2020 Annual MeetingRenaissance Orlando at Sea World

Orlando, Florida | March 1st - 4th, 2020

REGISTRATION INFORMATION& EXHIBITOR SUPPLEMENT

84th Annual Meeting

Thank you to our 2019 Sponsors!

®

Patrick Dean Chair, Trailways Board of Directors Dean Trailways, Michigan

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Chairman’s Greeting & Table of Contents

Table of ContentsCover – City View, Orlando, Florida ..................................Cover

Chairman’s Greeting by Patrick Dean ......................................1

Hotel Reservations & Travel & Event Information .................2

Schedule ........................................................................................3

Registration Info & Cancellation Policies .................................4

Tradeshow Map & Exhibit Fees .................. (Insert 5a and 5b)

Exhibit Events Overview ............................................................6

Back cover - Sponsorship Options ...........................................7

Thank you to our Sponsors (see cover) and the 2019 general Exhibitors/Affiliated Partners and guests below.To exhibit and register for 2020, please see pages 4-7 or Trailways.com/Registration.

Greetings Trailways Members & Exhibitors! I’m pleased to be your new board chairman for 2019-2021 and I especially look forward to seeing all of you in Orlando for the 84th Trailways Annual Meeting. The dates are March 1- 4, 2020 at the Renaissance Orlando at Sea World, a 4-Diamond AAA hotel with a terrific location at Sea World. Our registration procedure is online, which is a new process launched recently. All attendees, Members and Affiliates, must register online. This includes exhibit space for the trade show. Early bird rates apply! We thank you for your assistance with this new system. Over the past three years I have served as your marketing committee chairman and I’m looking forward to serving as your chairman. I’m excited for the future of Trailways and proud to see that our brand is moving forward. Hear more in 2020 and we can’t wait to see you there!

trailwaysconference.com

See 2020 sponsorship options on page 7.

2020 Annual MeetingMarriott Renaissance at Sea World Orlando

Orlando, Florida | March 1st - 4th, 2020

84th Annual Meeting

• ACS Creative

• American Bus Association

• Ambridge Hospitality

• AMBEST

• AngelTrax

• Atlantic City CVB & Resorts Casino Hotel

• Awash Systems

• Branson IMAX Theater and Sight & Sound

• Braunability

• Bus for Sale

• Coach Glass

• Corporate Finance Associates

• Defense Travel Management Office

• DIA Solutions Inc

• Distinctive Systems

• Dutton Family Theater Complex

• Federal Motor Carriers Safety Administration

• Lowen Color Graphics

• Luminator Technology Group

• McMynn Leasing

• Motorcoach Movies

• REV Coach

• RLI

• SEO Interactive

• Steril-Koni USA, Inc

• TCF Equipment Finance

• TEMSA

• The Tenney Group

• Transit Sales International

• Translease

• TRP Bus Parts

• UBT

• United Motorcoach Association

• WAAV

• Wells Fargo

• Worldwide Monochem

A highlight of the meeting each year is the Trailways Outstanding Driver awards, sponsored by Lancer. Recipients in 2019, from left, include David

Sowers, a scheduled route driver with Arrow Trailways of Texas; John Phillip Cooke, a charter and tour driver who is also with Arrow Trailways, and Keith

Mathews, charter and tour driver with Heartland Trailways of Missouri.

Hotel Reservations & Event Information

Event Options: Monday, March 2, 2020

EVENT OPTION #1 Golf Outing – Shingle Creek Golf Club Price: $220.00 per person Paid to Trailways with your online registration. Equipment rental on own.

Outing Includes: • Personal education guides

• Dolphin Encounter

• Penguin Encounter (behind the scenes tour of Avian Research)

• Sea Lion feeding

• Scheduled activities end at 12:00 p.m. then guests may have lunch on own ($20 meal card provided) and have free access to all rides and activities until 6:00 p.m.

Outing Includes: Transportation to/from course, greens fees, cart, practice range balls, box lunch and beverage tickets.

