Policy and Compliance

ASO8 1.0 FTESubstantive

Senior Policy OfficerASO6 1.0 FTESubstantive

Senior Manager Governance, Training and

CommunicationsASO8 1.0 FTESubstantive

Principal Assurance Officer


Communications and Training OfficerASO5 1.0 FTESubstantive

Executive Adviser & Governance Manager


Principal Policy and Compliance Officer


Policy and Compliance Officer


Policy and Compliance Officer

ASO5 1.0 FTESubstantiveAdministrative Officer


Senior Business Services Officer


Business Services OfficerASO2 1.0 FTESubstantive

Team Leader Fleet Services


Team Leader Travel Services


Fleet and Travel Officer (Fleet)




Fleet and Travel Officer (Travel)


PSCM Change Management Coordinator

ASO6 1.0 FTE (ROR)Temp ‐ ASO4Substantive

Manager People and Change


Senior Finance OfficerASO6 1.0 FTESubstantive

Administrative OfficerASO2 1.0 FTE

VACANTSubstantive

Proposed position to be quarantined for job

matching

No position Change

Reporting line change

GOVERNANCE AND BUSINESS SERVICESCurrent Structure

Assistant Director, PSCM Governance & Business

ServicesMAS3 1.0 FTE

Governance and Business Services Support OfficerASO3 1.0 FTE

Senior Manager Policy and Reporting

ASO8 1.0 FTE

Senior Policy OfficerASO6 1.0 FTE

Principal Assurance Officer

ASO7 1.0 FTE

Communications and Training OfficerASO5 1.0 FTE

Principal Policy and Executive AdviserASO7 1.0 FTE

Policy and Reporting Systems OfficerASO3 1.0 FTE

Policy and Reporting Officer

ASO5 1.0 FTEAdmininstrative Officer

ASO2 1.0 FTE

Business Services OfficerASO2 1.0 FTE

Team Leader Fleet Services

ASO5 1.0 FTE

Team Leader Travel Services

ASO5 1.0 FTE


ASO3 1.0 FTE

Fleet and Travel Officer (Travel)

ASO3 1.0 FTE

PSCM Change Management Coordinator ASO6 1.0 FTE

Manager PSCM People and ChangeASO7 1.0 FTE

Senior Finance OfficerASO6 1.0 FTE

Senior Manager Governance

and Business ServicesASO8 1.0FTE

GOVERNANCE AND BUSINESS SERVICESProposed Structure

Proposed positions to be quarantined for job

matching

Ongoing positions

Proposed new positions

Administrative OfficerASO2 1.0 FTE

Repurposed positions

Director Procurement

Category ManagementConsumables

Category Management Equipment

Category Management

ICT

Category Management

Services

Category Management

Statewide Services

Procurement Strategy and Planning

CURRENT PROCUREMENT OVERVIEW

Inventory Control(still under consultation)

Director ProcurementSAES1 1.0 FTEQuinton SwannTerm Contract

Manager Category Management

ICTASO8 1.0 FTESubstantive

Current Procurement ICT

Senior Category ManagerASO6 1.0 FTESubstantive

Category ManagerASO5 1.0 FTE

Vacant

Assistant Category Manager


Category Management Officer


Senior Category ManagerASO6 1.0 FTESubstantive


Manager Category Management Consumables ASO8 1.0 FTE

Substantive (Term)

Category ManagerASO5 1.0 FTESubstantive

Principal Category Manager


Principal Category Manager Clinical Product

StandardisationASO7 1.0 FTESubstantive






Category Manager HaemodialysisASO5 1.0 FTESubstantive


Senior Category Manager


Principal Category Manager Prosthesis


Senior Category ManagerProsthesis




Senior Category Manager Wound CareASO6 1.0FTESubstantive

Category Management Officer/Graduate (Fill as ASO3) – Wound Closure

ASO3 1.0 FTEVacant

Senior Category Manager Prosthesis


Current Procurement CONSUMABLES


Manager Category Management

Medical EquipmentASO8 1.0 FTESubstantive

Manager Procurement Strategy & Planning





Salvage and DisposalASO7 1.0 FTESubstantive





Current ProcurementEQUIPMENT


Manager Category Management Statewide

ServicesASO8 1.0 FTESubstantive




ASO7 1.0 FTEVacant



Category ManagerWaste Management





Category Manager ‐ Stationery






Commercial AnalystASO7 1.0 FTESubstantive

Current Procurement STATEWIDE SERVICES


Manager Category Management Services


Category ManagerASO5 1.0 FTE

Vacant







Category Management Officer/

GRADUATEASO3 1.0 FTE

Vacant

Category ManagerASO5 1.0 FTETerm Contract

Current Procurement SERVICES

Director Procurement

Assistant Director ServicesMAS3

New Position

Manager Specialist Sourcing

ASO8

ManagerInventoryASO7

(still under consultation)

