RailConnect Car Hire Receivable Guide• Inquiries allows you to view car hire information according to a variety of criteria. • Actions allows you to enter and work with car hire

RailConnectCar Hire Receivable

Guide

RailConnect Car Hire Receivable Guide

Copyright

Copyright © 2011 Railcar Management Inc. All Rights Reserved. Reproduction in any form prohibited, without express permission.

Printed in the United States of America.

RMI - Delivered under license agreement.

Copying and disclosure prohibited without express written permission from RMI.

RMI3475 Piedmont Road, NESuite 250Atlanta, Georgia 30326 USAPhone: 404.355.6734Fax: 404.352.8814Internet address: www.rmiondemand.com

Warning

All information in this document, as well as the software to which it pertains, is proprietary material of RMI, and is subject to an RMI license and non-disclosure agreement. Neither the software nor the documentation may be reproduced in any manner without the prior written permission of RMI.

Specifications are subject to change without notice.

About This Manual

The RailConnect Car Hire Receivable Guide is an instructional document designed to be used as a reference while using the car hire payable application, a product of RMI.

Last updated October 2011.

Trademarks

RailConnect, Car Hire Payable, Car Hire Receivable, Car Hire Next Generation, Car Hire Data Entry, Car Hire Marketplace, RMI Car Hire Reports, e-Reports, TMS, RMS, and Cash Application are registered trademarks/service marks of RMI.

Revised 12/11 RailConnect Car Hire Receivable Guide 3

Table of ContentsNavigating the System..................................................................................................4

Researching Car Hire....................................................................................................5Introduction.......................................................................................................................5Viewing Car Hire Data......................................................................................................6Reported Month................................................................................................................7Earned Month...................................................................................................................8Earned/Reported Month...................................................................................................9Equipment Movement History........................................................................................10Reported Car Hire ..........................................................................................................12

Making Car Hire Adjustments ....................................................................................14Introduction.....................................................................................................................14Balance Summary..........................................................................................................15Claims.............................................................................................................................19Processing Errors...........................................................................................................22

Reviewing Master Files...............................................................................................24CHARM Rates................................................................................................................24Contract Rates ...............................................................................................................26

Appendix: Viewing Detailed Monthly Information ...................................................29Viewing Car Hire Data....................................................................................................30Details by Car Type ........................................................................................................31Details by Contract ........................................................................................................32Details by Equipment Unit .............................................................................................33Details by Miscellaneous Adjustment ...........................................................................34Details by Owner Number ..............................................................................................35Details by Payor .............................................................................................................36Details by Reclaims........................................................................................................37

Appendix: Field Definitions........................................................................................38

Navigating the System

Navigating the System

RMI RailConnect Car Hire Receivable helps you manage your receivable accounts accurately and efficiently. You can use the system to review the car hire owed to your operation on a detailed record movement. You can quickly see payments and outstanding balances, and you can research down to the car movement level to determine accuracy and evaluate whether adjustments are needed. The system is built on the following menus:

• Main Menu allows you to change the road you are working with, connect to other RailConnect packages, or log out of your car hire session.

• Inquiries allows you to view car hire information according to a variety of criteria.

• Actions allows you to enter and work with car hire adjustments.

• Master Files allows you to view information and set-ups in your car hire master files.

• Dashboards allows you to view reporting information in a graphical format.

• Help gives you access to product documentation.

4 RailConnect Car Hire Receivable Guide Revised 12/11

Researching Car HireIntroduction

Researching Car Hire

Introduction

The Inquiries functions allow you to research your car hire records at the level of detail you require. The inquiry windows are designed so that you can view a broad summary of your car hire data or you can drill down to very specific detail about each car and movement. (Figure 1)

• Reported Month: view car hire information according to the month in which the car hire was allowed/reported.

• Earned Month: view car hire information according to the month in which the equipment moved and car hire was earned.

