The final TAV report should be used to update your HSTW/MMGW Site Action Plan and CCIP/Ohio Improvement Process (OIP). The TAV report will include recommended actions that the site can prioritize for implementation over one to three years.  Dan Stacy, ConsultantHigh Schools That Work

The Process is only as positive as the Leadership Team/Coach view as significant.

The Process will be a protocol to sustain the overall goals embedded in the document and provide a seamless school improvement plan for your district.

Again, without a forum to foster discussion, there will be minimal buy-in by all stakeholders and their impact directed toward the TAV recommended actions may prove marginal at best.

First, review how the HSTW/MMGW Technical Assistance Visit (TAV) Report is a tool for school improvement.

Next, describe the roles of the TAV Leader and school leaders in designing a process for de-briefing the TAV Report, and…

Facilitate, lead a process for engaging all stakeholders in using the TAV Report to prioritize actions for the next one to three year.

Finally, update your Site Action Plan/CCIP/OIP plan to include these recommendations.

The TAV is a research-based process and “tool”

designed to help district/school leaders and stakeholders by providing a baseline or

current measure of progress in implementing the HSTW/MMGW school improvement design.

An internal self-reflection and evaluation by all stakeholders

An external “snapshot” by a peer team of school leaders and teachers from feeder/receiving schools or schools outside the district

A report with recommended research-based actions and resources to use to examine and update school improvement plans.

District/school leaders find that the TAV provides additional benefits to the school and all stakeholders by:

Assessing progress in implementing changes that have resulted in increased student achievement using quantitative and qualitative data/evidence.

Identifying changes needed in fully implementing the HSTW/MMGW goals, key conditions and key practices.

Reinforcing efforts already in place, thereby validating existing school improvement efforts.

The first or second year of implementation

of the HSTW/MMGW school improvement framework.

Preferably after administering the HSTW/MG Assessment.

Every three to five years, thereafter.

Preparing for the TAV.

Conducting the onsite TAV.

Presenting the TAV Exit Report to the school immediately following the onsite visit.

Approving the TAV written report

Using the TAV Report to set priorities for the next three years by updating the school improvement plan.

Outstanding Practices Overriding and 5 Goals

What the School Has Done What the School Plans to Do Why the School Should Continue to Address the

Ohio TAV Goals for HSTW/MMGW sites

Recommended Actions - proven, research-based actions/strategies

Recommended Resources - state/national sources from SREB and best practice sites

Overriding Goal: Close achievement gaps in meeting district, state, HSTW/MMGW targets,2014. high expectations, extra help.

Goal 1: HSTW Complete Ohio Core and HSTW-recommended curriculum, including an academic/career-technical concentration. MMGW rigorous MS curriculum.

Goal 2: Align the curriculum to Ohio, national, and industry standards, and focus on standards-based instruction.

Goal 3: Engage students in their learning through student-centered instructional strategies.

Goal 4: Establish a comprehensive guidance and advisement system.

Goal 5: Continue to support a climate of continuous improvement.

Goal/Priority – Closing the Achievement Gap

Recommended Action Increase the percentage of SWD who performs at or above the

proficient level in all tested areas of the state assessment . Consider the following strategies: co-teaching, reverse inclusion.

Recommended Resources Sheltered Instructional Observational Protocol (SIOP)

http://www.siopinstitute.net/ Successful Inclusion Strategies for Secondary and Middle School

Teachers, M.C. Gore, www.paulchapmanpublishing.co.uk A Guide to Co-Teaching Richard Villa, Jacqueline Thousand and Ann

Nevin, Corwin Press, corwinpress.com

At the end of the onsite visit, the TAV Leader presents the TAV Exit Report, a brief overview of the key findings.

Recommendations:

Share these initial recommendation with staff and stakeholders and develop a plan for using the recommendations in the final TAV Report.

Understand that the final written report may include additional recommendations that may not have been included in the TAV Exit Report presentation.

Provides a protocol to review the TAV Report involving all stakeholders.

Utilizes a forum to discuss the goals with all stakeholders. Fosters dialogue to reach consensus. Develops a revised school improvement plan by

examining data and the TAV recommendations. Implements meaningful change that impacts student

achievement.

Step 1: Choose a Facilitator

Step 2: Agree on a De-Briefing Protocol

Step 3: Prepare De-Briefing Meeting

Step 4: Facilitate the Process

Step 5: Document/Communicate Outcomes

Step 6: Next Steps/Update School Improvement Plan

Decisions Needed:

Who should lead the de-briefing?

