Request for Quote - Central Coast Council...Request for Quote General Services under $150K Central Coast Council is seeking Quotations for the following proposed contract: This is

Wyong Office: 2 Hely St / PO Box 20 Wyong NSW 2259 l P 02 4350 5555

Gosford Office: 49 Mann St / PO Box 21 Gosford NSW 2250 l P 02 4325 8222

E [email protected] l W www.centralcoast.nsw.gov.au l ABN 73 149 644 003

Request for Quote

General Services under $150K

Central Coast Council is seeking Quotations for the following proposed contract:

This is not a Purchase Order

Contract Anderson Memorial Park, Woy Woy, Public Art Project

Services Description The design (cultural research, concept/detail/workshop drawings

and maintenance schedule), fabrication and installation of an

original freestanding public artwork located on the site of the

existing water feature in the park on the corner of Brisbane Water

Drive and The Boulevarde Woy Woy in response to the Woy Woy

Public Art Brief. - See Part 1 Contract Information for further

details

Closing Time 4pm 11 November 2019

Method of Lodgement Responses must be submitted to Council via

[email protected]

Please do not email responses to the Contact Officer.

Council Contact Person Stuart Slough

Phone: 02 4350 5511

Email: [email protected]

Pre-tender meeting Not applicable.

Tender Evaluation Criteria

(not necessarily in order of

weighting)

Threshold

• Conformity with the Request for Quotation/Tender Documents

• Work Health & Safety and Environmental Management

capabilities

Weighted

• Capabilities/Experience (including any sub-contractors) and

Referees Contract Program

• Methodology and Understanding of the Requirement(s)

• Sustainability

Documents to be submitted with

Tenders

• All the Returnable Forms in Part 5, completed and signed

where required

• Portfolio of previous relevant work of Public Artist and any

contractors

• Methodology/program

mailto:[email protected]

http://www.centralcoast.nsw.gov.au/



T132-A: Request for Tender – General Services Under $150K – V1.8 Page 2 of 25

Structure and Contents of this Request for Quotation

This Request for Quote consists of the following parts:

Cover Page: Request for Quote

➢ The Cover Page contains the specific information and instructions regarding this Request for Quote

including the Closing Time, Contact Person, Method of Lodgement and Evaluation Criteria

Part 1: Contract Information and Contract Brief

➢ This part sets out Council’s requirements for the Services

Part 2: Conditions of Quotation

➢ This part contains the general instructions, conditions and guidelines to be followed in submitting

quotations

Part 3: Conditions of Contract

➢ Part 3.1 contains the General Conditions of Contract

➢ Part 3.2 contains the Special Conditions of Contract (if any)

Part 4: Council’s Work Health and Safety Policy

Part 5: Returnable Schedules

➢ This part contains the forms, schedules and information Tenderers are required to provide with

their Tender

Attachments

1. Central Coast Council Standard Conditions of Contract – General Services

2. Anderson Memorial Park, Woy Woy Water Feature Information Pack


Part 1 Contract Information and Service Description

Central Coast Council is seeking Quotations for a contract for services for the engagement of a skilled

and experienced Public Artist to design, fabricate and install a freestanding sculptural art work in Woy

Woy town centre (‘Contract’).

Council is seeking to use this Request for Quote as a basis for entering into a Contract with the Preferred

Tenderer.

1.1 Background

The Central Coast Local Government Area is located in New South Wales midway between Sydney and

Newcastle. It is known for its relaxed, friendly community and natural assets including beaches, lakes,

waterways and bushland. The Central Coast is made up of a number of town centres each unique and

with their own distinctive character.

Central Coast Council’s Community Partnerships Unit is implementing a number of place based creative

initiatives as part of a general activation and upgrade of town centres in the region. These initiatives

include ephemeral and permanent art installations that contribute to and reflect the unique themes,

narratives and character of each town centre.