PROPOSED PROCUREMENT OVERVIEW

Manager ICTASO8

Assistant Director FMCG and Capital

GoodsMAS3

New Position

ASO8 ASO8


matching

No position Change

Proposed new position to be subject to EOI

process

Proposed new positions to be advertised


matching

No position Change


process


Assistant Director FMCG & Capital Goods

MAS3 New Position

Contract Management Specialist ASO8

PROPOSED FMCG & CAPITAL GOODS PROCUREMENT

All positions ongoing unless otherwise stated

Category ManagerSurgical and Airway

ASO5

Principal Category ManagerProsthesis

ASO7


General Patient, Consumables & Intravenous

ASO7


Pharmacy, Feeds and DialysisASO7

Category Manager Prosthesis

ASO5


Equipment, Diganostic & Laboratory

ASO7


Surgical, Airway, Wound Closure Products

ASO7

Administration OfficerASO3

Principal Product ManagerASO7

Category Manager Diagnostic and Lab

ASO5


Diagnostic and LabASO6

Category Manager Equipment

ASO5


IntravenousASO6

Category Manager General Patient

Consumables & DentalASO5


IntravenousASO4

Category Manager Pharma, Feeds and

DialysisASO5


matching

No position Change


process


Assistant Director Services MAS3

New Position

Contract Management Specialist ASO8

PROPOSED SERVICESPROCUREMENT


Principal Category ManagerManager External Labour

& Clinical ServicesASO7

Principal Category Manager Corporate Services

(Freight, Printing, Stationery, Records)ASO7

Category Manager External Labour

ASO5

Principal Category Manager Site Support

(Hotel, Linen, Waste, Apparel)ASO7


Category Manager Site Support Hotel

and WasteASO5

Category ManagerSite Support Apparel and Linen Equipment

ASO5

Senior Category Manager Clinical Services

ASO6

Category Manager Corporate Services

ASO5

Assistant Category Manager Corporate Services

ASO4


matching

No position Change


process


Manager ICT ASO8

PROPOSED ICTPROCUREMENT


Category Manager ICTASO5

Category Manager ICTASO5


ICTASO6


ICTASO6


matching

No position Change


process


Manager Specialist Sourcing

ASO8

PROPOSED SPECIALIST SOURCINGPROCUREMENT



DHW Sourcing SupportASO7

Category Manager DHW Sourcing Support

ASO5


Category Sourcing SupportASO7



Category Sourcing SupportASO6

Proposed Restructure

Andrea Andrews Executive Director Procurement and Supply Chain Management

Sensitive: Legal – I4 – A1

SA Health

Introduction

> We will be sharing information with staff today about future proposals for PSCM, this will be explained in detail by: • Quinton Swann, Director Procurement • Peter Psaroulis, Assistant Director Governance

and Business Services (G&BS)

> And to assist with any questions at the end of the presentation we have: • Vicki Ginis, Manager Human Resources (HR) • Lesley Till on behalf of the Public Service

Association (PSA)

SA Health

Background

> Following the release of the 2018-19 State Budget, a target of a 10 percent reduction over the next two years in the staffing and budget for the Department’s head office was set, as the health system undergoes significant structural reform.

> Therefore PSCM needed to review functions and resources to achieve these savings.

> To follow is a proposed organisational restructure for the Procurement and Governance and Business Services (GBS) Units to achieve required savings and efficiencies.

Sensitive: Legal – I4 – A1Sensitive: legal

SA Health

Supply Chain

> The Supply Chain Unit is out of scope as it has commenced it’s own reform program.

> As staff have been advised previously, SA Health is pursuing the transition to a Direct to Imprest (DTI) model.

> The Supply Chain Reform is the program to facilitate the benefits of this model.

SA Health

Procure to Pay (P2P)

> The P2P Unit is excluded as we are working through changing the way the unit works.

> Looking to establish a customer service centre to take calls, Basware triage, AP and Oracle queries, form queries etc.

> Also looking to introduce some automation projects, such as for PO follow ups.

> Once these projects have been completed it is anticipated that there will be staff impacts at all levels.

> Consultation for a P2P restructure will be commencing in the early part of the 2019-2020 financial year.

SA Health

Procurement - Where we have come from

> Four years ago 47% of Goods & Services spend was under Contract.

> We are currently structured in five categories: • Statewide Services • Services • ICT • Consumables • Equipment

> Now 80% of Goods & Services spend is under contract.

> It is anticipated to reach 90% by December 2019.

