Regular Board Meeting April 8, 2019, 6:00 PM 401 Thatcher … · 2019-12-18 · Regular Board Meeting . April 8, 2019, 6:00 PM . 401 Thatcher Avenue, River Forest, Illinois . Agenda

Regular Board Meeting April 8, 2019, 6:00 PM

401 Thatcher Avenue, River Forest, Illinois

Agenda

The River Forest Park District was created to acquire, develop and preserve recreational open space and park facilities. The District cooperates with other governmental agencies,

community-based organizations and local private institutions to develop and maintain sports programs, recreational services and park facilities to benefit all residents of the Village.

1. Call to Order

2. Roll Call – Cargie, Kuzmich, Libera, and Roloff

3. Approval of Minutes – March 11, 2019

4. Approval of Disbursements

5. Public Comment

6. Correspondence to the Board

7. Staff Reports

a. Park Services b. Recreation Services c. Administration and Finance d. Executive Director

8. WSSRA Report

9. Park Foundation Report

10. Village Collaboration Committee Report

11. Board Reports

12. Old Business

a. RFYBS Synthetic Turf Proposal b. Recreation Center Collaboration

13. New Business

a. Platform Tennis Committee – Committee Position Amendment b. Fund Transfer

14. Adjournment

The Board of Commissioners of the River Forest Park District convened at 6:00 PM in Regular Session on Monday, March 11, 2019 at the River Forest Park District, 401 Thatcher, River Forest, Illinois. Roll call was taken with Commissioners Libera, Kuzmich, and Roloff present. Also present was Director Sletten, Superintendent of Parks Beto, and approximately 50 attendees. Commissioner Kuzmich moved to approve the January 21, 2019 amended Minutes, seconded by Commissioner Libera. A voice vote followed, and the motion was approved 3-0. Commissioner Kuzmich moved to approve the February 11, 2019 Minutes, seconded by Commissioner Libera. A voice vote followed, and the motion was approved 3-0. Commissioner Libera moved to approve the February 12-28, 2019 Disbursements for $14.95, and the March 1-11, 2019 Disbursements for $42,290.67, seconded by Commissioner Kuzmich. A roll call vote followed, and the motion was approved 3-0. Public Comment: Chris Plywacz, River Forest, stated his opposition to synthetic turf. He believed a proper drainage system would solve the drainage issues on both infields. He noted he hurt his knee while playing on a synthetic turf field in 2008. He cited a 2012 article in The American Journal of Sports Medicine showing a 22% increase in risk with playing on synthetic turf over grass. He noted that the US Bank Stadium in Minneapolis, MI is replacing their synthetic turf after 3 years. He noted synthetic turf is a hotter surface vs. grass. Sarah Joyee, River Forest, stated her opposition to synthetic turf for environmental reasons. She submitted a petition titled “River Forest Residents Against Synthetic Turf” with 218 River Forest resident signatures. She read a letter from Bruce & Liz Fisher, River Forest, stating their opposition to synthetic turf. They noted the plastic beads that are carried into their home and discussed a neighbor who developed MRSA from sliding on synthetic turf. Larua Maychruk, River Forest, stated her opposition to synthetic turf, however, supports baseball and RFYBS. She believes there is an alternate solution that does not include synthetic turf. Just because OPRFHS, D97, and the Park District of Oak Park have installed synthetic turf, doesn’t make it right. Susan Charrette, River Forest, stated her opposition to synthetic turf. She referenced the 2017 Park Survey noting that 30% of the survey respondents identified synthetic turf as a recreation amenity needed. Julie Moller, River Forest, thanked the Park District for the FAQ information and stated her opposition to synthetic turf. She submitted a document with comments on a couple of the FAQ questions regarding the rubber infill and the storm water runoff. She discussed her concerns with micro-plastic filtering through the synthetic turf and into the water system. Mike Grant, River Forest, stated his support for synthetic turf. He has been a coach for 37 years. He has heard of all the opposition data being presented, but much of this information does not apply to the project being presented. He believes the project needs to be looked at on the local level and noted the benefits vs. the cost of this project puts it in the black. He noted that the infield clay already runs off the field and drains into the Village sewer system. He noted there are 50 organizations locally who have synthetic turf fields. He noted injuries occur as much on clay and grass field as on synthetic turf. He noted this project accounts for a little over 1% of the of the Park District lands. He disputes the

River Forest Park District Regular Board Meeting Minutes of

March 11, 2019

synthetic turf heat issue as the majority of the RFYBS season in evenings in April & May. Mike’s sister read a letter from Mike’s Aunt discussing her donation to the project. Greg White, River Forest, stated his support for synthetic turf. He noted that this is two .25 acre infields, not a 1.5 acre soccer field. He noted the girls’ softball infield always has a water/flooding issue, and that is not going to change. He noted River Forest already has 3 large synthetic fields at Concordia, Dominican and Fenwick, and Oak Park has 6 synthetic fields at OPRHHS, D97, and the Park District of Oak Park. He has heard a lot of comments from residents in opposition, but no data to back up any of those statements. He believes the Park District FAQ provides all the necessary information on this proposed project and asks the Board to take action as soon as possible. He noted that RFYBS supports synthetic turf on both the girls’ and boys’ infields; however, RFYBS only requested the girls’ infield. John Scholvin, River Forest, stated his opposition to synthetic turf. He asked a question regarding the flooding on the girls’ infield, and Director Sletten responded. He noted that both infields have been good enough to host Little League Baseball State Tournaments. George Vuckonic, River Forest, stated his support for synthetic turf. He thanked Greg White and Mike Grant for their efforts and believes this project is best for the community. Correspondence to the Board: Ten emails were submitted regarding synthetic turf 2 in support and 8 in opposition. Staff Report: Staff reports were submitted. John Beto, Superintendent of Parks, presented his report. Board Reports: None. Old Business: President Roloff moved to schedule a Special Board Meeting on Thursday, April 4, 2019 for the purpose of soliciting public comment on the synthetic turf proposal and possible Board action, seconded by Commissioner Kuzmich. A voice vote followed, and the motion was approved 3-0. President Roloff asked Director Sletten if the field drainage item in the FAQ to be looked at for more clarity. Commissioner Libera noted that during the research and discussion on the proposed project, alternatives were reviewed and considered, and synthetic turf was the best alternated to address programming and field needs. Commissioner Kuzmich noted a resident gave him information on a school synthetic turf field installed in Telluride, CO, and he did have discussions with the school administration. Director Sletten stated that the Recreation Center discussions are moving forward. The group is expected to review the RFQ proposals for a feasibility study/architect services in the next couple of weeks. New Business: President Roloff noted that Molly Hague has resigned from the Park Board. As this Board position was set to be replaced at the April 2, 2019 Consolidated Election, the Board will not take action on replacing this position until the new Board Member is sworn in at the May 2019 Board Meeting. President Roloff also noted that Molly Hague served on the Parks Foundation Board, and the Board will appoint her replacement at the May 2019 Board Meeting.

Commissioner Libera moved to adjourn at 7:07 PM, seconded by Commissioner Kuzmich. A voice vote followed, and the motion was approved 3-0. Respectfully submitted,

Michael J. Sletten, Secretary

RIVER FOREST PARK DISTRICT

FINANCIAL STATEMENT

For Month Ended

March 31, 2019

LIQUID CASH DEBIT CREDIT BALANCE

MB BUSINESS "NOW" ACCOUNT

Beginning Balance 1,015,415.48

Interest 945.86

Total Revenue 945.86

ENDING CASH IN BANK $1,016,361.34

MB FINANCIAL BANK REFEREE ACCOUNT

Beginning Balance $3,258.36

ENDING CASH IN BANK $3,258.36

ILLINOIS FUNDS MONEY MARKET

Beginning Balance $1,007,775.51

Received State Replacement Taxes 680.52

Received Interest 2,389.56

Transfer In 400,000.00

Total Revenue 403,070.08

Transfer Out 0.00

Total Disbursments 0.00

ENDING CASH IN BANK $1,410,845.59

FOREST PARK NAT'L BANK GENERAL FUND


Received 2017 Real Estate Taxes

Received 2018 Real Estate Taxes 592,706.98

Received from Forest Park Payroll

Received from Forest Park Money Market 435,000.00

Total Revenue 1,027,706.98

Disbursements 42,231.42

Transfer to IL Funds 400,000.00

Transfer to Forest Park Money Market 734,000.00

Total Disbursments 1,176,231.42


FOREST PARK NAT'L BANK CHECKING/PAYROLL


Rec'd from General Fund 34,000.00

Rec'd from Money Market

Program Revenue (42) 19,973.68

Rental Revenue (43) 1,598.00

Donations (44) 893.00

Miscellaneous Revenue (45) 347.89

Deferred Revenue 49,485.00

Rec'd 125 Cafeteria Plan 998.85


Credit Card Transaction fees 2,403.97

Registration Transaction fees 1,884.80

Payroll Expenses 79,769.53

Transfer to General Fund

Total Disbursements 84,058.30


FOREST PARK NATIONAL BANK MONEY MARKET


Received Interest 337.10

Received from Forest General Fund 700,000.00


Transferred to General Account 435,000.00

Transferred to Payroll Account

Paid Principal and Interest on Limited Bonds

Total Disbursements 435,000.00



FINANCIAL STATEMENT

For Month Ended

March 31, 2019

LIQUID CASH CONT'D. DEBIT CREDIT BALANCE

EVERGREEN BANK MONEY MARKET, OAK BROOK


Received Interest 162.57


PAN AMERICAN BUSINESS SAVINGS ACCOUNT


Interest 643.31

Total Revenue 643.31


TOTAL LIQUID ENDING CASH IN BANK $4,099,700.58

INVESTMENTS DEBIT CREDIT BALANCE

OPRF COMMUNITY BANK - Certificate of Deposits

1 yr CD @ .15% - Maturity 3/20/19- 613155528 78,697.90

1 year CD @ .15% - Maturity 11/20/19-613155529 78,747.20

1 yr CD @ .15% - Maturity 7/20/2019- 613155530 79,424.37

TOTAL OPRF COMMUNITY BANK INVESTMENTS 236,869.47

PAN AMERICAN INVESTMENTS

#361 - 12 mos. CD @ 2.25% - Maturing 08/14/19 $116,607.49

#396 - 12 mos. CD @ 2.40% - Maturing 9/13/19 $116,358.17

TOTAL PAN AMERICAN INVESTMENTS $232,965.66

TOTAL INVESTMENTS $469,835.13

TOTAL MONIES as of 3/31/19 $4,569,535.71

Financial Statements/2019/0319 Financial Statement .xls


Budget Report

March 2019

Fiscal Year 2018/19

1

2018-19

2018-19 CURRENT PREVIOUS 2018-19 YTD 2017-18

FISCAL YR. MONTH MONTH YTD YTD ACTUAL % PREVIOUS

BUDGET ACTUAL ACTUAL ACTUAL of BUDGET YTD

CORPORATE FUND (10)

INCOME SOURCES

4100 Prior Years Real Estate Tax 0.00 0.00 3,428.44 3,428.44 #DIV/0! $830.18

4101 Tax Levy 1,003,302.00 - 905,864.55 905,864.55 90.29% $1,039,310.76

------------------- ------------------- ------------------- ------------------- ------------------- -------------------