• Reported/Earned Month: view car hire information segmented by both reported month and earned month.

CAR HIRE TIPS: For more information about how to drill down to see detailed car hire data from the Reported Month, Earned Month, or Reported/Earned Month option, see “Appendix: Viewing Detailed Monthly Information” on page 29.

• Equipment Movement History: view the movement history of your selected equipment.

• Reported Car Hire: view car hire information for all of your equipment.

Figure 1


Researching Car HireViewing Car Hire Data

Viewing Car Hire Data

• You can use one of the following three methods to “select” a record in RailConnect Car Hire Receivable. You can drill down to see more detailed information about any particular record by double-clicking on that row or by right-clicking on the row and selecting View Details. You can also click a particular row to highlight it, then select the View Selected button.

• You can sort information on a Car Hire Receivable inquiry window by any column. If you click on a column header, the information will be sorted according to the information in that column. If you click on the column header again, the sort will change between ascending and descending.

• You can export information on any Car Hire Receivable inquiry window to an Excel file by clicking on the spreadsheet icon at the top of the window.

• Detail information may take up several windows. To move from window to window, click on the arrow buttons or page numbers on the bottom of the window.

• For detail searches that take up multiple pages, you can also specify the number of records to display per page.


Researching Car HireReported Month

Reported Month

The Reported Month Overview window displays car hire information according to the month in which the car hire was allowed/reported. Summary information about the car hire processing that was reported in that month is included in the list. You can drill down for more detailed information.

To review Reported Month information:

Choose Inquiries Reported Month.

For more information on the fields that appear on the Reported Month Overview window (Figure 2), see “Appendix: Field Definitions” on page 38.

For more information about how to drill down to see detailed car hire data, see “Appendix: Viewing Detailed Monthly Information” on page 29.

Figure 2


Researching Car HireEarned Month

Earned Month

The Earned Month window displays car hire information according to the month in which the equipment was moved and car hire was earned. Summary information about the car hire records that were generated for that month is included in the list. You can drill down for more detailed information.

To review Earned Month information:

Choose Inquiries Earned Month.

For more information on the fields that appear on the Earned Month window (Figure 3), see “Appendix: Field Definitions” on page 38.


Figure 3


Researching Car HireEarned/Reported Month

Earned/Reported Month

The Earned/Reported Month window displays car hire information according to both the month in which the equipment was moved and car hire was earned and the month in which it was allowed/reported. Summary information about car hire processing is included for every possible earned month/reported month combination. You can drill down for more detailed information.

To review Earned/Reported Month Information:

Choose Inquiries Earned/Reported Month.

For more information on the fields that appear in this window, see Appendix: Field Definitions on page 38.


Figure 4


Researching Car HireEquipment Movement History

Equipment Movement History

The Equipment Movement History window displays information about each movement made by the car(s) during a specified time period. This option allows you to view all interchange records on file for a given piece of equipment, so that you can accurately work claims or update missing or incorrect events as needed.

CAR HIRE TROUBLESHOOTING: Some optional functions requiring administrative access may not appear on your system.

To work with equipment movement history:

1. Choose Inquiries Equipment Movement History.

2. Take one of the following options:

• To create a new movement record, click Add.

• To view movement history for all cars, click the Search button on the Equipment Movement History input window. You can filter the list by entering values in the given fields before searching.

Figure 5

Figure 6


Researching Car HireEquipment Movement History

The Equipment Movement History window (Figure 6) shows you the junction and LCS interchange records for your equipment. For more information on the fields that appear in this window, see “Appendix: Field Definitions” on page 38.

3. From the list window, take one of the following options:

• To delete a movement record, click on that record to select it, then click the Delete Selected button.

• To add a new movement, click the Add button.

• To drill down for more detail on a particular movement, select that line on the summary list.

The Equipment Movement History detail window (Figure 7) allows you to review/edit information on an existing movement record or add information about a new movement (the window will appear with all fields blank if you chose Add). For more information on the fields that appear in this windows, see “Appendix: Field Definitions” on page 38.

