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REGULAR MEETING OF COUNCIL
AGENDA
DATE: July 13, 2020 TIME: 4:30 p.m. LOCATION: Enderby City Hall
1. APPROVAL OF AGENDA 2. ADOPTION OF MINUTES 2.1. Meeting Minutes of June 15, 2020 Page 1 3. BUSINESS ARISING FROM THE MINUTES AND/OR UNFINISHED
BUSINESS
4. REPORTS 4.1. Mayor and Council Reports Verbal 4.2. RDNO Building Permit Summary for June 2020 Page 6 5. NEW BUSINESS 5.1. Hazardous Materials Response Control Renewal with City of Vernon, 2020-23 Page 7 Memo prepared by Chief Administrative Officer dated July 9, 2020 5.2. Hubert Avenue and 3rd Avenue Award of Construction Contract Page 15 Memo prepared by Chief Administrative Officer dated July 9, 2020 5.3. 2020 Grant – Okanagan Film Commission Page 18 Memo prepared by Chief Financial Officer dated July 3, 2020 5.4. Board of Variance Appointments Page 19 Memo prepared by Planner and Deputy Corporate Officer dated June 18, 2020 5.5. Inclusion of 117 Cliffview Drive in the City of Enderby Community Heritage
Register Page 21
Memo prepared by Planner and Deputy Corporate Officer dated June 25, 2020 5.6. Public Murals Verbal Discussion led by Councillor Tundra Baird 5.7. Considerations for Safely Reopening Council Meetings to the Public Verbal Discussion led by Chief Administrative Officer 5.8. CEPF: 2020 Emergency Operations Centres and Training Program Page 24 Correspondence dated May 28, 2020
5.9. CEPF: 2020 Flood Risk Assessment, Flood Mapping and Flood Mitigation
Planning – Approval Agreement & Terms of Conditions of Funding Page 26
Correspondence dated June 5, 2020 5.10. Chamber of Commerce: City Letter of Support for Local Radio Station Page 29 Correspondence dated July 6, 2020 6. CLOSED MEETING RESOLUTION Closed to the public, pursuant to Section 90 (1) (e) (j) and (k) of the Community
Charter
7. ADJOURNMENT
THE CORPORATION OF THE CITY OF ENDERBY
Minutes of a Regular Meeting of Council held on Monday, June 15, 2020 at 4:30 p.m. in Council Chambers Present: Mayor Greg McCune
Councillor Tundra Baird Councillor Brad Case Councillor Roxanne Davyduke
Councillor Raquel Knust Councillor Brian Schreiner
Councillor Shawn Shishido Staff: Chief Administrative Officer – Tate Bengtson Chief Financial Officer – Jennifer Bellamy Planner and Deputy Corporate Officer – Kurt Inglis Secretary Clerk – Laurel Grimm Other: None APPROVAL OF AGENDA Moved by Councillor Schreiner, seconded by Councillor Baird “THAT the June 15, 2020 Council Meeting agenda be approved as amended by adding the late item Canada Day Event – Proposed Street Closure under New Business.”
CARRIED ADOPTION OF MINUTES Council Meeting Minutes of June 1, 2020 Moved by Councillor Davyduke, seconded by Councillor Case “THAT the June 1, 2020 Council Meeting minutes be adopted as circulated.”
CARRIED DEVELOPMENT MATTERS Housing Agreement Authorization Bylaw No. 1703, 2020 - 709 Russel Avenue Moved by Councillor Case, seconded by Councillor Baird “THAT Council adopts the Housing Agreement Authorization Bylaw No. 1703, 2020.”
CARRIED
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City of Enderby – Regular Meeting June 15, 2020
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BUSINESS ARISING FROM THE MINUTES AND/OR UNFINISHED BUSINESS None REPORTS Mayor and Council Reports Councillor Case Councillor Case gave a brief update on the flooding on Riverdale Drive. Councillor Davyduke Portfolio update on Community Futures:
- Momentum: Women’s Business Accelerator is a business accelerator program designed to help women entrepreneurs gain unique skills, network, and build opportunities to reach their goals. Further information can be accessed through the Community Futures website.
- COVID-19 Business Supports from Community Futures (RRRF): o The RRRF includes two components:
$675 million to support regional economies, businesses, organizations and communities in regions all across Canada, through the Regional Economic Development Agencies (RDA's);
$287 million to support the national network of Community Futures Development Corporations, which will specifically target small businesses and rural communities across the country.
Councillor Shishido Nothing to report at this time. Councillor Baird No opening date confirmed for the Okanagan Regional Library. There will be an Okanagan Rail Trail meeting on June 29, 2020. Councillor Knust Happy to report that the Harvest Hut is operational and currently looking for volunteers. The lab at the Enderby Medical Clinic will be open for limited hours Monday to Tuesday. Moved by Councillor Knust, seconded by Councillor Baird “THAT a letter be sent to Interior Health asking for clarification on lab staffing and operating hours”.
CARRIED Councillor Schreiner Will be attending a meeting at the Regional District of North Okanagan on Wednesday, June 17, 2020.
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City of Enderby – Regular Meeting June 15, 2020
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Chief Administrative Officer Preparing to Tender out the 3rd Avenue and Hubert Avenue Road Reconstruction project. 3rd Avenue will commence in 2020 and Hubert Avenue will begin in Spring 2021. Federal approval has been received for the scope change on the Bawtree Bridge Water Line and it is anticipated that works will commence soon. RDNO Building Permit Summary for May 2020 Moved by Councillor Knust, seconded by Councillor Baird “THAT Council receives and files the RDNO Building Permit Summary for May 2020”.