Total Tax Levy 1,003,302.00 0.00 909,292.99 909,292.99 90.63% $1,040,140.94

4102 State Replacement Tax 12,690.00 680.52 9,888.69 10,569.21 83.29% $10,591.55

4103 Interest Revenue 2,545.00 508.43 3,958.00 4,466.43 175.50% $3,250.64

4233 Platform Tennis Membership Fees 44,000.00 (2,725.00) 49,269.00 46,544.00 105.78% $43,769.00

4234 Platform Tennis Summer Fees 100.00 0.00 180.00 180.00 180.00% $31.00

4235 Platform Tennis Guest Fees 50.00 0.00 55.00 55.00 110.00% $75.00

4236 Platform Tennis Non-Res. Reimbursement 2,000.00 152.00 1,375.00 1,527.00 76.35% $1,450.00

4302 Building Rental Revenue 1,000.00 0.00 100.00 100.00 10.00% $450.00

4304 Misc Field/Facility Rentals 0.00 0.00 0.00 0.00 #DIV/0! $0.00

4305 Depot Program Room Rental Revenue 8,000.00 0.00 5,737.50 5,737.50 71.72% $6,387.50

4306 Keystone Center Program Room Rental 2,500.00 0.00 2,555.00 2,555.00 102.20% $2,555.00

4307 Birthday Party Room Rental Revenue 150.00 0.00 0.00 0.00 0.00% $80.00

4308 Priory Room Rental Revenue 750.00 0.00 875.00 875.00 116.67% $875.00

4310 Athletic Field Rentals 16,000.00 0.00 16,020.00 16,020.00 100.13% $17,132.50

4311 Athletic Field Lights Rentals 9,000.00 0.00 8,917.40 8,917.40 99.08% $7,134.80

4312 Concordia Agreement Rental Revenue 5,500.00 429.00 3,135.00 3,564.00 64.80% $2,541.00

4313 Garden Plots 300.00 475.00 275.00 750.00 250.00% $0.00

4321 Platform Tennis Court Rental Revenue 0.00 0.00 205.00 205.00 #DIV/0! $0.00

4401 Memorial Tree Donations 1,500.00 400.00 1,215.00 1,615.00 107.67% $150.00

4402 Memorial Brick Donations 250.00 0.00 294.00 294.00 117.60% $1,290.00

4403 Donations 0.00 0.00 0.00 #DIV/0! $0.00

4501 Sale of Used Equipment 0.00 0.00 5,433.20 5,433.20 #DIV/0! $0.00

First Friday Parties 0.00 $0.00

4502 Miscellaneous 100.00 2.00 5.00 7.00 7.00% $122.51

4505 PATH Incentives Awards 0.00 0.00 0.00 0.00 #DIV/0! $0.00

4509 Platform Tennis Socials Revenue 300.00 0.00 25.00 25.00 8.33% $0.00

4510 Platform Tennis Merchandise Sales 5,500.00 4,980.00 3,958.00 8,938.00 162.51% $5,095.18

4511 RFYBS Revenue 1,000.00 0.00 4,031.00 4,031.00 403.10% ($2,120.04)

4512 RFYS Revenue 1,000.00 0.00 799.15 799.15 79.92% $40.00

------------------- ------------------- ------------------- ------------------- ------------------- -------------------

Total Other Income 114,235.00 4,901.95 118,305.94 123,207.89 107.85% $100,900.64

Total Income w/tax levy 1,117,537.00 4,901.95 1,027,598.93 1,032,500.88 92.39% $1,141,041.58

ADMINISTRATIVE EXPENSES (10)

Administrative Salaries & Wages

510-101 Executive Director - Corp 66,360.00 6,946.08 51,094.52 58,040.60 87.46% $55,600.30

510-102 Superintendent of Finance - Corp 39,367.50 4,449.52 30,671.55 35,121.07 89.21% $33,308.46

510-110 Director's Auto Reimbursement 2,400.00 276.93 1,938.51 2,215.44 92.31% $2,215.44

510-122 Health Insurance 65,000.00 5,518.02 48,476.87 53,994.89 83.07% $51,790.85

510-123 Employer FICA & Medicare 53,000.00 5,225.81 40,337.63 45,563.44 85.97% $43,581.27

510-124 Health/Wellness Incentive 1,200.00 0.00 625.00 625.00 52.08% $456.25

510-125 Health OPT OUT Reimbursement 4,000.00 363.67 3,112.66 3,476.33 86.91% $3,475.60

510-126 PATH Incentive Awards 0.00 0.00 825.00 825.00 #DIV/0! $0.00

-------------------- -------------------- -------------------- -------------------- ------------------- --------------------

Total Administrative Salaries & Wages 231,327.50 22,780.03 177,081.74 199,861.77 86.40% $190,428.17

Contract Services

510-204 Miscellaneous Service 1,000.00 0.00 0.00 0.00 0.00% $0.00

510-205 Legal Service 0.00 0.00 0.00 0.00 #DIV/0! $0.00

510-206 IT Service 0.00 0.00 0.00 0.00 #DIV/0! $0.00

510-207 Website Service 0.00 0.00 0.00 0.00 #DIV/0! $0.00

510-208 Email Provider Service 250.00 23.64 220.81 244.45 97.78% $200.00

510-209 Quickbooks Payroll License 750.00 0.00 0.00 0.00 0.00% $0.00

-------------------- -------------------- -------------------- -------------------- -------------------- --------------------

Total Contract Services 2,000.00 23.64 220.81 244.45 12.22% $200.00

Administration Expense

510-701 Office Supplies 2,500.00 714.24 2,643.39 3,357.63 134.31% $776.31

510-702 Office Equipment R&R 1,000.00 0.00 (1,053.24) (1,053.24) -105.32% $82.81

510-703 Office Furniture R & R 1,000.00 0.00 0.00 0.00 0.00% $0.00

510-705 Canon Copier Maintenance Fees 750.00 409.66 314.89 724.55 96.61% $328.58

510-706 Staff Expenses 2,000.00 0.00 1,981.59 1,981.59 99.08% $1,896.58

510-707 Professional Assoc. Fees 1,000.00 609.95 0.00 609.95 61.00% $563.00

510-708 Computer Equipment R & R 1,500.00 14.15 463.22 477.37 31.82% $0.00

510-709 Computer Software R & R 1,000.00 6.95 1,729.20 1,736.15 173.62% $655.60

510-710 Printing 1,000.00 0.00 0.00 0.00 0.00% $179.53

510-714 Postage & Delivery 750.00 0.00 254.68 254.68 33.96% $444.08

510-715 Board Expenses 1,000.00 0.00 73.50 73.50 7.35% $481.48

510-717 Criminal History Checks 100.00 0.00 100.00 100.00 100.00% $100.00

510-718 Miscellaneous Expense 200.00 0.00 0.00 0.00 0.00% $56.00

510-721 Telephone System R & R 1,000.00 0.00 0.00 0.00 0.00% $0.00

510-722 Professional Development 1,500.00 0.00 1,190.67 1,190.67 79.38% $1,213.56

510-723 Mileage Reimbursement/Tolls 1,000.00 7.00 872.40 879.40 87.94% $897.67

510-724 Physicals/Drug Tests 275.00 0.00 228.00 228.00 82.91% $103.00

510-725 Legal Notices/Advertising 750.00 260.00 246.25 506.25 67.50% $0.00

------------------ ------------------ ------------------ ------------------ ------------------- ------------------

Total Administration Expense 18,325.00 2,021.95 9,044.55 11,066.50 60.39% $7,778.20

TOTAL ADMINISTRATIVE EXPENSES 251,652.50 24,825.62 186,347.10 211,172.72 83.91% $198,406.37


Budget Report

March 2019

Fiscal Year 2018/19

2

2018-19




Facility Salaries

520-107 Park Ambassadors 7,250.00 0.00 5,465.25 5,465.25 75.38% $5,016.88

520-108 Building Attendant 250.00 18.90 25.20 44.10 17.64% $203.58

------------------ ------------------ ------------------ ------------------ ---------------------- ------------------

Total Facility Salaries 7,500.00 18.90 5,490.45 5,509.35 73.46% $5,220.46

Contract Services

520-221 HVAC Service 2,000.00 0.00 0.00 0.00 0.00% $125.00

520-223 Inspection/Fees 4,000.00 0.00 629.72 629.72 15.74% $1,978.12

------------------ ------------------ ------------------ ------------------ ------------------ ------------------

Total Contract Services 6,000.00 0.00 629.72 629.72 10.50% $2,103.12

Building Maintenance

520-821 Depot R & R 1,000.00 326.22 3,096.51 3,422.73 342.27% $3,326.98

520-822 Maintenance Facility R & R 2,000.00 0.00 1,404.22 1,404.22 70.21% $300.99

520-823 Batting Cage R & R 1,000.00 0.00 0.00 0.00 0.00% $0.00

520-824 Park Bathroom Buildings R & R 4,000.00 92.31 164.25 256.56 6.41% $1,600.79

520-825 Janitorial/TP/Paper Towel Supplies 6,000.00 1,556.83 5,197.33 6,754.16 112.57% $4,241.16

520-826 Keystone Center R & R 2,000.00 0.00 1,122.38 1,122.38 56.12% $1,096.59

------------------- ------------------- ------------------- ------------------- ------------------- -------------------

Total Building Maintenance 16,000.00 1,975.36 10,984.69 12,960.05 81.00% $10,566.51

Utilities Expense

Depot

520-901 Electricity 4,000.00 208.94 1,981.44 2,190.38 54.76% $1,682.04

520-902 Heating Fuel 3,000.00 342.81 814.49 1,157.30 38.58% $1,499.54

520-903 Telephone 6,000.00 455.03 4,968.04 5,423.07 90.38% $4,455.09

520-904 Water 1,200.00 122.39 451.00 573.39 47.78% $656.83

520-905 Alarm 3,000.00 0.00 1,963.04 1,963.04 65.43% $1,974.42

520-906 Cable 200.00 29.00 255.88 284.88 142.44% $141.85

520-907 Closed Circuit TV 0.00 0.00 273.00 273.00 #DIV/0! $0.00

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Total Depot Utilities Expense 17,400.00 1,158.17 10,706.89 11,865.06 68.19% $10,409.77

Priory

520-909 Electricity 2,000.00 83.81 559.97 643.78 32.19% $1,003.81

520-910 Heating Fuel 1,200.00 166.52 462.85 629.37 52.45% $712.30

------------------- ------------------- ------------------- ------------------- ------------------- -------------------

Total Priory Utilities Expense 3,200.00 250.33 1,022.82 1,273.15 39.79% $1,716.11

Washington Commons

520-913 Electricity 1,600.00 0.00 939.70 939.70 58.73% $788.77

520-916 Water 500.00 391.18 96.15 487.33 97.47% $129.01

------------------- ------------------- ------------------- ------------------- ------------------- -------------------

Total Washington Commons Utilities Expense 2,100.00 391.18 1,035.85 1,427.03 67.95% $917.78