4. Click Update to save any new details or Add to add the new record.

Figure 7


Researching Car HireReported Car Hire

Reported Car Hire

The Reported Car Hire window shows car hire information for all of your equipment. The car hire data can be viewed across multiple time periods, and you can drill down for detailed information on a particular record.

To review reported car hire information:

1. Choose Inquiries Reported Car Hire.

2. To view car hire detail for all cars, click the Search button on the Reported Car Hire input window. To view specific records, enter values in the filter fields, then click the Search button.

For more information on the fields that appear on the Reported Car Hire overview window (Figure 9), see Appendix: Field Definitions on page 38.

Figure 8

Figure 9


Researching Car HireReported Car Hire

3. Select one of the cars listed to view detail information about the car hire reported/allowed on that car.

For more information on the fields that appear on the Reported Car Hire Details window (Figure 10), see Appendix: Field Definitions on page 38.

Figure 10


Making Car Hire AdjustmentsIntroduction

Making Car Hire Adjustments

Introduction

The options on the Actions drop-down allow you to work with your reported car hire and make any adjustments necessary to balance. From this option, you can investigate Balance Details, Claims, and Processing Errors.

Figure 11


Making Car Hire AdjustmentsBalance Summary

Balance Summary

The Balance Summary option allows you to research the car hire reported from the Car Hire Data Exchange (CHDX) file. From this window you can see summary information on all car hire reported to you, identify any discrepancies in the balance, and research payment details.

You can also add a record or update details on an existing record. This is useful if you have received an update from the reporting road or have found the cause for any discrepancy in the balance.

CAR HIRE TIPS: You can use the Balance Summary option to add records for any road that is a CHDX non-participant.


To work with balance summary:

1. Choose Actions Balance Summary.


• To create a new balance summary record, click Add.

• To view all car hire balance information, click Search. You can filter the list by

Figure 12



entering values in the given fields before searching.

Figure 13



The Balance Summary list window is organized by Processing Month and Paying Road. (Figure 13) For more information on the fields that appear in this window, see Appendix: Field Definitions on page 38.


• To add a new record, click the Add button.

• To drill down for more detail on a particular record, select that line on the summary list.

The Balance Summary detail window shows you the specific data, including payment information, for that record. You can edit or add information on this window. For more information on the fields that appear in this window (Figure 14), see Appendix: Field Definitions on page 38.

CAR HIRE TIPS: Note that when you choose to Add a new record, the Balance Summary detail window is the same as Figure 14, except that it includes only fields for Detail information.

Figure 14



4. Click Update to save any new information or Add to add the new record. You can also chose to Delete the record entirely.

If you are adding a new record, you can choose Add Reported Car Hire to add more car hire detail on the Reported Car Hire window. (Figure 15) For more information on the fields that appear on the Reported Car Hire Details window, see Appendix: Field Definitions on page 38.

Figure 15


Making Car Hire AdjustmentsClaims

Claims

The Claims option allows you to manage the car hire claims you have generated. You can review and add detail, enter missing movement information, and resolve if necessary.

To work with claims:

1. Choose Actions Claims.

2. To view all car hire claims, click the Search button on the Claims window. To view specific records, enter values in the filter fields, then click the Search button. If the Show Only Unresolved option is checked, you will see only those claims that are still being settled.

The Claims list window is organized by Earned Month and Original Road. (Figure 17)

Figure 16

Figure 17



3. To drill down for more detail on a particular Month/Road combination, select that line on the summary list.

The Claims Details list window shows you basic information about the claims made during that month on that railroad.

For more information on the fields that appear on the Balance Details detail window (Figure 14), see Appendix: Field Definitions on page 38.

Figure 18



4. For details about a particular claim, select that line. RailConnect Car Hire receivable offers two areas of claim detail: Rate and Cycle.

