REQUEST FOR PROPOSAL FOR TECHNICAL SERVICES

FOR

PIMA-MARICOPA iRRIGATION PROJECT

SCADA COMMUNICATIONS ENGINEERING ANALYSIS

PIMA-MARICOPA IRRIGATION PROJECT192 South "A" Street

Sacaton, Arizona 85147(520) 562-6700

January 4, 2010

Table of Contents

I. NOTICE OF REQUEST 3

II. OVERVIEW 3

III. SCADA COMMUNICATIONS ENGINEERING ANALYSIS 3REQUIREMENTS

N. DATES 5

V. ADDENDUM TO RFP 5

VI. PROPOSAL REQUIREMENTS 5

VII. FORMAT FOR PROPOSALS 5

VIII. EVALUATION AND SELECTION CRITERIA

IX. ORAL PRESENTATIONS

X. NEGOTIATIONS

XI. INFORMATION

XII. P-MIP CONTACT

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PIMA-MARICOPA IRRIGATION PROJECTREQUEST FOR PROPOSAL (RFP)

SCADA COMMUNICATIONS ENGINEERING ANALYSIS

I. NOTICE OF REQUEST

Notice is hereby given that proposals will be received by the Gila River Indian Community'sPima-Maricopa Irrigation Project (P-MIP) through February 12,2010, to furnish all labor,materials, equipment, and services required to perform a Supervisory Control and DataAcquisition (SCADA) communications engineering analysis of the P-MIP project area inaccordance with the requirements stated in this document.

II. OVERVIEW

The Gila River Indian Community (GRIC) established the Pima-Maricopa Irrigation Project (P­MIP) in 1995 to design and construct a water conveyance system to deliver irrigation water to upto 146,330 acres on the Gila River Indian Reservation. P-MIP is a tribal program funded throughthe United States Bureau ofReclamation under the authority of the Master Contract between theGila River Indian Community and the United States ofAmerica made pursuant to theReclamation Act of June 17, 1902 (32 Stat. 388), and any acts amending or supplementing it,including the Reclamation Project Act ofAugust 4, 1939 (53 Stat. 1187), the Colorado RiverBasin Project Act of September 30, 1968 (82 Stat. 885,43 U.S.C. § 1501), and the Leavitt Act ofJuly 1, 1932 (47 Stat. 564). The P-MIP system consists ofa series ofcanals and pipelines withcontrol structures, turnouts, road crossings, valve vaults, and other miscellaneous structures. TheP-MIP is a multi-use system with water supplies that include Gila River (Globe Equity 59),Central Arizona Project, Salt River, ground, and other water.

This project is located in south-central Arizona about 20 miles southeast ofPhoenix, Arizona, inPinal County, on the Gila River Indian Reservation. The project area is shown on the attachedmap. The map shows specific locations for radio frequency signal testing to ensure project-wideradio communication coverage. Fifty points for testing are shown on the map, including 48 canaland pipeline sites plus two master station sites. The attached Communication System Point tableshows GPS coordinates for each numbered canal and pipeline site and the two master stationsites.

III. SCADA COMMUNICATIONS ENGINEERING ANALYSIS REQUIREMENTS

A. General Work Description

The SCADA communication engineering analysis shall consist of the following work items:

• Perform field radio communications survey and information gathering to include a radiospectrum analysis for existing radio systems within the project area.

• Provide radio. frequency signal testing and engineering analysis for canal and pipeline sitesas shown on the map, and master station SCADA communication requirements. The radio

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frequency signal testing and engineering analysis shall be perfonned for the two masterstation locations as shown on the drawings. The initial SCADA master station will belocated at Sacaton, and the future SCADA master station will be located at the ControlCenter near the Huhugam Heritage Center. Bidder shall detennine the nuniber of sites thatrequire path testing to each SCADA master station location based on the canal andpipeline sites shown on the drawings.

• Perfonn radio system data transmission, speed, security, and reliability analysis in order torecommend equipment and power supply configurations and· technologies that willprovide the most efficient, reliable, and secure SCADA communication system for theproject.

• Prepare a report with radio frequency propagation analyses, frequency requirements, radiopath studies, aritenna heights, equipment technology recommendations, and redundancyrequirements for the complete SCADA radio communications system.

