Ray, - lcc.edu Grant Evaluat… · Web viewAll decisions of the ... 2.1In those cases where mandatory ... Vendor must include a writing sample that includes a 500-1000 word summary

September 27, 2012

You are invited to submit your proposal to be considered for the GRANT EVALUATOR/WRITER POOL (Independent Contractor), in accordance with the enclosed specifications entitled: LANSING COMMUNITY COLLEGE – GRANT EVALUATOR/WRITER POOL (Independent Contractor) – SEPTEMBER 2012, PROPOSAL # 13400-488-12RB.

RETURN BIDBY MAIL:

Rebecca G. Beard If sent by Overnight Carrier: 7130 - Purchasing Department Gannon Building, Dock #1

Lansing Community College 411 N. Grand Avenue, Rm#104P.O. Box 40010 Lansing, MI. 48933Lansing, MI 48901-7210

IN PERSON TO: 309 N. Washington Sq, Room 214Lansing, MI 48933

Note: To confirm receipt of your proposal submission you may call Purchasing at (517) 483-1785.

The master GRANT EVALUATOR/WRITER POOL (Independent Contractor) agreement resulting from this Request for Proposal will be for one year beginning November 5, 2012 through November 4, 2013, with two (2) one year options to extend for an overall total of three years. Vendors may be admitted to the GRANT EVALUATOR/WRITER POOL during the period of the master agreement (Ongoing Review/Acceptance Process) by completing the required submittals as detailed in this Request for Proposal. The college will evaluate and determined if the Vendor meets the requirements for admission to the pool. All decisions of the college are final.

WE ARE CURRENTLY SEEKING PROPOSAL RESPONSES FOR THE INITIAL POOL. PROPOSALS MUST BE RECEIVED BY 2:00 PM, OCTOBER 17, 2012.

All questions concerning this RFP as indicated within the attached documents should be directed to Rebecca G. Beard no later than OCTOBER 8, 2012 by 4:00 p.m. at the email address below. Questions received will be answered in an Addendum posed online at www.bid4michigan.com

Rebecca G. BeardEmail: [email protected]

Sincerely,

LANSING COMMUNITY COLLEGE

Rebecca G. Beard, Ph.D., C.P.M.Director, Purchasing Department

mailto:[email protected]

http://www.bid4michigan.com/

INSTRUCTIONS FOR ACCESSING LCC DOCUMENTS ONLINE

Lansing Community College posts Invitations for Bid (IFB) and Request for Proposals (RFP) online at the State of Michigan Bid System www.bid4michigan.com

All bid documents, including addendums, and questions and answers are available online. In order to access these documents you will need to register. Registration is free to view documents however; to receive email notification you will need to pay a modest fee. Once registered, you will be able to view and print all bidding documents associated with a competitive bid.

STEP-BY-STEP INSTRUCTIONS:

STEP 1: Go to www.bid4michigan.com

You will see the following message:

The State of Michigan Bid System

Welcome to the State of Michigan Bid System (Bid4Michigan.com)! Department of Management and Budget (DMB) Purchasing Operations has implemented this system for faster and easier posting and notification of bid information to the public.

Companies interested in doing business with the State will have access to all State Department and many Community College bid information from this website. This system provides instant access to all of our Bids, RFI's, RFP's, Quotes, Addenda and Awards online. In addition to DMB Purchasing Operations, other departments are expected to join in the future, so stay with us to watch us grow!

Effective Monday, November 17, 2008, vendors must register to access open solicitation information, by clicking on the "Vendor Registration" link above. If you need assistance when registering, please click here to contact IPT. IPT provides all customer and technical support for the State of Michigan Bid System (Bid4Michigan.com) and will be happy to assist you during normal business hours (8:00 A.M. - 8:00 P.M. Eastern Time). We look forward to providing our vendors with more bid information, with less paperwork, and an easier method of doing business with us. We are excited about implementing this system and look forward to your participation.

STEP 2: Vendors must select a registration option before they will receive access to bid opportunities. Your choices are:

1. Email Notification Services for $49.95per year.

2. Search Only Access for free. Note: Some bids require electronic submission of bid responses and you must be registered for Email Notification in order to submit a bid electronically.

http://www.bid4michigan.com/

Note: This purchasing system is utilized by government agencies, and as such, requires all companies or individuals to submit truthful and accurate information when registering in the Bid4Michigan.com vendor database. If your company is a reseller of bid information, you may not register on this system.

STEP 3: Once you have successfully registered, you will be able to view a listing of all bid opportunities. They are identified by DOCUMENT TITLE, BID STATUS INFO (you can view bid details here), PREQUALIFICATION (if any is required), AND DEADLINE.

If you require assistance, please call IPT at 800-835-4603, Monday through Friday, 8:00 A.M. - 8:00 P.M. Eastern Time. Please ask for the e-Procurement Support Department at Extension 214.

GRANT EVALUATOR/WRITER POOL RFP PROCESS

Step 1. All prospective applicants must complete online LCC Vendor Application. The application is located at: http://www.lcc.edu/purchasing/supplier_information/supplier_application2.aspx

Step 2. All prospective applicants must complete online W-9 Form. The form is located at: http://www.lcc.edu/purchasing/supplier_information/w9_form.aspx

Step 3. All prospective applicants must complete Proposal# 13400-488-12RB Forms. The forms are included in the Proposal# 13400-488-12RB.

Step 4. All proposals will be evaluated in accordance with the evaluation procedures outlined in this RFP. The college will determine if the proposal moves forward to the interview process. All decisions are final.

Step 5. Vendors selected for an interview will meet with college staff members to discuss their qualifications and proposal.

Step 6. Vendors will receive written notification of award decision.

http://www.lcc.edu/purchasing/supplier_information/w9_form.aspx

http://www.lcc.edu/purchasing/supplier_information/supplier_application2.aspx

LANSING COMMUNITY COLLEGE

REQUEST FOR PROPOSALAND SPECIFICATIONS FOR

GRANT EVALUATOR-WRITER POOL (INDEPENDENT CONTRACTOR) REQUEST FOR PROPOSAL

#13400-488-12RB

LANSING COMMUNITY COLLEGELANSING, MICHIGAN

PURCHASING DEPARTMENTSEPTEMBER 2012

PROPOSAL #13400-488-12RB INSTRUCTIONS TO VENDORS

ARTICLE 1 LANSING COMMUNITY COLLEGE & REPRESENTATIVE

1.1 The word “Owner” and/or the word “College” shall be interpreted to mean Lansing Community College.

1.2 The representative for Lansing Community College shall be Rebecca G. Beard, Director, Purchasing Department.

1.3 Any and all communication with Lansing Community College shall be accomplished through the Purchasing Department. Any vendors that deviate from this requirement are subject to disqualification.

1.4 The successful vendor will have an excellent record for providing customer service, and will be selected based on its total proposal offering.

1.5 The successful vendor agrees to comply with all college policies and bylaws by acceptance of an LCC purchase order. College policies and bylaws may be found at www.lcc.edu

ARTICLE 2 RIGHT TO ACCEPT AND REJECT PROPOSALS

2.1 Lansing Community College reserves the right to waive any irregularities, reject any or all proposals, and modify or negotiate any and all proposals received in conjunction with this Request for Proposal. The College reserves the right to award multiple purchase orders, and make awards to more than one vendor.