• The Rate tab (Figure 19) shows you detailed information about the associated rates involved with the claim. If the claim is based on a difference in rates, specific information on the differences are included. You can use this detail to determine if the difference is valid.

• The Cycle tab (Figure 20) shows you the movement records that make up the car hire cycle associated with the claim. Included in this view are the number of hours recorded for each move, along with Earned and Allowed values.You can use this information to determine if missing or incorrect movements have contributed to the claim.

Figure 19

Figure 20


Making Car Hire AdjustmentsProcessing Errors

Processing Errors

The Processing Errors list shows you cars with problems that must be resolved before the car hire is complete. For example, if the hour/rate calculation does not balance, the car will appear in the Processing Errors list. You can also add new detail records to correct an error.


To work with processing errors:

1. Choose Actions Processing Errors.


• To create new car-level detail to correct an error, click Add.

• To review a list of processing errors, click Search. You can filter the list by entering values in the given fields before searching.

Figure 21

Figure 22


Making Car Hire AdjustmentsProcessing Errors

The Processing Errors list window (Figure 22) shows basic information about the errors in the system. For more information on the fields that appear in this window, see Appendix: Field Definitions on page 38.

3. From the list window, choose one of the following options:

• To create new car-level detail to correct an error, click Add.

• To drill down for detailed information on a particular error, select that line on the list.

The Processing Errors Details window (Figure 23) allows you to review/edit an existing car-level detail record or add information to a new record. For more information on the fields that appear in this window, see Appendix: Field Definitions on page 38.

4. Click Update to save any changes or additions.

Figure 23


Reviewing Master Fi lesCHARM Rates

Reviewing Master Files

CHARM Rates

You can review the rates set up in the CHARM (Car Hire Accounting Rate Master) file using this option. These rates are either default rates or negotiated, and cannot be changed.

To review CHARM Rates:

1. Choose Master Files CHARM Rates

2. To view CHARM rates, enter the Equipment Initial (and Number, if desired), then click the Search button on the CHARM Rates window. You can use the Lookup function to choose from a list of equipment initials.

The CHARM Rates list window shows all default rates for the selected criteria. (Figure 13) If the Suppress Expired Default Rates option is checked, you will see only current rates.

Figure 24

Figure 25


Reviewing Master Fi lesCHARM Rates

3. To see negotiated CHARM rates, click the arrow next to a rate.

For more information on the fields that appear in these windows, see Appendix: Field Definitions on page 38.

Figure 26


Reviewing Master Fi lesContract Rates

Contract Rates

The Contract Rates master file is a databases maintained by RMI for any special negotiated agreements outside of the CHARM rates. These special rates can be based on either car type or a series of car initials/numbers.

CAR HIRE TROUBLESHOOTING: If you use special agreements not in the CHARM Negotiated Rates database, you should notify RMI car hire support so that these rates can be maintained in this file.

CAR HIRE TIPS: Contract rates take precedence over CHARM rates when both are present for a car.

To work with contract rates:

1. Choose Master Files Contracts.

2. Select whether you want to work with rates based on type or series.

Figure 27




• To create a new rate, click Add.

• To review all rates, click the Search button on the Contract Rates window. You can filter the list by entering values in the given fields before searching. If the Active Only option is checked, you will see only active rates.

The Contract Rates window (Figure 28) shows basic information about the negotiated rates you searched for (either Type or Series). For more information on the fields that appear in this window, see Appendix: Field Definitions on page 38.

Figure 28




• To delete a contract record, click on that record to select it, then click the Delete Selected button.

• To add a new contract record, click the Add button.

• To drill down for more detail on a particular contract, select that line on the list.

The Contract Rates detail windows allow you to review/edit information on an existing contract or add information on a new contract. You can edit or add detail on this window. Click Update to save any new details or Add to add the new record. You can also chose to Delete the record entirely. For more information on the fields that appear in this window, see Appendix: Field Definitions on page 38.

