Request for Proposal (RFP) - c.ymcdn.com · 2.7. task 7 – budget and compensation

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Request for Proposal (RFP):

Independent Evaluator for Vectren Natural Gas and Electric Indiana and Ohio Demand Side Management (DSM) Programs

Contact: Energy Efficiency Department

[email protected] 812-491-4000

Vectren Corporation P.O. Box 209

Evansville, IN 47702-0209

Issued: January 12, 2018 Responses Due: March 26, 2018

Confidentiality Statement: The information contained in this Request for Proposal is confidential and

proprietary, and is to be used by the recipient solely for the purpose of responding to this RFP. This RFP shall be returned upon demand.

mailto:[email protected]

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Table of Contents 1. INTRODUCTION .................................................................................................................................................................. 3

1.1. VECTREN BACKGROUND ................................................................................................................................................... 3 1.2. VECTREN DSM PORTFOLIO BACKGROUND ........................................................................................................................... 3 1.3. STATEMENT OF PURPOSE .................................................................................................................................................. 4 1.4. REQUIRED DELIVERABLES AND FORMAT ............................................................................................................................... 4 1.5. SELECTION AND AWARD OF CONTRACT ................................................................................................................................ 4

2. SCOPE OF WORK - EVALUATION ......................................................................................................................................... 5

2.1. TASK 1 – CONFIRMATION OF INITIAL SAVINGS ...................................................................................................................... 5 2.2. TASK 2 – IMPACT EVALUATIONS ........................................................................................................................................ 5 2.3. TASK 3 – PROCESS EVALUATIONS ....................................................................................................................................... 5 2.4. TASK 4 – MARKET EFFECTS ............................................................................................................................................... 6 2.5. TASK 5 – DRAFT AND FINAL REPORTS.................................................................................................................................. 6 2.6. TASK 6 – EVALUATION PLAN DESIGN AND REVIEW ................................................................................................................. 6 2.7. TASK 7 – BUDGET AND COMPENSATION .............................................................................................................................. 7 2.8. ADDITIONAL TASKS ......................................................................................................................................................... 7

3. RESPONDING TO THIS RFP .................................................................................................................................................. 8

3.1. RESPONSE TO RFP INSTRUCTIONS ...................................................................................................................................... 8

4. ADDITIONAL GUIDELINES AND TERMS ............................................................................................................................... 9

4.1. RFP TERMS AND CONDITIONS ........................................................................................................................................... 9 4.2. CERTIFICATE OF INSURANCE ............................................................................................................................................ 10

5. APPENDICES ..................................................................................................................................................................... 12

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1. Introduction 1.1. Vectren Background

Vectren Utility Holdings, Inc. (“VUHI”), headquartered in Evansville, Indiana, is the parent company to Indiana Gas Company, Inc. d/b/a Vectren Energy Delivery of Indiana, Inc. (“Vectren North”), Southern Indiana Gas and Electric Company d/b/a Vectren Energy Delivery of Indiana, Inc. (“Vectren South”) and Vectren Energy Delivery of Ohio, Inc. (“Vectren Ohio”). Together, Vectren North, Vectren South and Vectren Ohio will be referred to hereinafter as Vectren. Vectren distributes natural gas and/or electricity to residential, commercial and industrial customers. Vectren North provides energy delivery services to approximately 587,000 natural gas customers located in central and southern Indiana. Vectren South provides energy delivery services to 144,000 electric customers and 111,000 gas customers located in southwestern Indiana. Vectren South also owns and operates electric generation to serve its electric customers and optimizes those assets in the wholesale power market. Vectren Ohio provides natural gas service to 316,000 customers in a 17-county region within the Dayton, Ohio area. VUHI is a wholly owned subsidiary of Vectren Corporation. For additional information about Vectren Corporation, please visit the company’s website at http://www.vectren.com.

1.2. Vectren DSM Portfolio Background Energy efficiency remains at the core of Vectren’s culture as the utility strives to partner with customers to help them use energy wisely. The company’s tagline, Live Smart, originated from Vectren’s turn toward energy efficiency in 2006 with the emergence natural gas energy efficiency programs, and then that effort was bolstered when electric energy efficiency programs were launched in 2010. Opportunities exist to gain both natural gas and electric savings from some EE programs and measures. In these instances, energy savings will be captured by the respective utility. Table 1 below outlines current Vectren DSM programs. Additional Indiana DSM program details can be found within the following Cause Numbers: Electric - 44927 and Gas - 44598.

