Cities Alliance Project Output

Regional Learning Event on STDM Use and Application, Quezon City, Philippines

– October 22-25, 2013

Addressing the Land Information Requirements of the Urban Poor – Phase 2: Scaling Up the Use and Application of the Social

Tenure Domain Model (STDM)

P126966

This project output was created with Cities Alliance grant funding.

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Regional Learning Event on STDM Use and Application

Torre Venezia Suites

Quezon City, Philippines

22 – 25 October 2013

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Table of Contents

1. INTRODUCTION ..................................................................................................................................... …5

1.1. The STDM Training in the Philippines.............................................................................................5 1.2. Background...................................................................................................................................5

2. COURSE PREPARATION, INVITATION AND TURNOUT ............................................................................... 6

2.1. Preparation ......................................................................................................................................... 6 2.2. Invitations ........................................................................................................................................... 6

3. TRAINING SESSIONS ................................................................................................................................. 6

3.1. Expectations of Participants…………………………………………………………………………………………………….6 3.2 Field Enumeration Exercise: Data Collection in Barangay Paso de Blas, Valenzuela City.............7 3.3. Overview of Data Management Techniques ....................................................................................... 9 3.4. Walkthrough on STDM Implementation for Settlement Profiling ................................................ 9 3.5. Introduction to Mapping Basics Using Quantum GIS and STDM ........................................................ 10

4. FEEDBACK ............................................................................................................................................... 10

4.1. Philippines ......................................................................................................................................... 10 4.2. SDI/India/South Africa ....................................................................................................................... 11 4.3. Cambodia .......................................................................................................................................... 11 4.4. Fiji ..................................................................................................................................................... 11 4.5. Indonesia ........................................................................................................................................... 12

5. COURSE CLOSURE ................................................................................................................................... 12

6. WAY FORWARD ...................................................................................................................................... 12

ANNEX 1 TRAINING PROGRAMME……………………………………………………………………………………………………………… 13

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LIST OF FIGURES

Figure 1: Participants interview community members in Barangay Paso de Blas to obtain settlement profile information ............................................................................................................................ 7 Figure 2: Participants capture GPS coordinates of the points of a structure while they validate the information with community members .............................................................................................. 8 Figure 3: A participant in one of the groups fills out the questionnaire through Q n A interactions with respondents ....................................................................................................................................... 8 Figure 4: Discussions in progress during a technical session in Data Management Techniques using STDM ................................................................................................................................................. 9 Figure 5: Participants trying their hand on STDM in the training venue ............................................. 10 Figure 6: Participants from HfH Asia-Pacific, Fiji, Cambodia and ACHR discuss plans for possible collaboration .....................................................................................................................................12

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Some used abbreviations ACHR Asian Coalition for Housing Rights

CDF Community Development Foundation

GIS Geographic Information System

GLTN Global Land Tool Network.

GPS Global Position System

HFH Habitat for Humanity

HPFP Homeless People’s Federation Philippines, Inc.

NHA National Housing Authority

PACSII Philippine Action for Community-led Shelter Initiatives, Inc.

QGIS Quantum GIS

SDI Slum/Shack Dwellers International.

STDM Social Tenure Domain Model

TAMPEI Technical Assistance Movement for People and the Environment, Inc.

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1. Introduction 1.1 STDM Training in the Philippines

The Social Tenure Domain Model (STDM) training held in the Philippines is a follow-up of the Trainers’ Training held in Kampala, Uganda in July 23-26, 2012. As a new tool to standardize generation of data on slum communities across the globe, it is in the popularizing stage, of being introduced to partners working with slum communities and of being tried out in their various efforts on data collection, mapping, and data generation. In the STDM training in the Philippines, participants from countries in the Asia-Pacific area, including representatives of networks, the private sector, government sector, and communities had come to learn together, share their experiences, and see how they can work collectively testing and applying the STDM tool. The training then also contributes towards the further development of the STDM tool and the building or strengthening of ties among partners working in the slums in this part of the world.