Will we use an internal or external facilitator?

What are the pros and cons of using an internal or external facilitator? Who will be chosen and why?

How will the HSTW/MMGW Coach be involved?

How will the school leadership be involved?

De-Briefing Protocol that engages all stakeholders in the review the TAV Report.

Soon after the TAV Exit Report, the Principal, HSTW/MMGW Leadership Team and Coach need to agree upon:

Decisions Needed: Who should attend? Recommended: All district/school administrators, staff,

teachers, parents, students and community leaders. When should the de-briefing be scheduled? Recommended: 2-hour initial session (waiver day/late start); 1-

hour follow-up meeting.

Where should the de-briefing be held? Recommended: A venue free of noise and distractions. School

is fine if the ground rules are clear about distractions.

Decisions Needed: What preparation is needed?

Who will arrange the logistics, oversee the process, and document the outcomes?

Recommended: Site coordinator or a person or team with time to complete all tasks.

What arrangements are needed? Recommended: Reserve a room and equipment, arrange for

refreshments, inform the staff, invite stakeholders, prepare the handouts, and provide supplies. After the meetings, compile and share the notes.

Decisions Needed: What preparation is needed?

How will administrators, teachers and staff be organized to get the most effective feedback?

Recommended: Random assigned groups or focus teams organized for the most diverse and focused input. Randomly assign one goal/priority to each team. Two teams may have the same goal/priority OR Assign the goal/priority to the focus team who is working on

this area (i.e., curriculum/instruction, evaluation, guidance, staff development)

Decisions Needed: What preparation is needed?

What sections or pages of the TAV Report will be used during the de-briefing? Recommended: Executive summary, goal/priority sections,

or summary charts. Including the entire written document will diminish the overall process. Will we use a PowerPoint? Who will develop it? Recommended: If you were given a TAV Exit Power Point,

use as a template and modify to align with the written report.

Goal/Priority Recommended Action Recommended Resources

Close achievement gaps in meeting district, state, federal and HSTW/MMGW targets by 2014.

Increase the percentage of SWD who performs at or above the proficient level in all tested areas of the state assessment. Consider the following strategies: co-teaching, reverse inclusion.

Successful Inclusion Strategies for Secondary and Middle School Teachers, M.C. Gore, www.paulchapmanpublishing.co.ukA Guide to Co-Teaching Richard Villa, Jacqueline Thousand and Ann Nevin, Corwin Press, corwinpress.com

Decisions Needed: How will we use the…

HSTW/MMGW Site Action Plan and school improvement plan during this process?

Recommended: Review and copy for each group only the sections of the plans that align with the goals and actions. Highlighting them is even better. Current data? Data notebook? Other evidence? Recommended: Review and copy for each group only the data/evidence that align with the goals and actions.

Decisions Needed: How will we use the…

HSTW/MMGW Benchmark Documents during this process?

Recommended: Review and copy for each group only the sections of benchmark documents that align with the goals

and actions. For each action, select one or two indicators to measure progress over the next two to three years.

TAV Goal/ Priority

Recommended Actions HSTW/MMGW Benchmark Indicators

Create a culture of high expectations and provide extra help.

• Examine grading practices that support the district’s new standards-based assessment and monitoring systems.

• Adopt an A, B and Not Yet (Incomplete) grading practice to motivate students to complete assignments.

HSTW #8; MMGW #19

Students report that teachers clearly indicate the amount and qualify of work necessary to earn a grade of A or B at the beginning of a project or unit often.

Getting Ready Preparation: Set-up the room ( i.e., equipment,

supplies, arrangement of tables), prepare handouts and arrange for refreshments (optional).

Ground Rules: Before/during the meeting cell phones are turned off; everyone is focused and ready to participate – all distractions are removed. Start and end on time.

TAV Report: Provide each teacher/staff with a copy of the TAV Report (version agreed upon).

Organize into pre-arranged teams: Ask each team to select an effective team leader, a facilitator, and a recorder. Roles:◦ Team leader - “keeper of the vision” who plans, informs,

directs, support and evaluates the progress of the team’s assignment and serves as a reporter during the team report out

◦ Facilitator - keeps the discussion focused and moving along, intervenes if a discussion fragments, prevents anyone from being dominant or passive, and brings discussion to a close at the end of the allotted time

◦ Recorder - take notes during the discussion, records agreements and actions.