Table 1: Vectren DSM Programs

Integrated IN Gas and Electric Programs

VEDO Gas Programs* Residential Prescriptive

Residential Prescriptive

Residential New Construction

Home Insulation Program Home Energy Assessment

School Education Program

Income Qualified Weatherization

Residential Behavioral Savings Partnership Energy Efficient Schools

Commercial Prescriptive

Residential Behavioral Savings Program

Commercial Custom C&I Prescriptive

C&I Custom C&I Small Business Direct Install

IN Electric Only Programs

IN Gas Only Programs* Residential Lighting

Targeted Income - North

Appliance Recycling

Multi-Family Direct Install - Vectren North Wifi DR/DLC Change-out

Home Energy House Call - Vectren North

Conservation Voltage Reduction (CVR)

Neighborhood Program - Vectren North LED Foodbank Distribution

BYOT (Bring Your Own Thermostat)

*Note: Not all measures within gas only programs are evaluated on an annual basis.

http://www.vectren.com/

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1.3. Statement of Purpose Vectren is issuing a Request for Proposal (RFP) for evaluation, measurement and verification (EM&V) services for its energy efficiency (EE) Residential and General Service programs. Vectren is seeking a highly qualified and experienced third-party evaluator (“Independent Evaluator”) to provide EM&V services for the residential and commercial portfolio of Demand Side Management (DSM) portfolios offered by its electric and gas utilities in the respective Vectren service territories. The company is looking for a consultant to provide ongoing, independent EM&V services as part of its overall energy efficiency program for the years 2018-2020. Services to be provided include independent impact evaluations, process evaluations, ongoing consulting on EM&V issues and other EM&V projects necessary to support Vectren’s energy efficiency programs. The successful service provider must have extensive experience and demonstrated abilities in all aspects of energy efficiency program monitoring, measurement, verification, valuation and energy efficiency program evaluation techniques, strategies and principles. The Indiana DSM portfolio is administered by VEDI with the assistance of the Vectren Oversight Board (VOB); and Ohio DSM portfolio with the assistance of the Ohio Collaborative Board (“Collaborative”). The Independent Evaluator will evaluate the Indiana electric EE and DR programs, Indiana gas EE programs and VEDO gas portfolio under a contract with Vectren and report to the VOB as well as the Ohio Collaborative Board. The contract will begin in June 2018 and can be extended if the Independent Evaluator, the VOB, Collaborative Board, VEDI and VEDO all agree to additional terms and evaluation efforts of the DSM programs.

1.4. Required Deliverables and Format

An acceptable proposal must be responsive, at a minimum, to the requirements outlined in Appendix D: Bidder Response and Scope of Work as outlined in Section 2. In addition, VEDI and VEDO welcomes innovative ideas from bidders where these are likely to help meet customer needs for energy efficiency information and services, improve program results, and/or increase cost-effectiveness.

Proposals are limited to no more than fifteen (15) pages in length and should be submitted as one document with clearly delineated sections. Attachments will not be considered within the page limit (such as organizational chart, budget table, samples of work, etc.).

1.5. Selection and Award of Contract

The following criteria will be used to to evaluate the bidders’ responses:

a. Responsiveness to RFP Requirements b. Technical Quality c. Qualifications & Experience including knowledge of services desired d. Available Controls and Fraud Protection e. Transparency and flexibility of internal controls and detailed reporting f. Budget

Notification of award will initially be sent only to the selected bidder in writing. Award of work will be contingent upon a successful negotiation of commercial terms and conditions. Should Vectren and the selected bidder be unable to reach an agreement, Vectren may terminate negotiations at any time. Once a bidder is selected, notification will be provided to all bidders and a Statement of Work will be developed to include:

a. Project Overview b. Scope of Work c. Schedule of Deliverables d. Budget e. Service Level Agreement

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f. Final Report and Supporting Documentation

2. Scope of Work - Evaluation The following section details the major task categories for the completion of the evaluation. Contractors are requested to discuss in detail their strategy to achieve the objectives of each task. The Independent Evaluator will conduct impact evaluations, process evaluations, market effects evaluations and/or related studies in relation to the above EE and DR programs. Please see below for further details on requirements. 2.1. Task 1 – Confirmation of Initial Savings The Independent Evaluator shall verify the Operating Plan savings assumptions used in program planning for all measures within each applicable program, using deemed savings whenever appropriate, while identifying and noting unreasonable differences in savings assumptions.