Work items shall include all labor, materials, test equipment, RF analysis software andengineering services required to complete the SCADA communications engineering analysis.

B. Specific Tasks

The field surVey tasks shall include, but not be limited to, the following:

• Visually inspect the required radio communication coverage locations, record GPS data ateach location and observe densities.

• Collect radio frequency spectrum usage within the 900 MHz, Frequency Hopping SpreadSpectrum (FHSS) 2.4 GHz and 5.8 GHz bands where applicable.

• Locate areas where the coverage services would present efficiencies in provisioning dataand cost and identify coverage problem areas.

• Interview key personnel to obtain infonnation for the SCADA system applicationrequirements and overall project operation requirements for incorporation into theSCADA communication engineering analysis.

The engineering tasks shall include, but not be limited to, the following:

• Review radio frequency coverage area data and incorporate frequency spectrum signalthresholds into a complete software radio propagation analysis.

• Review and analyze frequency spectrum data and recommend the best radio frequencychoice for the project.

• Detennine radio antenna configurations, types, tower heights, and locations.• Identify any required additional construction work and associated costs.• Perfonn computer model studies of propagation profiles on both multipoint and point-to­

point paths.• Apply appropriate radio frequency technologies and recommend options for SCADA

radio communications equipment.

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IV. DATES:

• RFP Issued• Pre-proposal meeting• Proposals Submitted to P-MIP• Proposal Review Completed• Oral Presentations Complete• Award Contract• SCADA Communication Engineering Analysis Complete

*9:00 a.m. P-MIP Offices, 192 S. A Street, Sacaton, AZ

V. ADDENDUMS TO RFP .

1/11/20101/19/2010*2/12/20102/26/20103/5/20104/15/20106/4/2010

In the event that it becomes necessary to revise any part oftms RFP, or if additional informationis necessary to enable the proposers to make an adequate interpretation of the provisions ofthisRequestJor Proposals, an addendum to the RFP will be issued. Addendum(s) will be posted onthe P-MIP ftp site to facilitate and expedite the RFP process. Access to the P-MIP ftp site will beprovided prior to issuance of addendum(s).

VI. PROPOSAL REQUIREMENTS

All proposals shall include the following:

• Technical capability & field radio survey approach• Radio frequency propagation engineering analysis method• Qualifications and experience ofkey personnel• A baseline schedule• Description of recent projects that are relevant, including client contact information for

each project• Offering Firm's Financial Statement (form attached)

P-MIP reserves the right to contractually include any ofthe proposal requirements into the finalcontract including, but not limited to, key personnel.

All costs related to the presentation ofthe proposal, interview, or any other related activity are thesole responsibility ofthe firm. No reimbursement will be made for costs incurred prior to theformal notice to proceed under the contract.

VII. FORMAT FOR PROPOSALS

All proposals shall include the following. Incomplete proposals shall be rejected.

• Firm name and contact person• 7 copies must be submitted and signed by a duly authorized official• Maximum of 10 pages, single sided or 5 pages, double sided• 8-1/2" x II" paper

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• 12 point font• The pages should be placed in a binder with tabs separating the sections of the proposal• Foldouts containing charts, spreadsheets, and oversize exhibits are permissible• Fold-outs count as two pages• Standard forms requested by P-MIP do not count towards page total• Resumes ofkey personnel and the Firm's Financial Statement will not count against the

page total.• The Cost Proposal shall be attached to the proposal, but enclosed separately.in a sealed

envelope.

VIII. EVALUATION AND SELECTION CRITERIA

The Gila River Indian Community and the Pima-Maricopa Irrigation Project will create theSelection Committee for this project and will review the proposals and the finalists that may beselected for oral presentations.

Proposals that do not include all of the requirements listed under Article VI above will bedisqualified. Proposals that include all of the requirements listed under Article VI above will beevaluated as follows:

• 35 Points - Understanding and Quality ofApproach to Work

Evaluation based on how well the offeror addresses the work based on the requirements ofthe RFP and whether the proposer has the technical ability to provide an acceptableproduct. The proposal must show how the offeror plans to approach the tasks and explainin detail, the steps to be taken to complete· the work within budget and schedule. Theofferor must also show understanding of both the magnitude and importance of theindividual tasks to make a convincing proposal.