1.2 Background Jack Makau of SDI recounted the story of how the STDM started and of the partnership behind the learning event initiative In 2002, a forum on slum issues held in Kenya revealed a dearth in information on the status of informal settlers. The government knows that the slums exist but they do not know how to recognize them. They do not fit in the land information system nor in the cadastral system. Later on, some groups including academic institutions took up the challenge to address the gap. By the time GLTN was formed in 2006, a tool was developed – the Social Tenure Domain Model – which is based on the regular protocol for land information called the land administration domain model. The latter was altered to recognize claims of communities and this was how STDM was born. Its expressed focus was how communities get recognized by cities and by governments. Partners supported the development of this tool, with GLTN turning it into a software package, a protocol with a set of tools for collecting data and a methodology around it. Those who supported its development included governments of Norway and Sweden, and networks such as SDI and ACHR and Habitat for Humanity. These are the partners that have taken the STDM and piloted it and started using it. Critical in the development of STDM is how communities talk with governments. STDM has become a tool that allows communities to speak with their cities. STDM has facilitated the sharing of information across networks which have been using different tools for collecting data in community enumerations and mapping activities. It has provided a standard way in which advocacy around information is shared among groups, so that if each group goes to the housing department, they will go with similar sets of data and similar ways of presenting data. This way, partnerships and friendships are built and the networks’ global advocacy is strengthened.

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2. Course Preparation, Invitation and , Turnout

2.1 Invitation

The UN-Habitat/GLTN facilitated in the invitation of international participants from the private sector and civil society networks. Participants from Cambodia (4), Indonesia (2), and the Fiji Islands (4) were able to attend the training together with SDI affiliates in India/South Africa (6). One representative from ACHR also joined the training. A total of 17 representatives from these countries attended the training. The PACSII/HPFPI and the TAMPEI facilitated in the invitation of key government representatives in the housing sector, network members and community members in the Philippines. A total of 23 participants from the Philippines attended the training. 2.2 Preparation A number of equipment were acquired for the STDM Training. A total of 6 brand new desktop computers, 3 GPS devices, 4 simple cameras and a laptop were bought through SDI support. The computers were installed at the training venue in Quezon City. It has been agreed that these will be later re-installed in communities involved in citywide upgrading including the community Bagong Kaunlaran Homeowners Association in Barangay Paso de Blas in Valenzuela City. Meanwhile, a series of meetings with UN-Habitat, HPFPI and TAMPEI were held to develop the course program and prepare training materials. The course program is contained in Annex 1. 3. Training Sessions The 4-day STDM workshop included the following sections:

a. Orientation of participants on STDM concepts b. Preparation and fieldwork or actual conduct of enumeration processes among participants c. Overview of data management techniques in STDM d. Walkthrough on STDM implementation for settlement profiling e. Introduction to mapping basics using the software Quantum GIS and STDM

A portion of the workshop required a report of participants on current and ongoing activities around the enumeration and mapping process at the country-level. 3.1 Participants’ Expectations After the preliminaries, the participants gave their expectations of the learning event and workshop. The participants expect:

to gain knowledge and skills in the use of STDM that can be used to develop projects in their respective countries;

to learn, from the experience of their co-participants, not only in the use of STDM but also in related activities such as mapping exercises;

to develop and strengthen collaboration among networks present to use STDM in engaging with communities, in solving their problems, and in empowering them

through participation in the processing of information

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At the same time, participants and facilitators alike also expressed what they intend to bring to the learning event. In general, the participants pledged to:

share their knowledge of working with their respective communities especially on savings

implementation and community processes share their local experiences in housing sector initiatives bring in experience in data collection, enumeration, settlement and slum profiling, GIS

utilization, and citywide mapping

The first portions of the training introduced STDM to the participants. The facilitators presented the results, lessons and experience of using STDM in Uganda. Also, the facilitators provided participants a walkthrough of the household and settlement profiling questionnaires. A discussion was also held on organisation and process of the community visit to be undertaken as well as a short demonstration on how to use a handheld GPS device.