Figure 29

Figure 30


Appendix: Viewing Detailed Monthly InformationContract Rates

Appendix: Viewing Detailed Monthly Information

When you review car hire information using one of the monthly views (Reported Month, Earned Month, Earned/Reported Month), you can drill down to get very specific information about the car movements that generated your car hire totals. The method for reviewing this detailed information is the same for all of the views.

To see information that is more specific than the data available on the overview window, you must first determine how the information should be displayed. Choose one of the following options from the Details By drop-down menu, then select the month for which you want to see specific information. (Figure 31)

• Car Type: displays detail according to the AAR car type. See “Details by Car Type” on page 31.

• Contract Number: displays detail according to RMI-generated contract number. See “Details by Contract” on page 32.

• Equipment Unit: displays detail according to equipment initial and number. See “Details by Equipment Unit” on page 33.

• Miscellaneous Adjustments: displays details about adjustments, organized by reclaiming road. See “Details by Miscellaneous Adjustment” on page 34.

• Owner Number: displays detail according to the RMI-generated owner number. See “Details by Owner Number” on page 35.

• Payor: displays detail according to the road that is liable for car hire. See “Details by Payor” on page 36.

• Reclaims: displays detail according to the reclaims created. See “Details by Reclaims” on page 37.

For more information on the fields that appear on any of the drill-down windows, see “Appendix: Field Definitions” on page 38.

Figure 31


Appendix: Viewing Detailed Monthly InformationViewing Car Hire Data

Viewing Car Hire Data

• You can use one of the following three methods to “select” a record in RailConnect Car Hire Receivable. You can drill down to see more detailed information about any particular record by double-clicking on that row or by right-clicking on the row and selecting View Details. You can also click a particular row to highlight it, then select the View Selected button.

• You can sort information on a Car Hire Receivable inquiry window by any column. If you click on a column header, the information will be sorted according to the information in that column. If you click on the column header again, the sort will change between ascending and descending.

• You can export information on any Car Hire Receivable inquiry window to an Excel file by clicking on the spreadsheet icon at the top of the window.

• Detail information may take up several windows. To move from window to window, click on the arrow buttons or page numbers on the bottom of the window.

• For detail searches that take up multiple pages, you can also specify the number of records to display per page.


Appendix: Viewing Detailed Monthly InformationDetails by Car Type

Details by Car Type

Window Action

Overviewdisplays available data sorted by month

1. Choose Details By: Car Type

2. Select the month you want to research.

drills down to...

Car Type Summarydisplays car hire information for a list of car type groups for which there were car hire activity in that month.Fields:

TimeMilesTotal AmountReclaim AmountReclaim HoursReclaim MilesNet AmountAverage Time RateAverage Mile Rate

1. Use the check boxes (System, Foreign, TTX, and/or Private) to view a particular owner designation, then click Search.

2. From the search results, select the Car Type you want to research.

drills down to...

Car Type Detaildisplays the same car hire information for a detailed list of specific car types.

Select the Car Type you want to research.

drills down to...

Car Type Detail by Roaddisplays the same car hire information, organized by road mark.

Select the road Initial you want to research.

drills down to...

Equipment Unit See “Details by Equipment Unit” on page 33.


Appendix: Viewing Detailed Monthly InformationDetails by Contract

Details by Contract

Window Action


1. Choose Details By: Contract Number.


drills down to...

Contract Numberdisplays basic car hire information organized by contract number.

Car Hire/Reclaim: Time, Hours, Mile Amount, Mile, Appurtenance, Penalty, Net AmountContractReported MonthCar Hire: Time, Mile, Appurtenance, PenaltyReclaim: Time, Mile, Appurtenance, PenaltyTotal Amount

1. To extract the data on this window as an Excel spreadsheet, click the Export Data button.

2. You can search for car hire details for a particular contract by entering the number in the Contract Number field. Click Search to refresh results.