• 35 Points - Experience and Qualifications ofthe Technical Team

Evaluation based on the offering firm's experience in similar projects, experience inIndian Country, resumes ofkey personnel assigned to the project, financial stability, andclient references. It is the offeror's responsibility to provide sufficient documentation todetermine that staff has required experience to complete the project within the scheduleand budget.

• 30 Points - Cost

Evaluation based on price, including all costs for labor, materials, equipment, and servicesrequired to complete the project according to this RFP and addendums (if necessary). Allcosts shall be submitted on a form that addresses and itemizes all ofthe field andengineering tasks noted above.

Indian-owned Economic Enterprise - An Indian Owned Economic Enterprise, as defined below,shall be awarded an additional 5% of their total accumulated points. The points will then be re­tallied and the Contractor with the most points will be considered the most qualified and awardedthe contract.

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• Indian-owned Economic Enterprise means any Indian-owned commercial, industrial, orbusiness activity established or organized for the purpose of profit provided that suchIndian Ownership shall constitute not less than 51 percent of the enterprise and as thegeneral contractor performs not less than 51 percent of the required work.

IX. ORAL PRESENTATIONS

After the initial evaluation process, the P-MIP may request a selected number of firms to makeoral presentations. The selection criteria used to evaluate the oral presentations may remain thesame as the written proposals. No more than three (3) representatives of the offering firm shall bepresent for the oral presentation.

X. NEGOTIATIONS

The P-MIP may, at its sole discretion, accept the highest qualifying firm's initial proposal byaward of a contract or enter into negotiations with that firm. After negotiations are concluded, thefirm may be· allowed to submit a "Best and Final Offer" for consideration.

The P-MIP may, in its best interests, elect to enter into negotiations with the next highestqualifying firm if the contract negotiations with the initial highest qualifying firm areunproductive and not in the best interests ofthe P-MIP.

XI. INFORMATION

All responses to this Request for Proposal are due by 2:00 p.m., February 5, 2010, and shall besubmitted to Geneva Gooden, Procurement Director, Gila River Indian Community, P.O. Box 97,

. 315 West CasaBlanca Road, Sacaton, AZ 85147. Proposals NOT received by this time and datewill NOT be considered. Electronic proposals will not be accepted.

This solicitation is made pursuant to the GRIC procurementpolicies and may be subject toFederal and Tribal funding.

All proposals shall become the property of the P-MIP. The P-MIP will not return any proposalsor make any copies ofthe proposals available to anyone for any purpose other than thosedescribed in the RFP.

The P-MIP shall have the right to reject any or all proposals.

XII. P-MIP CONTACT: Shane Lindstrom, P-MIP Water Management EngineerP.O. Box C (for correspondence) or192 S. "A" Street (for parcel post)Sacaton, AZ 85147(520) 562-6748

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PIMA-MARICOPA IRRAGATION PROJECTSUPERVISORY CONTROL AND DATA ACQUISITION

COMMUNICATION ANALYSIS

Point TablePoint tl La tituc!e Longitude

1 32' 57' 58.26' -11f 25' 51.21"

2 32' 57' 59.19' -llf 27 15.13'

3 32' 57' 59.29' -11f 28' 19.69'

4 32' 58' 45.12' -11f 28' 52.15'

5 32' 59' 29.99' -11f 29' 50:00'

6 32' 59' 29.26' -11f 31' 23.45'

7 32' 59' 42.07' -11f 32' 38.51'

8 33' 00' 06.88' -11f 34' 29.89'

9 33' 01' 43.63' -11f 35 01.84'

10 33' 02' 02.88' -11f 36' 17.17'

11 33' 02' 30.99' -11f 37 35.04'

12 33' 03' 06.95' -11f 38' 56.16'

13 33' 03' 43.16' -11f 41' 08.66'

14 33' 05' 10.48' -t1f' 41' 11.67'

15 33' 05' 58.75' -llf 42' 13.02'

16 33' 07' 03.77 -11f 43' 40.55'

17 33' OS' 31.97' -llf 45' 38.54'

18 33' 09' 42.43' -11f 47 02.09'