2.2. Task 2 – Impact Evaluations

Goals for the impact evaluation are to verify measure installation, determine participants’ freerider and spillover behaviors (net-to-gross ratio), review the deemed savings values and estimate realized program savings (both kWh and kW, and therms where applicable). Different approaches (e.g., Engineering Review, Billing Analysis, etc.) can be used for each program, where appropriate. Bidders should outline their evaluation plan to measure for the following as part of the Impact Evaluation:

a. Energy savings (electric kWh and natural gas therms where applicable) o Reported ex ante savings o Evaluated ex post savings o Audited savings o Verified savings o Evaluated net savings

b. Electric demand savings (kW) c. VEDI Coincident Peak kilowatts (kW) d. Utility-specific Non-Coincident Peak kilowatts (kW) e. Net-to-Gross Analysis – provide a detailed plan outlining the methodology to be used to arrive at

final net savings, including freeridership and spillover ratios f. Realization Rate g. Number of participants h. Hourly customer usage patterns, where applicable i. Identify expectations for data required from Vectren j. Specify the format for delivering the data to Vectren upon the completion of the study. It is

important that these data be provided in a transparent format. Deliver a customized and fully-documented measure database to Vectren in Excel for review and comment.

2.3. Task 3 – Process Evaluations

Goals for the process evaluation are to assess program strengths, areas of improvement and best practices. Bidders should outline their evaluation plan to measure for the following as part of the Process Evaluation:

a. Program design and delivery b. Program administration c. Marketing strategies and effectiveness d. Reasons for participation e. Market barriers/reasons for non-participation f. Value of the program

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g. Quality Control h. Satisfaction i. Freeridership and spillover (Sampling plan should be based on 90/10 confidence and precision level

for all participant surveys at the program level and measure level, where applicable) j. Identify program strengths k. Identify areas of improvement including recommendations (not requirements) and best practices

2.4. Task 4 – Market Effects

The primary objective of the market effects study is to assess changes and trends in market baselines and key performance indicators for the EE and DR programs in Vectren South’s service territory. Bidders should outline their evaluation plan to measure for the following as part of the Market Effects study: fundamental shifts in the energy market place (market transformation) and current market practices.

2.5. Task 5 – Draft and Final Reports

The Independent Evaluator will prepare a report that includes the impact, process and/or market effects study findings. The impact evaluation report should include findings from the deemed savings review, site visits and net-to-gross analysis. The impact tables included in the report should show reported savings (ex ante savings), verified savings (ex ante savings adjusted for the estimated installation rate), evaluated savings (ex post savings, which account for deemed savings review and the installation rate), realization rates (ex post savings divided by ex ante savings) and evaluated net savings (ex post savings adjusted for NTG). The process evaluation report should focus on the interviews and surveys as well as the market effects study results.

The Independent Evaluator should provide draft reports to VEDI and VEDO and allow for review, with the intentions of incorporating any comments or edits from VEDI and VEDO into the final reports, as appropriate.

Another deliverable will be impact tables, which will provide all results by program and by measure (where applicable) in Excel format.

2.6. Task 6 – Evaluation Plan Design and Review

The Independent Evaluator will present an evaluation plan specific to each of the EE and DR programs being evaluated through this SOW (see Appendix A). The plans should address each of the items listed in section 2.3 (Evaluation, Measurement, and Verification) of this SOW for each of the EE and DR programs to be evaluated. Additionally, a proposed timeline for completion should be included in the response, including the deadline of June 1st for the delivery of a final report to VEDI, and the deadline of August 1st for VEDO.

Additionally, the Evaluator should identify areas in which VEDI’s Market Research Team can help during the Evaluation, Measurement and Verification EM&V process.

VEDI’s Market Research Team retains many resources, such as market data, survey tools, statistical and market research software, as well as staff that would provide value to the EM&V process. This collaboration effort of internal and external resources should enhance research efforts while minimizing duplicative research and costs.

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All DSM programs should be evaluated and cost estimated based on a 90/10 confidence interval. All bidders shall evaluate each residential and commercial program and/or measures at a 90/10 confidence interval.

2.7. Task 7 – Budget and Compensation

The Independent Evaluator will propose budgets for approval to include all contractor expenses and fees. Typical evaluation budgets range approximately between 4-5% of total program total budget.

Table 2 below outlines the total estimated program budgets by year and by fuel type; all budgets are subject to review and approval from the Indiana VOB and VEDO Collaborative. Annual budgets should be created at the individual program level based upon a 90/10 confidence interval at the program level and/or measure level. The budget will include all expenses and fees by program. Indiana program that are gas & electric integrated should be split by level of effort on each fuel type. VEDO shall be a completely separate budget. Bidder should identify total project cost for evaluation of each program by completing the attached pricing matrix in Excel (Attachment A).