EVENT OPTION #2 Sea World Orlando VIP Tour Price: $200.00 per person (Includes $20 meal card for any on-site food & beverage outlet)

Paid to Trailways with your online registration.

Renaissance Orlando at SeaWorld®

6677 Sea Harbor Drive, Orlando, FLRenaissance Orlando at SeaWorld is looking forward to hosting the Trailways 2020 Annual Meeting, March 1- 4, 2020. A dedicated Trailways website is below to make, modify and cancel hotel reservations online, as well as take advantage of any room upgrades, amenities or other services offered by the hotel.

Rate:The Trailways group rate is $220.00 per night, per room, and the $15.00 daily resort fee, plus taxes.

Dedicated Trailways reservation page online at: https://book.passkey.com/event/go/trailways2020 Or, please call the Group Reservations phone numbers 1-800-266-9432 or 1-407-351-5555. Be sure to ask for the “Trailways 2020 Annual Meeting rate”. Cut-off date of Feb. 3, 2020 applies. Closest airport (6 miles) is Orlando International Airport Code MCO https://orlandoairports. net/. The hotel has no free shuttle transportation. Plan

• The $20.00 meal card can be applied to “Sharks Underwater Grill” with glass walls to view the shark habitat.

• Transportation (bus boards at 9:30 a.m., departs and 9:45 a.m. and returns at 3:30 p.m.) Or, hotel shuttle for guests staying later.

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ahead and book a shuttle or taxi. Typical downtown shuttle rate is $32 round trip. https://www.orlandoairports.net/ parking-transportation. Typical taxi cost for 1-way ranges from $38 to $45.

The outing is fun and designed for any skill level. We will use the Callaway scoring system. Shingle Creek Golf Club is located at the Rosen Shingle Creek Resort. It is a stunning par-72 championship golf course designed by Arnold Palmer Design Company. The course is set along the historic Shingle Creek headwaters of the Everglades.

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10:00am – 6:00pm Registration Desk open

8:00am – 11:30am Executive Committee Breakfast & Meeting (Closed)

12:30pm – 4:30pm Board of Directors Lunch & Meeting (Closed)

6:00pm – 7:00pm Board of Directors Reception (Closed)

7:00pm – 9:00pm Board of Directors Dinner (Closed)

Tentative Schedule: 2020

Sunday, March 1

Monday, March 2

Tuesday, March 3

Wednesday, March 4

12:00pm – 1:30pm Spirit Awards Luncheon (ALL*) 2:00pm – 3:15pm Trailways Owners- Only Regional Meetings East, West, Central

3:30pm – 5:15pm InfoMotion (ALL*) 7:00pm – 9:30pm Opening Reception (Pirate themed event) (ALL*)

Set Up 9:30pm – 10:30pm Exhibit Set Up

8:00am – 10:00am / 2:00pm – 6:00pm Registration

7:15am Loading & Departure Golf Outing at Shingle Creek (ALL*) (8:30 tee time)

9:30am Loading – 9:45 Departs Day at Seaworld (ALL*)

4:00pm – 5:00pm Speaker Rehearsal

4:00pm – 6:00pm Open House Reception (ALL*)

9:00pm -11:00pm Late Night Desserts (ALL*)

8:00am – 12:00pm Registration

8:00am – 10:00am - Wear Red Day General Breakfast (ALL*) followed by Trailways Member-only Annual Meeting, Roll Call & Photo

10:15am – 11:15am Repeating at 11:30am – 12:30pm Concurrent Workshops (ALL*) (Concurrent & Repeating) Topic A, Topic B, Topic C

10:30am – 11:30am All Affiliated Partners/Exhibitors Meeting with Trailways Leadership

12:30pm – 2:30pm Outdoor Lunch with Buses (ALL*)

3:00pm – 5:00pm Indoor Exhibit Tradeshow (ALL*)

6:30pm – 7:30pm Gala Reception (ALL*)