Maintenance Facility

520-917 Electricity 2,500.00 102.50 1,126.97 1,229.47 49.18% $1,178.26

520-918 Heating Fuel 4,000.00 706.18 1,213.33 1,919.51 47.99% $2,109.27

520-919 Telephone 0.00 0.00 0.00 0.00 #DIV/0! $0.00

520-920 Water 750.00 55.10 319.58 374.68 49.96% $376.25

520-921 Alarm 600.00 0.00 377.55 377.55 62.93% $377.55

520-922 Cable/Internet 0.00 0.00 0.00 0.00 #DIV/0! $0.00

------------------- ------------------- ------------------- ------------------- ------------------- -------------------

Total Maintenance Facility Utilities 7,850.00 863.78 3,037.43 3,901.21 49.70% $4,041.33

Keystone Pavillion

520-931 Electricity 1,600.00 50.69 843.34 894.03 55.88% $1,373.06

520-932 Heating Fuel 4,000.00 487.27 1,349.46 1,836.73 45.92% $1,098.18

520-935 Alarm 600.00 0.00 572.55 572.55 95.43% $303.03

------------------- ------------------- ------------------- ------------------- ------------------- -------------------

Total Keystone Pavillion Utilities Expense 6,200.00 537.96 2,765.35 3,303.31 53.28% $2,774.27

Total Utility Expenses 36,750.00 3,201.42 18,568.34 21,769.76 59.24% $19,859.26

TOTAL BUILDING EXPENSES 66,250.00 5,195.68 35,673.20 40,868.88 61.69% $37,749.35

BUILDING EXPENSES (20)


Budget Report

March 2019

Fiscal Year 2018/19

3

2018-19




PLATFORM TENNIS MEMBERSHIP EXPENSES (25)

Contract Services

525-201 Pro/Administration Fees 500.00 0.00 0.00 0.00 0.00% $60.00

525-202 Reservation Software 180.00 0.00 240.00 240.00 133.33% $180.00

525-203 Platform Tennis Services 7,500.00 0.00 0.00 0.00 0.00% $8,149.00

-------------------- -------------------- -------------------- -------------------- -------------------- --------------------

Total Contract Services 8,180.00 0.00 240.00 240.00 2.93% $8,389.00

Platform Tennis Expenses

525-211 Merchandise 4,000.00 0.00 2,231.08 2,231.08 55.78% $2,258.39

525-212 FOB Keys 350.00 0.00 316.87 316.87 90.53% $279.47

525-213 Special Events 200.00 0.00 183.44 183.44 91.72% $164.80

525-214 Platform Tennis R&R 1,500.00 5,694.27 2,059.72 7,753.99 516.93% $4,130.73

525-215 Platform Tennis Social Supplies 200.00 0.00 47.96 47.96 23.98% $0.00

525-216 Capitol Improvement - Platform Tennis 0.00 11,122.88 11,122.88 #DIV/0! $0.00

-------------------- -------------------- -------------------- -------------------- -------------------- --------------------

Total Platform Tennis Expenses 6,250.00 5,694.27 15,961.95 21,656.22 346.50% $6,833.39

Platform Tennis Utilities

525-941 Electricity/Lights 3,000.00 247.94 910.87 1,158.81 38.63% $1,527.31

525-942 Heating Fuel 4,000.00 974.52 1,077.26 2,051.78 163.96% $1,554.10

525-943 Cable/DISH 1,200.00 110.03 795.18 905.21 75.43% $800.20

525-944 Closed Circuit Television 800.00 0.00 354.00 354.00 44.25% $253.70

-------------------- -------------------- -------------------- -------------------- -------------------- --------------------

Total Platform Tennis Utilities Expenses 9,000.00 1,332.49 3,137.31 4,469.80 49.66% $4,135.31

TOTAL PLATFORM TENNIS MEMBERSHIP EXPENSES 23,430.00 7,026.76 19,339.26 26,366.02 112.53% $19,357.70

PARK EXPENSES (30)

Parks Salaries

530-103 Park Manager 72,040.00 8,004.12 54,428.04 62,432.16 86.66% $60,898.32

530-104 Park Maintenance Staff 115,300.00 12,841.75 87,698.36 100,540.11 87.20% $98,258.50

530-105 Overtime 11,580.00 1,026.96 12,066.70 13,093.66 113.07% $13,241.25

530-106 Seasonal Park Maintenance Staff 7,000.00 0.00 5,635.00 5,635.00 80.50% $4,146.57

-------------------- -------------------- -------------------- -------------------- -------------------- --------------------

Total Park Salaries Expense 205,920.00 21,872.83 159,828.10 181,700.93 88.24% $176,544.64

Contract Services

530-241 Athletic Fields Services 0.00 0.00 0.00 0.00 #DIV/0! $0.00

530-242 Landscaping Services 4,000.00 0.00 2,992.18 2,992.18 74.80% $7,857.63

530-243 Ornamental Services 0.00 0.00 0.00 0.00 #DIV/0! $0.00

530-244 Irrigation Services 4,500.00 0.00 4,798.50 4,798.50 106.63% $4,448.00

530-245 Fertilizer & Weed Control Services 4,500.00 0.00 4,031.00 4,031.00 89.58% $5,150.00

530-246 Tree Services 10,000.00 0.00 12,345.00 12,345.00 123.45% $5,945.00

530-247 Electrical Services 2,000.00 0.00 0.00 0.00 0.00% $1,215.60

530-248 Lightning Detections Services 1,000.00 0.00 0.00 0.00 0.00% $0.00

530-249 Inspection Fees 1,500.00 0.00 2,587.18 2,587.18 172.48% $2,844.22

530-250 Portable Restroom Service 1,500.00 93.00 1,380.00 1,473.00 98.20% $1,145.32

------------------- ------------------- ------------------- ------------------- ------------------- -------------------

Total Contract Services 29,000.00 93.00 28,133.86 28,226.86 97.33% $28,605.77

Park Maintenance Expense

530-801 Park Equipment R & R 10,000.00 0.00 6,376.96 6,376.96 63.77% $5,990.92

530-802 Maintenance Equipment R & R/Supplies 5,000.00 200.95 3,855.22 4,056.17 81.12% $3,494.97

530-803 Tree and Shrub Supplies 3,000.00 0.00 534.01 534.01 17.80% $560.61

530-804 Ornamental Supplies 4,000.00 0.00 2,183.62 2,183.62 54.59% $728.21

530-805 Fertilizer & weed Control Supplies 14,000.00 0.00 6,403.87 6,403.87 45.74% $1,184.50

530-806 Vehicle Fuel 6,000.00 0.00 4,904.12 4,904.12 81.74% $4,214.47

530-807 Vehicle & Tractor R & R 10,000.00 243.91 6,287.41 6,531.32 65.31% $6,038.66

530-808 Landscape Supplies 4,000.00 0.00 936.48 936.48 23.41% $374.85

530-809 Athletic Field Maintenance Supplies 9,000.00 0.00 9,991.61 9,991.61 111.02% $4,764.48

530-810 RFYBS Expenses 1,000.00 0.00 4,381.00 4,381.00 438.10% $1,803.37

530-811 RFYS Expenses 1,000.00 0.00 0.00 0.00 0.00% $0.00

530-812 Memorial Brick Program 250.00 0.00 259.44 259.44 103.78% $55.97

530-813 Uniforms & Safety Clothing 1,500.00 0.00 679.06 679.06 45.27% $1,018.00

530-814 Memorial Tree Program 2,000.00 0.00 2,192.29 2,192.29 109.61% $2,837.55

530-816 Ice Rink Supplies 2,500.00 0.00 1,100.00 1,100.00 44.00% $1,100.00

530-817 Trash Disposal 7,000.00 311.06 3,696.31 4,007.37 57.25% $5,632.05

530-818 Equipment Rental 2,000.00 0.00 175.45 175.45 8.77% $1,417.89

530-819 Garden Plots R & R 100.00 0.00 0.00 0.00 0.00% $0.00

530-820 Signage 1,500.00 0.00 395.00 395.00 26.33% $349.50

530-800 Park Maintenance Other 0.00 0.00 32.15 32.15 0.00%

------------------- ------------------- ------------------- ------------------- ------------------- -------------------

Total Park Maintenance Expense 83,850.00 755.92 54,384.00 55,139.92 65.76% $41,566.00


Budget Report

March 2019

Fiscal Year 2018/19

4

2018-19




PARK EXPENSES CONT'D. (30)

Park Utilities

530-921 Irrigation/Water Fountain Water 30,000.00 258.61 16,160.76 16,419.37 54.73% $37,542.42

530-922 Park Security Lights 1,500.00 23.06 701.90 724.96 48.33% $875.25

530-923 Electric - Athletic Field Lights 9,000.00 380.66 5,100.56 5,481.22 60.90% $5,402.85

-------------------- -------------------- -------------------- -------------------- --------------------- --------------------

40,500.00 662.33 21,963.22 22,625.55 55.87% $43,820.52

359,270.00 23,384.08 264,309.18 287,693.26 80.08% $290,536.93

550-900 CORPORATE CONTINGENCY 0.00 0.00 (2,500.00) (2,500.00) #DIV/0! $5,857.01

TOTAL CORP EXPENSES 700,602.50 60,432.14 503,168.74 563,600.88 80.45% $551,907.36

Fund Transfers

560-997 FUND TRANSFER TO SPEC REC FUND 57,000.00 0.00 0.00 0.00 0.00% $0.00

560-999 FUND TRANSFER TO CAPITAL FUND 343,000.00 0.00 0.00 0.00 0.00% $0.00

-------------------- -------------------- -------------------- -------------------- --------------------- --------------------

Total Fund Transfers 400,000.00 0.00 0.00 0.00 0.00% $0.00

1,100,602.50 60,432.14 503,168.74 563,600.88 51.21% $551,907.36

CORPORATE NET FUND TOTAL (Excess Revenue over Expenses)16,934.50 (55,530.19) 524,430.19 468,900.00 45.41% $589,134.22

Total Park Utilities

TOTAL CORP EXPENSES & FUND TRANSFERS

TOTAL PARK EXPENSES


Budget Report

March 2019

Fiscal Year 2018/19

5

2018-19




RECREATION FUND (15)

INCOME SOURCES

4100 Prior Years Real Estate Tax 0.00 0.00 937.67 937.67 #DIV/0! $239.28

4101 Tax Levy 400,000.00 0.00 361,151.69 361,151.69 90.29% $284,248.28

-------------------- -------------------- -------------------- -------------------- --------------------- --------------------