SA Health

Procurement - Considerations behind the proposed changes

> Shift from Procurement processing to strategic contract lifecycle ownership & strategic contract management.

> PSCM evolving to the contract lifecycle owner for statewide contracts for goods and services meaning:

• Strategic commercial approach for segments of spend • Set a robust and transparent performance framework for LHN’s • Take a whole of system perspective • Quality data and analytics at all times • Connect with other systems (Pvt Health, Commonwealth) • Scan horizon and know industry (market intelligence) • Function at pace

SA Health

Procurement – Proposed Changes

> Enablers: • Optimal panels for Private Hospitals,

Professional Services & Biomedical Equipment

• Advanced Analytics • Finalising current strategic projects • Implementing proposed structure

SA Health


> Four Proposed Teams: • Fast-Moving Consumable Goods (FMCG) & Capital

Goods • Services • Specialist Sourcing • ICT

> Principal categories across FMCG & Capital Goods as well as Services teams:

> led by Assistant Director > with dedicated ASO8 contract managers (own the contract)

> Specialist Sourcing and ICT: > led by ASO8’s (ownership of spend with client)

SA Health


> Fast-Moving Consumable Goods (FMCG) & Capital Goods categories:

• Pharmacy Feeds and Dialysis • Prosthesis • Surgical, Airway and Wound Closure Products • Equipment Diagnostic and Laboratory • General Patient Consumables & Intravenous

> Services principal categories: • External Labour and Clinical Services • Corporate Services • Site Support

> Specialist Sourcing staffing for 3 client groups: • Department for Health and Wellbeing (DHW) • Sourcing support Statewide • ICT focus on higher value projects (more special advisory) • Advisory Services for Local Health Networks (LHN)

SA Health

Current Procurement Organisational Chart

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Proposed Procurement Organisation Charts

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GBS - Considerations behind the proposed changes

> The GBS review highlighted: • Functions for some positions have been

reduced • Functions for some positions have changed • Workloads need to be managed, including for

periods of high activity

> It is proposed to restructure GBS in line with these considerations.


SA Health

GBS - Proposed changes

> Reduce the leadership positions from four to three in line with the proposed efficiencies in the teams.

> Reduce positions in line with workloads and support periods of high activity from within the broader team.

> Repurpose roles where the functional focus has changed.

> Combine roles where functions have been reduced.


SA Health

Current GBS Organisational Chart


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Proposed GBS Organisational Chart


SA Health

EOI matching process

> The PSCM proposed restructure will be managed in accordance with the South Australian Modern Public Sector Enterprise agreement: Salaried 2017.

> An EOI process is undertaken when we have more positions than staff in the new structure.

> All positions highlighted in pink, are deemed in scope and subject to an Expression of Interest process, quarantined to all staff at the classification level.

> Quarantine process means positions are advertised for the restricted group of ongoing in-scope employees.

SA Health

Job matching process

> All positions highlighted in orange, are deemed in scope and subject to a Job Matching process, quarantine to all staff at that classification level.

> The quarantine Job Matching merit process will be established at the conclusion of the feedback period and communicated to in scope staff accordingly.

> The impacts table identifies how many positions will not be retained in the new structure.

> Where a position is not retained in the new structure, the incumbent will become an unattached employee.

SA Health

Impacts

SA Health

Information for Staff

> All staff directly impacted by the proposals outlined today have been spoken with individually prior to this presentation.

> All in scope employees currently not on site, whether on leave or secondment were invited to attend today.

> All invited staff will receive a copy of this presentation today.

SA Health

Feedback

> A copy of this presentation and all draft Role Descriptions for new / changed positions will be available in the Related Resources section of the PSCM Restructure intranet page.

> Feedback is sought on the proposed changes to: [email protected]

> If you have any HR questions please Contact Vicki Ginis, HR Manager, Corporate Services on telephone 8226 6274.

> Feedback period will close two weeks from today on 20 March 2019.


http://inside.sahealth.sa.gov.au/wps/wcm/connect/non-public+content/sa+health+intranet/business+units/finance+and+business+review/procurement/procurement+supply+chain+management+staff+matters/pscm+restructure

mailto:[email protected]

SA Health

EAP & Questions

> The Employee Assistance Program (EAP)

provider Cognition is available to provide support.

> We have invited Cognition to be on site tomorrow Thursday 7 March from 10-1pm.

> Or you can contact Cognition, telephone 8373 2688 to make an appointment and visit them at their office 202b Young Street, Unley.

> Any questions? Sensitive: Legal – I4 – A1Sensitive: legal

Documents

PSCM - CPSU Info Updates/SAHealth_PSA Letter PS… · Senior Manager Governance and Business Services ASO8 1.0FTE ... Administration Officer ... > The P2P Unit is excluded as we are