3.2 Field Enumeration Exercise: Data Collection in Barangay Paso de Blas, Valenzuela City Participants were oriented on how they are to gather information in Bagong Kaunlaran Homeowners Association, a community in Barangay Paso de Blas, Valenzuela City. The information will be used in the STDM workshop. The participants were asked to form groups of three, representing the three kinds of information which the participants need to gather from an actual community, Barangay Paso de Blas in Valenzuela City, one of the cities in the Philippines’ National Capital Region. The first group was tasked to collect data at the household level, that is, to survey a certain number of individual informal settler families in the area. Participants under this group used the “Informal Settlement Enumeration” Form to gather data on the following categories: settlement details, house/structure or environment details, household details, and person/occupants details. The second group, meanwhile, was tasked to get the profile of the settlement, filling out the “Settlement Profile” Form to gather data on the settlement’s identification and location, location assessment, land ownership and structure details, demographic and livelihood details, available services and utilities, community priorities, and problems facing the community.

Figure 1: Participants interview community members in Barangay Paso de Blas to obtain settlement profile information

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The third group, finally, was tasked to map locations of the community’s important features using GPS (global positioning system) device. During the actual collection of data and mapping in the community, the participants were joined by community members of Barangay Paso de Blas who were oriented on their participation in the processes.

Figure 2: Participants capture GPS coordinates of the points of a structure while they validate the

information with community members

Figure 3: A participant in one of the groups fills out the questionnaire through Q n A interactions with respondents

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3.3 Overview of Data Management Techniques

This part provides a walk through on STDM technical aspects including the creation of household profile, going through the configuration steps, and introduction of data preparation procedure. Mapping is briefly introduced as well as data analysis in STDM. Topics included are:

Data importing

Setting up project area

Adding supporting documents

Defining tenure relationship in STDM

Data updating

Creating spatial units

Defining extensions to structures

Data analysis using STDM

Exporting data from STDM

3.4 Walkthrough on STDM Implementation for Settlement Profiling

This part introduces settlement profiling, configuring the profile, managing settlement profile data and generating reports on settlement profile. Topics include:

Orientation on profiling questionnaire

How to configure STDM for settlement profiling

Setting up profile details

Data preparation

Data integration

Managing settlement data

Module data management

Adding documentation for various entities

Figure 4: Discussions in progress during a technical session in Data Management Techniques using STDM

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Managing services information

Data reporting

3.5 Introduction to Mapping Basics Using Quantum GIS and STDM This portion teaches participants to use Google Maps as base map, including geo-referencing with Google Maps. The topics are as follows:

Working with Google Maps

How to clip the project area image

Working with projection of Google Maps

Geo-referencing basics using Quantum GIS

Digitizing using STDM

Short exercises on the covered areas (Quantum GIS and STDM – Household)

4. Feedback At the end of the training proper, the participants per country gave their reflections on the STDM training. They were asked of their general impressions about STDM, how it will add value to their current work/ongoing projects and the kind of support they will need from partner organizations attending the training. 4.1 Philippines

Participants have positive and negative impressions about STDM. They said that it is an “all-in-one tool” that helps in work on gathering data, data consolidation, reporting and generating of certificates. On the other hand, they assessed that the STDM program is not user-friendly. They suggested follow-up and practice sessions for the participants to get used to the application. A handbook on STDM program application will be most useful during training sessions.

Figure 5: Participants trying their hand on STDM in the training venue

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STDM adds value to work in the consolidation of data bases, in household enumeration, mapping and profiling; it facilitates working together with local government units (LGU), assessors, government agencies. Participants from the Philippines agreed they will need additional training for social preparation, more comprehensive plotting tools and equipment (GARMIN GPS) through the support of partner organizations – SDI, HfH, ACHR, PACSII/HPFPI, and GLTN/UN-Habitat.

4.2 SDI/India/South Africa

The group found the STDM tool helpful because of the digital consolidation and maintenance of information. In addition, managers can produce better reports for communities. A plus as well is that federation processes have not been affected with the application of the tool. However, the program is not user-friendly and very technical. It adds value to work because of the easy production of reports and that the program can be used freely.

They will need more technical assistance from GLTN, suggesting the possibility of adding more questions and categories to the forms and fields, and more user manuals and demo videos.

4.3 Cambodia The STDM tool helps to easily identify the informal settlement locations for organizations working with informal settlement communities. STDM will help in the work between CDF and HFH-Cambodia in the slums. It also facilitates collaboration with local authorities, NGO partners, students and communities. It provides soft information for the Urban Soclal Land Concession project and CDF site. The Cambodia group will need UN-Habitat technical support in the application of the tool. It hopes to provide training to government staff and NGO partners working in the slum sites.

