REVISED CERTIFICATE OF REGISTRATION OF …fbditaxbar.org/Download/Bar_revised_certificate_registeration.pdfREVISED CERTIFICATE OF REGISTRATION OF SOCIETY ... The ,lames of the founder

REVISED CERTIFICATE OF REGISTRATION OF SOCIETY

I hereby certify that Faridabad Income Tax Bar Association Faridabad registered

vide registration number 107 on 2041995 registered with Registrar of Societies

Haryana Chandigarh has been allotted a new Registration Number as

undermentioned on this 14th November 2013 under the Haryana Registration and

Regu lation of Societies Act 2012 (Haryana Act No1 of 2012)

State District Code Year of Registration Number Code Registration -Ts--shyH I R 0 11 19 2 10 11 3 0 10 16 18

I Name of the Society Registered Office Address

l IfFARIDABAD INCOME TAX BAR Income Tax Office New CGO ASSOCIATION II IComplex NH-IV Fandabad

t

Issued under my hand at Faridabad this 14th day of November 2013

(Anil Kumar Choudhary) District Registra r of Societies

Office at DIC Building Neelam Chowk

NIT Faridabad l- shyy

ea

abad

I

Memorandum of Association

1 Name of the Association The name of the Association shall be FARIDABAD INCOME TAX BAR ASSOCIATION (Regd)

2 Registered Office The office of the Association shall remain in Faridabad

District and at present it is at the following address INCOME TAX OFFICE NEW CGO COMPLEX NH-IV FARIDABAD-121001 (HARYANA)

3 JURISDICTION The Association shall work within FARIDABAD District of the territory of State of HARYANA

4 Aims and Objects The aims and objects for which the Association is established are as under

a To promote knowledge and study of law and practice concerned Direct AND Indirect Tax Laws

b To promote and maintain a high standard of professional conduct amongst members of the Association

c To promote and encourage professional brother-hood unity and co-operation amongst the members in all matters of common interest

d

Idental or conductive to the attainment of its

- J

f~ To make best efforts for creating mutual harmony co-operation and love and affection - amongst the members

g To take up with the competent authorities matters of common interest of the members

h To organized seminars and meetings on Direct and Indirect Taxes in the interest of profession and for improving membership skill of the members

I To arrange to establish and open libraries reading rooms for its members

J To make adequate arrangements for the poor the widows handicapped orphans old aged and mentally retarded persons

k To pub lish books magazines and other publications for the promotion rotect ion and advancement of the interests of the members

I To approach the concerned authorities for redressed of grievances of members of Association

CiJc~~ V1~~~

~--------------------

~ In To make correspondence

concerned authorities

n

all

objects

o

p

q will extent help to any members who mis- happening during any time coverage of the members for any