Total Tax Levy 400,000.00 0.00 362,089.36 362,089.36 90.52% $284,487.56

4103 Interest Income 565.00 215.27 982.27 1,197.54 211.95% $683.35

4203 Program Fees 160,000.00 18,927.69 172,538.87 191,466.56 119.67% $162,301.98

4204 Special Event Fees 3,000.00 (1,444.00) 3,722.50 2,278.50 75.95% $2,934.74

4205 Makin Tracks Fees 7,500.00 0.00 7,376.73 7,376.73 98.36% $6,110.12

4206 Summer Camp Fees 160,000.00 303.67 141,636.75 141,940.42 88.71% $177,235.04

4207 Recreation Basketball Fees 46,000.00 0.00 51,228.25 51,228.25 111.37% $48,375.00

4208 Travel Basketball Fees 3,000.00 0.00 0.00 0.00 0.00% $0.00

4209 Tavel Volleyball Fees 5,000.00 0.00 0.00 0.00 0.00% $0.00

4211 Parade Fees 2,500.00 0.00 2,450.00 2,450.00 98.00% $300.00

4212 Polar Express Fees 2,500.00 1,692.00 120.00 1,812.00 72.48% $2,939.00

4213 Food Truck Rally Donations Reimbursement 0.00 0.00 451.99 451.99 #DIV/0!

4218 Gift Card Revenue 0.00 0.00 300.00 300.00 #DIV/0! $0.00

4219 Cancellation Fee Charge 1,200.00 0.00 30.00 30.00 2.50% ($244.00)

4220 Paddle Tennis Lesson Fees 5,600.00 0.00 6,363.00 6,363.00 113.63% $6,573.00

4231 Platform Tennis Member House League Fee 15,000.00 340.00 15,127.00 15,467.00 103.11% $14,055.00

4232 Platform Tennis Member Travel League Fee 8,500.00 (1,950.00) 7,212.00 5,262.00 61.91% $5,099.82

4237 Platform Tennis Adult Camp Fee 8,000.00 0.00 9,425.00 9,425.00 117.81% $4,125.00

4303 Birthday Parties Rentals 2,000.00 694.00 2,063.00 2,757.00 137.85% $1,008.00

4403 Donations/Scholarships 0.00 684.31 3,150.00 3,834.31 #DIV/0! $1,039.26

4404 Food Truck Rally Donations Reimbursement 0.00 0.00 0.00 0.00 #DIV/0! $623.05

4405 Makin Tracks Donations Reimbursement 7,500.00 0.00 7,500.00 7,500.00 100.00% $8,020.00

4406 Clear Sky Donations 0.00 0.00 0.00 0.00 #DIV/0! $0.00

4407 Special Event Donations 500.00 0.00 0.00 0.00 0.00% $0.00

4408 Parade Donation Reimbursements 4,500.00 0.00 4,500.00 4,500.00 100.00% $6,450.00

4409 Thursday Summer Nights Donations 1,500.00 0.00 1,000.00 1,000.00 66.67% $1,500.00

4410 Recreation Basketball Sponsorships 2,100.00 0.00 1,800.00 1,800.00 85.71% $1,400.00

4501 Sale of Used Equipment 0.00 0.00 0.00 0.00 #DIV/0! $0.00

4502 Miscellaneous 0.00 0.00 75.00 75.00 #DIV/0! $827.96

4503 Keystone Concession 3,000.00 0.00 2,572.85 2,572.85 85.76% $1,060.92

4504 Priory Concession 0.00 0.00 0.00 0.00 #DIV/0! $0.00

4505 PATH Incentive Awards 0.00 0.00 0.00 0.00 #DIV/0!

4508 Brochure Advertising Revenue 2,500.00 0.00 3,250.00 3,250.00 130.00% $3,850.00

4701 Parks Foundation Reimbursement 0.00 0.00 0.00 0.00 #DIV/0! $0.00

------------------- ------------------- ------------------- --------------------- ------------------- ---------------------

Total Other Income 451,965.00 19,462.94 444,875.21 464,338.15 102.74% $456,267.24

Total Income w/tax levy 851,965.00 19,462.94 806,964.57 826,427.51 97.00% $740,754.80

ADMINISTRATIVE EXPENSES (10)

Administration Salaries

610-101 Executive Director-Rec 66,360.00 6,946.08 48,396.92 55,343.00 83.40% $53,396.30

610-102 Superintendent of Finance-Rec 39,367.50 3,868.74 28,303.56 32,172.30 81.72% $31,947.65

610-103 Superintendent of Recreation 69,980.00 7,565.64 51,446.52 59,012.16 84.33% $51,628.84

610-104 Recreation Supervisor 49,925.00 5,423.07 38,600.56 44,023.63 88.18% $41,840.44

610-108 Registrar/Administrative Asst. 43,260.00 4,130.00 32,246.14 36,376.14 84.09% $38,156.22

610-109 Registrar/Admin. Asst. Overtime 1,800.00 13.13 707.21 720.34 40.02% $621.75

610-110 Director's Auto Reimbursement-Rec 2,400.00 276.93 1,938.51 2,215.44 92.31% $2,123.12

610-111 Communications/Marketing Supervisor 19,000.00 2,179.33 13,675.17 15,854.50 83.44% $15,533.95

610-122 Health Insurance-Rec 50,000.00 5,045.09 39,777.22 44,822.31 89.64% $38,438.24

610-124 Health/Wellness Incentive 1,500.00 0.00 264.21 264.21 17.61% $393.11

610-125 Health OPT OUT Reimbursment 5,000.00 376.10 3,198.76 3,574.86 71.50% $3,474.07

610-126 PATH Incentive Awards 0.00 0.00 1,485.00 1,485.00 #DIV/0! $0.00

-------------------- -------------------- -------------------- -------------------- -------------------- --------------------

Total Adminstration Salaries 348,592.50 35,824.11 260,039.78 295,863.89 84.87% $277,553.69


Budget Report

March 2019

Fiscal Year 2018/19

6

2018-19




ADMINISTRATIVE EXPENSES CONT'D. (10)

Contract Services

610-204 Miscellaneous Service 500.00 0.00 0.00 0.00 0.00% $165.00

610-205 Legal Service 10,000.00 0.00 2,137.50 2,137.50 21.38% $1,688.75

610-206 IT Service 7,500.00 753.98 4,310.82 5,064.80 67.53% $2,739.80

610-207 Website Service 2,500.00 142.65 1,579.84 1,722.49 68.90% $1,671.30

610-208 Miscellaneous Service 500.00 41.36 318.97 360.33 72.07% $350.00

610-209 Graphics Artist 1,000.00 0.00 0.00 0.00 0.00% $0.00

610-210 Printer Services 11,000.00 0.00 11,266.62 11,266.62 102.42% $10,770.00

610-211 Photographer 0.00 0.00 0.00 0.00 #DIV/0! $0.00

610-212 Marketing Services 750.00 0.00 403.00 403.00 53.73% $456.50

610-213 Reservation Software 0.00 409.50 409.50 #DIV/0! $0.00

-------------------- -------------------- -------------------- ------------------- ------------------- -------------------

33,750.00 937.99 20,426.25 21,364.24 63.30% $17,841.35


610-701 Office Supplies 4,500.00 369.57 3,875.39 4,244.96 94.33% $3,370.30

610-702 Office Equipment R & R 1,000.00 0.00 230.23 230.23 23.02% $391.00

610-704 Office Furniture R & R 1,000.00 0.00 0.00 0.00 0.00% $0.00

610-705 Canon Copier Maintenance Fees 1,500.00 0.00 568.60 568.60 37.91% $657.17

610-706 Staff Expenses 2,500.00 0.00 2,467.08 2,467.08 98.68% $1,920.24

610-707 Professional Association Fees 2,500.00 0.00 0.00 0.00 0.00% $1,791.00

610-708 Computer Equipment 1,500.00 0.00 1,224.18 1,224.18 81.61% $0.00

610-709 Computer Software 1,500.00 0.00 611.88 611.88 40.79% $10.00

610-712 Scholarships/Certificates 1,250.00 493.99 749.00 1,242.99 99.44% $1,071.41

610-713 Youth Intervention 4,250.00 0.00 2,759.85 2,759.85 64.94% $3,795.36

610-714 Postage & Delivery 2,500.00 0.00 2,049.63 2,049.63 81.99% $1,949.80

610-717 Criminal Background Checks 1,500.00 0.00 1,150.00 1,150.00 76.67% $1,150.00

610-718 Miscellaneous Expense 500.00 0.00 60.00 60.00 12.00% $92.90

610-721 Telephone System R & R 1,000.00 0.00 0.00 0.00 0.00% $0.00

610-722 Professional Development 3,000.00 0.00 3,192.77 3,192.77 106.43% $2,926.05

610-723 Mileage Reimbursement 500.00 23.66 475.18 498.84 99.77% $303.30

610-724 Physicals/Drug Tests 1,500.00 84.00 1,372.00 1,456.00 97.07% $896.00

610-725 Credit Card Charges 12,000.00 2,403.97 14,269.76 16,673.73 138.95% $14,200.18

610-726 Registration Transaction Fees 11,000.00 1,884.80 11,100.11 12,984.91 118.04% $11,103.92

------------------- ------------------- ------------------- ------------------ ------------------- ------------------

Total Administration Expense 55,000.00 5,259.99 46,155.66 51,415.65 93.48% $45,628.63

TOTAL ADMINISTRATIVE EXPENSES 437,342.50 42,022.09 326,621.69 368,643.78 84.29% $341,023.67

RECREATION PROGRAM EXPENSES (40)

Recreation Salaries

640-106 Camp Staff Salaries 45,000.00 0.00 43,864.19 43,864.19 97.48% $41,738.18

640-110 Seasonal Recreation Salaries 7,000.00 951.73 5,609.37 6,561.10 93.73% $5,427.20

640-111 Recreation Basketball Staff Salaries 7,000.00 3,164.77 4,082.72 7,247.49 103.54% $5,323.30

640-112 Travel Basketball Salaries 0.00 0.00 0.00 0.00 #DIV/0! $0.00

640-113 Travel Volleyball Salaries 1,800.00 0.00 0.00 0.00 0.00% $0.00

640-114 Birthday Party Salaries 1,000.00 200.00 650.00 850.00 85.00% $400.00

------------------- ------------------- ------------------- -------------------- ------------------- --------------------

Total Salaries & Wages 61,800.00 4,316.50 54,206.28 58,522.78 94.70% $52,888.68

Contract Services

640-230 Athletic Contractual Service 55,000.00 0.00 47,353.82 47,353.82 86.10% $46,680.84

640-231 Recreation Contractual Services 35,000.00 7,551.96 21,389.50 28,941.46 82.69% $24,548.97

640-232 Travel Basketball League 1,800.00 0.00 0.00 0.00 0.00% $0.00

640-233 Travel Volleyball League 1,200.00 3,704.00 0.00 3,704.00 308.67% $0.00

640-234 Summer Camps 50,000.00 0.00 57,149.36 57,149.36 114.30% $48,614.48

640-235 Recreation Basketball 10,000.00 0.00 1,852.00 1,852.00 18.52% $6,188.00

640-236 Special Event Service 2,000.00 0.00 2,940.00 2,940.00 147.00% $2,916.52

640-237 Memorial Day Parade Service 4,500.00 0.00 3,600.00 3,600.00 80.00% $3,955.00

640-238 Thursday Summer Nights Service 2,000.00 0.00 1,830.00 1,830.00 91.50% $1,393.75

640-239 Clear Sky Entertainment Service 0.00 0.00 0.00 0.00 #DIV/0! $0.00

640-240 Makin Tracks Service 1,400.00 0.00 2,048.00 2,048.00 146.29% $1,398.00

640-241 Polar Express Service 2,000.00 200.00 1,540.00 1,740.00 87.00% $1,962.00

640-242 Food Truck Rally Service 1,500.00 0.00 1,890.00 1,890.00 126.00% $1,475.00