Table 2: Budget by Year and Fuel Type

2018 2019 2020 Total Budget IN Gas $ 8,461,538 $ 8,715,384 $ 8,976,846 $ 26,153,768 IN Electric $ 8,559,835 $ 8,946,082 $ 8,886,277 $ 26,392,193 OH Gas $ 3,038,134 $ 3,129,278 $ 3,223,156 $ 9,390,567 Total $ 20,059,506 $ 20,790,743 $ 21,086,278 $ 61,936,528

2.8. Additional Tasks

EM&V 2.0 (AMR/AMI) VEDI anticipates rolling out AMI/AMR technology to all customers in 2018. Estimated savings reductions from automated consumption data analysis can provide rapid feedback to programs whether or not this analysis is used as the final evaluated savings. The independent evaluator’s proposal will include an explanation how they are embracing continuous measurement research (EM&V 2.0).

Measure Life Benchmarking The Independent Evaluator will be requested to conduct a comprehensive benchmarking study for Vectren DSM program measure lives. The Measure Life, also known as Estimated Useful Life (EUL), is defined as the life of an energy consuming measure, including its equipment life and measure persistence. The evaluator will present a comparison of EULs currently used by Vectren to other regional source documents (examples: Wisconsin Focus on Energy’s TRM, the 2015 Indiana TRM, Illinois TRM, and a proprietary EUL database for a Midwest utility).

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3. Responding to this RFP All proposals submitted in response to this solicitation will become the property of VEDI. VEDI and members of the Oversight Board will not disclose the contents of any proposal to the public or any third party without the written consent of the bidder. Bidder should make every best effort to ensure responses are concise and relevant. Actual responses shall not exceed 15 (fifteen) pages in length, plus applicable appendices.

3.1. Response to RFP Instructions

Requested materials should be submitted on or before the specified date via e-mail to: [email protected].

Step 1: Submit Required Pre-Bid Forms by January 26, 2018

Submit the Notice of Intent to Respond (Appendix A) and Mutual Non-Disclosure Agreement (Appendix B), electronically. Vectren acknowledges that during the RFP process, our companies will potentially be sharing sensitive information. Appendix B contains a mutual non-disclosure agreement that we are willing to abide by to safeguard our companies’ information.

Step 2: Submit Questions by February 16, 2018

Submit any clarifying questions electronically using the Questions Form in Appendix C. VEDI will respond to all questions submitted by the due date described in table below and distribute the answers to all bidders that submitted a positive Intent to Respond Form by March 1, 2018. Originators of the questions will remain anonymous. Prospective bidders may submit questions concerning the RFP during the period of January 26- February 16, 2018. Questions may be asked utilizing the Question Form in Appendix C via email to [email protected].

Step 3: Submit Final Bidder Response by March, 26 2018 In order to be considered complete, response will include at minimum the deliverables as outlined in Section 1.4 Required Deliverables.

Any exceptions to the response dates will be accepted at VEDI’s discretion. VEDI may, at its sole discretion, extend the due date for all bidders if, in VEDI’s judgment, such action is necessary to satisfy the requirements of the RFP process. Failure to comply with this requirement may result in rejection of the response. Any additional material can be mailed to the following address: Vectren Energy Delivery of Indiana, Inc. Attention: Energy Efficiency Department, PO Box 209, Evansville, IN 47702-0209.

The major milestones of the RFP process are summarized in the table below:

RFP Event Date* Distribute RFP January 12, 2018

Submit Intent to Respond and Non-Disclosure Agreement January 26, 2018

Question Period Closes February 16, 2018 VEDI to Provide Answers to Bidder Questions March 1, 2018

Submit Final Bidder Response including Bidder Response (Appendix D) March 26,2018

Notification of Selection May 1, 2018 Project Kick Off June 1, 2018

*Dates are subject to change at VEDI discretion



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4. Additional Guidelines and Terms 4.1. RFP Terms and Conditions

Acceptance of RFP Response: This RFP neither expresses nor implies any obligation on the part of Vectren to enter into a contract with any Respondent submitting a RFP Response. Vectren reserves the right to negotiate concurrently with multiple Respondents. Vectren reserves the right to award a contract in whole or in part to address individual elements of the work scope described in this RFP. A bidder’s response to this RFP does not bind Vectren in any way.

a. Right of Rejection / Acceptance: Vectren reserves the right to reject any or all responses, to accept any response or to effect any combination of responses. Vectren reserves the right to waive any irregularity contained in any response. No quotation will be accepted unless Vectren specifically solicited a response from the Respondent.