For the town centre of Woy Woy, Council intends to commission an original site specific permanent

freestanding sculptural work to be located in Anderson Memorial Park at the northern pedestrian, road,

water craft and rail entry point to the town centre and the Ettalong, Umina and Woy Woy Peninsula. This

commission takes the form of a contract titled Anderson Memorial Park, Woy Woy, Public Art Project.

1.2 Contract Brief/Technical Specification

Overview

The Anderson Memorial Park, Woy Woy, Public Art Project contract (the Contract) involves the design

(concept, detail, workshop drawings and maintenance schedule), fabrication and installation of an

original freestanding public artwork. The work is to be located on the site of, and replacing, an existing

terrazzo public art work and water feature in Anderson Memorial Park, on the corner of Brisbane Water

Drive and The Boulevarde Woy Woy in response to the Woy Woy Public Art Brief and within a set budget

The Contract is divided into two (2) stages, whereby Council will contract one (1) or more Public Artists

to undertake Stage 1 and will, at its discretion, proceed to contract one (1) of the Public Artists to

complete Stage 2 based on an assessment of the work completed in Stage 1. The contracting of Stage

1 does not bind Council to contract any Public Artist to proceed to Stage 2.

A project budget is set for both stages, which the Public Artist will be required to work within to fulfil

the contract.

Site Specific Conceptual Themes

In consideration of its natural and cultural context the Anderson Memorial Park, Woy Woy, Public Art

Project seeks to contract a Public Artist to produce an eco-water sculptural installation/statement on the

site. This theme embodies many past and future elements of Woy Woy as a salt water and inland water

(swamps) ecology, the understanding that the town name relates to waterway, plus, an increased

awareness of water sustainability and recycling in contemporary society.


The brief requires the successful artist to produce an interpretation of this theme via further investigation

into the local social, cultural and ecological context to inform the development of an original

freestanding sculptural work. The Public Artist will be required to demonstrate a level of environmental

sustainability in the design, materials and thematic references of the artwork.

The Anderson Memorial Park is on an area of land that is the foreshore of Brisbane Water waterways

and directly opposite Woy Woy wharf which is used as a ferry stop, boating and fishing facility. The site

is located in a township that has been a holiday destination enjoyed by many generations since the early

1900s, with a post war population boom including a high number of English migrants in the 1950s and

60s.

The area sits within Darkinjung land, with a long history and living culture of connection to coastal and

inland country. Any artistic proposals that include Aboriginal references, stories or themes will be

expected to be developed with involvement and creative authorship via appropriate cultural

representation and protocol.

The current terrazzo artwork in Anderson Memorial Park will be removed and replaced by the new

sculptural public art work which is required to be placed within the same circular footprint of the original

work. Removal of the terrazzo artwork is required to be part of the contract scope of works for Stage 2

as carried out by the contracted artist. Details of the method and cost for this removal can be developed

and finalised in Stage 1 of this contract via dialogue between the contracted artist and Council’s Project

Manager.

This contract is open to proposals that either do, or do not, operate as a water feature. This is considered

to be at the quoting artist’s discretion. The development of a new work that functions as a water feature

via integration with the existing water infrastructure on the site is an option that can be identified in the

response to this Request for Quote (RFQ). As further investigation of the water system in place would

be required in Stage 1 in order to develop such a proposal, artist’s response to this Request for Quote

(RFQ) can nominate options of adapting, and not adapting, the work to the existing water system, at the

artist’s discretion. Both options in the response to the RFQ are considered equally eligible for assessment

by Council, with all submissions being assessed against the Tender Evaluation Criteria in this RFQ.

Stages and Budgets:

Stage 1: Concept Development

Budget: $4,000.00 ex gst

A written and visual graphic response to the Brief inclusive of;

• Any site based cultural, environmental, social research, considerations and/or investigation

• Schematic impressions of a proposed site specific artwork including different

viewpoints/sightlines, scale, form, and colour.

• Proposed materials and fabrication technique.

• Proposed preliminary method for installation, including any option for incorporation into

existing water feature.