2.2 This Request for Proposal in no manner obligates the College to the eventual contract for any items described, implied, or which may be proposed, until confirmed by written agreement and may be terminated by the College without penalty or obligation at any time prior to the signing of a contract.

ARTICLE 3 PROPOSAL SUBMISSION PROCEDURES

3.1 Proposals are to include all information as stated in Article 3 of the General Requirements.

3.2 Expenses for developing and presenting proposals shall be the entire responsibility of the vendor and shall not be chargeable to the College.

3.3 Six (6) copies in printed form (this number includes the “Original”), of the proposal shall be submitted to the Purchasing Department, clearly marked on the outside of the package with vendor’s name and address; and REQUEST FOR PROPOSAL #13400-488-12RB, LANSING COMMUNITY COLLEGE GRANT EVALUATOR-WRITER POOL (INDEPENDENT

SEPTEMBER 2012 GRANT EVALUATOR-WRITER POOL (INDEPENDENT CONTRACTOR) 6

http://www.lcc.edu/


CONTRACTOR). Vendors are to clearly mark the ORIGINAL document as “Original” and COPIES as “Copies.”

3.4 PROPOSALS FOR THE INITIAL POOL WILL BE RECEIVED UNTIL 2:00 P.M., OCTOBER 17, 2012 IN THE PURCHASING DEPARTMENT OF LANSING COMMUNITY COLLEGE.

3.5 The College will clarify, correct, or respond to any questions by the issuance of an Addendum to all vendors recorded at the www.Bid4Michigan.com website as having in their possession a set of Proposal Documents. Addendums will be posted online.

ARTICLE 4 ADDENDA

4.1 Any explanations of proposals shall be issued in the form of an addendum.

4.2 All addenda issued during the proposal time shall become part of the Specifications. A copy of the addendum will be posted online at www.Bid4Michigan.com No verbal statements by the owner or the vendor shall be considered authoritative.

4.3 Each Bidder shall ascertain, prior to submitting a Proposal, that he/she has received all Addenda issued and shall acknowledge their receipt on the Proposal Form.

ARTICLE 5 WITHDRAWAL OF PROPOSALS

5.1 A proposal may not be modified, withdrawn, or canceled by the vendor for a period of ninety (90) days following the time and date designated for the receipt of Proposals, and vendor so agrees in submitting his/her Proposal.

5.2 Prior to the time and date designated for Receipt of Proposals, Proposals submitted early may be modified or withdrawn only by notice to the party receiving the Proposals at the place and prior to the time designated for Receipt of Proposals. Such notice shall be in writing, over the signature of the vendor, and must be received prior to date and time set for Receipt of Proposals.

ARTICLE 6 EQUAL OPPORTUNITY AND NONDISCRIMINATION POLICY

6.1 Vendors, contractors, subcontractors are not to discriminate against an employee or applicant for employment with respect to hire, tenure, terms, conditions, or privileges of employment, or a matter directly or indirectly related to employment, because of race, color, religion, national origin, age, sex, height, weight, marital status, age, creed, ancestry, familial status, sexual orientation, disability or veteran's status or other status as protected by law. Breach of this covenant may be regarded as a material breach of the contract. (MCL 37.2209)


http://www.Bid4Michigan.com/

http://www.Bid4Michigan.com/


6.2 All vendors, contractors, and subcontractors shall execute their work in accordance with the Equal Opportunity and Nondiscrimination practices of the College and comply with all federal, state, and local laws, including all labor laws, ADA, HIPPA, COBRA, FERPA, and other laws not specifically referenced in this article. It is the policy of the College to afford equal opportunity and nondiscrimination regardless of race, color, religion, national origin, age, sex, height, weight, marital status, age, creed, ancestry, familial status, sexual orientation, disability or veteran's status or other status as protected by law. Breach of this article may be regarded as a material breach of the contract.

ARTICLE 7 MICHIGAN CLEAN INDOOR ACT. P.A. 198 OF 1986LANSING COMMUNITY COLLEGE SMOKING POLICY

7.1 Vendor shall comply with Lansing Community College Smoking policy which states “No smoking or use of a tobacco product is permissible (except in the designated smoking area only) on Lansing Community College property, including any building, facility, or structure and on real estate that is owned or leased.

7.2 For the purposes of this policy, the following definitions apply: "Smoking" means the carrying by a person of a lighted cigar, cigarette, pipe or other lighted smoking device. "Use of a tobacco product" means inhaling or chewing a tobacco product or placing a tobacco product within a person's mouth.

7.3 As of May 12, 2008, the downtown campus is designated “tobacco free.”

ARTICLE 8 PROTECTION OF WORK AND PROPERTY

8.1 The vendor shall be responsible to the Owner for the acts and omissions of all his/her employees and all Subcontractors, their agents and employees, and all other persons performing any of the work under a contract with the vendor.

8.2 The vendor shall continuously maintain adequate protection of all of his/her work from damage and shall protect the Owner’s property from damage or loss arising in connection with this Contract, and make good any such damage, injury or loss from whatever cause.

8.3 The vendor shall be responsible to ensure that vehicles of its employees and subcontractors are not on the Washington Mall area without the expressed permission of the College. Unauthorized vehicles will be ticketed, and towed if necessary.

ARTICLE 9 REIMBURSEMENTS OF AUTHORIZED EXPENSES



9.1 Expenses incurred by an independent contractor in connection with the performance of services to Lansing Community College must be business related. The standards listed in IRS Publication 463 (2003), Travel, Entertainment, Gift, and Car Expenses states the business expenses that may be paid by the College, providing the following conditions are met:

1. It is appropriate to the conduct of official college business;2. If such expenses are approved prior to incurring by the vice

president, dean, budget supervisor, or project manager;3. The group or individual incurring the expense is identified on the

purchase order as being authorized for expense reimbursement;4. The business reason or benefit gained or expected to be gained is

identified;5. Adequate documentation to support expenses is provided.

* Note: The cost of alcoholic beverages is not an allowable expense. 9.2 IRS Publication 463 (2003), Travel, Entertainment, Gift, and Car Expenses

identifies adequate documentation as: receipts, canceled checks, or bills. Independent contractors must submit photocopies of documentation for reimbursement.

ARTICLE 10 REQUEST FOR COST OR PRICING DATA

10.1 Vendor agrees by submission of response to this Request for Proposal and acceptance of subsequent award of contract to provide cost and pricing data at the request of the College.

10.2 Vendor certifies that cost and pricing data it furnishes is accurate, complete and current. Vendor agrees to provide supporting data and breakdowns as requested by the College. Failure to agree to the submission of cost or pricing data may be cause for rejection of a proposal as non-responsive.

10.3 By submission of its proposal, the Vendor automatically grants to the College, or its duly authorized representative, the right to examine, for the purpose of verifying the cost or pricing data submitted, those books, records, documents and other supporting data which will permit adequate evaluation of such costs or pricing data, along with the computations and projections used therein. This right may be exercised in connection with any negotiations prior to award, or after award.


PROPOSAL #13400-488-12RB GENERAL REQUIREMENTS

ARTICLE 1 GENERAL

1.1 This Request for Proposal (RFP) contains requests for specific information. Vendors however, in responding to this RFP, are encouraged to provide any additional information they believe relevant.