3. Select the contract you want to research.

drills down to...



Appendix: Viewing Detailed Monthly InformationDetails by Equipment Unit

Details by Equipment Unit

Window Action


1. Choose Details By: Equipment Unit.


drills down to...

Equipment Unitdisplays basic car hire information on a list of specific equipment for which car hire was processed in that month.

Car Hire/Reclaim: Time, Hours, Mile Amount, Mile, Appurtenance, Penalty, Net AmountInitial NumberTypeReported MonthCar Hire: Time, Mile, Appurtenance, PenaltyReclaim: Time, Mile, Appurtenance, PenaltyTotal Amount


2. Choose whether to Suppress Zero Times from your search results. =You can also use the car type check boxes (Private, Railroad, System, and/or Intermodal) to choose a particular type or types of cars. Click Search to refresh results.

3. Select the equipment you want to research.

drills down to...

Reported Car Hire See “Reported Car Hire” on page 12.


Appendix: Viewing Detailed Monthly InformationDetails by Miscellaneous Adjustment

Details by Miscellaneous Adjustment

Window Action


1. Choose Details By: Miscellaneous Adjustment.


drills down to...

Miscellaneous Adjustmentsdisplays summary information about the adjustments, organized by reclaiming road.

Total AdjustmentsTotal AmountReclaiming RoadCountAmount


2. You can search for details for a particular road by entering the road mark in the Reclaiming Road field. Click Search to refresh results.

3. Select the road you want to research.

drills down to...



Appendix: Viewing Detailed Monthly InformationDetails by Owner Number

Details by Owner Number

Window Action


1. Choose Details By: Owner Number.


drills down to...

Owner Numberdisplays basic car hire information for a list of owner numbers.

Car Hire/Reclaim: Time, Hours, Mile Amount, Mile, Appurtenance, Penalty, Net AmountOwner NumberReported MonthCar Hire: Time, Mile, Appurtenance, PenaltyReclaim: Time, Mile, Appurtenance, PenaltyTotal Amount


2. You can search for details for a particular owner by entering the number in the Owner Number field. Click Search to refresh results.

3. Select the owner number you want to research.

drills down to...



Appendix: Viewing Detailed Monthly InformationDetails by Payor

Details by Payor

Window Action


1. Choose Details By: Payor.


drills down to...

Payordisplays basic car hire information organized by the road liable for car hire.

Car Hire/Reclaim: Time, Hours, Mile Amount, Mile, Appurtenance, Penalty, Net AmountContractReported MonthCar Hire: Time, Mile, Appurtenance, PenaltyReclaim: Time, Mile, Appurtenance, PenaltyTotal Amount


2. You can search for car hire details for a particular road by entering the road mark in the Payor field. Click Search to refresh results.

3. Select the payor you want to research.

drills down to...



Appendix: Viewing Detailed Monthly InformationDetails by Reclaims

Details by Reclaims

Window Action


1. Choose Details By: Reclaims.


drills down to...

Reclaimsdisplays a summary of reclaims processed in that month.

Total ReclaimsTotal AmountReclaiming RoadStationAccountDescriptionCountAmount

1. Choose whether to Suppress Zero Times or Suppress Non-Countered Reclaims from your search results. You can also choose to search for a particular reclaim using the Reclaiming Road and Account Code fields. Click Search to refresh results.

2. Select a Reclaiming Road/Station combination to research the associated reclaims.

drills down to...



Appendix: Field Definit ionsDetails by Reclaims

Appendix: Field Definitions

The following definitions apply to fields which occur throughout the Car Hire Receivable system.

1st Adjustment

Total first/voluntary adjustment amount made during the month. See Voluntary Adjustment.

Account Code Standard AAR account code.

Activity Indicates whether a record is active or inactive for claims audit.

Adjustments Total adjustments made in the month.

Allowed Amount of car hire allowed in the cycle.

