Recycling Centre’s and Reuse Shops Tender Information Day ... · HWRC Site Openings Day Winter (1 Oct to 31 Mar) Summer (1 Apr – 30 Sept) All sites ( except Stockton and Shipston

Warwickshire County Council

Recycling Centre’s and Reuse Shops

Tender Information Day

2nd June 2014

Glenn Fleet

Group Manager – Waste Management


Tender Service Summary


The management and operation of:

• 2 x household waste recycling centres (HWRCs)

(including the re-use shops) and

• 6 x re-use shops

We have divided up the requirement into ‘Lots’ to give

all Organisation sizes the opportunity to tender


Procurement Overview


• Procurement Type – Open Tender

• Concession Contract

• Tender Submissions via In-Tend

Warwickshire County CouncilWarwickshire County Council

Tender Timetable

Pre Procurement Information Day 2nd June 2014

Tender documents issued 23rd June 2014*

Final date for clarification requests from Tenderers 8th August*

Deadline for receipt of completed Tenders 15th August*

Successful / unsuccessful organisations notified. 17th September*

Contract award confirmed Following standstill

period

Contract commences 5th November 2014


Lower House Farm

Lower House Farm

Large Re-use Shop

Cherry Orchard

Small Re-use Shop

Burton Farm

Large Re-use Shop

Shipston

Small Re-use Shop

Wellesbourne HWRC and small

Re-use Shop

Stockton HWRC and small Re-

use Shop

Princes Drive

Large Re-use Shop

Hunters Lane

Large Re-use Shop


Tender Lots


Lot

1

Stockton HWRC & small re-use shop

Wellesbourne HWRC & small re-use shop

Cherry Orchard small re-use shop

Shipston small re-use shop

Princes Drive large re-use shop

2 Lower House Farm large re-use shop

3 Hunters Lane large re-use shop

4 Burton Farm large re-use shop


Start Date and Term – All lots


• Contract Commencement - 5th November

2014

• Contract Length – 5 years plus an additional

5 x 1 year extensions

• TUPE


Background• WCC pioneered

HWRC Charity

Reuse shops (2003)

• Achieve savings of £92m from a revenue budget of £350m

• Insourcing 8 sites (2

of which sub-

contacted)


HWRC Site Openings

Day Winter (1 Oct to 31 Mar)Summer (1 Apr – 30

Sept)

