Relay For Life Team Captain Meeting #1

Tuesday, April 13, 2010 @ 6:30 pmSt. Michael’s Lutheran Church

Welcome!

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Agenda

• Mission – Patient Services• 2010 Goals• New Team Packets• Fundraising Ideas (Before event)

– Individual and Team• Team Challenger• Event Activities• Upcoming Team Captain Meetings• Questions• Your Fundraising Events

Announcements

Mission

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Patient Services

• $27M spent in fiscal year 2009• Services available in Douglas

County– Personal health manager– Guestroom Program– Reach to Recovery– Look Good…Feel Better– Road to Recovery

2010 Goals

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2010 Relay For Life of Douglas County Goals• Total event: $400,000• 150 teams• 10 percent increase in number

of survivors on teams – 265 survivors on teams

New Team Packets

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Team Captain Kit Includes

• Team Member Handbook • Donation Envelopes• Fundraising Tips Pamphlet• Team Captain Checklist• Important Dates• High Plains Div. Fundraising Club• Fundraising/Activity Registration Form• Team Roster• Team Total Tracking Form• Goal Chart• Join Our Team Sign Up

Team Member Handbook

• Includes– Team Participant

Checklist– RFL Online Guide– Donation Tracking

Form– Luminaria Sale

Tracking Form– Incentive Program– Cash Donation

Acknowledgement

Donation Envelope

• Every time you turn in money, fill out a new envelope.

• Online fundraising only – no envelope to turn in.

• Regular fundraising and luminaria CAN be turned in together.

• All team commitments fees in one envelope.

• Include matching gift forms.

Remember…

• … the process and packets are new to us too. Please be patient with us.

• Try to be as organized as possible. It will make the process go faster.

Fundraising

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How To Fundraise

• Individual Fundraising• Team Fundraising (Before

Event)• Onsite Fundraising

– We’ll discuss at the next TCM

Fundraising Ideas - Individual• Letters, • Emails, • Facebook• Recycle cans• Luminaria sales• Your ideas

Fundraising Ideas – Team (Before Event)• Bake sales • Garage sales• Car wash• Dog wash• Auctions• Restaurants (like CPK)• Your ideas

Fundraising Resource

• Fundraising Tips pamphlet (it came with your Team Captain Kit

• www.RelayForLife.org

• www.relayforlife.org /douglascone

Team Challenger

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Team Challenger Program

Event Activities

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Second Annual Cake Contest

• Cake registration deadline

• Voting guidelines

• Theme

Letter Writing Challenge

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Letter Writing Challenge

Individual who mails the most letters

out by May 14 receives a prize!!• Letters must be taken to the ACS

office and given to Jenny for counting. She will mail out.

• Sample letters are on the website. We’ll provide letterhead and envelopes!

• Get your team to send lots of letters!

Homework

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Before The Next Team Captain Meeting:

• Get your team members registered online!

• Hang 2 Relay flyers at work or a place you frequently go

• Challenge your team to do the letter writing challenge

Upcoming Team Meetings

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Team Captain Meetings

Team Captain Meeting # Two• May 11 at St. Michaels• Agenda

– Mission– Luminaria– Registration/Accounting – Bank Night– Fundraising Onsite– Tents

Team Captain Meetings

Team Captain Meeting # Three

• June 1 at St. Michaels• Agenda

– Mission– Logistics

Questions??

Fundraising Events Announcements

Thank you.