7:30pm – 9:30pmSafety Awards Dinner Gala (ALL*)Driver of the Year Awards

7:30am – 3:30pm Registration

8:00am – 10:30am General Breakfast (ALL*) Introduction of ALL Exhibitors by Trailways Guest Speakers (ALL*) 1. (8:30am – 9:15am) 2. (9:30am – 10:15 am)

10:45am – 12:00pm Preferred Partners-Only Presentations with Trailways Owners - 10:45am – 11:15am (Manufacturers) - 11:20am – 12:00pm (Products & Services)

*Subject to change.Trailways Transportation System(703) 691-3052 ext. 3 | bustrails@trailways.com

2020 Annual MeetingMarriott Renaissance at Sea World Orlando

Orlando, Florida | March 1st - 4th, 202084th Annual Meeting*

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Early Bird Registration (until February 3, 2020)

$445.00 per personIncludes 1 Badge per registration

OPTIONAL ACTIVITY FEES:

• Monday, March 2, 2020 - Golf Outing - $220.00 per person

• Monday, March 2, 2020 - Sea World VIP Tour - $200.00 per person

Cancellations for either outing are non-refundable after February 7, 2020.

Online registration is required for all 2020 attendees at this website:

https://trailways.teameventmanagement.com/team/onlinereg/tr_tamc_2020/loginhandler.asp(Online registration cut-off is February 21, 2020. After that date, registration is only on-site at the hotel).

Your password and I.D. for your company’s Primary Contact will be sent from “Trailways Conference Team”

(from the email bustrails@trailways.com). Exhibitors may reserve and must pre-pay for an Exhibit Table and/or Outdoor Parking Space at time of online registration.

Operator-Member & Exhibitor Registration

Registration (On, or after February 4, 2020)

$495.00 per personIncludes 1 Badge per registration

Policies for Operator-Members: Payments must be received by Feb. 3, 2020 by online payment or check.• Cancellations prior to Feb. 3, 2020 are refundable, less a $125 penalty fee.• Cancellations on or after Feb. 4, 2020 are non-refundable. • Conference cancellations must be received in writing to Sabina@trailways.com. Please allow 60 days for any refund.

Policies for Exhibitors & Sponsors: Payments must be received by Feb. 3, 2020 by online payment or check.• Cancellations prior to Feb. 3, 2020 are refundable, less 25%.• Cancellations on or after Feb. 4, 2020 are non-refundable.• Exhibitors requesting an invoice must pay it within 30 days of receipt, or risk release of tabletop space. • Conference cancellations must be received in writing to Sabina@trailways.com. Please allow 60 days for any refund. • Exhibitors & Sponsors must join or renew your Trailways 2020 Affiliated Partner Membership (AP) in order to attend. (AP dues are not included in conference registration or exhibit fees.)• You will be prompted to pay when you register. Payment in full is due at the time of registration and will be confirmed

by the conference finance manager. For questions or help, please call 703-691-3052, Ext 3.• Deadlines above apply for publicity materials.

A conference Registration Badge is required of all attendees to enter sessions and meal & social functions. No registrations will be accepted by fax. Credit card processing fees apply. However, payment by company check made payable to Trailways is acceptable by the deadline. See mailing address below and online. Should you have a driver spouse interested in attending only the Dinner Gala, please email sabina@trailways.com or call (703) 691-3052, Ext. 3 to request the cost. A badge is required/drivers only. You must still register attendee names online even if paying by check. (Instructions are online). No Admittance without a Badge and a pre-payment in full.

Trailways owner-operators gather for the 2019 annual meeting in Galveston. The opening breakfast was

sponsored by National Interstate and the “Wear Red Breakfast” was sponsored by Grech.