1.2 Vendors are encouraged to examine all sections of this RFP carefully. Clause headings appearing in the RFP have been inserted for convenience and ready reference. They do not purport to define, limit or extend the scope of intent of the respective clauses.

ARTICLE 2 VARIATIONS

2.1 In those cases where mandatory requirements are stated, material failure to meet those requirements could result in disqualification of the vendor’s response. Any deviation or exception from RFP specifications must be clearly identified by the vendor in its proposal, specifically under the category, “Alternate Proposals.”

ARTICLE 3 PROPOSAL FORMAT

3.1 Six (6) copies of proposals are to be submitted in booklet or notebook form with appropriate indexes.

ARTICLE 4 THE CONTRACT DOCUMENTS

4.1 The final contract documents will consist of the Request for Proposal, Vendor Proposal, and a Lansing Community College Purchase Order. Contract Period: November 5, 2012 to November 4, 2013, with 2 one-year options to renew, for a total of three years.

4.2 The issuance of a purchase order to the successful vendor will be considered sufficient notice of acceptance of their proposal. This purchase order shall bind the vendor to furnish and deliver goods or services at the prices, and in accordance with, the conditions of this proposal. If the vendor will require the College to sign an additional contract or retention letter, then a copy of the contract or retention letter MUST be included with the proposal. In the event of a conflict between the requirements of this Request for Proposal and the proposed contract or retention letter, the terms and conditions of the Request for Proposal will take precedence.

4.3 NOTICE TO OFFERORS: The State of Michigan Constitution prohibits public agencies from indemnifying others (Ref. Article IX, Section 18). The College cannot sign any agreement with an indemnification clause. Such clauses must be removed prior to the College signing an agreement.



ARTICLE 5 PROPOSAL EVALUATIONS

5.1 Proposals will be evaluated based on the vendor’s ability to meet the needs and desires of the College as outlined in this RFP including price, specifications, ability to meet delivery timelines, and services provided, as well as the following:

Understanding of Lansing Community College and its mission. Proposal response and its conformance to the specifications described herein. Experience, resources, and qualifications of the firm and individuals assigned

to fulfill this proposal. Please provide resume(s) of each individual(s). Lansing Community College reserves the right to approve individuals assigned and any replacements.

Experience of the firm, and individuals who will be assigned to LCC, with higher education clients based upon size, complexity, and dollar value over the past three years.

Fees and expenses relative to services for the entire period of the contract.

5.2 The College will determine the successful vendor. Representatives from Purchasing and other Lansing Community College personnel as assigned will conduct the evaluation process, following the College’s policies and procedures.

5.3 The College reserves the right to reject any and all proposals, wholly or in part, waive any irregularities in bidding, and to make awards, which, in the opinion of the College, are in its best interest. The College does not herein limit the methods or factors to be used for evaluation.

5.4 The College reserves the right to enter into private negotiations with the selected vendor(s), for further scrutiny, even though these negotiations may result in changes to the College’s specifications and/or to the vendor(s) equipment, price quotations, service agreement, etc.

ARTICLE 6 MISC. REQUIREMENTS

6.1 Unless otherwise directed, all non-college personnel working on the campus of Lansing Community College will use available on-street parking or nearby parking ramps or lots. All parking will be at the vendor’s expense.

6.2 All vendor personnel must have a pictured company ID while on Lansing Community College property.

6.3 All on-campus vendor work must be completed Monday through Friday 7:00 a.m. to 5:00 p.m., excluding college holidays, unless other arrangements have been made.



6.4 The College will provide access to the necessary servers via the Internet to facilitate off-site support on an as needed basis.

ARTICLE 7 TERMINATION

7.1 The College shall have the right to terminate the contract with the vendor without penalty pursuant to thirty- (30) day’s written notice of termination to the vendor under the following circumstances:

7.2 Default of Vendor - It shall be considered a default whenever the vendor shall:1. Disregard or violate material provisions of the contract documents

or college instructions, or fail to execute the work according to the agreed schedule of completion and/or time of completion specified, including extensions thereof or fail to reach agreed upon performance results.

2. Declare bankruptcy, become insolvent, or assign company assets for the benefit of creditors.

7.3 Lack of Fund of the College - Lack of funds shall be construed to mean when the College, in the judgment of its Chief Financial Officer, determines that it cannot continue the funding of its contract services without undue hardship to the College.

7.4 Termination of contract services will be rendered if it is construed by the College to be in its best interests for serving the community and its students, faculty, and staff.

7.5 Repeated delivery delays/problems shall result in a 30-day cancellation notice from Lansing Community College.

ARTICLE 8 SEVERABILITY

8.1 Vendor agrees that, in the event of a dispute, Laws of the State of Michigan will prevail.

8.2 It is understood and agreed that if any part, term, or provision of this Agreement by the courts is held to be illegal or in conflict with any law of the state where made, the validity of the remaining portions or provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if the Agreement did not contain the particular part, term, or provision held to be invalid.

8.3 The vendor agrees to indemnify, defend and save harmless the College, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, material men, laborers and



any other person, firm or corporation furnishing or supplying work, services, materials or supplies in connection with the performance of this contract, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the Vendor in the performance of this agreement.

8.4 The vendor, and the agents and employees of the vendor, in the performance of this agreement, shall act in an independent capacity and not as officers, employees, or agents of the College.

8.5 This agreement is not assignable by vendor either in whole or in part.

ARTICLE 9 PRICING FOR MOST FAVORED CUSTOMER

9.1 The GRANT EVALUATOR-WRITER POOL (INDEPENDENT CONTRACTOR) provided to Lansing Community College will be as low as, or lower than; those charged the vendor's Most Favored Customer, in addition to any discounts for prompt payment.

ARTICLE 10 MICHIGAN FREEDOM OF INFORMATION ACT

10.1 Lansing Community College can withhold from public disclosure certain categories of public records under the Freedom of Information Act. In regards to proposal submissions, the following public records are exempt from disclosure under this act: trade secrets or commercial or financial information of a privately held company. Vendors are not permitted to mark the entire proposal “Confidential.” If an item is marked “confidential”, the vendor must include a statement as to how this information meets the exemption. The final decision regarding disclosure remains with the College.

ARTICLE 11 EQUAL OPPORTUNITY AND NONDISCRIMINATION POLICY DISCLOSURE

11.1 All contractors shall execute their work in accordance with the Equal Opportunity and Nondiscrimination practices of the College. It is the policy of the College to afford equal opportunity and nondiscrimination regardless of race, color, sex, age, religion, national origin, creed, ancestry, familial status, marital status, height, weight, sexual orientation, disability or veteran's status or other status as protected by law.

11.2 It is the policy of Lansing Community College to assure that equal opportunity is provided under any contract, program, or activity made available by the College whether carried out by the College directly or through a service provider, contractor, or other entity with whom the College contracts for the delivery of



program services. All recipients are required to actively promote equal opportunity within their respective organizations and to assure the equal treatment of all persons without discrimination on the basis of race, color, national origin, religion, age, sex, disability, political affiliation or belief, and other basis prohibited by state law.

In carrying out this policy, Lansing Community College and its providers or vendors will not discriminate in the following areas:• Deciding who will be admitted, or have access, to any program or activity at the

College;• Providing opportunities in, or treating any person with regard to, such a program or

activity; or• Making employment decisions in the administration of, or in connection with, such a

program or activity.