Allowed Date Allowed month in which the cycle was paid, or month/year in which the adjustment will be allowed.

Allowed Rates Rates reported on CHDX when the event occurred.

Amount May be dependent on what window is currently open, and can include:

Total reclaim amount, or total amount of car hire per month or per payor.

Appurtenance Rate

Per hour rack rate used for calculation of payment for time online.

Average Mile Rate

Average mileage rate per load for the customer.

Average Time Rate

Average time rate per load for car type.

Begin Cycle Date and time the cycle began. You must use the 24-hour clock (military time) when you enter the time.

Begin Hour Time the cycle began. You must use the 24-hour clock (military time) when you enter the time.

Begin Location

Station at which the cycle began.

Begin Road Road handling the car when the cycle began.

Bid-Offer Negotiated rates for the CHARM Rates master file

Billed Date Currently not in use.

Car Hire: Mile, Appur, Penalty

Summary car hire information generated by the system on rent paid to the equipment owner based on time and/or miles.



Car Type Four-digit alpha-numeric AAR car type code.

Claim Number of hours due equipment owner on a claim, or claim number, depending on usage.

Claim Amount Total amount of claim.

Claim Number Code identifying the claim. A claim is created to recover funds not included in calculated car hire because of errors, including incorrect rates or omissions in reported time.

Contract Number

ID number generated by RailConnect Car Hire Receivable for the contract on given car groups.

Count Number of cars reclaimed.

Current Amount of car hire allowed/reported in the current service month.

Date Reported Date the movement event was reported.

Description Title or description of the reclaim.

Difference Net car hire (earned amount less allowed amount).

Draft Date Currently not in use.

Duplicate Indicates whether the duplicate function is active. If not, the system will pull in deleted records.

Earned Amount of car hire earned in the cycle.

Earned Date See Earned Month.

Earned Month Month in which the movements that generated car hire were made.

Effective Date (MM/YYYY)

Date the rate takes effect.

Empty Rates: Time, Mile, Appur

Time, Mileage, and Appurtenance rates in effect when the equipment is empty. The rates are taken from CHARM or from the contract rates files.

Empty Under/Over 45’

Rate in effect on a particular contract for empty railcars either under or over 45 feet long.

End Cycle Date and time the cycle ended.

End Hour Time the cycle ended. You must use the 24-hour clock (military time) when you enter the time.

End Location Station at which the cycle ended.

End Road Road on which the cycle ended.

Equip Init/Number

Initial and number of the equipment generating car hire.



Equipment Series

To and from car numbers used to identify a series of cars for contract rates. For example, if you enter Equipment Initial = BPRR and Equipment Series 050000-060000, all cars that fall in that range will be covered by the rate.

Event Date Date and time the movement event occurred.

Exchange Information in the Data Exchange (CHDX) section of the Balance Details window comes from the car hire exchange file.

Expiration Date

Last month/year during which a rate is effective. If the rate does not have an expiration date, 99/9999 will appear.

Force Yes indicates data should be accepted exactly as entered.

From Road Road from which the equipment was delivered (when calculating cycles).

From/To Roads from and to which the movement occurred.

Ind CU Rate Source Indicator. C indicates CHARM code, and U indicates UMLER code.

Initial/Number Initial and number of the equipment generating car hire.

Loaded/Empty

See L/E.

L/E Loaded (L) or Empty (E) status of the equipment.

LCS Indicates type of validation from the Liability Continuity System.

Loaded Rates: Time, Mile, Appur

Time, Mileage, and Appurtenance rates in effect when the trailers are loaded.

Loaded Under/Over 45’

Rate in effect on a particular contract for loaded equipment either under or over 45 feet long.

Mile Code Currently not in use.

Mile Rate Per mile rate used for calculation of payment of miles traversed online.

Miles May be dependent on what window is currently open, and can include:

Total miles allowed, average miles per load for the customer, miles car traveled online, or mileage for which the equipment was reclaimed.