 

Keeping the Team on Task

Suggested 2-hour agenda:

Welcome/Introduction /Overview (5 min.)◦ Workshop Objectives - Review the TAV Report and

prioritize goals/Prioritys/actions for next three years◦ Overview: Review TAV Report (PowerPoint or Agreed Upon

Documents)◦ Rationale for Team Organization/Ground Rules

De-Briefing Protocol: Review/Facilitate (1 hr, 50 min.)

◦ Parts 1, 2 and 3 Wrap Up/Next Steps (5 min.)

Part 1 Team Discussion/Assigned Goal/Priority (20 min.)

All teams are expected to use flip chart paper to report team findings by goal/priority area and the following questions:

◦ What are we already doing?◦ What surprised us in the report?◦ What can we easily do in year one? What can we

incorporate in our SIP in years two and three?◦ What will we not be able to do and why?◦ What data supports our decisions?◦ What new information did we learn about HSTW/MMGW?

Part 1 (cont.)

Team Report Out (5 min. per team; approx. 30 min.) Re-convene as an entire groupAll Staff members hear first-hand the various reports

from each group/focus team.Provides a forum for other groups/teams to reflect or

share their thoughts on specific findings of the reporting group.

Team flip charts are posted after each presentation. Facilitator creates a flip chart with the potential recommendations for year one, two and three.

 

Part 2 Team Discussion/Prioritizing the Recommended

Actions (15 min.) Based upon the teams responses for What we can easily do in year one, two and three? Each team will choose their top three actions for year one and choose one for year two and one for year three. Teams are expected to write their priorities for years one, two and three on a flip chart.

Team Report Out (2 min. per team/15 min.) Team flip charts are posted after each presentation. Facilitator creates a flip chart with the recommendations for year one, two and three by priorities (those with the most votes).

 

Part 3 Team Discussion: Break-Through Strategies for

Assigned Action. (15 min.) Brainstorm ideas for the individual teacher, focus team or whole faculty approach to this action.

Team Report Out (2 min./15 min.) Team flip charts are posted after each presentation. Facilitator creates a flip chart with the recommendations for year one, two and three by priorities (those with the most votes).

TAV Goal Recommended Actions

Priority Year

Closing the Achievement Gap high expectations

• Examine grading practices that support the district’s new standards-based assessment and monitoring systems.

1 2010-2011

Closing the Achievement Gap high expectations

• Adopt an A, B and Not Yet (Incomplete) grading practice to motivate students to complete assignments.

2 2011-2012

Leadership Team should:

Examine and reflect on the team and flip chart data.

Review related data

Review suggested alignment with the school improvement plans.

Document the process - Type all flip chart pages and team recorder notes

Make the notes available to all stakeholders:◦ Emails◦ School website◦ Website link◦ Hard copy mailed to all/select stakeholders◦ Presented at school/community meetings

Schedule a follow-up meeting. Not just a “one and done” process and report that sits on a shelf and gathers dust.

Recommended: At least 1 hour to work on embedding the priorities actions into the HSTW/MMGW Site Action Plan/school improvement plan.Set a deadline for each team to complete the detailed tasks for

their assigned action, and to research recommended resources.

Update the School Improvement Plan using the prioritize goals, recommended actions and detailed implementation tasks.

Re-assign/re-organize focus teams to align with the new plans and work.

Small group setting fosters dialogue, as opposed to a large group PP presentation.

Affords all staff members an opportunity to voice their opinion about the report’s recommendations.

Provided a forum for all stakeholders to share their concerns.

Allows for a better understanding of what “High Schools That Work” is all about.

Does this approach embrace the

importance of having all stakeholders

actively involved, beyond just hearing

and viewing a PP presentation?

Was everyone given an opportunity to

see firsthand a final copy of what the

findings of the Visiting Team actually

observed and recommended?

The only constant

in education is change

Websites: www.hstwohioregions.org

Click on Resources/TAVs.Ohio TAV Guide for FY10Utilizing the TAV Report to Improve Communication for all

Stakeholders

www.sreb.orgSearch documents: “A Technical Assistance: A Guide for Local Sites”

If you have questions or would like to learn more about using the TAV Report, please contact your regional coach, regional office or:

Ohio TAV Visit Support/HSTW NE Ohio Region

Diana Rogers, Regional Coordinatorhstwne@wowway.com

Cindy Rolfe, Technical Visit Coordinatorhstwne@efcts.us or 740/869-2650