19 33' 10' 33.24' -11f 48' 03.16'

20 33' 11' 34.48' -11f 49' 16.99'

21 33' 12' 03.75' -11f 49' 54.05'

22 33' 11' 34.62' -11f 53' 03.56'

23 33' 12' 53.39' -11f 53' 36.26'

24 33' 15' 30.12' -11f 53' 37.02'

25 33' 17' 26.70' -llf 54' 25.32'

Point Table

Point jj La tituc!e Longitude

26 33' 17' 23.84' -11f 57' 29.01'

27 33' 1714.04' -11f 58' 17.63'

28 33' 16' 41.60' -112' 01' 49.16'

29 33' 16' Sl.37' -112' 05' 31.32'

30 33' 17' 35.40' -112' 09' 23.71'

31 33' 18' 27.89' -112' 10' 39.88'

32 33' 20' 46.37' -112' 11' 23.97'

33 33' 20' 01.87' -112' 12' 45.03'

34 33' 22' 10.SO' -112' 13' 16.23'

35 32' 59' 29.77' -11f 35' 08.72'

36 32' 58' 32.61' -11f 3709.13'

37 33' 01' 09.20' -11f 38' 15.77'

38 33' 02' 46.96' -11f 41' 29.10'

39 33' 03' 17.33' ~11f 44' 15.33'

40 33' 04' 01.68' -11f 50' 26.95'

41 33' 02' 51.82' -11f 53' 06.98'

42 33' 06' 03.04' -11f 48' 15.44'

43 33' 06' 15.25' -11f 52' 22.79'

44 33' 04' 30.90' -11f 55' 37.34'

45 33' 13' 21.35' -11f 55' 24.02'

46 33' 15' 06.90' -11f 56' 47;46'

47 33' 14' 01.44' -11f 59' 11.78'

48 33' 14' 46.80' -112' 05' 57.53'

MASTERCONTROL 33' 15' 06.95' -llf 58' 16.21"STATION

HUHUGAMMASTER

CONTROL 33' 05' 07.66' -11f 44' 51.21'STATIONSACATON

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SUPERVISORY CONTROL AND DATA ACQUISITIONCOMMUNICATION ANALYSIS .

P.O. BOX C .192-A. SOUTH -A-' STREETSACATON, ARIZONA' 85247(520)562-6700(520)562-6191 F'AX ..

Issue Certification

. EXHIBIT

, Log No. Rev Date Description By

Plol Dot.~I--t---l----------------+--lDesigned. illDrawn GRH

Ch.ck.d'_.......Sl__JillReviewed I---+--t-----------------+---lApprov.d ill

STANDARD FORM OF

CONTRACTOR'S FINANCIAL STATEMENT

Approved and recommended by the JointConference on construction Practices forUse in investigating the qualifications of

Proposerslbidders on public and private construction.

Submitted By: _

Street Address: ________-,......__~ P. O. Box:

City: State: Zip:-------------- ----

Date: ---------------------------

1

By:

Submitted to: -------------------------( ) Corporation--------------------( ) Partnership( ) Individual

Principal Office: ( ) Joint Venture----------------

To: -----------------------------

Condition at close of business: (Date) (Year)-----------

ASSETS

1. Cash:(a)(b)(c)

2. Accounts receivable:(a) Due within 90 days ------------------------------- $ -------(b) Due after 90 days ---------------------------------- $ -------(c) Past due --------------------------------------------- $ -------

3. Accounts receivable from competed contracts, exclusive $ofclaims not approved for payment. --------------------- $ -------

4. Sums earned on uncompleted contracts as shown byEngineer's or Architect's Estimate:(a) Amount receivable after deducting retainage $ -------(b) Retainage to date, due upon completion of $ _

Contracts -------------------------------------------- $ -------

5. Accounts receivable from sources other than construction $-------

6. Deposits for bids or other guarantees:(a) Recoverable within 90 days ---------------------- $ -------(b) Recoverable after 90 days ------------------------ $ -------

7. Interest accrued on loans, securities, etc. ---------------- $ -------

8. Real estate:(a) Used for business purposes ---------------------- $ -------(b) Not used for business purposes ------------------ $ -------