If you think that you have been subjected to discrimination under a Lansing Community College program or activity, you may file a complaint within 180 days from the date of the alleged violation with:

J. R. BeauboeufDirector, Equal Employment Opportunity8000 Risk Management and Legal Services610 N. Capitol AvenueP.O. Box 40010Lansing, MI 48901

If you file your complaint with Lansing Community College, Lansing Community College has 45 calendar days to resolve the complaint in accordance with the College’s EEO complaint resolution procedures.

Individuals whose complaints are investigated through fact-finding, who either disagree or are dissatisfied with the resolution determined by Lansing Community College may file a complaint with the State or Federal Equal Employment Opportunity Commissions. The addresses are listed below.

Although we encourage you to first file your complaint with the College EEO office, you have the right to file your complaint directly with the organizations listed above or seek any other redress avenues at your own expenses.


PROPOSAL #13400-488-12RB FORMS

MANDATORY SUBMITTALPROPOSAL CERTIFICATION FORM

THIS FORM MUST BE COMPLETED AND RETURNED WITH PROPOSAL RESPONSE

The undersigned duly authorized to represent the person, firms and corporations joining and participating in the submission of this Proposal, states that the Proposal contained herein is complete and is in strict compliance with the requirements of the subject Request for Proposal except as noted in the “Alternate Proposal” section of the Proposal.

Any notice required under the Agreement shall be personally delivered, faxed, emailed, or mailed by first class or certified mail, with proper postage, prepaid, to the subject vendor at the following address: (All items must be completed to be a responsive proposal).

CompanyName:_______________________________________________________________________

Attention:____________________________________________________________________

Address:_____________________________________________________________________

City/State/Zip Code: ___________________________________________________________

Vendor Federal Tax Id Number: ________________________________

Telephone: ______________________________________________

Fax: ______________________________________________

Email: ______________________________________________

Authorized Officer/Agent Signature:______________________________________________

Typed Name:_________________________________________________________________

Title:________________________________________________________________________

Date:________________________________________________________________________

PLEASE COMPLETE THE FOLLOWING:

______ Firm is located within the LCC Tax District. (This information can be found on your Property Tax bill).

______ Firm is not located within the LCC Tax District.



MANDATORY SUBMITTALNon-Collusion Affidavit

THIS FORM MUST BE COMPLETED AND RETURNED WITH PROPOSAL RESPONSE

______________________________________________ being first duly sworn, deposes and (Authorized Officer/Agent) Please Printsays that he/she is ______________________________________________________________________

(Owner, Partner, President, etc.)of ____________________________________________________________________________

(Company Name)

making the foregoing proposal or bid; that such bid is genuine and not collusive or sham; that said bidder has not colluded, conspired, connived, or agreed, directly or indirectly, with any bidder or person, to put in a sham bid, or that such other person shall refrain from bidding, and has not in any manner, directly or indirectly sought by agreement or collusion, communication or conference, with any person, to fix the bid price of this proposal, or another bidder, or to fix any overhead, profit or cost element of said bid price, or of that of any other bidder, or to secure any advantage against Lansing Community College or any person or persons interested in the proposed contract; and that all statements contained in said proposal or bid are true, further, that such bidder has not, directly or indirectly submitted this bid, or the contents thereof, or divulged information or data relative thereto to any association or to any member of agent thereof. Bidder has not authored, written, or provided assistance in the creation of the specifications, and has not communicated, or provided gifts or money to any college employee to obtain information, unfair advantage, or contract award.

Authorized Officer/Agent Signature:______________________________________________

Typed Name:_________________________________________________________________

Title:________________________________________________________________________

Date:________________________________________________________________________

Sworn and subscribed this _________ day of ____________________________2011.

Signature (Witness) ____________________________________________________________

Typed Name:_________________________________________________________________

Title:________________________________________________________________________

*This does not need to be signed by a Notary.



MANDATORY SUBMITTALTHIS FORM MUST BE COMPLETED AND RETURNED WITH PROPOSAL RESPONSE

ENVIRONMENTALLY SOUND PURCHASING:

In order to identify environmentally sound products and services, Vendors are requested to provide alternative quotations in addition to the specified product or service, if the specified product or service itself does not contain the maximum level of post-consumer recyclable waste and/or recyclable content. Service providers may also provide information regarding their environmental policy, programs, and supplies they use in performance of services.

Whenever possible and economical, specifications are amended to provide for expanded use of products and services that contain the maximum level of post-consumer recyclable waste and/or recyclable content, without significantly affecting the intended use of the product or service.

Criteria used to evaluate products and/or services include, but are not limited to: Performance, specifically including efficiency Availability Durability Repairability Natural resource use and waste reduction, including recycled content, transportation

costs, and packaging reduction Recyclability or biodegradability, including the cost of traditional disposal Toxicity Purchase price

These criteria also reflect the basic ideas of life cycle assessment (LCA). When considering a product or service, the College will consider the manufacture of the product, from extraction of its raw materials and the methods used in manufacture, through its distribution and shipping, to its use, possible re-use or recycling, and its eventual disposal. This reflects the complete cost, in both financial and environmental terms of a product or service and its impacts. LCC requests that Vendors provide information regarding the above criteria on the products and services being recommended to the College to facilitate this evaluation.

Indicate “X” in the appropriate box: This bid/proposal contains information requested above. Vendor has included

required information on performance, availability, material content, packaging, repairability, transportation, toxicity, and any other environmental factors the College should be made aware of for this product or service.

This bid/proposal does not contain information requested above. Vendor must indicate why they are not providing this information to the College below:

_______________________________________________________________________________________________________________________________________________________________________________________________________________



MANDATORY SUBMITTALTHIS FORM MUST BE COMPLETED AND RETURNED WITH PROPOSAL RESPONSE

VENDOR/CONTRACTOR COMPLIANCE WITH FEDERAL, STATE, OR LOCAL LAW AND DEBARMENT

The bidder certifies, to the best of its knowledge that within the past (3) years, the bidder, an officer of the bidder, or an owner of a 25% or greater interest in the vendor:

1) Has _____, Has Not ______ been convicted of a criminal offense incident to the application for or performance of a federal, state, or local contract or subcontract;

2) Has _____, Has Not ______ been convicted of any offense which negatively reflects on the vendor’s business integrity, including but not limited to embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, federal, state, or local antitrust statutes;

3) Has _____, Has Not ______ been convicted of any other offense, violated any other federal, state, or local law, as determined by a court of competent jurisdiction or an administrative proceeding, which, in the opinion of the Department, indicates that the vendor is unable to perform responsibly or which reflects a lack of integrity that could negatively impact or reflect upon Lansing Community College. An offense or violation under this paragraph may include, but is not limited to, an offense under or violation of: Natural Resources and Environmental Protection Act, 1994 PA 451, MCL §§ 324.101 – 324.90106; the Michigan Consumer Protection Act, 1976 PA 331, MCL §§ 445.901 – 445.922; 1965 PA 390 (law relating to prevailing wages on state projects), MCL §§ 408.551 – 408.558; 1978 PA 390 (law relating to payment of wages and fringe benefits) MCL §§ 408.471 – 408.490; or a willful or persistent violation of the Michigan Occupational Safety and Health Act, 1974 PA 154, MCL §§ 408.1001 – 408.1094;

4) Has _____, Has Not ______ failed to substantially perform a College contract or subcontract according to its terms, conditions, and specifications within specified time limits;

5) Has _____, Has Not ______ violated Department bid solicitation procedures or violated the terms of a solicitation after bid submission;

6) Has _____, Has Not ______ refused to provide information or documents required by a contract including, but not limited to information or document necessary for monitoring contract performance;



7) Has _____, Has Not ______ failed to respond to requests for information regarding vendor performance, or accumulated repeated substantiated complaints regarding performance of a contract/purchase order; and

8) Has _____, Has Not ______ failed to perform a College contract or subcontract in a manner consistent with any applicable federal, state, or local law, rule, regulation, order, or decree.