640-243 Contracted Birthday Party 0.00 0.00 100.00 100.00 #DIV/0! $0.00

640-251 Paddle Tennis Lessons 3,500.00 0.00 3,000.00 3,000.00 85.71% $3,375.00

640-252 Platform Tennis League Fees 4,500.00 0.00 5,700.00 5,700.00 126.67% $3,800.00

640-253 Platform Tennis Adult Camp Contractual Services6,000.00 0.00 6,375.00 6,375.00 106.25% $3,450.00

------------------- ------------------- ------------------- -------------------- -------------------- --------------------

Total Contract Services 180,400.00 11,455.96 156,767.68 168,223.64 93.25% $149,757.56

Total Contract Services


Budget Report

March 2019

Fiscal Year 2018/19

7

2018-19




RECREATION PROGRAM EXPENSES CONT'D. (40)

Recreation Expense

640-801 Recreation Program Supplies 3,000.00 0.00 1,021.38 1,021.38 34.05% $2,769.71

640-802 Athletic Program Supplies 1,000.00 0.00 45.96 45.96 4.60% $785.18

640-803 Recreation Basketball Supplies 1,500.00 943.00 333.74 1,276.74 85.12% $759.00

640-804 Travel Basketball Supplies 500.00 524.34 0.00 524.34 104.87% $0.00

640-805 Travel Volleyball Supplies 500.00 0.00 0.00 0.00 0.00% $0.00

640-806 Special Event Supplies 5,000.00 0.00 3,214.38 3,214.38 64.29% $3,705.99

640-807 Summer Camp Supplies 2,000.00 0.00 1,195.72 1,195.72 59.79% $1,707.75

640-808 Birthday Party Supplies 1,000.00 0.00 805.70 805.70 80.57% $224.97

640-809 Makin Tracks 6,500.00 0.00 6,481.35 6,481.35 99.71% $6,835.10

640-810 Thursday Summer Nights 2,000.00 0.00 1,555.22 1,555.22 77.76% $1,680.50

640-811 Recreation Basketball Uniforms 5,000.00 0.00 5,255.00 5,255.00 105.10% $4,783.75

640-812 Travel Basketball Uniforms 0.00 0.00 0.00 0.00 #DIV/0! $0.00

640-813 Travel Volleyball Uniforms 500.00 0.00 0.00 0.00 0.00% $0.00

640-814 Summer Camp Uniforms 1,500.00 0.00 1,775.90 1,775.90 118.39% $1,140.95

640-815 Program Uniforms 500.00 0.00 0.00 0.00 0.00% $615.75

640-817 Safety Supplies 500.00 0.00 55.76 55.76 11.15% $222.75

640-821 Facility Rental 7,000.00 0.00 6,000.00 6,000.00 85.71% $6,000.00

640-822 Pool Pass Reimbursement 13,000.00 0.00 8,700.00 8,700.00 66.92% $9,325.00

640-823 Polar Express Supplies 1,000.00 0.00 867.37 867.37 86.74% $928.58

640-824 Depot Program Room Rental 8,000.00 0.00 5,737.50 5,737.50 71.72% $6,387.50

640-825 Keystone Center Room Rental 2,500.00 0.00 2,555.00 2,555.00 102.20% $2,555.00

640-826 Birthday Party Room Rental 200.00 0.00 0.00 0.00 0.00% $80.00

640-827 Priory Program Room Rental 1,500.00 0.00 875.00 875.00 58.33% $875.00

640-828 Clear Sky Supplies 0.00 0.00 0.00 0.00 #DIV/0! $0.00

640-829 Memorial Day Parade Supplies 3,000.00 0.00 3,309.32 3,309.32 110.31% $3,193.65

640-831 Contractor Program Supplies 4,000.00 215.00 3,919.50 4,134.50 103.36% $4,231.00

640-832 Food Truck Rally Supplies 1,000.00 0.00 376.99 376.99 37.70% $594.05

640-833 Paddle Tennis Program Supplies 100.00 0.00 0.00 0.00 0.00% $0.00

640-834 Makin Tracks Donation to WSSRA 7,000.00 0.00 6,347.38 6,347.38 90.68% $0.00

640-835 Parks Foundation Reimburse Expenses 0.00 0.00 0.00 0.00 #DIV/0! $0.00

640-836 Marketing/Advertisting 1,000.00 0.00 0.00 0.00 0.00% $266.00

640-837 Recreation Rental Equipment 250.00 0.00 0.00 0.00 0.00% $0.00

640-839 Summer Camp Trip Expenses 4,000.00 72.00 2,993.31 3,065.31 76.63% $2,689.70

640-840 Platform Tennis Adult Camp Expenses 0.00 0.00 325.69 325.69 #DIV/0! $0.00 NEW

640-891 Capital Improvement - Rec 0.00 0.00 1,315.82 1,315.82 #DIV/0! $0.00

------------------- ------------------- ------------------- ------------------ ------------------ ------------------

Total Recreation Expense 84,550.00 1,754.34 65,062.99 66,817.33 79.03% $62,356.88

TOTAL RECREATION PROGRAM EXPENSES 326,750.00 17,526.80 276,036.95 293,563.75 89.84% $265,003.12

CONCESSION EXPENSES (50)

Concession Salaries

650-115 Concession Salaries 2,000.00 0.00 1,215.00 1,215.00 60.75% $921.11

-------------------- -------------------- -------------------- --------------------- ------------------- ---------------------

Total Concession Salaries 2,000.00 0.00 1,215.00 1,215.00 60.75% $921.11

Concession Expense

650-851 Keystone Concession Supplies 2,000.00 0.00 1,768.34 1,768.34 88.42% $145.65

650-852 Priory Concession Supplies 0.00 0.00 0.00 0.00 #DIV/0! $0.00

650-853 Keystone Concession Equipment R & R 1,000.00 0.00 671.04 671.04 67.10% $75.00

-------------------- -------------------- -------------------- --------------------- --------------------- ---------------------

Total Concession Expense 3,000.00 0.00 2,439.38 2,439.38 81.31% $220.65

TOTAL CONCESSION EXPENSES 5,000.00 0.00 3,654.38 3,654.38 73.09% $1,141.76

660-999 RECREATION CONTINGENCY 10,000.00 0.00 0.00 0.00 0.00% $208.00

TOTAL RECREATION EXPENSES 779,092.50 59,548.89 606,313.02 665,861.91 85.47% $607,376.55

RECREATION NET FUND TOTAL (Excess of Revenue over Expenses)72,872.50 (40,085.95) 200,651.55 160,565.60 19.43% $133,378.25


Budget Report

March 2019

Fiscal Year 2018/19

8

2018-19




ILLINOIS MUNICIPAL RETIREMENT FUND (20)INCOME SOURCES


4101 Tax Levy 60,000.00 0.00 54,179.44 54,179.44 90.30% $56,852.75

-------------------- -------------------- -------------------- -------------------- -------------------- --------------------

Total Tax Levy Income 60,000.00 0.00 54,366.98 54,366.98 90.61% $56,900.60

Administrative Expense

7125 Employer IMRF 62,000.00 5,348.83 50,236.97 55,585.80 89.65% $51,893.87

-------------------- -------------------- -------------------- ------------------ ------------------- ------------------

TOTAL IMRF EXPENSES 62,000.00 5,348.83 50,236.97 55,585.80 89.65% $51,893.87

IMRF NET FUND TOTAL (Excess of Revenue over Expenses)(2,000.00) (5,348.83) 4,130.01 (1,218.82) -2.24% $5,006.73

BOND & INTEREST FUND (25)

INCOME SOURCES


4101 Tax Levy 68,525.55 0.00 61,868.53 61,868.53 $0.90 $64,926.05

------------------ ------------------ ------------------ ------------------- ------------------- -------------------


4106 Bond Proceeds 0.00 0.00 0.00 0.00 #DIV/0! $0.00

-------------------- -------------------- -------------------- -------------------- -------------------- --------------------

Total Other Income 0.00 0.00 0.00 0.00 #DIV/0! $0.00

Total Income w/tax levy 68,525.55 0.00 62,082.71 62,082.71 $0.91 $64,979.26

BOND ISSUANCES

7350 Bond Administration Fees 0.00 0.00 0.00 0.00 #DIV/0! $0.00

7366 Principal - $196,040K, 2014 Bond 0.00 0.00 0.00 0.00 #DIV/0! $0.00

7367 Interest - $196,040K, 2014 Bond 0.00 0.00 0.00 0.00 #DIV/0! $0.00

7368 Principal - $200,550K, 2017 Bond 66,675.00 0.00 66,675.00 66,675.00 100.00% $66,365.00

7369 Interest - $200,550K, 2017 Bond 1,846.10 0.00 1,846.08 1,846.08 100.00% $2,155.78

------------------ ------------------ ------------------ ------------------- ------------------- -------------------

TOTAL BOND EXPENSES 68,521.10 0.00 68,521.08 68,521.08 100.00% $68,520.78

BOND & INTEREST NET FUND TOTAL (Excess of Rev over Exp)4.45 0.00 (6,438.37) (6,438.37) -10.37% ($3,541.52)

SPECIAL RECREATION FUND (30)INCOME SOURCES


4101 Tax Levy 67,065.00 0.00 60,549.98 60,549.98 90.29% $60,418.59

-------------------- -------------------- -------------------- -------------------- -------------------- --------------------


4103 Interest Income 420.00 96.42 666.33 762.75 181.61% $525.19

-------------------- -------------------- -------------------- -------------------- -------------------- --------------------

Total Other Income 420.00 96.42 666.33 762.75 181.61% $525.19

Total Income w/tax levy 67,485.00 96.42 61,415.62 61,512.04 91.15% $60,991.24

4109 Fund Transfer 57,000.00 0.00 0.00 0.00 0.00% $0.00

Program Expense

7560 WSSRA Special Recreation Dues 145,000.00 0.00 108,481.75 108,481.75 74.82% $112,341.62

7561 Inclusion 7,000.00 0.00 4,813.98 4,813.98 68.77% $8,578.64

-------------------- -------------------- -------------------- ------------------- ------------------- -------------------

Total Program Expense 152,000.00 0.00 113,295.73 113,295.73 74.54% $120,920.26

ADA Compliance

7591 ADA Capitol Improvements 0.00 0.00 0.00 0.00 #DIV/0! $0.00

-------------------- -------------------- -------------------- ------------------- -------------------- -------------------

Total ADA Compliance 0.00 0.00 0.00 0.00 #DIV/0! $0.00

TOTAL SPECIAL RECREATION EXPENSES 152,000.00 0.00 113,295.73 113,295.73 74.54% $120,920.26

SPECIAL RECREATION NET FUND TOTAL (Excess of Rev Over Exp)(27,515.00) 96.42 (51,880.11) (51,783.69) -84.18% ($59,929.02)


Budget Report

March 2019

Fiscal Year 2018/19

9

2018-19




LIABILITY FUND (35)

INCOME SOURCES


4101 Tax Levy 30,000.00 0.00 27,082.30 27,082.30 90.27% $28,418.66

-------------------- -------------------- -------------------- ------------------- -------------------- -------------------


4502 Miscellaneous 1,500.00 0.00 1,500.00 1,500.00 100.00% $1,500.00

------------------- ------------------- ------------------- -------------------- -------------------- --------------------