9. Stocks and bonds:(a) Listed-present market value ---------------------- $ -------(b) Unlisted-present value ----------------------------- $ _

2

10. Materials in stock not included in Item 4: .(a) For uncompleted contracts (present value) $ ----'--_(b) Other materials (present value) ------------------ $ _--:- _

11. Equipment, book value: ------------------------------------ $ _

13. Other assets: $-----­

TOTAL ASSETS $ -------

LIABILITIES

1. Notes payable:(a) To bank regular ------------------------------- $ -------(b) To bank for certified checks ---------------------- $ -------(c) To others for equipment obligations ------------- $ _(d) To others exclusive ofequipment obligations $ _

2. Accounts payable:(a) Not past due ----------------------------------------- $ -------(b) Past due --------------------------------------------- $ _

3~ Real estate encumbrances: --------------------------------- $.-------

4. Other liabilities: -------------------------------------------- $ -------

5. Reserves: ---------------------------------------------------- $$ ------

6. Capital stock paid up:(a) Common -------------------------------------------- $ -------(b) Common -------------------------------------------- $ -------(c) Preferred --------------------------------------------. $ -------(d) Preferred -------------------------------------------- $ -------

7. Surplus net worth $ Unearned $ $-- ---- -------

3

CONTINGENT lABILITIES

1 Liability on notes receivable, discounted or sold -------- $ -------2. Liability on accounts receivable, pledged, assigned or

sold ------------------~-------------------------------------------- -$ -------3. Liability as bondsman -----------------------------'---------- $ -------4. Liability as guarantor on contracts or on accounts of $

others ---------------------------------------------~---------------5. Other contingent liabilities ---------------------------------- $ -------

TOTAL CONTINGENT LIABILITIES $

DETAILS RELATIVE TO ASSETS

1. Cash:(a)(b)(c)

On hand --------------------------------------------- $Deposited in banks named below --------------- $-------Elsewhere - (state where) $-------- -------

NAME OF BANK LOACTION DPOSIT IN NAME OF AMOUNT

$$$$

2. Notes receivable:(a) Due with 90 days -------------------~---------------- $-------(b) Due after 90 days ------------------------------------ $-------(c) Pastdue ----------------------------------------------- $-------

RECEIVABLE FROM: DATE OF HOWNAME AND ADDRESS FOR WHAT MATURITY SECURED AMOUNT

$$$$

Have any ofthe above been discounted or sold?Whom and reason.

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If so, state amount, to---

3. Accounts receivable from completed contracts exclusive ofclaims not approvedfor payment. -----------------------.,.---------------------------- $--------

NAME AND ADDRESS OF NATURE OF AMOUNT OF AMOUNTOTHER CONTRACT CONTRACT RECEIVABLE

$$$$

Have any ofthe above been assigned, sold or pledgedWhom and reason.

If so, state amount, to---

4 Sums earned on uncompleted contracts, as shown by engineer's or architect'sEstimate:(a) Amount receivable after deduction retainage ----- $-------(b) Retainage to date due upon completion of contract $ _

TETAINACE AMOUNTWHEN EXCLUSIVE

MOUNT OF AMOUNT AMOUNT DUE AMOUNT OFDESIGNATION CONTRACT EARNED RECEIVED RETAINAGE

$$$$

Have any of the above been assigned, sold or pledgedWhom and reason.

If so, state amount, to--

5. Accounts receivable not from construction contracts. ---- $--------

RECEIVABLE FROM:NAME AND ADDRESS FOR WHAT WHEN DUE AMOUNT

$$$$

What amount, if any is past due ---------------------------- $--------

6. Deposits with bids or otherwise as guarantees ----------- $--------

DEPOSITS WITH: WHENNAME AND ADDRESS FOR WHAT RECOVERABLE AMOUNT

$$$$

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7. Interest accrued on loans, securities, etc. ------------------ $ _

ON WHAT ACCRUED TO BE PAID WHEN

$$$$

List separately each item amounting to 10 per cent or more of the total andCombine the remainder.