9) The vendor certifies and represents, to the best of his knowledge that the vendor and/or any of its Principles:

A. Are _____, Are Not _____ presently debarred, suspended, proposed for debarment, or declared ineligible for the award of a purchase by any federal, state, or local agency

B. Has _____, Has Not ______ not with in a 3-year period preceding this bid, been convicted or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) purchase.

C. Are _____, Are Not _____ presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, the commission of the any of the offenses enumerated in this document.

D. The vendor Has _____, Has Not ______ within a 3-year period preceding this solicitation had one or more purchases terminated for default by any federal, state, or local agency.

_________ (Initial)

CERTIFICATION REGARDING DEBARMENT AND PROPOSED DEBARMENT

1) Principals for purposes of this document means officers, directors, owners, partners, and any other persons having primary management or supervisory responsibilities within a business entity

2) The vendor shall provide immediate written notice to the College if, at any time before the purchase award, the vendor learns that its certification was erroneous when submitted or has since become erroneous because of changed circumstances

3) A certification that any of the items of this provision exists will not necessarily result in withholding an award under this solicitation. However, the certification will be considered in connection with a determination of the vendor’s responsibility. Failure to furnish the certification or provide such



information as requested by the Department may render the vendor non-responsive

4) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by this provision. The knowledge and information of a vendor is not required to exceed that which is normally possessed by a prudent person in the ordinary course of commercially reasonable dealings.

5) If it is later determined that vendor knowingly rendered an erroneous certification under this provision, in addition to the other remedies available to the College, the College may terminate this purchase for default.

_________ (Initial)

VENDOR CAN REVIEW THE COLLEGE’S DEBARMENT POLICY AT: http://equator/purchasing/supplier_information/debarred_vendor_list.aspx

DEBARMENT OF SUB-CONTRACTORS

Contractor shall require each primary sub-contractor, whose sub contract will exceed $25,000, to disclose to the contractor, in writing, whether as of the time of the award of the sub contract, the sub-contractor, or its principals, is or is not debarred, suspended, or proposed for debarment by the College, federal, state, or local agency. The contractor shall then inform the Department of the sub-contractor’s status and reasons for contractor’s decision to use such sub-contractor, if contractor so decides.

_________ (Initial)

ETHICS: GRATUITIES and INFLUENCE

Gratuities

The right of the contractor to proceed may be terminated by written notice, if the purchasing director or buyer determines that the contractor, its agent, or its representative has offered or gave a gratuity, kickback, money, gift, or any thing of value to an officer, official, or employee of the College intended, by the gratuity, to obtain a contract or favorable treatment under a contract.

Vendor/Contract Has _____, Has Not ______ given or offered to give a gratuity, kickback, money, gift, or anything of value to a College official, officer, or employee intended to effectuate the awarding of a contract or favorable treatment under a contract.

_________ (Initial)


http://equator/purchasing/supplier_information/debarred_vendor_list.aspx


Influence

The vendor/contractor by signing its proposal/bid hereby certifies to best of his or her knowledge that no funds have been given to any College officer, official, or employee for influencing or attempting to influence such officer, official, or employee of the College.

Authorized Agent Name (print or type)

Authorized Agent Signature

_________________________________ Date



MANDATORY SUBMITTAL – INCLUDE WITH BID FORMS

REGIONAL ECONOMIC IMPACT CERTIFICATION FORM

Instructions: (Supportive documents MUST be submitted with Proposal for this project)

1. This form must be completed by the owner or authorized agent of the vendor.2. For procurements valued at $100K or more, the Vendor must provide evidence to

support each affirmative statement. Acceptable evidence includes: copy of license(s); lease or property title; certified payroll no older than 30 days providing name, title, and place of residence; property tax bill and proof of payment.

The bidder certifies, to the best of its knowledge that within the past year, the bidder, an officer of the bidder, or an owner of a 25% or greater interest in the vendor:

Has _____, Has Not _____ maintained a valid business license in Ingham, Eaton, or Clinton counties or municipalities;

Has _____, Has Not ____ a physical presence in Ingham, Eaton, or Clinton County for a period of one year;

Has _____, Has Not _____ a payroll of employees with no less than 50% having residences in Ingham, Eaton, or Clinton County employed by the vendor or its subcontractors, or will do so if selected for award;

Is _____, Is Not _____ N/A _____ current in payment of business or property taxes within Ingham, Eaton, or Clinton counties or municipalities;

Will _____, Will Not _____ purchase 30% of all materials used on the proposed project from suppliers located in Ingham, Eaton, or Clinton County.

The vendor/contractor by signing this certification form hereby certifies to best of his or her knowledge and with documentation substantiating the above certifications, that the information is true. Vendor understands that false statements on this form may lead to debarment from this solicitation and future Lansing Community College purchasing opportunities for no less than one year.

_________________________________Authorized Agent Name (print or type)

_________________________________ Authorized Agent Signature

_________________________________ Date



REQUEST FOR PROPOSAL RESPONSE FORMRESPONSE FORM MUST BE SUBMITTED WITH PROPOSAL TO BE CONSIDERED RESPONSIVE

ForGRANT EVALUATOR-WRITER POOL

VENDOR: _____________________________________________

Having carefully examined the Request for Proposal and all Addenda the undersigned does hereby propose the following for this proposal:

HOURLY RATES:

Grant Evaluator:

Evaluation planning for a grant proposal. $__________ per hour

Evaluation implementation if a grant proposal is funded. $__________ per hour

Grant Writer:

Meeting Participation/Facilitation $__________ per hour

Writing/Editing $__________ per hour

Development $__________ per hour

Project Specific Research $__________ per hour

List other costs that are not included in hourly rates:

Description: Cost:

________________________________ $__________

________________________________ $__________

________________________________ $__________

Note: Use separate sheet of paper if necessary



ACKNOWLEDGMENT OF ADDENDA:

The Offeror is responsible to ascertain the number of Addendum issued and hereby acknowledges receipt of the following addenda:

Addenda No. _______ Dated_________________

Addenda No. _______ Dated_________________

NOTE: Addenda not acknowledged above shall be cause for rejection of Proposal.

Submission Requirements - Grant Evaluator Experience

Evaluation Criteria Yes/NoProvided the years Vendor has evaluated grants.Provided the number of grants Vendor has evaluated.Experience in evaluating awarded grant proposals for higher educational institutions.Formal education and experience of evaluation staff.Provided description of philosophy of evaluation and how Vendor will provide the RFP deliverables.Cost of evaluation services provided.Provided three (3) references, along with contact informationProvided resume(s).

