Reports Versus Proposals

7/31/2019 Reports Versus Proposals

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Reports are based on facts, events orsituations that have happened or already exit.

It usually consists of 4 paragraphs.

Each paragraph has a heading, which makesit easy to follow.

Reports are usually formal and they arewritten for the boss/ the local council/a

teacher, etc.


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A report is written because someone hasasked you to do it so mention the person`sname/ job as well as the subject of yourreport:

To: Whom it might concern

From:

Subject:


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IntroductionUseful language:

The aim/purpose of this report is to describe/

evaluate/presentThis report provides a description/ evaluation/presentation


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Current situationUseful language :

I spoke to/ interviewed several members of the

staffHalf of the people interviewed answered that

I conducted a survey among


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Factors influencing the situation/FeaturesUseful language:

The points in favour/ againstcan be

summarised as follows: (OR)There are a number of ways in which facilitiescan be improved:

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Recommendations/ ConclusionUseful language:

In my opinion, this is a serious matter and it

should be a priority. Therefore, I wouldrecommend:

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Proposals are similar to reports in terms oflayout and format.

The difference is that a proposal is based ona future situation or plan and is more forwardlooking.

The recommendations section is the mostimportant part of a proposal.


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Stating the purpose of the proposalUseful language:

In this proposal, I will describe/ evaluate/

presentThis proposal is for


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Background informationUseful language:

Feedback from student questionnaires

suggests thatFollowing a survey among collegegraduates

There were several issues arising from the last

event, which was not asuccess


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Making recommendations and suggestionsUseful language:

There should be an investigation into

I recommend that a new centre ( should) beestablished


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Final recommendationUseful language:

In the light of the result of the survey, .wouldseem to be the best choice/ option/solution.

If these recommendations are followed, thenthe situation will be greatly improved.

If these suggestions are implemented, therewill be a marked improvement in thesituation.


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Documents

Reports Versus Proposals