ResearchDataManagement:EdinburghUniversityLibrary’sApproach

DominicTate

HeadofLibraryResearchSupportLibrary&UniversityCollections

UniversityofEdinburgh

Overview

• IntroductiontotheUniversityandLibraryTeams

• EuropeanandUKContext

• LibraryServicestosupportResearchDataManagement

• Specificconsiderationsformedicalresearchdata

TheUniversityofEdinburgh

• Foundedin1583:Sixth-oldestuniversityintheEnglish-speakingworldandoneofScotland'sancientuniversities

• LargestuniversityinScotlandwith13,800staffand35,500students

• Research-ledinstitution- memberoftheRussellGroup,CoimbraGroup,LERUandUniversitas21

• 21NobellaureatesaffiliatedwiththeUniversity

WhereisEdinburgh…?

InformationServices

Library&UniversityCollections

UserServicesDivision

ITInfrastructure

ITApplications

Learning,Teaching,and

Web

EDINAandtheDataLibrary

DigitalCurationCentre（DCC）

ConvergedLibrary&IT

LibraryResearchSupportTeams

LibraryResearchSupport

ScholarlyCommunications

ResearchInformationSystems

ResearchDataManagement

ScholarlyCommunicationsTeam

• ProvidessupportforstaffandstudentsregardingtheresearchpublicationprocessandOpenAccess

• Providesadviceonmatterstodowithcopyright

• ManagesfundstopayforOpenAccessarticle-processingcharges(APCs)

ResearchInformationSystemsTeam

• ManagestheUniversity’sthreeresearchinformationsystems(PURE,Worktribe,ResearchProfessional)

• Providessupportandtrainingtousethesesystems

• Providesreportsandmanagementinformationtosupportdecision-makingandUniversitystrategy

ResearchDataSupportTeam

• TwomembersofLibrarystaffworkwithanotherfivestaffbasedinEDINA

• ProvidetrainingandadvicetostaffandstudentsonallmattersrelatingtoRDM

• AdviseonimprovementstoUniversityinfrastructuretosupporttheRDMagenda

• Supportstaffwithdatamanagementplanning

• Managehelpdeskandconsultancyservice.

EuropeanContext

RDMinEurope

“Theproductionofdataisexpandingatanastonishingrate:expertsnowpointtoa4300%increaseinannualdatagenerationby2020.Despitethis,researchinstitutesanduniversitiesoftenhavenostandardpolicyforresearchersonhowtostoretheirresearchdata.”

http://libereurope.eu/blog/2015/10/06/implementing-the-leru-research-data-roadmap-and-toolkit/

EuropeanCommissionReportOctober2016- EuropeanCommissionReport:“RealisingtheEuropeanOpenScienceCloud”

FirstreportoftheHighLevelExpertGroupontheEuropeanOpenScienceCloud

“Theyestimatethatonaverageabout5%oftotalresearchexpenditureshouldbespentonproperlymanagingand'stewarding'datainanintegratedfashion.”

http://ec.europa.eu/research/openscience/index.cfm?pg=open-science-cloud

FAIRDataManagementinHorizon2020Researchdatashouldbefindable,accessible,interoperable andreusable(FAIR)

ResearcherscanmeettheserequirementsbydevelopingaDataManagementPlan(DMP)

TherearemanyEuropeanprojectstoencourageresearcherstogetintothehabitofwritingDataManagementPlans.

RDMintheUnitedKingdom

UKResearchDataConcordat1. Openaccesstoresearchdataisanenablerofhighqualityresearch,afacilitator

ofinnovationandsafeguardsgoodresearchpractice.