Submission Requirements - Grant Writing Experience

Evaluation Criteria Yes/NoProvided three (3) references, along with contact information.Provided writing sample.Provided resume(s).Provided summary of grant writing experience.Provided number of grants written.Provided types of grants written.Provided grants written for educational institutions.Provided grants written for community colleges.Provided grant-related certifications or training.Provided number of years performing grant writing services.



The undersigned, as an authorized representative for the Vendor named below, acknowledges that he/she has examined RFP #13400-488-12RB with its related documents, and hereby offers to furnish all labor, materials, tools, supplies, equipment and/or services necessary to comply with the specifications, terms and conditions set forth herein and at the prices stated.

________________________________________________________________________LEGAL NAME OF FIRM

______________________________________________________________________________________ADDRESS OF FIRM

______________________________________________________________________________________CITY STATE ZIP CODE

___________________________________________________________________________SIGNATURE OF OFFEROR

____________________________________________________________________________________TYPED NAME OF OFFEROR TITLE

______________________ _____________________ ___________________________DATE TELEPHONE NUMBER FEDERAL TAX ID NUMBER



ORGANIZATIONAL SUMMARY OF GRANT PROJECT EVALUATION EXPERIENCETOTAL NUMBER OF YEARS EVALUATING GRANT PROJECTS

TOTAL NUMBER OF GRANT PROJECTS EVALUATED

For each category below, indicate the number of years you or your organization has been evaluating grant projects

For each category below, indicate the number of grant projects you or your organization has evaluated

By Length of Grant # of Years

By Length of Grant # of Years

Up to 1 Year Up to 1 YearBetween 1 & 5 Years Between 1 & 5 Years

More than 5 Years More than 5 YearsBy Dollar Amount of Grant Project # of

YearsBy Dollar Amount of Grant Project # of

YearsUp to $100,00 Up to $100,000

Between $100,000 and $500,000 Between $100,000 and $500,000Between $500,000 and $1M Between $500,000 and $1M

Between $1M and $5M Between $1M and $5MBetween $5M and $10M Between $5M and $10M

Over $10M Over $10MBy Type of Funding Agency/Organization # of

YearsBy Type of Funding Agency/Organization

# of Years

Federal FederalState State

Region/City/County Region/City/CountyFoundation Foundation

Corporate CorporateBy Category of Grant Project # of

YearsBy Category of Grant Project # of

YearsResearch-based Research-based

Non Research-based Project (i.e., numbers trained, job placement, retention, graduation,

etc.)

Non Research-based Project (i.e., numbers trained, job placement,

retention, graduation, etc.)Organizational development (i.e., process,

organizational structure, etc.)Organizational development (i.e.,

process, organizational structure, etc.)By Customer Type # of

YearsBy Customer Type # of

Years4-year educational institution 4-year educational institution2-year educational institution 2-year educational institution

Secondary educational institution Secondary educational institutionNon-Profit Non-ProfitFor-Profit For-Profit

Federal Government Federal GovernmentState/Regional/Local Government State/Regional/Local Government





SUMMARY OF INDIVIDUAL STAFF MEMBER/SUBCONTRACTOR EDUCATION AND EVALUATION EXPERIENCE

For each staff member/subcontractor who may be assigned to work with LCC, provide the following information (limit of 5):

Name:

Educational Degree(s):

Professional Certification(s):

Areas of expertise/role in the evaluation process (i.e., plan development, data collection, data analysis, communicating results):TOTAL YEARS OF EXPERIENCE IN EVALUATING GRANT PROJECTS

By Type of Funding Agency/Organization

# of Years

By Organization(s) Served # of Years

Federal 4-year educational institutionState 2-year educational institution

Region/City/County Secondary educational institution

FoundationCorporate



ORGANIZATIONAL SUMMARY OF GRANT WRITING EXPERIENCETOTAL NUMBER OF YEARS WRITING GRANTS

TOTAL NUMBER OF GRANTS WRITTEN

For each category below, indicate the number of years you or your organization has been writing grants

For each category below, indicate the number of grant projects you or your organization has written


# of Years


# of Years

Federal FederalState State

Region/City/County Region/City/CountyFoundation Foundation

Corporate CorporateBy Customer Type # of

YearsBy Customer Type # of

Years4-year educational institution 4-year educational institution2-year educational institution 2-year educational institution

Secondary educational institution Secondary educational institution



SUMMARY OF INDIVIDUAL STAFF MEMBER/SUBCONTRACTOR GRANT WRITING EXPERIENCE

For each staff member/subcontractor who may be assigned to work with LCC, provide the following information:

Name:

Grant-related training:

Grant-related Certification(s):

TOTAL YEARS OF EXPERIENCE IN WRITING GRANTS


# of Years

By Organization(s) Served # of Years

Federal 4-year educational institutionState 2-year educational institution

Region/City/County Secondary educational institution

FoundationCorporate


PROPOSAL #13400-488-12RB SPECIFICATIONS

GENERAL PROJECT INFORMATION

A. OverviewLansing Community College (LCC) was established in 1957 to fulfill a growing demand for specialized and technical education opportunities for the Greater Lansing area’s industrial workforce. Over the years, LCC has evolved into one of the most comprehensive colleges focused upon offering learning opportunities to traditional and non-traditional learners. LCC is recognized as a local, state, national, and international leader in forging educational partnerships with business, industry, and government to better meet the needs of an ever changing, worldwide market place. LCC is strategically positioned to provide not only what students have determined they will need, but also what our society will need in the future.

Lansing Community College is unique in that it is the only community college in a six county area that is urban, suburban, and rural and has one of the highest per capita enrollments in the state. With over 30,000 students annually, it is the third largest community college in Michigan and delivers instruction in local communities, on-line, and in the workplace. In addition to the Main Campus, the college operates a West Campus in Delta Township, and East Campus in East Lansing, an Aviation Center at the Capital Region International Airport in Lansing, the Livingston Center in Howell, and the Clinton County Center in St. Johns. LCC continues to be a leader in the state in on-line education with enrollment surpassing 10,000 students each semester.

The college has 3,200 employees including 2,217 faculty, 583 staff, and 439 student employees. The college offers more than 281 degree and certificate programs and over 2,900 courses to match career, workforce, transitional and transfer needs.

LCC is accredited by the North Central Association of Colleges and Schools. The college is also a member of Achieving the Dream (AtD) and has embraced the “completion agenda” aligning efforts to increase student retention and goal completion.

B. PurposeLCC is seeking both Grant Evaluator(s) and Grant Writer(s) for a “pool” of resources to select vendors for grant projects. Vendors may submit proposals to be added to one pool (i.e. Grant Evaluator pool) or to both pools.

Grant Evaluator:LCC seeks bids from qualified for-profit firms, private non-profit organizations, universities, and independent consultants who have experience and expertise in providing formative, summative, and outcome-based evaluations for postsecondary and secondary education programs and projects receiving federal, state, foundation, and corporate grant funds. Evaluation services may be needed in the area of the National Science Foundation, US Department of Education, US Department of Labor, as well as other federal, state, or local agencies and private foundations.



Grant Writer:LCC seeks a grant writer(s) with experience and expertise in preparing competitive local, state, or federal government; foundation; or corporate grant proposals to meet College needs, such as:

Educational and/or community services and programs Student recruitment, retention and success Faculty and staff development Facility construction and upgrades

C. BackgroundGrant Evaluator:

a) Services will be requested on an as needed basis when grant evaluation needs are identified.

b) Timelines for completion will vary. c) Work will be completed in cooperation with an established team of LCC staff and/or

faculty. d) Vendor will be overseen by LCC Educational Resource Development (ERD) staff.