b. Right of Withdrawal: A response may be withdrawn at any time prior to the RFP Proposal Due Date. A response may not be withdrawn on the RFP Due Date or within 60 days following such date.

c. Confidentiality of RFP Proposal: All material, data, information, or any item in any form (including any intellectual property rights), except information in the public domain, supplied by or obtained from Vectren, or derived from any data which the RFP recipient may have acquired in connection with this RFP process, both before and after the issuance of the RFP: • is the sole property of Vectren and must be treated as confidential; • is not to be used for any purpose other than responding to this RFP; • must not be disclosed without prior written authorization from Vectren; and • must be returned to Vectren upon request.

The RFP Response and any accompanying documentation submitted by the Respondent prior to the Due Date shall become the property of Vectren and shall not be returned. Documents provided by the Respondent and specifically identified as being confidential will be held in confidence by Vectren and reasonable care will be taken to ensure they are not released unless required by law, without prior authorization of the Respondent. The confidential data should be identified as such on every page where the same may be contained.

d. Cost Liability: All costs and expenses incurred by a Respondent relating to preparation or presentation of its RFP Response or in any way related to this RFP shall be borne by the Respondent.

Vectren will not be liable for, nor shall it reimburse any Respondent for, any costs, fees, or expenses which are incurred in the preparation or submission of any RFP Response.

e. Disqualification: Vectren, at its sole discretion, without liability, cost or penalty, may disqualify any RFP Response before the RFP is fully evaluated if, in the opinion of Vectren: • The RFP Response contains false information; or • The Respondent has failed to satisfy any of the requirements or terms and conditions

specified.

f. Award of Contract: Vectren reserves the right to award the contract to one or more Respondents, or not at all, at Vectren’s sole discretion. The selected Respondent(s) shall be required to enter into a written contract or contracts with Vectren in a form approved by legal counsel for Vectren. This RFP and the proposal, or any part thereof, shall be incorporated into and made a part of the final contract(s) in the sole discretion of Vectren. Vectren reserves the right to negotiate the terms and conditions of the contract(s) with the Respondent(s).

g. Contract Negotiations: After a review of the proposals, and possible in-person presentations, Vectren intends to enter into contract negotiations with the selected Respondent. These negotiations could include all aspects of services and fees.

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h. Volumes and Business Profile: All volumes of work and business profiles are projections only. Both volumes and job profiles may change due to changes in Vectren business strategy or external business conditions.

i. Legal Authority: The proposals sent in response to this RFP must be signed by a person having legal authority to bind the Respondent. In the event of a discrepancy, signed agreements will have authority over all other types of communication.

j. Bidder Selection and Presentations: Following Vectren’s analysis of all RFP responses received, Respondents may be asked to give a capability presentation to Vectren’s selection committee

k. Financial Disclosure: Respondents are required to provide the most recent two years audited financial statements with full disclosures including notes to financial statements. If the entity does not prepare audited financial statements, reviewed statements, compiled statements, or company prepared statements are acceptable.

l. Contract Language: VEDI has specific contract terms and conditions to which a service provider of this nature is required to adhere and will be provided upon award of contract.

m. Conflict of Interest: Bidders shall disclose any actual, potential or perceived conflicts of interest. Bidder must identify any pending legal or administrative action to which it is a party, and any judgments that have been rendered against it in the last five years. VEDI reserves the right to reject any Bidder that has an actual, potential or perceived conflict of interest is party to pending legal action or against which judgments have been rendered, or that has a history of claims against it, if VEDI believes that these affect the ability of the Bidder to perform.

4.2. Certificate of Insurance

Prior to commencement of Respondent performance under any contract or purchase order in which Respondent is providing labor of any type, an insurance certificate meeting the following requirements must be filed with Vectren.

a. Commercial General Liability • Limit of Liability not less than $1,000,000 per occurrence and $2,000,000 general aggregate.

Additional limits may be required as stipulated in a contract. • This insurance shall be written in ISO occurrence from CG 00 01 01 96 or equivalent,

commercial umbrella (if required), and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury, and liability assumed under contract. No exclusions for XCU can be included.

• Vectren Corporation and its Subsidiaries must be included as an Additional Insured. This coverage must be equivalent to ISO Endorsement – Owners, Lessees or Contractors (Form B) CG 20 10, (most recent version).

• The limits specified in this section shall be primary for this work to any insurance maintained by Vectren.