Total Other Income 1,500.00 0.00 1,500.00 1,500.00 100.00% $1,500.00

Total Income w/tax levy 31,500.00 0.00 28,676.05 28,676.05 91.04% $29,942.60


7735 Unemployment Ins. 10,000.00 0.00 0.00 0.00 0.00% $0.00

7736 Comp. Liability Ins - PDRMA 32,000.00 0.00 21,057.30 21,057.30 65.80% $21,183.48

7737 Safety Committee & Training 1,500.00 100.93 989.26 1,090.19 72.68% $1,243.16

-------------------- -------------------- -------------------- ------------------ -------------------- ------------------

TOTAL LIABILITY EXPENSES 43,500.00 100.93 22,046.56 22,147.49 50.91% $22,426.64

LIABILITY NET FUND TOTAL (Excess of Revenue over Expenses)(12,000.00) (100.93) 6,629.49 6,528.56 22.77% $7,515.96

AUDIT FUND (40)

INCOME SOURCES


4101 Tax Levy 12,000.00 0.00 10,829.95 10,829.95 90.25% $9,478.03

-------------------- -------------------- -------------------- -------------------- -------------------- --------------------


Contractual & Professional Services

7840 Audit Services 9,900.00 0.00 9,750.00 9,750.00 98.48% $9,600.00

7841 Accounting Services 0.00 0.00 0.00 0.00 #DIV/0! $0.00

7842 Publication Fees 100.00 0.00 50.00 50.00 50.00% $43.75

7843 Professional/CAFR Fees 600.00 0.00 530.00 530.00 88.33% $530.00

------------------- ------------------- ------------------- ------------------- ------------------- -------------------

TOTAL AUDIT EXPENSES 10,600.00 0.00 10,330.00 10,330.00 97.45% $10,173.75

AUDIT NET FUND TOTAL (Excess of Revenue over Expenses)1,400.00 0.00 531.22 531.22 4.89% ($687.02)

CAPITAL IMPROVEMENT FUND (50)

INCOME SOURCES

4103 Interest Income 22,903.00 4,095.83 34,893.00 38,988.83 170.23% $23,604.45

4106 Bond Proceeds 0.00 0.00 0.00 0.00 #DIV/0! $0.00

4202 Miscellaneous 0.00 0.00 0.00 0.00 #DIV/0! $0.00

-------------------- -------------------- -------------------- -------------------- -------------------- --------------------

Total Income 22,903.00 4,095.83 34,893.00 38,988.83 170.23% $23,604.45

4109 Fund Transfer 343,000.00 0.00 0.00 0.00 0.00% $0.00

EXPENDITURES

7980 Design Services 0.00 0.00 0.00 0.00 #DIV/0! $0.00

7981 Facilities & Parks Improvements 681,000.00 432,786.31 432,786.31 63.55% $659,335.29

------------------ ------------------ ------------------ ------------------ ------------------ ------------------

TOTAL CAPITAL EXPENSES 681,000.00 0.00 432,786.31 432,786.31 63.55% $659,335.29

CAPITAL NET FUND TOTAL (excess of Revenue over Expenses)(315,097.00) 4,095.83 (397,893.31) (393,797.48) -1010.03% ($635,730.84)

TOTAL OTHER INCOME 591,023.00 28,557.14 600,240.48 628,797.62 106.39% $582,797.52

TOTAL TAX LEVY 1,640,892.55 0.00 1,486,618.60 1,486,618.60 90.60% $1,544,903.74

TOTAL REVENUE 2,231,915.55 28,557.14 2,086,859.08 2,115,416.22 94.78% $2,127,701.26

TOTAL EXPENSES 2,497,316.10 125,430.79 1,806,698.41 1,932,129.20 77.37% $2,092,554.50

TOTAL NET FUND TOTAL (excess Rev. over Exp.) (265,400.55) (96,873.65) 280,160.67 183,287.02 8.66% $35,146.76

TOTAL REVENUE & FUND TRANSFERS 2,631,915.55 28,557.14 2,086,859.08 2,115,416.22 80.38% $2,127,701.26

TOTAL EXPENSES & FUND TRANSFERS 2,897,316.10 125,430.79 1,806,698.41 1,932,129.20 66.69% $2,092,554.50

TOTAL NET FUND TOTAL W/TRANSFERS (Excess Revenue (265,400.55) (96,873.65) 280,160.67 183,287.02 8.66% $35,146.76

over Expenses and Transfers)

Date Num Memo Account Paid Amount

Bunkofske, Scott03/18/2019 7090 6 hrs @ 10.00/hr 640-111 · Rec Basketball Staff S... 60.00

Total Bunkofske, Scott 60.00

First Communications, LLC03/12/2019 7089 Statement 3/6/19 520-903 · Depot Telephone 254.86

Total First Communications, LLC 254.86

Wallace-Mills, Lynn03/20/2019 7092 2430.3019 640-231 · Program Contractual S... 80.00

Total Wallace-Mills, Lynn 80.00

Wilson Sporting Goods03/18/2019 7091 4527388314 525-211 · Platform Tennis Merch... 383.8903/18/2019 7091 4701171563 525-211 · Platform Tennis Merch... -108.00

Total Wilson Sporting Goods 275.89

TOTAL 670.75

River Forest Park DistrictMonthly Disbursements by Vendor

Cash Basis March 12 - 31, 2019

Page 1


Kristina Cullen03/21/2019 7093 Refund Cullen Spring Soccer 15-4203 · Program Fees -70.00

Total Kristina Cullen -70.00

TOTAL -70.00

River Forest Park DistrictCustomer Disbursements

Cash Basis March 12 - 31, 2019

Page 1


3 Point Athletics04/08/2019 7126 Invoice Date 3/27 640-230 · Athletic Program Service 1,450.00

Total 3 Point Athletics 1,450.00

All Star Sports Instruction, Inc.04/08/2019 7130 1311.3003; 3004; 3002 & 1323... 640-230 · Athletic Program Service 1,444.00

Total All Star Sports Instruction, Inc. 1,444.00

Anderson Lock Co. Ltd04/08/2019 7094 Invoice 7079718 530-802 · Maintenance Equipme... 303.00

Total Anderson Lock Co. Ltd 303.00

AT & T Messaging04/08/2019 7095 March Service 520-903 · Depot Telephone 14.95

Total AT & T Messaging 14.95

AT&T04/08/2019 7129 March 25 thru April 24 520-903 · Depot Telephone 66.23

Total AT&T 66.23

Beacon Athletics04/08/2019 7096 Invoice 0500625-IN - Baseball 530-809 · Athletic Field Maint. Su... 461.6804/08/2019 7096 Invoice 0500877-IN Keystone ... 520-823 · Batting Cages R&R 784.16

Total Beacon Athletics 1,245.84

Best Officials04/08/2019 7105 Invoice March 17, 2019 640-235 · Recreation Basketball 3,368.00

Total Best Officials 3,368.00

Beto, John_V04/08/2019 7119 Boots 530-813 · Uniform & Safety Cloth... 100.00

Total Beto, John_V 100.00

Bollywood Groove04/08/2019 7132 2320.3003 640-831 · Contractor Program Su... 30.0004/08/2019 7132 2310.3001 640-231 · Program Contractual S... 2,850.0004/08/2019 7132 2320.3002 640-231 · Program Contractual S... 2,850.0004/08/2019 7132 230.3003 640-231 · Program Contractual S... 1,710.0004/08/2019 7132 2320.3003 640-231 · Program Contractual S... 142.5004/08/2019 7132 2320.3003 640-231 · Program Contractual S... 228.00

Total Bollywood Groove 7,810.50

Bunkofske, Mitchell_V04/08/2019 7115 Mileage Reimbursement M.B. 610-723 · Mileage Reimburseme... 72.27

Total Bunkofske, Mitchell_V 72.27

Chess Wizards, Inc.04/08/2019 7131 Invoice 3996 for 2222.4001 640-234 · Summer Camps 1,050.00

Total Chess Wizards, Inc. 1,050.00

Comcast04/08/2019 7128 8771 20 123 0122198 610-207 · Website Service - Rec 142.6504/08/2019 7128 April 29 Invoice 520-906 · Cable Depot 29.00

Total Comcast 171.65


Cash Basis April 1 - 8, 2019

Page 1


ComEd04/08/2019 7097 7920 Central Ave 1/31-3/1 530-923 · ELectric - Athletic Field... 310.5004/08/2019 7097 Bonnie Bra OW Grand Ridge 530-923 · ELectric - Athletic Field... 66.2104/08/2019 7097 7715 W Greenfield St 2/1-3/4 530-922 · Park Security Lights 24.4504/08/2019 7097 7920 Central Ave 1/31-3/1 525-941 · Platform Tennis Lights 222.7104/08/2019 7097 7920 Central Ave 1/31-3/1 520-931 · Keystone Pavillion Ele... 70.7304/08/2019 7097 7810 Lake St 1/31-3/1 520-917 · Maintenance Fac. Elec... 82.1804/08/2019 7097 7970 Washington Blvd 1/31-3/1 520-913 · Washington Com Elect... 253.7704/08/2019 7097 7354 Division St 2/1-3/4 520-909 · Priory Electricity 81.7704/08/2019 7097 401 Thatcher Ave 1/31-3/1 520-901 · Depot Electricity 256.26

Total ComEd 1,368.58

Computer Explorers04/08/2019 7107 Minecraft Party 640-243 · Contracted Birthday P... 150.00

Total Computer Explorers 150.00

Delta Rent-A-Fence Inc04/08/2019 7098 Invoice 7604UH 3/4/19 530-816 · Ice Rink Supplies 199.00

Total Delta Rent-A-Fence Inc 199.00

Forest Security, Inc.04/08/2019 7109 7920 Central Ave 525-944 · Closed Circuit Television 177.0004/08/2019 7109 7920 Central Ave 520-935 · Keystone Pavillion Alarm 131.8504/08/2019 7109 7810 Lake St 520-921 · Maintenance Bldg. Ala... 125.8504/08/2019 7109 401 Thatcher Ave 520-905 · Alarm Depot 132.0004/08/2019 7109 401 Thatcher Ave 520-905 · Alarm Depot 366.00

Total Forest Security, Inc. 932.70

Hinckley Springs04/08/2019 7120 2/26/19 Delivery 610-701 · Office Supplies - Rec 37.95

Total Hinckley Springs 37.95

Home Depot04/08/2019 7121 3/18 Purchase 530-802 · Maintenance Equipme... 129.0004/08/2019 7121 3/11 Purchase 520-825 · Janitorial/TP/Paper To... 21.91

Total Home Depot 150.91

Illinois Shotokan Karate, Inc.04/08/2019 7133 Invoice 456 - Winter 2019 640-230 · Athletic Program Service 2,521.71

Total Illinois Shotokan Karate, Inc. 2,521.71

JKS Ventures Inc.04/08/2019 7145 Invoice 195158 530-804 · Ornamental Supplies 456.00

Total JKS Ventures Inc. 456.00

Kantor, Gary04/08/2019 7099 Magic Party 3/10/19 640-243 · Contracted Birthday P... 195.00