4.4 Fiji

Fiji participants concluded that STDM is not user friendly. But while it is difficult to learn, users through practice will find it a good way to interact with the community. A plus point for STDM is that it standardizes information storage for all organizations which currently use various files to store information, such Google Earth, MS Access, and MS Excel.

STDM adds value to work having all the information in one package, inputting all the data in one package and seeing the results when working with the communities. This tool will be very useful and it will be cost effective and save time. It builds trust between government and the community. Reports are easily generated. The Fiji group sees the tool as sensitive and very political. It sees working with the government as the biggest challenge because the latter may delay the process of widening STDM use.

The group will need more training and expertise and hopes to involve the government housing department so that it may have a fair idea of what STDM is and also to get their support for STDM.

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4.5 Indonesia

The STDM tool is smart, professional and classy. It adds value to work since data data are well organized (spatial and non-spatial), it serves as a tool for capacity building of urban poor people which also makes them confident. STDM is an important tool for advocacy and negotiation. 5. Course Closure

Towards the end of the workshop, the participants by country were enjoined to plan and formulate the next steps regarding their use of the STDM tool and, generally, of their activities regarding data collection and mapping.

6. Way Forward

More than introducing the tool to potential users in the region, the learning event has opened up doors for further collaboration and partnerships among organizations and networks and for widening of learning and application of the STDM tool. For instance, for the Philippines, the event has brought together all the sectors working with informal settlements and set off a possible partnership between PACSII/HPFP and the government agency NHA on the social preparation of communities. For Cambodia, the event presented a venue for talks between HFHC, CDF and ACHR on working together with slums in the country. For the Fiji group, it hopes to use the STDM in a pilot project in the country. The Indonesian group gave more concrete activities regarding STDM. It plans for instance to organize a national training for STDM to be held in February 2014. Pilot training venue will be in Surabaya and Jogjakarta and the next training activities will be held in all ACCA cities in Indonesia. UN-Habitat is expected to assist in the conduct of the national training while ACHR in the mapping activities in each identified city.

Figure 6. Participants from HfH Asia-Pacific, Fiji, Cambodia and ACHR discuss plans for possible collaboration using STDM

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Annex 1. Training Program

Regional Learning Event on STDM Use and Application 22 – 25 October 2013 Manila, Philippines

Time Presentation Venue

Day One 22 October 2013

Objective: Orientation on STDM concepts and Preparation for Field Work/Enumeration Process

8:30-11:00 Training Preliminaries Torre Venezia

11:00-12:30 STDM concepts and development

STDM pilot in Uganda

Orientation on the household and settlement profiling questionnaires

Torre Venezia

12:30-13:30 Lunch 13:30-14:30 Preparation for the slum visit

Forming groups and coordinators

Orientation on the use of GPS

Torre Venezia

14:30-18:00 Slum Visit

Bagong Kaunlaran Homeowners Association, Barangay Paso de Blas, Valenzuela City

Day Two 23 October 2013

Objective: Undertake Country-Level Learning Exchanges Around Enumeration and Mapping Process

Torre Venezia

9:00-12:30 Country presentations

12:30-13:30 Lunch Objective: Overview of Data Management Techniques in STDM

13:30-17:00 Walk through on STDM technical aspects

Brief introduction to mapping

Go through data analysis in STDM

Hands on session

Day Three 24 October 2013

Torre Venezia

9:00-12:30 Objective: Walkthrough on STDM Implementation for Settlement Profiling

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Walk through on STDM technical aspects

Introduction to settlement profiling

How to configure the profile

Managing settlement profile data

Generating reports on settlement profile

12:30-13:30 Lunch

13:30-17:0 Objective: Introduction to Mapping Basics Using Quantum GIS and STDM

STDM beyond information management Process:

How to use Google Maps as base map

Geo-referencing with Google Maps

Short exercises on the covered areas (Quantum GIS and STDM – Household)

Day Four 25 October 2013

Objective: Planning and Next Steps Torre Venezia

9:00-10:30 Planning and next steps

10:45-13:00 Presentations

Evaluation

Workshop closure