Regulations & Arrangements of Final Examinations

Part II

Introduction to Grading System(Semester 1, 2009-2010 Academic Year)

Presented by Dr. Ricky Hou, Deputy Registrar

30th Dec, 2009

Grading System

1. Teachers marking papers, please refer to the UIC Grade Distribution Guidelines (revised recently, distributed).

Letter Grades

Excellent: A, A-Good: B+, B, B-Satisfactory: C+, C, C- Marginal Pass: DConditional Pass: E (only applicable for year-long subject)

Fail: F Incomplete: I (uploaded by AR ONLY)

Withdrawn: W (uploaded by AR ONLY)

Binary Grades

1. S (Satisfactory) & U (Unsatisfactory)2. Subjects applicable: (1) WPE Modules

(cohort before 2009), (2) ELC NCB subjects (Effective Written Communication, Effective Oral Communication ) (cohort before 2009), (3) some Internship courses (more than 50% Assessment Weighting given by external third party, e.g. TESL Internship)

Changes on Grading System (WPE Modules, some ELC subjects)

WPE Modules Some ELC subjects

2009 cohort Letter Grade

(not included in GPA Calculation)

Letter Grade

(included in GPA Calculation)

2005-2008 cohort

S or U

(not included in GPA Calculation)

S or U

(not included in GPA Calculation)

Remark:1. Repeat students will follow the above regulations according to their year of admission.2. A label of “NCB” has been added after the subject titles offered to 2005-2008 cohort.

Grade Distribution Guidelines (for internal reference only)

A (equivalent to at least 80 marks out of 100)

0-10% Students could get this grade

A + B 40-65% Students could get this grade

C+ D No % limit

*F (Students with a score below 30% in the Final Examination will not be allowed to sit for the Supplementary Examination)

To be decided by each Examiner

* The new rule will be only applicable from 2010-2011 Academic Year onwards.

Letter Grade (% equivalence) (for reference only)

Marks in Percentage

Example 1

Student ID Name Conti. Assess.

(30%)

Final Exam

(70%)

Final Letter

Grade

0700123456 James 80 80 A-

0700123457 Tom 90 80 A

1. Final score for James: 80*0.3 + 80*0.7 = 24+56 = 80

2. Final score for Tom: 90*0.3 + 80*0.7 = 27 + 56 = 83

Marks in Letter-Grade

Example 2

Student ID Name Conti. Assess.

(30%)

Final Exam

(70%)

Final Letter

Grade

0700123456 James B A A-

0700123457 Tom A A A

1. Final grade for James: 3.0*0.3 + 4.0*0.7 = 0.9+2.8 = 3.7

2. Final grade for Tom: 4.0*0.3 + 4.0*0.7 = 1.2 + 2.8 = 4.0

Special Notes for Grade Distribution

Following students will NOT be included

into the Subject Grade Distribution:

1. Exchange Students

2. Students who have officially withdrawn

the subject. (Grade ‘W’ has been given)

Grade Report Submission

Grades must be submitted via the

Online Grade Report Submission

System.

Grade Report Form (Con’t)

Grade Report Form to External Examiners (Simplified)

Grade Report Form to External Examiners (Detailed)

Deadline for Grade Submission

3. The date for grade submission is the 17th Jan 2010 (This is the deadline!). [Note: For those subjects which have External

Examiners, the Programme Coordinators should send the results to the External Examiners before the 14th Jan 2010 and get their comments before the 17th Jan 2010]

Support for Online Grade Submission

Division/Unit Contact Person Hotline

Sci. & Tech. Ms. Linda Yang 3620350

Bus. & Mgt. Ms. Sara Chang 3620716

Human. & Soc. Sci. Ms. Yixin Liu 3620304

Gen. Edu. Ms. Doris Chen 3620528

P. E. Ms. Maggie Dang 3620916

WPEO Ms. Silver Tang 3620901

Reminder on Grade Release

Subject instructors should NOT release any

grades to students privately. The Academic

Registry will officially release grades upon

the Senate's approval.

Grade Appeal Procedures (1/2)

1. Students submit one application form for one subjectto the relevant Division or General Education Office orCenters within a week after the release of theSupplementary Examination Results.

2. The Division (or General Education) Officers / contactpersons of Centers check the application forms foraccuracy and distribute the applications in group to thevarious subject teachers to double check the grades.

Grade Appeal Procedures (2/2)

3. The instructor(s) should return his/her comments to therelevant Division (or General Education) Officer / contactperson of Centres in a week after receiving theapplication. If there are any grades that should be changed,the reason(s) must be stated.

4. The Academic Registry will double check the accuracyand inform students about the results within three weeksafter the application deadline.

Examination Materials Returning

For Examination Materials, such as Answer

Books, Multiple Choices Answer Sheets and

Question Papers, you may keep them until

the end of grade appeal and return the

materials to AR in the first 2 weeks of next

semester.

Enquiries

4. If you have any questions related to the examinations, please contact

Ms. Rita Yang (Hot-line: 3620313, 13825604522 or Email: ritayang@uic.edu.hk) Ms. Jolin Zhou (Hot line: 3620361, 15992677043 or Email: jolinzhou@uic.edu.hk)