Total Kantor, Gary 195.00

Kone, Inc.04/08/2019 7106 Invoice 1157760682 Annual Te... 520-223 · Inspection/Fees 337.00

Total Kone, Inc. 337.00

Lord & Murphy, Inc.04/08/2019 7116 February 2019 610-206 · IT Service - Rec 825.00

Total Lord & Murphy, Inc. 825.00

Menards04/08/2019 7113 2/19/19 Maintenance 530-802 · Maintenance Equipme... 97.76

Total Menards 97.76



Page 2


NiCor04/08/2019 7117 2/15-3/18 7920 Central Ave 525-942 · Platform Tennis Heatin... 305.4904/08/2019 7117 2/15-3/18 7920 Central Ave 520-932 · Keystone Pavillion Hea... 153.2104/08/2019 7117 2/15-3/18 7810 Lake St 520-918 · Maintenance Fac. Hea... 553.6804/08/2019 7117 2/15-3/18 7354 Division St. 520-910 · Priory Heating Fuel 157.2704/08/2019 7117 2/15-3/18 401 Thatcher Ave 520-902 · Depot Heating Fuel 671.91

Total NiCor 1,841.56

PDRMA_V04/08/2019 7135 Invoice Q119026 7736 · Comp. Liability Ins (PDRM... 7,433.4304/08/2019 7135 610-122 · Health Insurance-Rec 5,314.5204/08/2019 7135 Invoice Q119026H 510-122 · Health Insurance 5,958.43

Total PDRMA_V 18,706.38

Peistrup, Marianne E.04/08/2019 7100 Safe Sitter 2221.4100 3/10 640-231 · Program Contractual S... 600.00

Total Peistrup, Marianne E. 600.00

Play-Well TEKnologies04/08/2019 7101 221.4001 Lunch with legos 640-231 · Program Contractual S... 200.00

Total Play-Well TEKnologies 200.00

Premier Sports Program, LLC04/08/2019 7124 2019 Winter/Spring II 4 yrs 640-230 · Athletic Program Service 440.0004/08/2019 7124 2019 Winter Spring K-1 640-230 · Athletic Program Service 616.00

Total Premier Sports Program, LLC 1,056.00

Revolution Dancewear04/08/2019 7112 Invoice SI-1737000 - Dance C... 640-801 · Recreation Program S... 594.40

Total Revolution Dancewear 594.40

Roy Strom Refuse Removal Serv., Inc.04/08/2019 7114 Invoice 21791 530-817 · Trash Disposal 87.4004/08/2019 7127 Invoice 24459 530-817 · Trash Disposal 633.6504/08/2019 7127 Invoice 22171 530-817 · Trash Disposal 311.06

Total Roy Strom Refuse Removal Serv., Inc. 1,032.11

Russo's Power Equipment04/08/2019 7102 Invoice 5666465 530-808 · Landscape Supplies 257.2504/08/2019 7102 Invoice 5692238 530-802 · Maintenance Equipme... 55.7604/08/2019 7102 Invoice 5726884 530-802 · Maintenance Equipme... 242.38

Total Russo's Power Equipment 555.39

Safe Sitter, Inc.04/08/2019 7103 Invoice 61306 640-831 · Contractor Program Su... 106.00

Total Safe Sitter, Inc. 106.00

Sam's Club04/02/2019 7123 Nerf Party 640-806 · Special Events Supplies 37.28

Total Sam's Club 37.28

Schauer Hardware04/08/2019 7136 Statement 3/31/19 530-802 · Maintenance Equipme... 44.07

Total Schauer Hardware 44.07

Schultz, Mary E.04/08/2019 7138 2700.3003 640-231 · Program Contractual S... 32.00

Total Schultz, Mary E. 32.00

Staples Business Advantage04/08/2019 7146 610-701 · Office Supplies - Rec 160.2704/08/2019 7146 Statement 3/25/19 510-701 · Office Supplies 108.80

Total Staples Business Advantage 269.07



Page 3


Stille, Karen_V04/08/2019 7111 Mileage Reimbursement 610-723 · Mileage Reimburseme... 102.54

Total Stille, Karen_V 102.54

Strang-Egan, Leah04/08/2019 7134 2540.3004 640-831 · Contractor Program Su... 60.0004/08/2019 7134 2540.3004; 3001 and 3002 640-231 · Program Contractual S... 2,308.00

Total Strang-Egan, Leah 2,368.00

Suplex Academy of Martial Arts04/08/2019 7140 1320.3308 640-230 · Athletic Program Service 175.50

Total Suplex Academy of Martial Arts 175.50

Twisted Fiber Studio04/08/2019 7139 2210.4001; 4002; & 2220.4001 640-231 · Program Contractual S... 816.00

Total Twisted Fiber Studio 816.00

United States Postal Service04/08/2019 7143 Marketing Mail Permit #97 610-714 · Postage & Delivery - ... 235.00

Total United States Postal Service 235.00

Verizon Wireless04/08/2019 7122 Feb 19-March 18 520-903 · Depot Telephone 105.49

Total Verizon Wireless 105.49

Village of River Forest04/08/2019 7110 Invoice 0001973 - 3/15 520-223 · Inspection/Fees 50.00

Total Village of River Forest 50.00

Village of River Forest - fuel04/08/2019 7108 Invoice 0001816 - 3/12/19 530-806 · Vehicle Fuel 391.94

Total Village of River Forest - fuel 391.94

Village of River Forest - water04/08/2019 7144 7354 Division 530-921 · Irrigation/Water Founta... 23.21

Total Village of River Forest - water 23.21

Wednesday Journal Inc.04/08/2019 7141 Invoice 17176-$ Website Rede... 510-725 · Legal Notices/Advertisi... 98.00

Total Wednesday Journal Inc. 98.00

West Suburban Special Recreation Assoc.04/08/2019 7104 Inclusion Expenses 7561 · Inclusion Expenses 51.6704/08/2019 7104 2nd quarter payment 2019 7560 · WSSRA Special Rec Serv... 37,364.75

Total West Suburban Special Recreation Assoc. 37,416.42

Wilkins & Associates, Inc. (SPAA)04/08/2019 7142 2120.3113 - Camp Deposit 640-234 · Summer Camps 100.00

Total Wilkins & Associates, Inc. (SPAA) 100.00

TOTAL 91,324.41



Page 4

River Forest Park District

Memo To: Board of Commissioners

From: John Beto

cc: Michael Sletten

Date: 04/08/2019

Re: April Board Report – Park Services

MWRD Compost MWRD is now offering free compost in 20 lb. bags and in bulk to residents, municipalities and non-profit organizations of Cook County. Staff has ordered a bulk 10-yard load that we will use in the parks. Tennis/Pickleball Courts The tennis/pickleball courts were opened the week of March 19th. Batting cages The cages were opened the week of March 24th. Upgrades this year include new pitching screens. Volleyball Courts The ice rink liner system has been removed and stored for summer. The sand volleyball courts have been leveled and the volleyball poles/nets reinstalled. The courts are open for the year. Community Vegetable Garden The 4’x8’ garden plots have been enlarged to 4’x10’ plots this year. Staff has completed cutting the pots and mixing in the compost for those residents who registered for the spring planting season. Baseball Softball Fields Staff has been working on setting up the baseball/softball fields, including dragging, locating and install all bases, and fence repairs. Soccer Fields Staff has been working on setting up the soccer fields. All soccer fields are scheduled to be lined and ready for play on April 5th. Goals will not be set up until the last minute to deter unpermitted play on the fields.



From: Karen Stille, Mitch Bunkofske

CC: Michael Sletten

Date: 4/8/2019

Re: April Board Report – Recreation Services

Summer Fun Guide The complete Summer Fun Guide is online and is being delivered to River Forest residents on April 8th. Registration for all camps is open. Registration for programs and events begins April 15th. Expect to see 13 NEW camps, as well as 6 NEW programs. Seasonal Job Opportunities The Park District is hiring summer staff to fill the following positions: Birthday Party Leader, Park Maintenance Staff, Summer Camp Directors, Summer Camp Assistant Director, Summer Camp Floater, and Summer Camp Counselors. Qualified applicants are asked to complete an application and send to Mary Dominguez, Business Services Supervisor. Athletic Programs Rec. Basketball (Grades 1-8): Rec Basketball ended their seasons on Saturday, March 16th with the semi-final and championship rounds for boys and girls age divisions, 3rd-8th grade. We finished with a total of 520 participants and 101 volunteer coaches. Spring Soccer (Pre-school & K-1st): Taught by Chicago Edge Soccer, this class runs from 4/9-5/16 at Washington Commons Park. This class provides an introductory soccer program focusing on the fundamental skills of soccer such as foot-eye coordination, dribbling, passing, ball control, and shooting. Currently, we have 57 participants for this session. Parent-Tot Sports (Ages 2-3 w/ a parent) Taught by All Star Sports Instruction, this class runs from 4/4-5/16 at Washington Commons Park. This class is great for simple motor skills such as catching, throwing, batting, shooting, passing, and anything that involves hand-eye coordination. Currently, we have 14 participants for this session. Jr. T-ball (age 3-6): Taught by All Star Sports Instruction, this class runs from 4/4-5/16 at Washington Commons Park. This class will work on the proper mechanics of catching, throwing, fielding, base running, and batting. Currently, we have 30 current participants for this session. Sports and More (ages 3-5): Taught by Hot Shot Sports, this class runs from 4/10-5/8 at Washington Square Park. Children are introduced to the fundamentals of sports such as soccer, t-ball, basketball, tennis, and other sports and group games. Currently, we have 11 participants for this session. Flag Football Skills (ages 5-10): Taught by All Star Sports Instruction, this class runs from 4/2-5/14 at Washington Commons Park. This program is designed to increase skill level and overall knowledge of the game. Currently, we have 9 participants for this session.