Miscellaneous Adjustments

Total miscellaneous adjustment amount made during the month.



Missing Report

Yes in this field indicates that the railroad using the equipment does not participate in CHDX, but payment was made. No car hire report was received.

Move Type Code indicating the type of movement event that affected car hire.

Net Amount Total net car hire paid for the cycle (total car hire less total reclaim).

Number of Claims

Total number of claims created for a particular month/road.

Number of Trips

Total number of trips made in a particular month or period or by a particular car.

Original Road Road claimed according to LCS message.

Outlaw Yes indicates that the claim has not been answered according to the car hire rules. Outlaw claims become due and payable with double penalty.

Owner Owner number assigned by the Car Hire Receivable system with the Contract Number.

Paid Date Date on which car hire was paid.,

Pay Code Letter code noting special processing of payment of car hire for a specific trip.

Payee Equipment owner that will receive car hire or adjustment.

Paying Road Railroad that allowed/reported car hire.

Payor Party responsible for paying car hire or adjustment.

Penalty Total penalties applied in the month. Car hire rules state that a 15% penalty is to be paid on each claim.

Penalty Code Penalty type as reported from the CHDX.

Prior See Prior Adjustments.

Prior Adjustments

Prior adjustment amount made in the month. Prior adjustments are made more than two months after the earned month.

Prior Report The original reported month, used for a reactivated register.

Processing Month

Calendar month in which car hire was processed.

Rate Mileage or time rate used to calculate car hire or reclaim.

Rate Type Currently not in use.

Rates: Time, Mile, Appur

Time, Mileage, and Appurtenance rates in effect when the event occurred.



Reactivated Indicates that a payment was made on the register after the active month, when closeout has already been completed. The register must be reactivated to post the new payment.

Reclaim Amount

Total reclaim amount calculated during the month per car type.

Reclaim Hours

Total reclaim time for the month.

Reclaim Miles Total reclaim mileage for the month.

Reclaiming Road

Railroad submitting the reclaim.

Reclaims Total reclaim amount to be received for the month.

Record Type Indicates whether the error came from a car hire or a reclaim record.

Reissue Date: 1st, 2nd, 3rd

Date claim is eligible for reissue. The first reissue date is nine months after the service date. Subsequent dates occur every four months.

Reissue Road: 1st, 2nd, 3rd

Road proven responsible for the reissue.

Reissued Currently not in use.

Remarks Free-form comment area.

Reported Month

Month in which the car hire was earned.

Reporting Road

Road reporting the movement event.

Reporting Station

Station at which the event occurred.

Resolution Indication of how the claim was resolved. If blank, the claim has not yet been resolved.

Resolution Comment

Remarks associated with claim.

Serial Number System-generated number assigned when adding a new contract rate.

Service Month Month and year in which the event occurred.

Source Source of event information.

Statements Indicates whether reports have been run based on car hire data from CHDX and railroads.

Station Location at which reclaim occurred.



Time Total amount the equipment earned based on time during the month or total number of hours the car was on the reporting road during the month.

Time Rate Per hour rate used for calculation of payment of car hire for time online.

To Road Road to which the equipment was delivered (when calculating cycles).

Total Adjustments

Total amount of the adjustments made.

Total Amount Total amount of car hire generated for a particular month, period, or car.

Total Reclaims

Total amount of reclaims deducted.

Type May be dependent on what window is currently open, and can include adjustment type or car type.

Using Road Railroad on which rate applies.

Voluntary Adjustments

Total voluntary adjustment amount made during the month. A voluntary adjustment is a credit or debit adjustment made to the original car hire report within 70 days after the end of the service month.

Wire Transfer Currently not in use.


Documents

RailConnect Car Hire Receivable Guide• Inquiries allows you to view car hire information according to a variety of criteria. • Actions allows you to enter and work with car hire