Grant Writer: a) Services will be requested on an as needed basis when grant writing opportunities are

identified. b) Timelines for completion will vary. c) Work will be completed in cooperation with an established team of LCC staff and/or

faculty. d) Vendor will be overseen by LCC Educational Resource Development (ERD) staff.

D. ScopeGrant Evaluator:Services are needed to conduct formative, summative, and outcome-based project evaluations as described in the grant Request for Proposals (RFP).

Work will include both evaluation planning and implementation. Evaluation planning will be completed in cooperation with a grant team to design project evaluation structure, measurements, and outcomes prior to grant submission. Evaluation implementation will include the collection, compilation, and analysis of project-specific data upon implementation of the funded project.

Work may also include travel to the Lansing area as needed.

The successful Vendor(s) shall provide, at minimum, the following evaluation services and deliverables:

a) Evaluation Planning and Implementation

Facilitate the development and implementation of a detailed evaluation plan that will identify methods (quantitative and qualitative), design instruments, determine data collection protocols, and select reporting formats tailored to the project’s goals, objectives, and evaluation needs.



Provide trained and educated staff to assist with evaluation activity, including data collection.

Have available expertise in the areas of research design, measurement, benchmarking, test and survey construction, data analysis, and reporting.

Provide technical assistance as needed in areas related to program evaluation, including data collection, analysis, and use, with a commitment to accuracy, relevancy, and timeliness.

b) Orientation and Monitoring

Facilitate initial grant evaluation meeting to verify approach, evaluation questions, design, and methodology.

Provide team-oriented approach to grant evaluation that coordinates with grant implementation and management.

Participate in initial grant orientation meetings and relevant follow-up meetings for program monitoring.

Make adjustments to the evaluation plan, data collection strategies, and reporting formats based on input, and compile baseline information for monitoring progress and administrative reporting.

c) Evaluation Instruments

Develop evaluation instruments that are tailored to match project activities, answer key evaluation questions, and report on objectives. Provide any needed testing or training in the use of evaluation instruments to be

used by project participants. Submit any adjusted instruments or plans for approval prior to implementation.

d) Data Collection and Analysis

Collect, analyze, and present results from data collection activities (e.g. surveys, interviews, focus groups) as identified.

Produce results that are creditable and based on a convergence of evidence.

Review annual performance data for accuracy. Use online survey technology, web-based data collection,

management and analysis programs, and software packages for analysis of quantitative and qualitative data.

e) Evaluation Reporting

Provide timely and useful feedback for the purpose of informing decisions, including interim reports, End-of-Year Reports, survey briefs, snapshots, and in-person briefings.

Prepare Annual Performance Reports (APR) for submission to the project director, incorporate needed changes, and ensure timely submission to the funding agency.



Develop formal year-end evaluation reports, incorporating APR and evaluation data with the goal of linking findings and results to ongoing program improvements.

f) Consultation and Dissemination of Evaluation Results

Provide ad hoc consultation to the project director on matters related to program evaluation and the use of evaluation results to inform program improvements.

Give assistance in identifying effective methods for the project director to disseminate evaluation results to key stakeholders.

Grant Writer:Work will include proposal writing and editing, and might include any or all of the following: project development and Request for Proposal (RFP) guidance, project related research, meeting facilitation, identification of budget components, and participation in internal process evaluation. Work will also include travel to Lansing as needed.

E. ResultsGrant Evaluator:ERD expectations for task results or outcomes include:

Project planning incorporates comprehensive evaluation component(s). A competitive project evaluation component is included in the completed grant

application. Successful project evaluation work with the project team is accomplished. Ongoing feedback is provided on project evaluation progress, outcomes, challenges, and

issues. Participation in process evaluation is ongoing.

Grant Writer:ERD expectations for task results or outcomes include:

Competitive grant proposal written. Successful work with writing team accomplished. On-going feedback on team progress, outcomes, challenges, and issues. Participation in process evaluation completed.

F. Completion ScheduleGrant Evaluator:

Timelines for completion will vary based on project planning, grant submission date, and project implementation schedules.

Grant Writer: Timelines for completion will vary based on funding announcement and submission date.

G. Performance and Quality StandardsGrant Evaluator:



a) Performance Measures Completes project evaluation planning on time for grant submission. Accurately completes project evaluation components on time during project

delivery.

b) Performance Expectations Meets the performance expectations and requirements of the project manager and

the granting agency. Receives positive feedback/assessment from group members. Works well as part of the team. Has strong interpersonal communication skills. Maintains flexible schedule to meet project deadlines. Communicates and/or provides reports on project progress, as requested. Participates/completes an evaluation of the project/process.

c) Performance Evaluation Meets with ERD weekly or as needed to assess evaluation service performance. Meets with ERD staff (and others as needed) at end of project to review outcomes

and overall performance.

Grant Writer:a) Performance Measures

Grant proposal completed on time. Grant proposal well written, complete, and coherent.

b) Performance Expectations Receives positive feedback/assessment from group members. Works well as part of the team. Maintains flexible schedule to meet project deadlines. Communicates and/or provides reports on project progress, as requested. Participates/completes an evaluation of the project/process. Uses Microsoft Office Word, Excel, PowerPoint, and other electronic applications

as needed.

c) Performance Evaluation Meets with ERD staff weekly or as needed with vendor to assess project and

performance. Meets with ERD staff (and others as needed) at end of project to review outcomes

and overall performance.

H. Progress Reporting and CoordinationGrant Evaluator:



a) ERD will serve as the point of contact and will review periodic progress reports, outcomes, challenges, and issues.

b) The Associate VP for External Affairs and Advancement, Provost, ERD staff, project director, and Chief Financial Officer (if needed) will accept/reject on behalf of the College. Others may be included based on scope of the project.

Grant Writer:a) ERD will serve as the point of contact and will review periodic progress reports on

team progress, outcomes, challenges, and issues.

b) Associate Vice President for External Affairs and Advancement will accept/reject on behalf of the College.

I. PerformanceGrant Evaluator:Work will be performed primarily on Main Campus, but could include East and West Campuses as well as other LCC off-site locations; possibly at partnering agencies.

Grant Writer: Work will be performed primarily on Main Campus, but could include East and West Campuses as well as other LCC off-site locations; possibly at partnering agencies.

J. Vendor Provided ItemsN/A

K. LCC Provided ItemsERD will provide the following property and services:

Office space as needed Access to ERD and College staff

L. Regulations and SpecificationsThe vendor will adhere to all current Industry Standards, LCC system requirements, and college policies. This vendor will follow all LCC policies such as FERPA, ADA, registration requirements, in order to comply with LCC credit/non credit, refund, and other rules. The college policies can be found online at http://www.lcc.edu/policy/

Services will be conducted with competency, integrity, honesty, confidentiality, objectivity, truthfulness, and fairness, and maintain standards of privacy, proprietary information, and public confidence including:

Grant Evaluator:

Not sharing grant proposal concepts and content in either verbal or written form.

Not sharing privileged information to unauthorized sources.


http://www.lcc.edu/policy/


Grant Writer: Not working on competitive proposals at the same time. Not sharing grant proposal concepts and content in either verbal or written

form. Not sharing privileged information to unauthorized sources.

