Regional Retreats 2012

What is the Definition, Origin, and Purpose of the Chapter Effectiveness Initiative?

• Definition: A series of recommendations that can assist the Chapter network in more efficiently and effectively providing support and services to the growing lacrosse community, including:• Developing a regional staffing model to support the chapter network• Providing expanded resources for constituents and constituent

organizations

• Origin and Purpose: In June 2011, a new subcommittee of the Regional Chapters Committee was established. The Chapter Effectiveness Subcommittee (CES) was given the charge to further develop the: 1. Core Strategies2. Performance Indicators3. Optimum Financial Model

Chapters are US Lacrosse

“A US Lacrosse Chapter shares the same DNA as US Lacrosse. Chapters are a volunteer led extension of USL and its 501(c)3 charitable status sharing local responsibility for serving the lacrosse community.”

––Chapter Effectiveness Subcommittee (CES) Report, June 1, 2012

Chapter Mission, Vision, and IdentityMISSION US Lacrosse is the national governing body of lacrosse. Through responsive and effective leadership, we provide programs and services to inspire participation while protecting the integrity of the sport. VISION US Lacrosse envisions a future that offers people everywhere the opportunity to discover, learn, participate in, enjoy, and ultimately embrace the shared passion of the lacrosse experience.

CHAPTER IDENTITYA US Lacrosse Chapter is the extension of the national US Lacrosse organization at the local level. A chapter promotes US Lacrosse national priorities and implements national strategies within a geographic area or region it represents.

US Lacrosse National Standards

• Youth Rules & Best Practices• Education & Training of Coaches, Officials, Parents• Diversification and Program Development • Communications• National Structure/Regional Segmentation

What is the Chapter’s Role in the Implementation of National Standards?

Chapters support the US Lacrosse mission and vision.

Chapters promote US Lacrosse national priorities and implement national strategies.

Chapters promote programs and services to all members, players, leagues, groups, families, coaches, officials, program administrators, and others in the lacrosse community to inspire participation while protecting the integrity of the sport.

How is US Lacrosse Increasing Resources to the Chapter Network?

In order to implement the CES initiatives, there will be increased staffing and financial resources allocated to chapter and regional development over the next three years.

- Chapter Effectiveness Subcommittee Report

Implementation of National Standards: US Lacrosse Resources

US Lacrosse is DOUBLING resources in the chapter network

$650,000 $1,350,000+

2 Staff 12 Staff

Current 2012-2015

2015 Proposed Regional Development Staff StructureManaging Director

of Regional Development

Director of Regional Development

Associate Director of Regional Development

West

Chapters Associate

Associate Director of Regional Development

East

Field Staff West

Field Staff East

Field Staff West

Field Staff East

Field Staff West

Field Staff East

League/Group Manager

Membership Manager

Field Staff West

Field Staff East

Associate Associate

What were the guiding principles when developing the regional structure?

1. Create a regional model that groups areas with a common set of geographic and developmental characteristics.

2. Create a regional model for areas that consistently define growth potential of the youth game in both mature and developing areas.

3. Build collaborative relationships in regions through different facets of the organization.

New USL Regional Segmentation ModelEastern Region: New England, Mid Atlantic, South East, Great Lakes (81%)Western Region: Pacific, Mountain, North Central, South Central (19%)

9%7%

3%

5%

9%

30%

25%

10%

Who has vetted the regional structure?

1. Created by the Regional Development staff in 2010/2011 taking into account census data, participation data, membership data, coach/official to player ratios, and CEP data.

2. Vetted/endorsed by Regional Chapters Committee for regional staff purposes: Fall 2011

3. Vetted/endorsed by Sport Development, Games Administration internal staff: Spring 2012

4. Endorsed by Sport Development Committee: Late Spring 2012

5. Endorsed by Games Committee: Summer 2012

How does the regional structure affect our constituent organizations?

Evolve the Regional Chapters Committee to be the Regional Operations Committee

The Regional Operations Committee is responsible for working with US Lacrosse staff to review, enhance and, whenever possible, expand the organization’s ability to support the regional operations of both Chapters and our constituent organizations, as represented by youth groups/leagues.

What are the Strategies for Chapters to effectively deliver services to constituent organizations?

Promote Coaches Education (CEP)

Advocate Officials Education and training (OEP)

Support and Champion USL standardized youth rules and best practices

Deliver Programs and Services

What are the Strategies for Chapters to effectively deliver services to constituent organizations?

Promote US Lacrosse core messaging at the local level

Maintain ongoing communication with members, players, coaches, officials, parents, leagues and towns.

Use Chapter website, newsletter and email blast campaigns to stay in frequent touch to all local constituents

Deploy Broad Communications

What are the Strategies for Chapters to effectively deliver services to constituent organizations?

Conduct personal outreach campaigns to attract volunteers for specific positions on chapter committees

Maintain a strong Volunteer Development Committee to recruit, train and help retain quality volunteers.

Identify and recommend leaders for national volunteer opportunities

Recruit and Train Quality Volunteers

What are the Strategies for Chapters to effectively deliver services to constituent organizations?

Operate with a diverse, active and engaged Board of Directors

Provide for annual evaluation and regular rotation of Board members

Develop strong practices

Strengthen Chapters Organizational Capacity

Gold Stick Standards Overview

https://uslacrosse2.webex.com/uslacrosse2/ldr.php?AT=pb&SP=MC&rID=12737132&rKey=fce6e47605545a7a

Chapter Compliance Support

Constituent Support Budget

Chapter Grant Opportunity

Step 1

Step 2

Step 3

Resource Allocation Process:National resources will be allocated on an equitable basis among the Chapter

network based on the specific criteria including the density of USL membership within a Chapter area.

The 3 Step Process: Chapters Accessing USL Resources

$2,500 will automatically be deposited at the beginning of the calendar year to cover compliance

• Accounting/Bookkeeping• Legal Support• D&O insurance• Paid administrator support• Paid web manager• Paid email communication provider

1

Develop/submit a Chapter Constituent Support Budget (CSB) for the upcoming calendar year

• Submitted by July 31st of year PRIOR.• Membership numbers and growth potential will be utilized

throughout the process to determine funding.• A collaborative process with constituent organizations. • Resources will be allocated in an effort to improve weaknesses and

further develop strengths• Identify programs and services to meet the needs of the local

constituents.

2

The 3 Step Process: Chapters Accessing USL Resources

A Chapter Grant Program opportunity will be available to the local chapters twice a year.

• Funding will be made available by application to supplement an existing program/service or a new chapter initiative/program.

3The 3 Step Process: Chapters Accessing USL

Resources

Key Facts to Remember about the Chapter Effectiveness Initiative!

1. Chapters share the same DNA as US Lacrosse2. Chapters are the delivery system for the implementation of

National Standards3. US Lacrosse is doubling the resources in the chapter network4. Chapters WILL be well equipped to meet the needs of the

local constituents through the Resource Allocation Program.