Boys and Girls Lacrosse (grades PK-8th): Taught by East Ave Lacrosse, this class runs from 4/1-5/26. First-time players and experienced veterans alike will greatly increase their knowledge of the game, advance their individual skills, and have a great time with their friends. Currently, we have 60 current participants for this session. Adult Co-ed Bocce League: The Co-ed bocce league is being held on Saturdays from 4/6-6/1. We have a total of 6 teams who are excited to play their first matches on 4/6. Adult Basketball: Pick-up games are being held at Roosevelt Middle School North gym on Wednesday evenings. The new session runs from 4/3-6/5. Currently, we have 12 registered participants. Adult Volleyball: Pick-up games are being held at Roosevelt Middle School North gym on Tuesday evenings. The new session runs from 4/2-6/4. Currently, we have 20 registered participants. Platform Tennis Membership registration is currently open with 234 adult members. Our Men’s House League has 91 participants. Our Women’s House League has 92 (38 on Mondays and 54 on Thursdays). Our Men’s Travel League has 65 participants. Four of our men’s travel teams won their tournaments in March. Kitty Bingham has coordinated a women’s travel league beginning April 9th on Tuesday evenings. We have 18 women from River Forest participating. Tot/Youth Programs Nature Nuts (ages 3-1/2-6): This popular tot program has 18 kids registered for classes beginning April 17th at The Depot. Kids will enjoy learning inside the nature classroom and outside in the forest preserve using special nature tools. Animation Workshop (ages 5-7): Kids will get to use unique software to create simple animations using stick figures. The class begins April 5th at The Depot. Dance Recital (ages 5-12): The annual spring dance recital will be held on Saturday, April 27th in Roosevelt Middle School’s Auditorium. There will be a total of 10 performances with 39 dancers. The performances will include ballet, tap, and bollywood dance. Fields All fields are open as of 4/1, pending weather. RFYBS, RFYS, Chicago Edge, and other various groups will be using the fields on a weekly basis for practices, games, and other classes. Special Events Easter Eggstravaganza!: The annual Breakfast with the Bunny and Egg Hunt is scheduled for Saturday, April 13th. The Breakfast with the Bunny at The Depot is almost sold out and the Egg Hunt is open to all kids ages 2-10 at Keystone Park West. The Breakfast begins at 9am, followed by the Egg Hunt at 10am. For more information, visit the event page at http://rfparks.com/events/egg-stravaganza-breakfast-with-the-bunny/ Des Plaines River Cleanup: The annual Cleanup is scheduled for Saturday, April 27th at The Depot and in Thatcher Woods. Groups are encouraged to pre-register at The Depot or online. The Park District will provide a continental breakfast for all the volunteers, as well as trash bags. Finished compost will be available to all Curbside Compost Subscribers. For more information, visit the event page at http://rfparks.com/events/desplaines-river-cleanup/

http://rfparks.com/events/egg-stravaganza-breakfast-with-the-bunny/

http://rfparks.com/events/egg-stravaganza-breakfast-with-the-bunny/

http://rfparks.com/events/desplaines-river-cleanup/

http://rfparks.com/events/desplaines-river-cleanup/



From: Mary Dominguez and Rhonda Brewer

CC: Michael Sletten

Date: 4/11/19

Re: April Board Report - Administration & Finance

Financials We were awarded the Certificate of Achievement for our 2018 fiscal year audit. The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting. Budget Negative Numbers Platform Tennis Membership fees (4233) and Travel League Fees (4232) reflect negative numbers due to an end-of-year adjustment for balls (4510), which are included in the cost of membership. Special Event Fees (4204) has a correcting entry to Polar Express Fees. Operating Budget Staff has been working on the operating budget. Health & Wellness The new PATH challenge is “Race to Mount Olympus”. The challenge starts April 1st and runs till May 17th. All staff is encouraged to join. The goal is to log at least 8000 steps per day. It is an organizational challenge! Personnel/Payroll It’s Maureen O’Brochta’s 4 year anniversary. Congratulations Maureen! Safety March’s safety training was “Employment Practices”. This training pertained to managers only who are responsible for hiring staff. It is a review of the procedure for hiring; from interviews to processing. I also distributed Computer Workstation Checklists to the employees who sit at a desk most of the day. This is to make sure that everyone’s workstation is ergonomically correct.



From: Michael Sletten

Date: 4/11/19

Re: April Board Report

Reports Staff Reports The Staff Reports are included in your Board Packet. Mitch Bunkofske will be at the Board Meeting to discuss athletic programming. WSSRA Report The next WSSRA Board Meeting is on May 14th at WSSRA. The Finance Committee continues their work on determining a better and more transparent way to set the membership share fees for the Association. The Committee is expected to present a recommendation in mid-summer. Parks Foundation Report The next Parks Foundation Board Meeting is April 11th. Village Collaboration Committee Report The next Village Collaboration Committee Meeting is TBD.

Old Business RFYBS Synthetic Turf Proposal President Roloff will be making a statement on this agenda item. No Board action will be taken. Recreation Center Collaboration Eric Palm (Village), Carla Sloane (Township), Dick Chappell (RFCC) and I spent a day interviewing the five architect firms who submitted an RFQ for the Feasibility Study on the Recreation Center Collaboration. The Committee has asked two of the firms to submit a fee proposal, and the committee intends to make a recommendation at the May Village Board Meeting.

New Business Platform Tennis Committee – Committee Position Amendment Attached are the recommended amendments to the Platform Tennis Committee Member Job Description. The notable changes are:

• The creation of a Women’s Travel League Representative to ensure this group has a seat on the Committee. • The elimination of the Social Coordinator Representative and combining the responsibilities of this Committee

position with the Special Events Coordinator.

The recommendations were discussed with the Platform Tennis Committee and this group approves the recommendations. A motion is recommended to approve the amended changes to the Platform Tennis Committee Job Description as presented. Fund Transfer As part of our budget process, each April the Board is required to make a transfer of excess funds in the General Fund to support the Special Recreation and Capital Funds. This transfer is included in our 2018-2019 Budget. A motion is required to approve the transfer of $425,000 from the General Fund, with $57,000 transferred to the Special Recreation Fund and $368,000 transferred to the Capital Fund.

River Forest Park District Platform Tennis Committee Member Description

The River Forest Park District Platform Tennis Committee is a group of River Forest Platform Tennis Members who support the River Forest Park District Platform Tennis Facility and its programs. The Committee was created to enhance the quality of platform tennis through volunteerism and contributions. The (5) five member committee shall be made up of any person who is a member (excluding Junior Membership) of the River Forest Park District Platform Tennis Facility. The majority of Committee Members shall be River Forest residents; however, the Park District Board reserves the right to amend this requirement. A Committee Member term shall be two (2) years, with three (3) positions beginning in odd years, and two (2) positions beginning in even years. The Committee shall meet on the third Tuesday in the months of June, August, and December at 6:00 PM, at The Depot, 401 Thatcher Avenue, River Forest. The Committee positions include:

1. Men’s Travel League Representative (even year): Assist the Athletic Manager in coordinating with the Travel League in the scheduling of the home/away matchesgames and the scheduling of home playoff matchesgames, and organizing home match hospitality.

2. Men’s House League Representative (odd year): Assist the Athletic Manager in managing the Men’s House League, including determining the formation of teams, scheduling, and record keeping.

3. Women’s Travel League Representative (even year): Assit the Athletic Manager in coordinating with the Women’s Travel League in the scheduling of the home/away matches and the scheduling of the home playoff matches, and organizing home match hospitality.

3.4. Women’s House League Representative (odd year): Assist the Athletic Manager in managing the Women’s House League, including determining the formation of teams, scheduling, and recordkeeping.

4.5. Special Events Coordinator (even year). Assist the Athletic Manager in the planning and implementation of a minimum of 2 (fall & spring) social/membership drive special events, and planning and managing the Keystone Cup Tournament.

5. Social Coordinator (odd year): Assist the Athletic Manager in coordinating membership social activities to promote camaraderie among the membership.

The Park District Athletic Manager shall set the meeting agendas and lead the meetings. The River Forest Park District Board of Commissioners shall fill the committee positions at their May Park District Board Meeting. Selection of committee members shall be based on the applicant’s response to the Platform Tennis Committee Questionnaire. Applications to serve on the Platform Tennis Committee must be submitted to the Park District no later than May 1st. Anyone interested in serving on the River Forest Platform Tennis Committee or have any questions, should contact the Mitch BunkofskeAly Graham at 708-366-6660x104 or at [email protected] [email protected]

mailto:

River Forest Park District 401 Thatcher Avenue • River Forest, IL 60305 • 708.366.6660

www.rfparks.com

Platform Tennis Committee Criteria

1. The Committee shall serve as Ambassadors for the platform tennis membership, and shall serve as a liaison and a conduit for information with the group they represent. As the Committee Members will serve as liaisons, they should ensure that more than 50% of the group they represent supports their position.

2. The Committee may make recommendations to the Athletic Manager, and may be asked feedback on platform tennis issues. A vote of 3 Committee Members is required to move forward on any recommendation or feedback request.

3. The Committee shall provide feedback to the Park District in the budget preparation for the program.

4. Program participant email information shared to platform tennis committee members is to be used only for the purpose of their committee responsibilities (i.e. participant emails shared with the Men’s Travel League Committee Representative shall only be used regarding Men’s Travel League Program communication).

5. With the exception of emails used for designated program needs, all other platform tennis communication shall be distributed by the Park District.

6. All platform tennis marketing material shall be coordinated and distributed through the Park District’s Communication and Marketing Supervisor.

7. All special event and social programs must be reviewed and approved by the Athletic Manager. The hiring or use of outside contractors or vendors is only permitted through the Park District.

Formatted: Not Highlight



http://www.rfparks.com/

Tax levies/2018/Projection spreadsheets/Fund bal 4-30-19 2.xls

updated 4/1/19

Projected FY 18/19 BalanceGeneral/

Corporate RecreationPlaygrnd &

Rec IMRF Debt ServiceSpecial

Recreation Liability Audit Capital Totals

Actual Audit Balance 4/30/18 340,527 144,151 45,033 9,854 64,560 39,415 8,728 2,742,930 3,395,198Actual Levy 2017 1,050,836 416,670 62,508 71,381 70,338 31,247 12,496 1,715,475Actual Prior Years Taxes 3,428 938 188 214 199 94 31 5,092FY Actual Other Revenue 138,358 466,073 666 1,500 34,893 641,490FY Estimated Expenses (650,684) (799,093) (62,000) (68,521) (152,000) (43,500) (10,600) (779,291) (2,565,689)Fund Balance w/o transfers 882,465 228,739 45,729 12,928 (16,236) 28,755 10,655 1,998,532Transfers (425,000) 57,000 368,000 0Ending Fund Balance w/transfers 4/30/19 457,465 228,739 45,729 12,928 40,764 28,755 10,655 2,366,532 3,191,566

Recommended Fund Balances 350,279 137,501 31,254 NA 35,169 15,623 6,248 576,074We need to start projecting more realistic numbers in Rec in the budgetRhonda comes out of Corp and Mary comes out of Rec

Projected FY 19/20 BalanceGeneral/

Corporate RecreationPlaygrnd &

Rec IMRF Debt ServiceSpecial

Recreation Liability Audit Capital Totals

Projected Audit balance 4/30/19 457,465 228,739 0 45,729 12,928 40,764 28,755 10,655 2,366,532 3,191,566Projected 2018 Levy 1,013,281 400,000 60,000 73,458 70,528 30,000 12,000 1,659,267Actual Prior Years Taxes 0 0 0FY 19/20 Other Revenue 120,088 449,462 1,170 1,500 42,455 614,675FY 19/20 Expenses (700,885) (800,600) (52,000) (68,522) (152,000) (43,500) (10,600) (84,000) (1,912,107)Fund Balance w/o transfers 889,949 277,601 53,729 17,864 (39,539) 16,755 12,055 2,324,987Transfers (450,000) 75,000 375,000 0Ending Fund Balance w/transfers 4/30/20 439,949 277,601 53,729 17,864 35,461 16,755 12,055 2,699,987 3,553,401

Recommended Fund Balances 337,760 132,000 30,000 NA 35,264 15,000 6,000(based off of levy amount) 4 mos 33% 6 mos 6 mos 6 mos 6 mosCapital Expenses direct from the Capital Budget Always leave the excess in the Bond fund to cover administration fees

Documents

Regular Board Meeting April 8, 2019, 6:00 PM 401 Thatcher … · 2019-12-18 · Regular Board Meeting . April 8, 2019, 6:00 PM . 401 Thatcher Avenue, River Forest, Illinois . Agenda