M. Price Terms and Cost ModelGrant Evaluator:Pricing submittal requirements include:

Hourly/Daily rate for evaluation planning for the grant proposal. Hourly/Daily rate for evaluation implementation if the grant proposal is funded. Other costs to be reimbursed.

Grant Writer:Pricing submittal requirements include:

Hourly/Daily rate for meeting participation/facilitation for the grant proposal. Hourly/Daily rate for writing/editing the grant proposal. Hourly/Daily rate for grant proposal development. Hourly/Daily rate for project specific research. Other costs to be reimbursed.

N. Evaluation and Selection Criteria

Grant Evaluator:

First level evaluation

Years the Vendor has been evaluating grants (up to 20 points). LCC is most interested in working with Vendors that have been conducting grant evaluations for at least five years (preferably more) and have a solid history in the evaluation and grant fields. Please outline your history of conducting evaluations as a consultant, organization, or firm. Include any information such as websites that describe your history, services, certifications and/or other credentials, and other related history that will be helpful in evaluating your experience. (Not to exceed two single-spaced pages.)

Number of grants the Vendor has evaluated (up to 20 points). LCC seeks to engage firms, organizations, or consultants that have significant experience in evaluating grant programs. Include a list of grants for which you or your organization served as the principal evaluator. List the types of grants (federal, state, corporate, etc.), amount of awards, funding agencies/organizations, and length of grants. (Not to exceed two pages.)

Experience in evaluating awarded grant proposals for higher educational institutions (up to 15 points). LCC is most interested in working with a consultant, organization, or firm that has significant experience and knowledge about how higher educational institutions, specifically



community colleges, operate. Vendors should describe in this section their past and current experience in evaluating grant awards for higher educational institutions. Bidders must also include at least three letters of reference from leaders, decision makers, and/or grant project directors employed with higher educational institutions. It is strongly preferred that at least one letter is from a community college for whom the Vendor has conducted evaluations. Letters must be dated within the last two years and may be from organizations located in this or other states. These references must have worked directly with the Vendor and know firsthand the quality of the Vendor’s work. (Not to exceed six pages.)

Formal education and experience of evaluation staff (up to 15 points). Please attach résumés for each staff member who will work with LCC on evaluation projects. LCC understands that staff may vary for each project and additional staff may be required. (Not to exceed five professionals. Limit to no more than 15 pages.)

Description of the Vendor’s philosophy of evaluation and how the Vendor will provide the RFP deliverables (up to 20 points). Describe the consultant or organization’s philosophy on:

Conducting a quality evaluation during the stages of grants development. Creating the evaluation section of future grant proposals to ensure that the evaluation

section conforms to the standards set forth for evaluators and program activities. Describing how LCC’s grant writer and the evaluator selected under this RFP should

work together in the grant proposal stage. Preparing for early meetings with key stakeholders and decision-makers. Providing ongoing communications with the project director and other key informants

(such as task forces, committees, and LCC personnel). Providing guidance for course corrections when the program is deviating from the

original grant proposal. Developing evaluation reports in collaboration with key decision-makers prior to

submission to the funding source. Resolving problems. Communicating concerns or problems observed to key decision-makers. Providing the deliverables of this RFP. Sharing practices of excellence. Defining minimum requirements for visits and documentation. Concluding the program’s evaluation activities. Providing an example of a logic model used by the Vendor on a project. Other relevant information. (Not to exceed eight pages.)

Cost of evaluation services (up to 10 points). Though Vendor quality is our primary focus, LCC desires to be cost-conscious. Our goal is to secure the highest quality services at fair and reasonable prices.

If a vendor has multiple evaluators on staff, all documentation provided must be based on individuals who would provide the service to LCC.

Second Level Evaluation



Interview

Grant Writer: First Level Evaluation*

a) Vendor must provide three (3) references for performing similar work (contact name, phone, email, organization name, size of grant, type of grant written, date work performed). (Up to 2 points)

b) Vendor must include a writing sample that includes a 500-1000 word summary of grant-related achievements (10pt Arial or 12 pt Times New Roman; 1” margins). (Up to 2 points)

c) Vendor must submit resume. (Up to 2 points)

d) Vendor must provide a summary of grant writing experience, including the following information (Up to 21 points): Number of grants written Types of grants written (local, state or federal government; foundation or corporate) Educational institution grant writing experience Community college grant writing experience Grant-related certification or training Number of years performing grant writing services

*If a vendor has multiple grant writers on staff, all documentation provided must be based on individuals who would provide the service to LCC.

Second Level Evaluation

Interview

O. Required Submittals All mandatory forms included in the RFP. Any potential conflicts of interest.

The College reserves the right to terminate this Agreement upon a thirty- (30) day prior written notice. The College reserves the right to make multiple awards and to amend the agreement upon mutual agreement of both parties.

P. Project Timeline

Release Request for Proposal SEPTEMBER 27, 2012Last day for Vendor questions OCTOBER 8, 2012 by 4:00 p.m.



Responses Due Back to LCC OCTOBER 17, 2012 at 2:00 p.m.Evaluate responses and create a “short list” for interviews.

OCTOBER 29, 20012 (Evaluators) OCTOBER 30, 2012 (Writers)

Finalist – InterviewsVendor must confirm availability to meet with College during this week in proposal response.

NOVEMBER 1 & 2, 2012 (Evaluators)NOVEMBER 5 & 6, 2012 (Writers)

Decision by Evaluation Committee NOVEMBER 2, 2012 (Evaluators)NOVEMBER 6, 2012 (Writers)

Notice to Proceed/PO Issued Upon award

RETURN THIS FORM WITH PROPOAL RESPONSE

PLEASE COMPLETE:

I hereby affirm that I have read and understand all the Terms and Conditions of this Request for Proposal.

Company ____________________________________________________________

Authorized Officer/Agent _______________________________________________

Title __________________________________ Telephone _____________________

Invoice Terms __________________________________ FOB: LCC

This proposal is firm for 90 days.

_______________________________________ _________________________Signature of Authorized Officer/Agent Date

NOTE: THE COMPLETE REQUEST MUST BE SIGNED AND RETURNED TO BE A VALID PROPOSAL.

END OF REQUEST FOR PROPOSAL DOCUMENTS



GRANT EVALUATOR-WRITER POOL (INDEPENDENT CONTRACTOR) REQUEST FOR PROPOSAL #13400-488-12RB

Intention to Propose Form - DUE BY: OCTOBER 8, 2012 <= <=

Please email [email protected] your intention to respond to the Request for Proposal.

TO: Rebecca G. BeardDirector, Purchasing DepartmentLansing Community College

VENDOR:ADDRESS:CONTACT PERSON:CONTACT TELEPHONE: CONTACT FAX:E-MAIL ADDRESS:

Agency representative has received a copy of the above noted RFP and

____ Yes, will be responding to this RFP____ No, will not be responding If no, reason for not responding:

______________________________________________________________________

I understand that if I do not submit a proposal, this will not affect our company’s status as a potential Vendor to Lansing Community College in the future. I also understand that if I do not return this form, our company will not receive any further notices with regard to this RFP.

SIGNATURE: ____________________________________

TITLE: ____________________________________

DATE: ____________________________________

_____________________________________________________________________


mailto:[email protected]