• Additional Insured Endorsement MUST be listed as follows: Vectren Corporation and its Subsidiaries One Vectren Square, PO Box 209 Evansville, IN 47702-0209 Attn: Director, Insurance and Claims (C503)

b. Comprehensive Automobile Liability • Limit of Liability - $1,000,000 per occurrence combined single limit. • Must include all owned, hired and non-owned vehicles. • Coverage shall be written on ISO Form CA 00 01 or equivalent and shall include coverage for

liability assumed under contract.

c. Worker’s Compensation or approved self-insurance

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• Statutory in state where work is to be performed.

d. Employer’s Liability • Limit of Liability - $1,000,000 per occurrence combing single limit

e. Professional Error’s and Omission’s

• If professional services are being rendered, (i.e. consultant, architect, accountant, attorney) Professional E&O Limits of $1,000,000 are required.

f. Privacy/Network Security (Cyber)

• If supplier is providing services which provide direct access to the Client’s systems or holding sensitive information of the Client, Privacy/Network Security (Cyber) liability coverage providing against liability for (i) privacy breaches (liability arising from the loss or disclosure of confidential information no matter how it occurs, (ii) system breach, (iii) denial or loss of service, (iv) introduction, implantation, or spread of malicious software code, and (v) unauthorized access to or use of computer systems will be required in an amount to be determined based on the quantity and type of information being released. The policy must not contain any exclusion/restriction for unencrypted portable devices/media.

The certificate must include a 30-day notice of cancellation or material change in coverage to the Certificate Holder. Coverage must be placed with Insurance Carriers acceptable to the Company. All policies shall include a waiver of subrogation in favor of Vectren Corporation and its Subsidiaries. All insurance coverage required shall be at the sole cost and expense of the Respondent. All deductibles shall be assumed by the Respondent. If you have any questions pertaining to insurance, please contact Vectren’s Insurance department at ins&[email protected].

The above referenced insurance limits and coverages are baseline requirements and are subject to increase based upon final project scope.

5. Appendices Appendix A: Notice of Intent to Respond

Please complete changes electronically, print, sign, and e-mail a scan of this form to [email protected] January 26th, 2018.

Vendor Contact Information:

Company Name: Contact Person Name:

Contact Person Telephone Number: Contact Person e-mail Address:

Intent to Respond:

Please indicate your company’s intentions with regard to this RFP using the applicable checkbox of the statements below:

☐ We intend to respond to this RFP by January 26th, 2018

☐ We do not intend to respond to this RFP. The reason we are not responding or participating in the RFP is (e.g. specifications not clear total volume too small not in our geographic range etc.):

Identification of Business Size and Diverse Classification:

Vectren Corporation in compliance with Public Law 95-507, Small Business Act, Section 8(d) 15 USC 637; implemented through the Federal Acquisition Regulation (FAR) 52.219-8, specifies that small businesses will have maximum practicable opportunity to participate in contract performance consistent with efficient performance. Therefore, all respondents must identify their business size as it relates to the U.S. Small Business Administration-Table of Small Business Size Standards Matched to North American Industry Classification System (NAICS) Code described below. The NAICS code is chosen based on the principal purpose of the product or service being acquired.

The following NAICS Code is assigned for the primary scope of work described within this RFP: Type your 6 digit NAICS code here:

Business Size: Applicable to the NAICS Code for the scope of work associated with this RFP.

☐ Large Business ☐ Small Business

Diverse Business Concern Classifications:

☐ Small Disadvantaged Business ☐ Certified Small 8(a) Disadvantaged Business (requires SBA certification)

☐ Woman Owned Business ☐ Minority Business Enterprise

☐ Veteran Owned Business ☐ HUB Zone Business (requires SBA certification letter)

☐ Service-Disabled Veteran Owned Business

You may wish to review the definitions for the above categories in the Federal Acquisition Regulation 19.7 or 52.219-8 (https://acquisition.gov/far/). If you have difficulty ascertaining your size status, please refer to SBA’s website at http://www.sba.gov/ or contact your local SBA office.

Small Business Concern (SB): SBA defines a small business concern as one that is independently owned and operated, is organized for profit, and is not dominant in its field. Depending on the industry, size standard eligibility is based on specific criteria. (This category is not a stand-alone diverse business enterprise)


http://www.sba.gov/sites/default/files/Size_Standards_Table.pdf

https://acquisition.gov/far/

http://www.sba.gov/

http://www.sba.gov/content/summary-size-standards-industry-sector

Small Disadvantage Business Concern 8(a) (SDBE): A Small Disadvantaged Business concern meets the criteria set out by the SBA and is at least 51% owned and controlled by an economically and socially disadvantaged individual(s). African Americans, Hispanic Americans, Asian Pacific Americans, Subcontinent Asian Americans, and Native Americans qualify. Additionally, all individuals must have a total net worth of less than $750,000, excluding the equity in their primary residence and the business. The business must certify through the Small Business Administration 8(a) development program.