2. Therearesoundreasonswhytheopennessofresearchdatamayneedtoberestrictedbutanyrestrictionsmustbejustifiedandjustifiable.

3. Openaccesstoresearchdatacarriesasignificantcost,whichshouldberespectedbyallparties.

4. Therightofthecreatorsofresearchdatatoreasonablefirstuseisrecognised.

5. Useofothers’datashouldalwaysconformtolegal,ethicalandregulatoryframeworksincludingappropriateacknowledgement.

http://www.rcuk.ac.uk/documents/documents/concordatonopenresearchdata-pdf/

UKResearchDataConcordat

6. Gooddatamanagementisfundamentaltoallstagesoftheresearchprocessandshouldbeestablishedattheoutset.

7. Datacurationisvitaltomakedatausefulforothersandforlong-termpreservationofdata

8. Datasupportingpublicationsshouldbeaccessiblebythepublicationdateandshouldbeinaciteableform.

9. Supportforthedevelopmentofappropriatedataskillsisrecognisedasaresponsibilityforallstakeholders.

10. Regularreviewsofprogresstowardsopenresearchdatashouldbeundertaken.

http://www.rcuk.ac.uk/documents/documents/concordatonopenresearchdata-pdf/

RDMattheUniversityofEdinburgh

Howweclassifyourservices

Data Management Support

Data Management

PlanningActive Data

InfrastructureData

Stewardship

Howweclassifyourservices

Beforeresearch Duringresearch Afterresearch

Data Management Support

Data Management

PlanningActive Data

InfrastructureData

Stewardship

DataManagementPlanningSystems

Data Management Support

Data Management

PlanningActive Data

InfrastructureData

Stewardship

DataManagementPlanning

• DMPOnline– DMPOnline:NationallydevelopedtoolbytheDigitalCurationCentre,fundedbyJisc.

Data Management

Planning

Newdatamanagementplan

Newdatamanagementplan

Plans can be exported as PDF, in the format specified by the funder.

ActiveDataInfrastructure

Active Data Infrastructure

– 0.5TB(500GB)forallresearchers– staffandpostgraduateresearchers

– Extrastoragecanbepurchased- £200(CHF245)perTBperyear(normallythiswouldbechargedtoagrantforthedurationoftheresearchproject).

– DataSync providessecure,“dropbox”-likefunctionalitytosupportcollaborationbothwithinandoutwith theUniversityduringtheresearchproject.

ResearchDataSafeHaven

Active Data Infrastructure

– Currentlyunderconstruction…expectedlaunchinearly2018

– Providessecureenvironmentforcontrolledaccesstohighlysensitivedatasets.Littleriskofdatalossorbreachofdataprotection

– MeetsISO/IEC27001standardsforinformationsecurity

– AllowstheUniversitytomeetincreasinglystringentfunderrequirements.

DataStewardshipSystems

Data Management Support

Data Management

PlanningActive Data

InfrastructureData

Stewardship

ThreeDataStewardshipSystems

• Data Asset Register– DataAssetRegister(describe).

• DataShare– DataShare (share).

• Data Vault– DataVault(archive).

ConsiderationsforMedicalResearchData

MedicalResearchData- Openness

• Wepreferdatatobeopenwhereverpossible(ideallybydefault)

• Oftennotpossibleformedicaldata

• Anonymisation/Pseudonymisation critical

MedicalResearchData- GDPR

• GeneralDataProtectionRegulationsaretobeadoptedintheUK(despiteBrexit)

• CommunicationsaroundGDPRcausesuncertainty,whichismakingthe‘open’messagemoredifficult.

• Weseethisasanopportunity totalktoresearchersaboutdatamanagementskills

Finally- SeizetheOpportunity!

• LibrariansandInformationProfessionalsplayakeyroleintheRDMagenda(weliketothinkweOWNit)!

• Services,traininganddatastewardshiparetheykeyareasinwhichwecanprovidelong-termsupport

• Bewheretheresearchersare– offertrainingthroughresearchfacilityorfunderprogrammes,notinthelibrary.

Questions?DominicTateHeadofLibraryResearchSupportEdinburghUniversityLibrary

dominic.tate@ed.ac.uk

@DominicTate

+44(0)1316515279

References– Q&ASession

• MantraRDMTraininghttp://mantra.edina.ac.uk/• RDMMOOChttps://www.coursera.org/learn/data-management• UoEResearchDataServicehttp://www.ed.ac.uk/information-

services/research-support/research-data-service• ARMAAssociationofResearchManagersandAdministrators

https://arma.ac.uk/• GRPRGeneralDataProtectionRegulationshttps://ico.org.uk/for-

organisations/data-protection-reform/overview-of-the-gdpr/• ListofMetadataStandardsforDatasets

http://www.dcc.ac.uk/resources/metadata-standards/list• ResearchDataManagementJobDescriptionsintheUK- canbe

foundinadvertsathttp://www.jobs.ac.uk/ Searchfor“researchdata”。