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PUNJAB NATIONAL BANK HUMAN RESOURCES DEVELOPMENT DIVISION H O: 7, Bhikhaiji Cama Place, New Delhi – 110066

October 17, 2007

TO ALL OFFICES

HRD DIVISION CIRCULAR NO. 427

LEAVE APPLICATION – ON LINE SUBMISSION IN PNB PARIVAR (HRMS)

HRMS is available in all branches/offices having CBS connectivity. It is also available on internet at “www.pnbnet.net.in”. User ID for all employees of the bank has been created in the system. As such, all employees can access the system on CBS network/ internet.

In terms of extant guidelines no employee should avail leave without leave application. Even in case of Casual leave, prior intimation, as far as possible, should be given. Under unforeseen circumstances employees availing casual leave for a day or two, must submit leave application immediately on joining the office, failing which pay and allowances for the period of absence should be deducted.

In view of the above, it has been decided that all employees:

In branches/offices having CBS connectivity will submit on line leave application in HRMS

All concurrent auditors/ touring inspectors to submit on-line leave application either on CBS network or internet

All incumbent in-charge to submit on line leave application in branches/offices having CBS connectivity and also where internet connectivity is available.

Designated authority to accord sanction of leave on-line on day to day basis.

HRD 

CIR. No. 427 

 

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Activities for On-line Leave Application/Sanction

Employees will submit leave application on line to Leave Sanctioning Authority under Employee Self Service

Sanctioning Authority will sanction or reject the leave application under “Manager Self Service”, in case of rejection, sanctioning authority will be required to record reasons for rejection of leave,

Individual employee will be able to view the status of leave submitted i.e. sanctioned or rejected,

Employee will have the option of carrying modification in leave type or number of days before it is sanctioned,

Sick leave and Unavailed Leave will be sanctioned only on submission of medical certificate

Controlling office will record leave data in respect of employee of non-CBS branches.

The complete navigation and procedure for on-line leave submission is available in PNB PARIVAR Circular No. 10/07dated 17.10.2007 available at the site of knowledge centre (E-Circular). The leave related activities are to be conducted on day to day basis and annual updation of leave data will be processed centrally in the server in first week of January every year. All concerned are advice to note and ensure compliance.

{O P ARORA} Dy. General Manager

 

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NAVIGATION FOR ON LINE SUBMISSION OF LEAVE APPLICATION

Click “Employee Self Service “> Leave Details > Add new absence request

Click to add new leave request

 

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Select Leave Requested (Leave Type) > Leave Begin/End date > Select Leave reason, as applicable> Select Address during leave > Click submit

Select  the  leave type to be applied, leave  begin  and end date, tick “Half Pay”  check  box only  if sick  leave  is to  be  availed  on “Half‐Pay”,  leave reason,  address during  leave  and reason for leave 

Enter  brief reason  for leave;  please note  that  this field  is mandatory 

 

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Once leave is submitted, it will appear under “Leave Application History” with status as “Submitted”

 

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NAVIGATION FOR SANCTION OF LEAVE APPLICATION

“Leave Application History” and  status  of  applications submitted are shown in this box

Leave  Register  before sanction  of  leaves submitted  for  sanction i.e.  wherever  sanction status is “Submitted” 

 

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Click “Manager Self Service” > “Review Leave Request” > Search

List of all employees who have submitted leave applications will appear as shown below. Alternatively search can also be restricted on the basis of Designation and/or Scale of the employee’s who have submitted leave application for approval.

Controlling ZO/RO can search leave application of Incumbents by entering their PF Number or designation, Scale and or Branch Distinctive No. Please note that in case of ZO/RO Distinctive No. field should be blank while searching leave applications of Incumbents in the zone/region.

Leave application of the selected employee will appear, to sanction click “Approve” and “Next in list” to sanction leave application of other employee.

By clicking on “search” list  of  all  employees posted  in  the branch/office  who have  submitted  leave applications  will appear. 

Select  employee  to sanction/reject  leave application 

List  of  leave applications submitted  for sanction  can  be searched  on  the basis  of designation  and/or scale of employee.  

Select employee  to sanction/reject leave application 

 

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Click next to view/sanction/reject leave application of other employees.

Once leave is approved by the designated authority, status of leave application will change to “Approved” in leave application details of the concerned employee under “Employee Self Service”. Further, once leave is approved, it can not be modified/ deleted by the employee concerned. Leave register of the concerned employee also gets updated accordingly.

Click “Approve” to sanction leave and “Deny” to reject leave 

 

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However, leave application which has yet not been approved can be modified or deleted by the employee concerned, by clicking either on begin or end date.

DENIAL & EXTENSION OF PRIVILEGE LEAVE

To record extension of PL denied and duly extended by the competent authority, click check box ( In case leave is to be extended, enter date upto which extended PL is to be availed and reasons for extension of leave along with date of order of the competent authority under “Manager

To modify/delete leave which has not yet been approved, click either begin or end date 

After  modifying the  desired changes  i.e.  Leave type,  begin  date, end  date,  and leave  reason  or number  of  days, click  on  submit  or in  case  leave  is  to be deleted, directly click on delete 

 

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Remarks” and click “Deny” as explained in the figure below. However, in case denied leave is not to be extended, do not click the check box for extension of leave.

Details of leave denied and extended will appear in leave register. In future whenever employee avail PL, it will first be reduced from extended PL.

Enter the date up  to  which denied PL is to be availed 

Check  this box if PL is to  be denied and extended only 

Enter reasons  for refusal of PL and date of  order  of  competent  authority,  click “Deny” 

 

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NAVIGATION TO MODIFY/DELETE APPROVED LEAVE BY THE SANCTIONING AUTHORITY

Click “Manager Self Service” > Modify Approved Leave > Enter PF No. > Click Search

APPROVED LEAVE CAN NOT BE MODIFIED OR DELETED AFTER THREE MONTHS

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Delete leave to be modified and submit fresh application for approval