• Preliminary itemised budget for fabrication and installation.

• An artist statement

• Proposed schedule for Stage 2 including creative community engagement.

Stage 2:

Budget: $60.000

Detailed design, workshop drawings, fabrication and installation in the following sub-stages with Project

Manager written approval required at each sub-stage prior to commencement to the subsequent sub-

stage:

• Stage 2.1 Creative community engagement


• Stage 2.2 Detailed designs with costings

• Stage 2.3 Workshop drawings with costings

• Stage 2.4 Fabrication A

• Stage 2.5 Fabrication B

• Stage 2.6 Installation

The Public Artist will provide a Central Coast Council staff representatives reasonable access to their

studio and sub-contractors workshops to carry out required assessments of the work in progress at any

of the sub-stages. Council reserves the right to postpone or cancel the contract at any sub-stage as per

the Central Coast Council Standard Conditions of Contract – General Services

The Scope of Work

Council Internal Stakeholder Review

The key Council point of contact for the contract is the Project Manager. The assessment of all milestones

will be informed by an internal Public Art Advisory Group consisting of expertise in design, asset and

town centre development and management. This is to ensure that there is a holistic approach to the

management of the work development process and that Council’s assessment and direction is based on

informed and qualified expertise from relevant disciplines. Members of the Advisory Group will be

available for discussion at the site meeting and subsequent briefings and presentations.

Site Assessment and Review

The successful contractor will be required to attend an initial site briefing with the Project Manager and

other Council staff to confirm scope of works, deliverables and project schedule. Initial thematic research

and site assessments will need to be completed by the Public Artist consultant within the schedule 1.5

Timeframes.

Stakeholder Consultation

Via the Project Manager (PM), all stakeholder engagement and community information will be

coordinated and managed by Council. The contracted Public Artist will be required to attend a maximum

of one (1) stakeholder meeting organised by the Contract Manager at an agreed date during Stage 1.

Stage 2 stakeholder consultations will involve a maximum of three (3) stakeholder meetings requiring

the Public Artist to be present. The dates and times for these meetings will be negotiated with the Public

Artist if, and when, commencing to Stage 2 contract. If the Public Artist, in Stage 1 work, has nominated

a Creative Community Engagement process for Stage 2 this will be scoped with the Project Manager

with agreed venue and marketing costs to be met by Council and materials and facilitator costs met by

the Public Artist from the contract fee.

Presentation and Delivery of Work

The Public Artist will be required to deliver work at key Stages and Sub Stages as per 1.5 Timeframes in

electronic format via email or shared drop box. Face to face meeting/briefings and the delivery of hard

copies and/or models, etc will be required as follows:

Stage 1

Site meeting (week 1):

Attendance in person, no work delivered

Concept Briefing (week 4):

Digital files plus presentation in person with hard copies, any models, samples etc

Stage 2

Stage 2.1 Creative community engagement and developed concept designs:

Phone and email discussion with PM, engagement with community

Stage 2.2 Detailed designs with costings



Stage 2.3 Workshop drawings with costings


Stage 2.4 Fabrication A;

Studio/workshop visit by PM and other Council staff

Stage 2.5 Fabrication B

Studio/workshop visit by PM and other Council staff

Stage 2.6 Installation

Site inspections by PM and other Council staff

Sub Contractors

The Public Artist is fully responsible for the management of any sub-contractors in accordance with the

Central Coast Council Standard Conditions of Contract – General Services including the delivery of work

to the specified requirements, approved designs, budget, timeframes and specified standards and in

compliance with all work site access, health, safety and environment requirements.

Technical Specifications

The Public Art work will be required to be fabricated with a minimum life of 30 years and involve minimal

maintenance. The work is required to be freestanding and be able to withstand the natural water ways

environment during its life period including erosion, wind and storms as well as malicious damage. The

artwork is required to have a base footing that fits within the circular footprint area of the existing water

feature fountain terrazzo (see Attachment 2: Anderson Memorial Park, Woy Woy Water Feature

Information Pack)

The dimensions and scale of the work, materials and form are to be proposed by the Public Artist in

Stage 1 and will be finalised via discussion during the process (including site meeting) and final approval

of the Project Manager.