Woman-Owned Business (WBE): A woman-owned business is a business concern (a) which is at least 51 percent owned by one or more women, or in the case of a publicly owned business, at least 51 percent of that business' stock is owned by one or more women; and (b) whose management and daily business operations are controlled by one or more women.

Veteran-Owned Business (VBE): A veteran-owned business is a business concern (a) which is at least 51 percent owned by one or more veterans or, in the case of any publicly owned business, at least 51 percent of the stock is owned by one or more veterans; and (b) the management and daily business operations are controlled by one or more veterans.

Service Disabled Veteran (SDVBE): A service disabled veteran business is a business concern (a) which is at least 51 percent unconditionally owned by one or more service disabled veterans ( a service connected disability that has been determined by the Department of Veterans Affairs or DOD); and (b) a SDV must control the management and daily operations.

Minority Business Enterprise (MBE): A minority business enterprise is a U.S.-based business concern (a) which is at least 51 percent owned by minorities, or in the case of any publicly owned business, at least 51 percent of that business' stock is owned by one or more minorities; and (b) whose management and daily business operations are controlled by one or more of the minority individuals who own it. Minority persons include African-Americans, Hispanic-Americans, Asian-Pacific Americans, Asian-Indian Americans, and Native Americans.

Historically Underutilized Business Zone (HUBZone) Small Business Concern: This program is based on the geographical area where your business is located and where 35 percent of your employees reside. The company must be small, located in a HUBZone, owned, and controlled by one or more U.S. citizen(s), at least 35 percent of its employees reside in a HUBZone, and certified by the Small Business Administration.

Company: Name: Title: Date:

Signature: Under 15 U.S.C. 645 (d), any person who misrepresents its size status shall (1) be punished by a fine, imprisonment, or both ; (2) be subjected to administrative remedies; and (3) be ineligible for participation in programs conducted under authority of the Small Business Act.

End of Appendix A: Notice of Intent to Respond

http://www.sba.gov/content/8a-requirements-overview

http://www.sba.gov/category/navigation-structure/contracting/contracting-support-small-businesses/small-business-cert-0

Appendix B: Mutual Non-Disclosure Agreement

Please complete changes electronically, print, sign, and e-mail a scan of this form to [email protected] by June 30th, 2017.

During the course of discussions between Vectren and [_______________________] (“Service Provider”) relating to and for the purpose of proposing and evaluating potential supply agreements based on the needs of Vectren and Service Provider, each company may disclose to the other information it considers proprietary and confidential which has been identified as confidential (“Confidential Information”). The company providing the Confidential Information is the “Provider” and the company receiving it is the “Recipient”. We each agree, as a Recipient, as follows:

Recipient will use the Confidential Information of the Provider only in the furtherance of the purpose described above and will protect the confidentiality of Provider’s Confidential Information in the same manner it protects the confidentiality of its own proprietary and confidential information.

Recipient will restrict disclosure or availability of the Confidential Information to only those employees (and, in Vectren’s case, consultants contracted to assist in the overall evaluation and selection of qualified suppliers) who (a) have a need to know based on participation in and contribution to the project with Provider and who (b) have been informed by Recipient of Provider’s proprietary interest and of Recipient’s obligations of confidentiality.

Recipient is not prohibited or limited in the use of information (included but not limited to ideas, concepts, know-how, techniques, and methodologies) (I) previously known to it, (II) independently developed by it, (III) acquired by it from a third party which was not, to the best of the Recipient’s knowledge, under an obligation to Provider not disclose such information, or (IV) which is or becomes publicly available through no breach by Recipient.

Recipient shall be responsible and liable to Provider for any breach of this agreement by Recipient, including without limitation any of its affiliates, directors, officers, or employees. We both recognize and acknowledge that any breach or threatened breach may result in irreparable injury to Provider for which monetary damages may be an adequate remedy, and Provider shall be entitled (without proving monetary damages) to temporary and/or permanent injunctions from a court restraining such breach or threatened breach. Injunctive relief shall not be deemed to be the exclusive remedy for any such breach or threatened breach of this Agreement, but shall be in addition to all other remedies available to Provider at law or in equity. The rights and obligations provided in this letter shall continue whether or not we enter into a supply arrangement. Negotiations will be terminated if there is reason to believe the Recipient is divulging information to the competition.