r To organize public awareness __ ofGovt Departments organizat

~~~ I ~ -shyt (R ~~t~1l2fGamps 1 Rm~ ~~2fr 1

~ lcGiC) 0 ~ vpound11~-ilirectIY

- lt~ whatsoever ~ - ~ lt~ member of the Association shall have any personal claim

-- --- of this membership

in lawful manner to arrange meetings conferences with the

To receive and collect gifts subscriptions donations etc either in cash or in kind or acquire by and other lawful ways and means and open the same in fulfillment of

or any of the aims and objects of the Association the income and property(s) of the Association shall be applied solely for promotion and fulfillment of the aims and

of the Association If any person wants to contribute donate or give subscription the same shall be spent towards the promotion of the particular objects only

To arrange and organize various kinds of Welfare programs eg Vocational Education Environmental entertainment games etc for children working men amp women

To do such other things I acts I activities which are necessary and which may be incidental or conducive to the attainment of any of the object of the Association

To create fund or to accept contribution for the setting up a separate welfare Fund which from any critical disease accident or any

e4l ~ ral calamity to have group insurance _ a mediclaim etc

~ ~ f ~

~~ r ed - ional seminars with the associationam ~~~ co s G s and various other Associations

~ =-~ ~ middot n~v

II the income earnings moveable prop~r les etc of the Association shall be utilized r d applied towards the promotion of its aims and objects only as set forth in the

jMemorandum of Association and no profit or part thereof shall be paid or transferred or indirectly by way of dividends bonus profit or in any manner

to the members of the Association or to any other person No on any moveable or

immovable properties of the Association or make any profits whatsoever by virtue

~ middot AJP~ ~ aryl (JOint-Secre~~ Treasurer)

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I

The lames of the founder members of the Association to which the rules and byeshy

laws of the management affairs is entrusted are as under

i Fathers

Husbands

name

Address Occupation Signatures Designation Photo

ice President

A d Cda) Ram - harma

lT P hi Parkash

Bhard aj

h Raj i hore Gupta Colony

Ballabgarh Faridabad

Byelaws

1 Name of the Association The name of the Association shall be F ARIDABAD INCOME TAX BAR ASSOCIATION (Regd)

2 The Registered Office of the Association shall be at INCOME TAX OFFICE NEW CGO COMPLEX NH-IV FARIDABAD-121001 (HARYANA)

3 JURISDICTION The Association shall work within FARIDABAD District of the territory of State of

Haryana

4 Membership

(1 1 The Association shall have no lim i t for its membership n u m b e r s but if any case the

membership cross the 300 members then the association shall apply for Collegium

(2) Eligibility In order to be admitted as a member of the Association a person

(il The Membership of the Association is open to all persons who is qualified to appear or represent before the Direct and Indirect Tax Authorities can become a member ofthis Association and he must be 21 years of age on the date of admission

(ii) should subscribe to the aims and objects of the Association

(iii) must have deposited the admission fee and annual subscription fee and must not be 0d --middot in arrears of payment of such fee as 9iktt he da~e of annual general meeting for continuing

q AIy ~ 3 member (Q ~ ~

tHo~ rXmiddotlGll ltM~middot~ not be an insolvent and p~ unsouq~lmind a~d I bullbull hmiddot ) - I l J fIe~ F f jlt d rnu S -not have been convicted 6f an of(enlt~ il~oling moral turpitude involving

middot ~~ ~ l ~ t~n j I _ ~bullbull I ) I tfJJ1lflSOnment of one year or more _ 5)

I ~ I r ~--_ bullbull r-

(Sl~ 5-~~~rypes Categories of Members The Association shall consist of two different

Categories of members as under

(i) Ordinary Member - The Association shall have ordinary members who shall continue to enjoy their membership only so long as they are not in arrears of payment of their annual subscription fee An ordinary member may be admitted as a tenure member say for a period of two to five year(sl as the case may be and he will cease to be a member of the association on completion of his tenure unless it is renewed by the Governing body for another tenure

(iil Honorary Member - The Governing Body may admit individuals of distinguished

talent and merit or whose association is deemed to be beneficial to the Association or

who has rendered services of outstanding merit to the Association or who is a

distinguished citizen of India or any other country as Honorary Member of the

Association after obtaining consent of the individual without payment of any

membership or subscription fees The number of such honorary members shall not

exceed five The Honorary members shall be entitled to attend the meetings and

con tribute to the deliberations t shall have no right to vote

~l ([A (p~ cPk~) 19~~ry

(5) Membership Fee amp Annual Subscription

(i) The rates for membership of the Association and the annual subscription shall be as

under

Or As may be decided by the Association in its Byelaws

Sr Type of Member Admission Fee I Annual Subscription

No I t

(i) Ordinary Member I I Rs 30001middot Rs18001middot

I I I (ii) Honorary Member Nil Nil I I I

(iii) If any member works against the Aims and Objects of the Association he may be terminated from the membership of the Association and the fee for the remaining period shall be forfeited

(iv) I f any member does not pay his dues even after the notice of the Association he shall be

liable to pay fine as imposed by the Executive Committee

(6) Admission Procedure (for members other than the subscribers)