The Public Art work is required to comply with all current Australian Standards, safety-by-design

guidelines and the design is required to be modified to address any issues of safety, risk, durability and

maintenance identified by Council during the development process of both Stages 1 and 2. The Public

Artist is responsible for any site checking such as Dial-Before-You-Dig.

The Stage 1 and Stage 2 contracts require the contracted Public Artist to provide a maintenance schedule

with any proposed and final design, which is confirmed as acceptable by Council via the Project Manager

Work by Others

Council staff will provide guidance and advise to the Public Artist and any sub-contractors on the

technical aspects of installation, including any option for integration with the existing water feature

fountain.

The Project Manager will coordinate all stakeholder engagement, excluding any Creative Community

Engagement nominated by the Public Artist, which will be supported by the Project Manager with agreed

venues and marketing.

Resources to be supplied by Council

Council will provide all technical plans and information on the existing water feature as well as guidance

and contacts on social, environmental and cultural resources for research and investigation at the

commencement of Stage 1

1.3 Fee Structure and Payments

The fee structure for the provision of the Services under the Contract is an itemised lump sum.


Tenderers are also required to provide hourly rates for any additional work that may be requested by

Council that is outside the scope of the Services.

The fee, prices and rates are fixed and not subject to escalation or review.

There is a limited budget for this project and any changes to the timing or scope of work under the

Contract need to be managed by the Contractor in consultation with Council to ensure there is no

increase in the overall fee payable by Council under the contract.

The funding available for Stage 1 of this Contract is $4,000 (excluding GST) and for Stage 2 of this

Contract is $60,000. The Contract will be subject to this fixed upper lump sum budget limit.

The Contractor’s proposal is to indicate the scope of services offered within the fixed upper budget

limit. Assessment of proposals and award of the Contract will be based on the extent of services

offered within this fee and budget limitation. The most comprehensive scope of services offered will

be favoured.

Any changes to the timing or scope of work under the Contract must be managed by the Contractor

to ensure the overall fee payable by Council under the Contract does not exceed the set budget unless

a variation is approved by Council in writing.

1.4 Invoicing and Payment

The Fee for Stage 1 is payable at 100% completion of the stage, including delivery of all required works

in electronic format to the Project Manager.

The Fee for Stage 2 is payable at the satisfactory completion of the following sub-stages as confirmed

by the Council project manager in writing and increments:

25% Stage 2.2 Detailed designs with costings

50% Stage 2.4 Fabrication A

25% Stage 2.6 Installation

Invoices may be submitted completion of each sub-stage to Council’s satisfaction as confirmed in writing

by the Project Manager.

Council’s payment terms are 30 days from the end of the month in which an accurate invoice is received.

1.5 Timeframes

The timeframe for the Contract is as follows:

Stage 1: Concept Design

Completed 4 weeks from the commencement date.

Stage 2: Detailed design, workshop drawings, fabrication and installation

Weeks from the commencement date:

4 weeks: Stage 2.1 Creative community engagement and developed concept designs

10 weeks: Stage 2.2 Detailed designs with costings

14 weeks: Stage 2.3 Workshop drawings with costings

20 weeks: Stage 2.4 Fabrication A

24 weeks: Stage 2.5 Fabrication B

Timing TBC: Stage 2.6 Installation (subject to completion of Woy Woy public wharf redevelopment)


1.6 Location of Work

The location of work is the Public Artist and any sub-contractors’ places of work such as studios, offices

and workshops as well as the nominated location site of the Public Art work.

1.7 Insurance

The Contractor will be required to have the following insurances under the Contract:

Public Liability: At least $20 million in respect of any one occurrence.