8. Real Estate Book Value:(a) Used for business purposes ------------------------- $-------(b) Not used for business purposes -------------------- $-------

IMPROVEMENTSDESCRIPTION OF NATURE OF BOOK

PROPERTY IMPROVEMENT VALUE

$$$$

HELD IN ASSESED AMOUNT OFLOCATION WHOSE NAME VALUE ENCUMBERENCES

$$$$

9. Stocks and Bonds:(a) Listed - present market value --------------------- $-------(b) Unlisted - present value --------------------------- $ _

LAST AMOUNTINT.IDIV. PRESENT EXCLUSIVE

ISSUING PAID PAR MARKET OFDESCRIPTION COMPANY DATE VALUE VALUE QUANTITY RETAINAGE

$$$$

AMOUNTWHO HAS IF AN ARE PLEDGED OR IN ESCROW PLEDGED OR

POSSESSION STATE FOR WHOM AND REASON IN ESCROW

$$$$

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10. Materials in stock and not included in Item 4 Assets:(a) For use on uncompleted contracts (present value) $ _(b) Other materials (preSent value) -------------------- $-------

PRESENT VALUEDESCRIPTION OF MATRERIAL QUANTITY FOR UNCOMPLETED OTHER

CONTRACTS MATERIALS

11. Equipment at book value $-------

AGEQUANTITY ESCRIPTION AND OF PURCHASE DEPRECIATION BOOK

CAPACITY OF ITEMS ITEMS PRICE CHARGE OFF VALUE

$$$$$$$$$$$$$$$

Are there any liens against the above If so, state total amt. $----

12. Furniture and fixtUres at book value (List below) $-------

DESCRIPTION AMOUNT

$$$$$$$$$

TOTALASSETS $-------

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DETAILS RELATIVE TO LIABILITIES

1. Notes payable:(a) To bank regular ------------------------------- $ -------(b) To bank for certified checks ---------------------- $ -------(c) To others for equipment obligations ------------- $ --------'-(d) To others exclusive of equipment obligations -- $ -------

TO WHOM: NAME AND DATE WHAT SCURITY WHEN DUE AMOUNT

$$$$

2. Account payable: .

(a) Not past due ---------------------------------------- $ -------(b) Past due -------------------------------------------- $ -------

3.

4.

Real estate encumbrances (See Item 8, Assets)

Other liabilities

$-----­

$------

DESCRIPTION AMOUNT

$$$$

5. Reserves $-------

INTREST INSURANCE BUILDING AND FIXTURES PLANT DEPRECIATE TAXES

BAD DEBTS $ OTHER $ $ _

6. Capital stock paid up:(a) Common -------------------------------------------- $ ----'-----(b) Preferred -------------------------------------------- $ -------

7. Surplus $------

TOTAL DETAIL LIABILITIES $ -------

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If a corporation, answer this:Capital paid in cash $When incorporated --------In what state ----------President's nameVice-President's nameSecretary's nameTreasurer's name --------'-----

If Ii co-partnership, answer this:Date of organizationState whether partnership is generalLimited or associationName and address of partners: Age

The undersigned hereby declares: that the foregoing is a true statement of the financialcondition of the individual, co-partnership, or corporation herein first named, an if thedate herein first given: that this statement is for the express purpose of inducing the partyto whom it is submitted to award the submittor a contract: and that any depository,vendor or other agency herein named is hereby authorized to supply such party with anyinformation necessary to verity this statement.

NOTE: A co-partnership must give firm nameand signatures of all partners. A corporationmust give full corporate name,signature ofofficial and affix corporate seal.

Affidavit for Individual

STATE OFCOUNTY OF

))as

being duly sworn, deposes and says-------------------That the foregoing financial statement, taken from his books, is a true and accurate state-ment or his financial condition as of the date thereof and that the answers to the foregoinginterrogatories are true.

(Applicant must also sign here)

Sworn to before me this

______ day of 20

Notary Public

M commission expires

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to

STATE OFCOUNTY OF

Affidavit for Corporation

)) as

Being duly sworn, deposes and says that is----------------~~ ~---------

Corporation described· in and which executed the foregoing statement: that he is familiarwith the books of the said corporation showing its financial condition: that the foregoingfinancial statement, taken from the books of the said corporation as of the date thereofand that the answers to the foregoing interrogatories are true:

(Officer must also sign here)

Sworn to before me this

day of 20---,----- ------

Notary Public

M commission expires

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