All sites ( except Stockton and Shipston

Monday to Friday 9.30am – 3.15pm 9.30am – 3.15pm

Saturday and Sunday 8.30am – 4.15pm 8.30am – 5.45pm

Stockton only open Saturday to Monday

Shipston open 7 days per week, but only open to 12.30 Saturday and Sunday

Hours could increase over the next 10 years

Opening times


Cherry Orchard

Small Re-use Shop

Shipston

Small Re-use Shop

Wellesbourne HWRC and small Re-use

Shop

Stockton HWRC and small Re-

use Shop

Princes Drive

Large Re-use Shop

Lot 1


Prince Drive HWRC


Prince Drive HWRC


Wellesbourne HWRC


Wellesbourne HWRC


Wellesbourne HWRC


Stockton HWRC Reuse Shop


Shipston HWRC


Shipston HWRC


Cherry Orchard HWRC Reuse Shop


Cherry Orchard HWRC Reuse Shop


HWRC Audit Spring 2014Treatment Use W aste Type

Stockton HWRC Wellesbourne

HWRC

Total

Composting Green waste 127.75 192.73 320.48

Sub Total 127.75 192.73 320.48

Clinical Paint (chemicals) 0.04 0.13 0.17

Sub Total 0.04 0.13 0.17

Residual General (mixed waste) 333.12 427.79 760.91

Sub Total 333.12 427.79 760.91

Recycling Aluminium (nf) 0.42 0.00 0.42

Batteries (car) 1.70 2.24 3.94

Batteries (household) 0.00 0.49 0.49

Books 0.00 0.18 0.18

Cable (nf) 0.10 0.06 0.16

Cardboard 2.49 33.21 35.70

Chipboard 127.32 161.13 288.45

Copper & Brass Mixed (nf) 0.00 0.01 0.01

Copper (nf) 0.00 0.01 0.01

Fluorescent Tubes Output 0.17 0.27 0.44

Fridges Output 9.80 0.10 9.90

Glass (bottles) 3.36 22.19 25.55

Non Ferrous Metal

Non Ferrous Metal 0.00 0.01 0.01

Oil (Engine) 2.20 1.58 3.78

Oil (Vegetable) 0.55 0.00 0.55

Paint (chemicals) 0.00 0.05 0.05

Paper (mixed with card) 65.89 54.99 120.88

Paper (newspaper & magazines) 0.00 21.06 21.06

Plasterboard 2.68 0.04 2.72

Plastic (Mixed) 0.19 2.35 2.54

Printer Cartridges 0.00 0.16 0.16

Scrap metal (mixed) 68.88 107.05 175.93

Screens output 19.58 28.97 48.54

Small Domestic Appliances 32.68 28.07 60.75

Textiles 5.13 16.41 21.54

Wood (including treated) 56.10 58.51 114.61

Sub Total 399.24 539.13 938.37

Re-Use Books 0.00 2.03 2.03

Inert (rubble/ hardcore) 164.28 203.09 367.37

Sub Total 164.28 205.12 369.40

Grand Total 1,024.43 1,364.90 2,389.33


HWRC Audit Spring 2014

PRIMARY CATEGORIES

AVERAGE

WEEKDAY

AVERAGE

WEEKEND

AVERAGE

COMBINED

Paper and card 3.35% 12.18% 7.76%

Plastic film 1.39% 5.31% 3.35%

Dense plastic 19.69% 23.62% 21.65%

Textiles 8.67% 11.09% 9.88%

Misc. combustible 28.43% 26.05% 27.24%

Misc. non-combustible 10.78% 0.71% 5.74%

Glass 13.03% 5.52% 9.27%

Ferrous metal 1.48% 0.39% 0.94%

Non-ferrous metal 0.27% 1.39% 0.83%

Putrescible 10.79% 9.35% 10.07%

Fines 0.05% 0.66% 0.35%

WEEE 0.51% 2.28% 1.39%

Hazardous 1.56% 1.46% 1.51%

TOTAL 100.00% 100.00% 100.00%

KERBSIDE RECYCLABLE 27.98% 32.20% 30.09%

SITE RECYCLABLE 21.33% 16.00% 18.67%

TOTAL RECYCLABLE 49.31% 48.21% 48.76%


Lower House Farm

Large Re-use Shop

Lot 2


Lower House Farm HWRC Reuse Shop


Lower House Farm HWRC Reuse Shop


Lot 3Hunters Lane

Large Re-use Shop


Hunter Lane HWRC Reuse Shop


Hunters Lane HWRC Reuse Shop


Lot 4

Burton Farm

Large Re-use Shop


Burton Farm HWRC Reuse Shop


Burton Farm HWRC Reuse Shop


Procurement (1)

• Running a competitive tender process.

• Any type/size of organisation can apply.

• E-tendering system called ‘In-Tend’ which is a web-based system.



Procurement (2)

• You need to register your company on the In-tend system.

• You download the Invitation to Tender pack then complete your submission and up-load it back to the site.

• We do not accept paper or emailed tender submissions.



Procurement (3)

• Details of how to use the ‘In-Tend’ system when you log-in to it.

• It is simply to use.

• The most common problem is people do not upload all their documents, which results in a partial submission which is not compliant.

• Do not to leave the upload of your submission to the last minute.


https://in-tendhost.co.uk/csw-jets/aspx/Home


Procurement (4)• The tender invitation contains the specification.

• Our selection stage questionnaire.

• An award stage questionnaire.

• Pricing schedule.

• Contract terms and conditions.

• If you have any queries about the documents, you must submit these through the ‘In-Tend’ system



Tender Evaluation

• Lot 1 = 70 marks Finance= 30 marks Quality

= 100 • Lot 2 to 4 = 75 marks Finance

= 25 marks Quality= 100


Total Quality Score 30

Service provision and delivery 14.00

Environmental benefit 4.00

Benefit to the community 12.00

OPERATION OF STOCKTON, WELLESBOURNE HOUSEHOLD

WASTE RECYCLING CENTRES, STOCKTON AND WELLESBOURNE

SMALL RE-USE SHOPS AND PRINCES DRIVE LARGE RE-USE SHOP

Section Weightings


Quality Evaluation

Lots 2 to 4

Section Weightings

Service provision and delivery 8.00

Environmental benefit 5.00

Benefit to the community 12.00

Total Quality Score 25


Site visits (day or dates have we arranged)

• Dates tbc

• Site visits to take place late June/July time


Any Questions?


• Questions and answers from this information day, and any follow up questions, will be recorded and made available along with tender documents

• Any additional questions should be emailed to: [email protected]

Documents

Recycling Centre’s and Reuse Shops Tender Information Day ... · HWRC Site Openings Day Winter (1 Oct to 31 Mar) Summer (1 Apr – 30 Sept) All sites ( except Stockton and Shipston