Professional Indemnity: $2 million

Workers Compensation insurance covering its employees

Works Insurance against loss or damage to the works, temporary works and all materials and other

things brought onto a site by or on behalf of the Contractor – for an amount equal to the contract price

plus $20%.

1.8 Work Health Safety

In addition to any other requirements in the contract the Contractor must comply with the following

requirements:

• All personnel will be required to undergo an induction to the artwork installation site

• All personnel will be required to undergo a site safety induction by Council personnel for

access onto the site;

• All personnel will be required to hold a SafeWork NSW recognised Construction Induction

Training Card at the time of the site safety inductions to be eligible for access onto the site;

• A safety inspection of the contractors site operations or safety system applications may be

undertaken at any time by Council without notice;

• All personnel must have available and wear the required PPE at all times when on site;

• All contractors and subcontractors working for Central Coast Council must present for work

appropriately attired to safely perform their duties. This includes the following (or equivalent

PPE).


1.8 Council’s Representative under the Contract

Stuart Slough E: [email protected] M: 0401742919



Part 2 Conditions of Quotation Tenders are invited in accordance with these Conditions of Tendering:

1. Offer and Validity Period: The lodgement of a tender in accordance with these ‘Conditions of

Tendering’ will constitute an offer to enter into and be bound by a Contract. The offer will be

irrevocable and will remain open for acceptance by Council until the earlier of

a) Receipt by the Tenderer of a Letter of Acceptance or Purchase Order from

Council; or

b) 120 days from the Closing Time of this Request for Tender

2. Acceptance: A Tender will only be accepted when a signed Letter of Acceptance or Purchase

Order is given to the successful Tenderer by Council.

3. Contract: On acceptance of a Tender, a binding contract will be created between Council and

the Tenderer. The following documents will form the Contract:

a) The Letter of Acceptance or Purchase Order and any documents referred to

in the Letter of Acceptance or Purchase Order as forming part of the Contract

b) this Request for Tender including the General Conditions and any Special

Conditions in Part 3 and any addenda issued by Council

c) The Tender documents submitted by the Tenderer

d) any amendments to the documents in (a), (b) or (c) referred to in the Letter of

Acceptance or Purchase Order or otherwise agreed to by the parties or made

under the Contract.

4. Closing Time: Tenders must be received by the Closing Time specified on the Cover Page of

this Request for Tender. Tenders received after the Closing Time will only be considered in

exceptional circumstances (e.g. technical problems loading documents onto e-mail).

5. Lodgement instructions: Tenders may ONLY be lodged by the lodgement method(s) specified

on the Cover Page of this Request for Tender. Tenders must NOT be placed in the Tender Box,

handed to counter staff or sent to any other Council personnel or address.

6. Enquiries: All enquiries are to be made to the Council Contact Person referred to on the Cover

Page of this Request for Tender, between 8.30 am and 4.00pm, Monday to Friday. Enquiries

must not be made to any other person. Verbal enquiries must be confirmed in writing.

7. Addenda: Council may vary the terms and requirements of this Request for Tender at any time

before the Closing Time, by issuing addenda.

8. Evaluation Criteria: Tenders will be evaluated on the basis of the Tender Evaluation Criteria

specified on the Cover Page of this Request for Tender. Tenderers should not place any

significance on the order in which the criteria are listed nor should it be assumed the criteria

have equal weight or significance. Any Tender that does not comply with or address the

evaluation criteria may be eliminated from consideration from the evaluation process.

9. Acceptance of Tenders is at the absolute discretion of Council. Council is not bound to accept

the lowest Tender or any Tender submitted, whether conforming to this Request for Tender or

not. Council reserves the right to suspend, terminate or abandon this Request for Tender at any

time during or after the Closing Time.

10. A Tender which proposes alternative standard or general conditions to Council’s Standard

Conditions of Contract will be regarded as a non-conforming tender.