Company: Vectren Corporation By: Rina Harris Title: Director, Energy Efficiency Date: Signature:

End of Appendix B: Mutual Non-Disclosure Agreement.


Appendix C: Questions Form

Please use this form to submit all questions concerning this RFP. Submit via e-mail to [email protected] prior to the deadline of February 16th, 2018.

Questions must be submitted electronically using this Questions Form. VEDI will respond to all questions submitted by the due date and distribute the answers to all bidders that submitted a positive Intent to Bid Form. Originators of the questions will remain anonymous.

Type your question(s) in the box provided below, referencing the RFP section number, question number, or Item Number. Please save this page as a separate file before e-mailing.

Company Name:

Question(s):

End of Appendix C: Questions Form


Appendix D: Bidder Response

1. How many employees does the company have? a. Please provide detail on these employees as follows;

i. Total number of employees and number of professional employees ii. Total number of employees in functional area(s) applicable to the requirements of the RFP

2. How many years has your company prepared electric and/or natural gas Evaluations similar to the one described in this RFP?

3. Are you currently providing electric and/or natural gas DSM services similar to the ones described in this RFP for any other client? If so, please describe.

a. Please provide a list of clients who have contracted for your company for similar services. b. Include company, contact name, phone and email to be used as a reference.

4. Will all the services outlined in this RFP be performed by this legal entity? If not, please answer the following questions:

a. Total number of subcontractors b. Which specific services will be provided by your company and which will be provided by your

subcontractors/alliance partners? i. What are the specific responsibilities for you and each of the subcontractors/alliance partners?

c. Do you have an existing client(s) for whom you have provided the specific services outlined in the RFP with your subcontractor/alliance partner?

i. Name the client(s) and be specific about the services that you have provided for them with your subcontractor/alliance partner.

d. Which specific services have you not provided before with your subcontractor/alliance partner? e. Please confirm that the contracting companies will contract with only one party who will be held

accountable for all performance-related issues including the payment of performance credits for all services that become part of the final contract.

5. Has your company ever defaulted on a contract or been involved in litigation for failure to comply with contract terms related to the products and services which are part of, or may become part of, your solution? Include any past or pending litigation. If yes, please explain.

End of Appendix D: Bidder Response

Program Type Program

Salaries & Project

Management

Electric Impacts

Evaluation

Gas Impacts

Evaluation

Process

EvaluationMarket Effects Surveys

Grand

Total

Electric Residential Lighting $ -

Integrated Residential Prescriptive $ -

Integrated Residential New Construction $ -

Integrated Home Energy Assessment $ -

Integrated Income Qualified Weatherization $ -

Integrated Energy Efficient Schools $ -

Integrated Residential Behavioral Savings Program $ -

Gas Targeted Income - North $ -

Gas Multi-Family Direct Install - Vectren North $ -

Gas Home Energy House Call - Vectren North $ -

Gas Neighborhood Program - Vectren North $ -

Electric Appliance Recycling $ -

Electric Smart Cycle (DLC Change Out) $ -

Electric BYOT (Bring Your Own Thermostat) $ -

Electric LED Foodbank Distribution $ -

Integrated Commercial Prescriptive - Statewide $ -

Integrated Commercial Custom/CNC/BTU - Statewide $ -

Integrated Small Business/MF Integrated - South $ -

Electric CVR Residential & Commercial $ -

Total Evaluation Budget $ - $ - $ - $ - $ - $ - $ -

*Note: Not all measures within gas only programs are evaluated on an annual basis.


Salaries & Project

Management

Electric Impacts

Evaluation

Gas Impacts

Evaluation

Process


Grand

Total
















Electric Commercial Prescriptive - Statewide $ -



Integrated CVR Residential & Commercial $ -

Total Evaluation Budget $ - $ - $ - $ - $ - $ - $ - *Note: Not all measures within gas only programs are evaluated on an annual basis.


Salaries & Project

Management

Electric Impacts

Evaluation

Gas Impacts

Evaluation

Process


Grand

Total
















Electric Commercial Prescriptive - Statewide $ -



Integrated CVR Residential & Commercial $ -

Total Evaluation Budget $ - $ - $ - $ - $ - $ - $ - *Note: Not all measures within gas only programs are evaluated on an annual basis.

2018 Program Year

Vectren Indiana Programs

2019 Program Year

2020 Program Year