(i) The admission of a person as a member- of the Association shall be decided by its

Governing Body from time to time

The application for enrolment shall be ih a prescribed form and recommended by one

ei ti ng member of the Association The Application shall be accompanied by copy of

n ifi ate of being qualified to appear before the Direct and Indirect Tax Authorities

of the Exe utie Commin e he ap Ii a11 hall be admitted as the member of the

Association from the dar ofr cei of the appli arion

(iv) In case of rejection of the appli ation he hal l be in fo rmed with the grounds of rejection

of the application who shall ha e right to file review application before the Executive

Committee within thirty da s of communication

(v) In case the review application is again rejected by two-third majority of the Executive

Committee of the members present in the meeting then the applicant shall have the

right to represent in the General meeting The decision taken in the General meeting by

majority of the members present s I be final and binding upon such applicant

CiTmiddot ~~~ lCJtmiddot t~ tDkN))J)Lr_-yltdvJ) eel OdfitJj

(vi) The approval of the Governing Body shall be intimated to the member his name shall

be entered in the register of members to be maintained in such manner amp form as

prescribed under the Haryana Societies Registration and Regulation Rules 2012 and

heshe will be issued an Identity Card of the Association

(vii) Every member of the Association shall be bound by its Rules and by Laws

(viii) FeeSubscription for the membership of the Association shall beshy

i) The admission fee for the membership shall be Rs 300000 (Rupees Three thousand only) or more as may be revised from time to time by Governing Bodyexecutive committee

ii) The Annual Subscription shall be Rs 1800 (Rupees One Thousand Eight Hundred only) or more as may be revised from time to time by Governing Bodyexecutive committee

iii)A member joining the Association after December during the year shall pay half of the Subscription in addition to the Admission fee

iv)The year shall be financial year ending on 31 st March of each year

(7) Identity Card for every member Every person admitted as a member will be issued an

identity card containing his her photograph brIef particulars and membership category duly

signed by the individual Member and the PresidentGeneral Secretary of the Association

~- j amp ObUgations of Members )

I Py Kj i II the members of the Association shall b~ -bound by the rules and regulations of the

f ~~~~ ~ j~~j ttsociation as contained in its byelaws and amended from time to time

jt Every member except an Honorary member shall have a right to cast his vote at theI J bull - _ ~ - I

ggtgt elections of the Associat ion pro ided such member is not a defaulter in payment --=--

of any dues of the Association and the annual subscri ption for a period of three months

beyond the due date

(iii) Every member of the Associat ion sha ll have t he right to inspect the books of

accounts books containing the minutes of proceedings of the general meetings meetings

of the Governing Body and register of members of the association on any working day by

givi ng a notice of seven days

(v) Every member shall inform the Association about any change in his address which

shall be duly recorded in the register of members of the Association and upon which the

Association shall issue a fresh Identity Card to such member after receiving Rs100 as

cost

(9) Cessation of Membership Any person admitted as a member shall cease to be a member of

the Association in the following events

(i) Attracts the provisions contained in Section 22 of the Act

(ii) Upon his her acting contrary to the aims and objectives of the Association

(iii) Upon such member being found guilty of a financial misappropriation of the funds of the

association

(iv) Upon indictment and directions for removal by the District Registrar Registrar

Registrar General of Societies

(V) An Honorary member shall cease to be a member of the Association if the

Governing Body decides so by passing a resolution in this behalf

(10) General Body

(1) Every person admitted as a member shall be a member of the General Body of the Association

and shall be entitled to cast his vote for the election of the Governing Body of the Association

all be allowed

(ii) A general meeting may be summoned by the President or the Secretary on their initiative or on a written requisition of at least 10 of members of the Association exist as per records at the immediate previous year ending

(iii) Quorum for the meeting of the General Body will be 40 of the total members

entitled to vote and present in person subject a minimum of four members In case of a

meeting adjourned for want of quorum the quorum for the adjourned meeting shall not

be less than 10 of the total members subject to a minimum of three The General Body

shall be competent to transact all business in such adjourned meeting except the

consideration of any Special Resolution Any Special Resolution can be passed in such

adjourn ed meeting only members of the

Association re present

~ - CAmiddot ~ WrrP lCf) N~~AWraquoP) t~~~eJ) (teeroPetJ)

(iv) The Secretary of the Association shall give at least seven days clear notice for holding a general meeting stating the place date time and agenda for the same

(v) The notice of the annual general meeting shall be accompanied by copies ofannual audited accounts statement and the auditors report thereon The questions intended to be raised in the annual general meeting in connection with the audited accounts statement and the auditor s report thereon shall be lodged by the concerned member with the Secretary three days prior to the date of meeting Further questions for seeking clarifications of a reply to a question may be asked with the permission of the Chair

