Quick Guide to getting started on Akari

Updating an existing course stream for Academic Year 2015_16

NB - This document is specific to level 1 structures

Log into the following link: https://nuig.akarisoftware.com/curriculum/index.cfm Click on Login Using Federated Access

Enter Staff ID in Username i.e. 00123xxs and your password which is the same password you log into your PC with each day.

NB-Download Akari Document User Guide under the home tab and use as a reference also alongside this document

Under ‘Course Stream’ Tab enter the Course Stream Code under the ‘Course Stream Code’ field and Search i.e. BEE or BEE1

Click on the stream in question i.e. BEE1 and ‘Create New Version’

You will see an info screen where you can enter the details of the update and Confirm

This will create a draft version of the Course stream for September of the next academic year i.e. Sept 2015

Edit this version of the Course Stream i.e. Valid From Sept 2015

To update the course structure go to the Modules tab for the year in question i.e. Year 1.

All the existing modules will be listed under the Modules tab. You can expand or collapse the years as required, for this example I will use Year 1.

The options available to you at this stage are as follows;

1. Update or Change the Module Type from Core to Optional or Optional to Core2. Add a newly created Module to a Course Instance i.e. Year 13. Delete Modules4. Add Requisites5. Existing Modules – Where there is a new version of an existing module which is already on the

course stream/instance i.e. Take MP120 above for example ……………. 6. Adding a Bond - Bonds are updated at module level, Please refer to document on Bonds

Update or Change the Module Type from Core to Optional or Optional to Core

The main three types which are used are Core, Optional, Group not available to select on line. Core – If you make the module Core, every student who registers for this stream/instance will

be automatically registered for that module.

Optional – Is you make a module optional, this means that it is an optional module and student have a choice between choosing it or any other optional module to build up their ECTS to the ECTS for the Year/Course Instance i.e. 60 ECTS.

Group not Available to select online – This is used where a module is available on the curriculum but you do not want it make available on line at registration, this relates to some modules where there may be a quota or something and the discipline want to decide and let Registration know the list of students who can be registered against the module.

In this example I am changing the module MA140 from Core to Optional, Click on the field under Type in the drop down menu, here you will see all the options available.

Choose Optional and hit Save course Stream You will notice that when a module is changed from Core to Optional a new button appears

under Requisites ‘Add’ Requisites can only be added to modules which are Optional ( I will go through an example of

adding a requisite further down in the doc)

Add Modules

If you have created a Brand new module from scratch and you would like to add this module to an existing course stream/instance you can do so as follows;

Add Modules/Subjects to Year 1

Select _ Module and enter module code under the field Code i.e. EE130 - Search The Search facility will find the module, click on the module under Search Results and Add

In the example you will see that two modules came back in the search, the ‘Approved’ version and the ‘Pending Approval’ version of EE130

The ‘Approved’ version is the version that is valid from 2014-15 The ‘Pending Approval’ version is the version of the module which is valid from 2015-16 and is

awaiting full approval For this example; earlier in the process you may have created a new version

of an existing module to update it for 2015_16, i.e. change the method of assessment or add a work load items etc., this module could be in ‘Draft’ or ‘Pending Approval’. Please be aware that you can go ahead and add the module to a course stream while they are in draft or pending

For this example I will choose the (Pending Approval) version of the module and ‘Add’

The module will be added under Semester 2 as the module is a Semester 2 module It will go in as optional as I choose optional in the earlier criteria If I made a mistake here I can still change this to core if that is the requirement You will notice that the valid From period for this module is showing as Sept 2015 The other modules are showing as Sept 2014, I will explain this further down

Delete Module – How to delete a module from a stream/course instance

Click on X beside the module in question, this will delete the module from the stream/course instance, always remember to hit the Save Course Stream button at the top of bottom of the page

Add Requisites – How to add or update a requisite against a module within a course stream/instance

To add Requisites click on the Add tab under Requisites tab beside the module The following screen will appear; you can add requisites at this stage.

Co-Req . = A Co-Requisite is where if a student selects module X they must also choose module Y.Excl. Req . = An Exclusion Requisite is where if a student chooses module X they cannot then choose module Y or module Y and Z (whatever they are not permitted to take along with module X)

Pre-Req . = A Pre-Requisite is where if a student wants to take module X they must have completed module Y or module Y and Z in the previous academic Year.

Existing Modules – Where there is a new version of an existing module which is already on the course stream/instance i.e. Take MP120 above for example ……………

If you have created a new version of a module it will not be visible under the course stream

The system only allows a single version to be active at any point of time. This means that when a new version of a Module is created; it only becomes live and consequently replaces the current version when it is approved and its Valid From date comes into effect. Then, the list of affiliated Course Streams will re-appear in the Module Main tab.

If a module is already attached to the course stream and has a new version in the pipeline then the course sponsor doesn't have to do anything to the course stream - the new version will replace the old one automatically. If an Owner/Editor click on the title of any such module in the Modules tab then they will see a narrative that a Draft

version of the module exists or you will have at least received an email if a new version is Approved.

For this year the modules which are in awaiting processing will not go from the ‘Awaiting Processing’ Tab into the ‘Approved’ tab until the data the data has gone via the Akari message links over to the student record system, at which time the Akari system will be closed to edits.

A user should be able to view the pdf which should show the updated details of the course stream. There is development happening in relation to this at the moment so I will update this document as there is more clarity from Akari.