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Thank you to all Exhibitors!For more photos, please visittrailwaysconference.com/photogallery

The Trailways Annual Meeting takes place March 1-4, 2020 in Orlando, Florida, at the Renaissance Orlando at Sea World®. During the meeting, there are several exhibitor opportunities:

Outdoor Exhibit Event & Lunch:

Wednesday, March 4, 2020 Time: 12:30pm – 2:30pm

Description: The outdoor exhibit and lunch takes place in the hotel’s parking lot amidst the vehicles and equipment displays, allowing time for owner-operators to go on-board and meet with manufacturers and equipment providers. Exhibitors include manufacturers of vehicles and equipment such as buses, motor coaches, mini-coaches, Limo’s and VIP vehicles; lifts, wash systems and other heavy equipment.

The Outdoor Lunch, sponsored by ABC, showcases vehicles and equipment, food and prizes.

The Indoor Tradeshow is the major networking event at the annual event.

Indoor Tradeshow:

Wednesday, March 4, 2020 Time: 3:00pm - 5:00pm with reception

Description: The indoor tradeshow is a table-top event for product and service providers to meet and talk with Trailways owner-operators during a dedicated two-hour time frame in the hotel’s ballroom, with light snacks and bar. Exhibitors include providers of bus products and services and tourism-related companies seeking bus company business. Space is limited at the indoor exhibit event. See page 4 for online registration link.

Indoor Exhibitors receive:

One 6’ x 30” skirted tabletop, 2 chairs, wastebasket and identification sign. The space is carpeted for all exhibitors. Please note, a badge is required for all representatives at your table. Although you have the option to select your booth, Trailways reserves the right to (re)position any exhibitor or table location to avoid conflict.

Exhibitor Events Overview

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Sponsorship Options for 2020

*Gold Level Sponsorships may be co-sponsored. Fee Range: • $10,000 to $14,999 for primary sponsor: entitled to company with 1 co-sponsor

• $15,000 to $24,999 for primary sponsor: entitled to company and up to 2 co-sponsors

• $25,000 and above for primary sponsor: entitled to company and up to 3 co-sponsors

The primary sponsor is responsible for arranging payment by co-sponsors to you and to inform Trailways of co-sponsor names and to provide their logo for web and print publicity material by the deadline (Feb. 7).

Pre-Paid Partner Membership (AP) is required for co-sponsors to attend.

General Items for Sponsorship: Bronze Level (less than $5,000)

Silver Sponsorship Options ($5,000 - $9,999)

Gold Sponsorship Options* (more than $10,000)

Please contact Tracey@Trailways.com or Suzanne@Trailways.com to inquire about sponsorships or call (703) 691-3052 Ext. 3. Deadlines apply to be listed with your logo in advance and onsite publicity materials. Sponsors receive an introduction on site at their sponsored event and a three-minute greeting. The 84th Trailways Annual Meeting / Trailways Transportation System 3554 Chain Bridge Rd., Suite 202, Fairfax, VA 22030(703) 691-3052 Ext. 3 www.trailwaysconference.com / Exhibitors@Trailways.com

The Closing Night Dinner Gala, sponsored by MCI, is a celebration of safety. The reception was sponsored by Littler.

The Spirit Awards luncheon with recipients is sponsored by Bridgestone.

“InfoMotion”, sponsored by DeLeo, provides exhibitors with sales sessions with Trailways owners.

Opening Night Reception, sponsored by Prevost, with winners of the costume contest (at right.)

• Badge Printing • Banner Printing • Tote Bag Printing • Key Cards• Advance Registration Brochure• Pocket Schedule Printing • Info-Motion (speed dating session) • Reception on Closing Night • Driver of the Year Awards• Late Night Desserts

• Workshops • Session and/or Registration Desk Coffee Breaks• Open House Reception • Board Lunch • Sightseeing Tour • Selfies “Photo Frame” • Meal Centerpiece• Event Signage Printing

• Board Reception & Dinner• Golf Outing• Day 1 Opening Breakfast - All Registrants• Day 2 Breakfast - All Registrants & Owner’s meeting

• Outdoor Exhibit lunch with Vehicles• Spirit Awards lunch• Opening Night Reception / Costume Party• Gala Closing Dinner & Desserts