11. Ethics: Any person responding to this Request for Tender agrees to be bound by Council’s

Statement of Business Ethics for Tenderers and Contractors which can be viewed and

downloaded from Council’s web site. In particular, persons responding to this Request for

Tender must not:

a) submit a Tender without a firm intention to proceed;

b) engage in any form of collusive practice; and

c) directly or indirectly canvass support from an elected member or employee of Council

at any time.


Part 3 Conditions of Contract

Part 3.1 General Conditions of Contract

The attached Central Coast Council Standard Conditions of Contract – General Services will apply to this

Contract.

Note to Tenderers: Any alternative standard or general conditions proposed by Tenderers in their

tender responses will not apply to this Contract unless:

➢ The alternative conditions are nominated as a Departure in Form 3 - Departures and Alternatives;

AND

➢ Council expressly agrees to incorporate the alternative conditions into the Contract in place of

Council’s Standard Conditions of Contract in the Letter of Acceptance or Purchase Order.

Part 3.2 Special Conditions of Contract

Insert any special conditions here – if none, insert ‘Nil’

The Contract will include the following Special Conditions:

• Intellectual Property –the contractor will retain ownership of the copyright of the Public

Art design developed under this contract, but grants Council an unlimited license to

reproduce the design and images of the final work for not for profit purposes only.

• Accreditation: Council and the Public Artist will provide accreditation to the other party

wherever images of the work is reproduced or published in electronic and print media

where possible.


Part 4 Work Health Safety Policy

Under the Work Health & Safety Act 2011, Central Coast Council is a self-insured organisation and

operates under a Work Health and Safety Policy:

https://cdn.centralcoast.nsw.gov.au/sites/default/files/documents/policies-register/records-management/central-coast-council-work-health-and-safety-policy/ccc-whs-policy.pdf


Part 5 Returnable Schedules

Form 1 – Acknowledgement

Form 2 – Pricing Schedule

Form 3 – Departures and Alternatives

Form 4 – Work Health & Safety and Environmental Management -

Prequalified Suppliers

Form 4 – Work Health & Safety and Environmental Management

Form 5 – Experience and Referees

Form 6 – Receipt of Addenda

Form 7 – Subcontractors

Form 8 – Additional Documents to be submitted


Form 1 Acknowledgement – Sign and return this form

Note to Tenderers: This form must be signed by the entity submitting the Tender. If the Tenderer

is a company it must be signed by a director or person(s) authorised to sign for the company.

The Tenderer hereby submits a Tender to carry out the works or services in accordance with the Request

for Tender Documents and for the price/rates set out in Form 2.

The name of the Tenderer in relation to the Tender/Quote is:

Name of Tenderer:

(Must be a legal entity):

Business or Trading Name:

ABN:

Phone: Fax:

Mobile: Email:

Address:

Suburb: Post Code:

The Tenderer’s Contact Person in relation to the Tender is:

Name:

Phone: Fax:

Mobile: Email:

The person nominated to be the Contractor’s Representative for the purposes of all notices to be

given by Council under the Proposed Contract is:

Name:

Phone: Fax:

Mobile: Email:

In submitting its proposal the Tenderer declares that it has complied with and will continue to be

bound by the requirements set out in:

• Conditions of Tendering

• Council’s Statement of Business Ethics for Tenderers and Contractors.

Signature: __________________________________ Name and Position: ______________________________

Signature: __________________________________ Name and Position: _____________________________

Date: _______________________________________


Form 2 Pricing Schedule

Tenderers are required to submit a fixed lump sum fee to undertake the Services under the Contract,

and also a schedule of hourly rates for any additional services that may be requested in writing by

Council that are outside the scope of the services. All prices and rates are to be GST exclusive.

2.1 Fixed lump sum fee for the services under the proposed contract

Item Particulars of Services Lump Sum

Amount

Contractor/author to insert details to confirm all items can be met

within the Council specified budget e.g. All Services required under the

Contract – the lump sum includes but is not limited to the cost of all

personnel, support systems, overheads, profit, expenses, disbursements

and all other associated costs

Stage 1: Research and Concept Design $4,000

Stage 2: Creative community engagement, detailed design,

fabrication, installation.

