REQUEST FOR QUALIFICATIONS

PROFESSIONAL AIRPORT ENGINEERING SERVICES

AIRPORT PAVEMENT MANAGEMENT SYSTEM-2011

RENO-TAHOE AIRPORT AUTHORITY

The Reno–Tahoe Airport Authority (RTAA) Reno, Nevada, is seeking qualified consulting firms

to provide professional engineering services for the ongoing implementation of the Airport

Pavement Management System (PMS). The PMS program consists of inspection, evaluation,

design, cost estimating, and database management for the airfield and landside pavements at

Reno–Tahoe International (RTIA) and Reno–Stead (RTS) Airports.

PROJECT DESCRIPTION In compliance with Federal Aviation Administration (FAA) requirements, the RTAA has

implemented a Pavement Management System to inventory, inspect, and determine the

Pavement Condition Index (PCI) for airport pavements. This system is used for reporting and

programming recommendations for repair or reconstruction, generating budgetary cost estimates,

design of construction documents for bidding, and establishing priorities for capital improvement

and maintenance projects.

The current PMS has a well established pavement network, database, and GIS configuration. The

Consultant shall generate separate reports for Airfield Pavements and Landside Pavements and

update the reports on an annual basis. The pavement conditions are assessed and tracked on a

long-term basis, with construction and maintenance projects programmed and budgeted from the

corresponding funding source.

SCOPE OF SERVICES The scope of services includes, but is not limited to:

The Consultant shall conduct data gathering, generate PMS reports, database management, design,

client review, bidding assistance, and construction support.

Inventory – The consultant shall review and update the established pavement inventory. Priority

of pavement branches and sections will be assessed in collaboration with the RTAA.

Inspection – The consultant shall visually inspect pavement areas and record the distress types,

extents, and severities of defects observed. Locations of defects shall be mapped to allow others

to locate the defect for further inspection or repair. Inspection of pavements shall be typically

conducted by non-destructive methods.

Evaluation – The consultant shall provide a pavement condition assessment and determine the

corresponding Pavement Condition Index (PCI). Information shall be entered into a pavement

management database to be selected by the RTAA.

Recommendations – The consultant will make recommendations for maintenance, repair, or

reconstruction of pavement areas based on field inspection, evaluation, PCI, and priority.

Cost Estimates – The consultant shall generate cost estimates structured on the maintenance,

repair, or reconstruction recommendations identified in the evaluation. Cost estimates shall be

based on local construction methods, materials, and prices.

Annual Reports – Separate reports and databases for Airfield Pavements and Landside

Pavements shall be generated on an annual basis. The reports will program work commensurate

with priority and available funding. The reports shall include exhibits depicting the pavement

network and PCI ratings.

Design Services – Separate design packages will be issued for Airfield Pavements and Landside

Pavements. The Consultant may provide bidding services and construction support services.

Design services may be retained under this solicitation or a separate RFQ, with this Consultant or

others at the discretion of the RTAA.

Program Management / Construction Management services (PM/CM) will be provided by others.

The RTAA reserves the right to negotiate additional services with the selected firm(s) as it may

deem necessary to fulfill the project intent.

DURATION OF SERVICES

The Contract for services shall be for the fiscal year 2011-12 (ending June 30, 2012), with an

option to extend the contract for fiscal years 2012-13 and 2013-14; for a maximum of three

years.

SUBMITTAL CONTENT The Statement of Qualifications should be limited to the following:

• A cover with the name and address of the submitting firm and marked “Airport

Pavement Management System”

• A cover letter signed by the submitting firm contact person outlining willingness and

capability to perform the work; experience with FAA design and administrative

procedures; familiarity with airport operations; FAA requirements, experience with

similar projects at this and/or other airports; proximity of the design team to the

project vicinity and familiarity with local construction methods, materials and costs;

and any specialized experience required to successfully complete the project. The

letter should also acknowledge compliance with the DBE Policy of the Airport

Authority and the participation goals set forth therein.

• A SF330 Architect / Engineer Qualifications Part I - Contract Specific Services for

the office(s) which will undertake the work, including sub consultants.

• An organizational chart denoting the lines of communication and responsibility for

the Project Manager and key individuals on the team.

• Identification of the Project Manager and other key personnel that will be assigned to

the project and a list of similar projects undertaken by each.

• Ability to obtain security clearance.

SELECTION PROCESS A selection committee from the RTAA will review the Statements to determine which respondent

is best qualified to perform the work. Depending upon the number and qualifications of

respondents, the RTAA may select directly from the Statements of Qualifications, or may

develop a shortlist of firms for interviews and final selection. The decision as to the process,

timing and selection will be based entirely on the judgment of the Airport Authority’s selection

committee.

DBE POLICY It is the policy of the Airport Authority that Minority and Women Business Enterprises shall

have equal opportunity to participate in the performance of airport contracts. Respondents to this

invitation shall not be discriminated against on the basis of race, color, national origin or gender

in the award and performance of any contract entered into pursuant to this advertisement.

SUBMITTAL REQUIREMENTS

Please submit five (5) copies of your Statement of Qualifications by 3:00 PM local time,

September 30, 2011.

The Submittals shall be addressed to:

Allan Eckle, Special Projects Coordinator

Airport Pavement Management System-2011

Reno-Tahoe Airport Authority – Engineering & Construction Division

P.O. Box 12490

Reno, NV 89510-2490

The physical address for express deliveries is:

Reno – Tahoe Airport Authority

2001 E. Plumb Lane

Reno, NV 89502

Please direct any inquiries regarding this Statement of Qualifications to Allan Eckle at (775)

328-6462 or aeckle@renoairport.com

In the event your firm/team desires additional information, the RTAA will endeavor to provide

such information as expeditiously as possible; however, the RTAA will not be responsible for

any delay resulting in respondent’s inability to meet the deadline for submission of the Statement

of Qualifications. In addition, the RTAA will not be responsible for costs associated with

preparation or submittal of the Statement of Qualifications.