CARRIED NEW BUSINESS
Municipal Asset Management Program Grant Application Moved by Councillor Shishido, seconded by Councillor Schreiner “THAT Council directs staff to submit a grant application under the Federation of Canadian Municipalities’ Municipal Asset Management Program for the purposes of refining the City of Enderby’s asset register, at a total project cost of $21,800; AND THAT Council confirms that the City of Enderby is willing to provide overall grant management for the aforementioned grant activities; AND FURTHER THAT Council authorizes a 20% local contribution of $4,360 towards the aforementioned grant activities.”.
CARRIED Mobile Vendor Request - Interior Lunch Box Food Truck Moved by Councillor Knust, seconded by Councillor Case “THAT Council grants permission for the Interior Lunch Box Food Truck (Wayne Allen) to operate as a mobile vendor in the grassy area east of the Water Treatment Plant, at Tuey Park and Barnes Park as shown on the attached Schedule ‘A’, subject to the following conditions:
1. The operator must obtain a City of Enderby Business License; 2. The operator must pay the annual rental fee of $100; 3. The operator shall be solely responsible for ensuring their vehicular access to the
site; 4. The operator’s use of the land is on an ‘as-is’ basis, and must not be changed
from that state without the express written permission of the City; and 5. The operator only locates a portable washroom facility on site subject to a
management plan satisfactory to staff that will control for nuisance and abuse, and otherwise provides alternate means for sanitation and hygiene.
CARRIED
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City of Enderby – Regular Meeting June 15, 2020
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Temporary Business Use of Community Digital Billboard Policy and Temporary Sidewalk Encroachment Policy Moved by Councillor Baird, seconded by Councillor Shishido “THAT Council adopts the attached Temporary Business Use of Community Digital Billboard Policy; AND THAT Council adopts the attached Temporary Sidewalk Encroachments Policy.”
CARRIED Canada Day Event – Proposed Street Closure Discussion on Canada Day proposal from the Enderby and District Chamber of Commerce and the Enderby Legion Branch No. 98. Council discussed Provincial requirements and guidance and reviewed how other communities were celebrating Canada Day in light of the risks of COVID-19. Council observed that most communities were focusing upon safe virtual celebrations and expressed its desire to see something similar. Moved by Councillor Schreiner, seconded by Councillor Baird “THAT the City of Enderby does not support the road closure requests for parts of Cliff Avenue and Belvedere Street on July 1, 2020 by the Enderby and District Chamber of Commerce and the Enderby Legion Branch No. 98.”
CARRIED OPPOSED Councillor Case
Moved by Councillor Davyduke, seconded by Councillor Case “THAT the City of Enderby contributes $1000 to the Enderby and District Chamber of Commerce to host a “Virtual Canada Day” Event as well as an additional $500 for “Enderby Bucks” to be used as prizes for the virtual event.”
CARRIED PUBLIC QUESTION PERIOD
No public was present. CLOSED MEETING RESOLUTION Moved by Councillor Baird, seconded by Councillor Davyduke (5:34 p.m.) “That, pursuant to Section 92 of the Community Charter, the regular meeting convene In-Camera to deal with matters deemed closed to the public in accordance with Section 90 (1) (k) of the Community Charter.”
CARRIED
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City of Enderby – Regular Meeting June 15, 2020
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ADJOURNMENT Moved by Councillor Davyduke, seconded by Councillor Baird “That the regular meeting of June 15, 2020 adjourn at 6:08 p.m.”
CARRIED _______________________________ _______________________________ MAYOR CORPORATE OFFICER
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RDNO Building Permits Issued Comparison for Year/Month - Summary Page: 1Jul 7, 2020 12:23:35 PM
Area: CITY OF ENDERBY BUILDING PERMITSCategory: Year: 2020 Month: 06
---------------
---------------------------------- ----------------
---------------- ----------------2019 to 06---------------
2020 to 062019 06/ -----------------/ 062020----------------
Folder Res. Units BuildingRes. Units BuildingBuildingRes. Units Permits PermitsPermitsPermits BuildingRes. UnitsType Created ValueCreated ValueCreated ValueValueCreated IssuedIssuedIssuedIssued
0 000 000 000ACCESSORY BUILDING 000 000 000 000AGRICULTURAL BUILDING 000 000 000 000COMMERCIAL BUILDING 000 000 000 000DEMOLITION 000 001 25,00000 001END - ACCESSORY BUILDING 25,00000 95,00013 645,00010 002END - COMMERCIAL BUILDING 635,00010 15,00021 000 000END - DEMOLITION 000 000 000 000END - INDUSTRIAL BUILDING 000 001 423,00010 000END - MODULAR HOME 000 000 000 000END - MULTI FAMILY DWELLING 000 000 000 000END - PLUMBING 000 65,00011 15,00000 000END - SIGN 000 480,00015 1,239,00080 002END - SINGLE FAMILY DWELLING 308,00020 000 000 000INDUSTRIAL BUILDING 000 000 000 000INSTITUTIONAL 000 000 000 000MANUFACTURED HOME 000 000 000 000MODULAR HOME 000 000 000 000MULTI FAMILY DWELLING 000 000 000 000PLUMBING 000 000 000 000POOL 000 000 000 000RETAINING WALL 000 000 000 000SIGN 000 000 000 000SINGLE FAMILY DWELLING 000 000 000 000SOLID FUEL BURNING APPLIANCE 00
655,0005 01012 2,347,00000 035Report Totals 968,000
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