$60,000

Total Contract Price Stages 1 and 2 Total Fee (ex GST): $64,000

GST Applicable:

(including GST):

Contract Milestone Lump sum fee

(Ex GST)

% Fee payment

of completion

of milestone

Satisfactory completion of Stage 1 $4,000.00 100%

Satisfactory completion of Stage 2.2 Detailed designs with costings $15,000.00 25%

Satisfactory completion of Stage 2.4 Fabrication A $30,000.00 50%

Satisfactory completion of Stage 2.6 Installation $15,000.00 25%

Total Fee Stages 1 and 2 (ex GST): $64,000 200%

GST Applicable:

Total Contract Price (including GST):

2.2 Hourly Rates for Additional Services

Category Hourly Rate (excluding GST)

Public Artist

Sub-contractor (if applicable)




Service Providers to Note:

➢ All pricing will remain fixed for the period of the contract, not subject to rise & fall.

➢ The Service Provider is responsible for the completion of all works or services required under the

contract and this Form may not be used by the Service provider as a basis for limiting the nature or

quantity of work required to complete the contract.


Form 3 Departures and Alternatives

The Tender complies with the Request for Tender in every respect, except as detailed below.

Note to Tenderers: Any alternative standard or general conditions proposed by Tenderers in their

tender responses will not apply to this Contract unless:

• The alternative conditions are nominated as a Departure in this Form 3 of Part 2

Returnable Forms and Schedules – Alternatives and Departures; AND

• Council expressly agrees to incorporate the alternative conditions into the Contract in

place of Council’s General Conditions, in the Letter of Acceptance or Purchase Order.

Departures or Qualifications:

Type “NIL” here if there are no departures or qualifications. ==>>

Reference to Section(s) in

Request for Tender document

or its Attachments.

Details

Alternatives

Type “NIL” here if there are no alternatives proposed. ==>>

Reference to Section(s) in

Request for Tender document

or its Attachments.

Details


Form 4 Work Health & Safety and Environmental

Management

Service providers are required to demonstrate commitment to the principles of WH&S and

appropriate environmental management. Further information may be required to be submitted as

substantiation.

WH&S Yes No

1 Does the service provider have a WHS Management System as part

of its overall management system?

If yes give details.

2 Is the WHS Management System accredited by a NSW Government

agency or certified by a JAS-ANZ accredited third party?

If yes, give details.

3 Is the service provider’s WH&S Management System accredited by

a NSW Government agency or a JAS-ANZ accredited third party?


4 Has SafeWork NSW issued the service provider with any Prohibition

Notices, Improvement Notices or fines in the past 3 years?


Environmental Management Yes No

1 Does the service provider have an Environmental Management

System as part of its overall management system?


2 Is the Environmental Management System accredited by a NSW

Government agency or certified by a JAS-ANZ accredited third

party?


3 Is the service provider able to provide documented evidence that

within its organisation, there are people or resources nominated to

manage Environmental policies and objectives, priorities and

targets. If yes, give details including names of relevant personnel.

4 Has the service provider ever been prosecuted or fined for

environmental breaches or offences in the past 3 years?



Form 4 (continued) Work Health & Safety and

Environmental Management

WH&S Yes No

Does the service provider have a documented and regularly reviewed

Work Health and Safety Policy?

Does the service provider have a documented WHS Management System,

Manual or Plan?

Are WHS responsibilities clearly identified and documented for all levels of

staff?

Does the service provider have safe work method statements or specific

safety instructions relevant to its operations?

Does the service provider have permit to work systems?

Does the service provider have a documented incident investigation

procedure?

Does the service provider have procedures for maintaining, inspecting and

assessing the hazards of plant it operates or owns?

Does the service provider have procedures for storing and handling

hazardous substances?

Does the service provider have procedures for identifying, assessing and

controlling risks associated with manual handling?

Does the service provider have procedures for identifying and meeting the

WH&S training needs of its personnel?

Does the service provider undertake regular health and safety inspections

at its work sites?

Is there a procedure for employee reporting of hazards in the workplace?

Does the Service provider have workplace WHS committees?

Does the Service provider have documented procedures for employee

consultation on WHS matters?

Does the service provider have a system for managing health and safety

statistics?

Are employees regularly provided with information on company health

and safety performance?

Does the Service provider have documented procedures for the

management of incidents?


Form 4 Continued… Environmental Control - Complete and

return this form

Category 1 Projects

Council has identified the following potential environmental issues/impacts. Please confirm that the

Tenderer has Safe Work Method Statements that address these issues, including others that may be

relevant to this project, but are not listed below.

Environmental Issue Does the Tenderer have SWMS’s?

Yes / No

Air quality (dust/emissions)

Concrete or paint wastes

Dewatering/pump out

Heritage & Archaeology

Noisy work (neighbourhood)

Slurry or other discharges

Waste hazardous (paint sludge, synthetic min

fibre, asbestos/other

Stormwater/sediment control

Waste disposal

Bulk excavation/spoil

Contaminated soil/water

Habitats (protected flora/fauna)

Noise or vibration

Spills & response

Traffic & parking

Dangerous Goods/Hazardous Substances

(use/storage/spills)

Other………………………….


Form 5 Experience & Referees – Complete and return this

form

The Tenderer is required to set out below details of recent contracts of a similar nature to the Services

required under this Request for Tender.

Client Contract

Value

Contract

Period

Brief Description of Work

The Tenderer is required to list below three referees who may be approached to establish that the

Tenderer has, in the recent past, satisfactorily carried out Services of a similar nature to the Services

required under this Request for Tender.

Client Name of Referee Contact Phone Number


Form 6 Receipt of Addenda – Complete and return this

form

The Tenderer is required to insert details of the Addenda that have been received by the Tenderer. The

Tenderer acknowledges that the Tender allows for all instructions, clarifications and/or alterations

detailed in each Addendum.

Addendum

Number

Subject/Title Date of

Addendum

Date

Received


Form 7 Key Personnel – Complete and return this form

The Tenderer nominates the following Key Personnel to carry out the Services under the Contract:

Name Position Experience &

Qualifications

Hourly rate

(excl GST)


Form 7 Sub-Contractors – Complete and return this form

The names of subcontractors (including consultants and sub-consultants) proposed to be engaged for

the contract.

Note:

• Written approval of all subcontractors not listed below will be required

• The nomination of alternatives is acceptable.

• The Service Provider shall be required to provide evidence that the subcontractors are registered

&/or licensed (as required by law) in the work which is to be subcontracted and have the relevant

policies of insurance.

NAME AND ADDRESS OF

SUBCONTRACTOR

DESCRIPTION OF WORK PROPOSED TO BE

SUBCONTRACTED

ESTIMATED

WORK VALUE

$

TOTAL $

(Attach extra page(s) if insufficient space.)


Form 8 Additional documents to be Submitted – Complete and

return this form

The Tenderer is required to submit the following documents, in addition to the completed Schedules:

Additional documents required. Documents to

form part of

contract?

Documents

submitted

(Tenderer to

indicate “Yes” or

“No” for each

document)

Copies of certificates evidencing the currency of

insurances required under the Contract

Yes

Portfolio of previous relevant work No

Preliminary program/delivery schedule for Stages 1 and 2 Yes

A Statement which demonstrates the Tenderer’s Capability

and Methodology for carrying out the Services including the

following:

1. Details of the Tenderer’s understanding of Council’s

requirements

2. Process for delivering the Services

3. Back-up and support services available

4. The proposed program for carrying out the Services

indicating the following details:

Name and role of each nominated resource;

Estimated time for each resource.

Yes

Sustainability – demonstrate experience in sustainability Yes