(vi) In the absence of both the President and the Vice-President in a meeting of the Association of the General Body the member present shall elect a Chairman from amongst themselves to preside over the meeting

( ii) The Secretary shall within ten days of the receipt by him of a requisition tor the meeting of the General Body issue a notice fixing the meeting of the General Body for a date not beyond fifteen days of the issue of the notice If the Secretary fails to do so the requisitionists shall be entitled to convene the meeting and for such purpose they shall give notice as laid down in the Rules and Regulations ofthe Association

(xi) A notice put on the Associations NOTICE BOARD notifying the date and time of the adjourned meeting shall be considered as having been duly served on all the members For such an adjourned meeting the quorum shall not be necessary

(xii) Notices shall be served by putting a copy thereof on the Associations Notice-Boards and posting through emails the same to the members on the respective email addresses as appearing in the Associations records The association can send the notices through any other mode as decided time to time by the general body of the association

~iii ) The proceedings of all meetings of the General Body will be recorded in the minutes-book (bound or in loose leaves) maintained separately for the purpose by the Secretary and such minutes will be signed by the Chairman of the meeting and the Secretary of the Association

(

(12) Powers Functions amp Duties of the General Body shy

(i) To guide the Association in determining and fulfilling its aims and objects

(ii) To decide policy matters such as change of name of the association

amendment in the Memorandum of Association and the Byelaws of the association

approval of annual accounts of the association approval for disposal of immoveable

assets of the association etc and all such other acts as may be required under the

Haryana Registration and Regulation of Societies Act amp Rules 2012

(iii) To elect the members of the Governing Body

(iv) To remove any member from the Governing Body and according approval to the

continuation of a person appointed as a member of the Governing Body against a casual

vacancy

consist of a total of 9

(13) Governing Body

f) Five Executive Members in the Governing Body

(2) Election of the Governing Body

(i) The affairs of the Association shall be managed by the elected Executive Committee

(ii) The Executive Committee shall comprise of four office-bearers and five elected members for smooth and effective management of the Association The elected members of the Executive Committee will elect their PRESIDENT and the President shall nominate the other office-bearers ie Vice-President Secretary Joint-Secretary-cumshyTreasurer The rest of the members shall be known as Executive Members

iii) a candidate seeking election to the governing bodyexecutive committee should have b en a member of the Association for at least three completed years as on the close of the imm diate preceding financial year nd should on the date of filling the nomination ap r- b ~gi ble to vote

lCIJ

(iv) b) The election shall unless unanimous take place by secret-ballot as per the procedure laid down in the Election Regulations appended hereto in Schedule A

(v) The election of the Executive Committee shall be held in the month of April after every years provided however that if for any unforeseen reasons the same cannot be held or are not so held the same shall be held within first fortnight of Mayor as may be decided by the General Body

(vi) Every member shall have one vote provided however that a member shall not have a right to vote at any meeting if on date of meeting he is in arrears in respect of subscription or any other dues owing to the Association till the date of issue of notice for election meeting

(vi i) PrOided fUither that a member shall not have a right to vote in the election if he has become a member after 31 st day of December in the elections

(vi ii) The Executive Committee shall not hold office for two financial years until the next election is held and the new Executive Committee is announced by the Election Officer

(ix) The office of the office bearers or members of the Executive Committee shall fall vacant ifshy

i) He dies or ii) He voluntarily resigns and the same has been accepted or

ii i) He fails to attend four consecutive meeting of the Executive Committee without sufficient cause or

iv) He ceases to be a member of the Association or v) He has been ensured by the General Body

- (x) No bye-election shall be held for filling vacancies thus caused and the same shall be

_ filled for the remaining terms in the fOllow rng mannershy gt~

~ -i~~- --ij In the case of a vacancy in the Executive Committee the President will make a If rrlt omination on the advice of the Executive Committee I r~af~~ ~ f ~ i )~ ~ the case of vacancy of the President the Executive Comm ittee shall make an tj 1 ~I~ j ~)rection amongst themselves and if any other vacancy of the office-bearer the (J lt middotPresid~nt shall nominate the same amongst the members of the Executive lt --_lt Committee

lt Lxi _gt ~Tbe-ioverning body will declare the Schedule of Elections and appoint the Returning -~

Officer for conduct of elections and also notifydisplay a list of members of the General

Body entitled to vote at least 45 days prior to the holding of the General Meeting for

conduct of the elections The Governing Body shall also send notices for holding elections

of the Governing Body to all the members conveying the date time amp the manner The

information w r t holding of election for the Governing Body shall also be sent to District

I Rz1 middotmiddot

( f~~ r~pound

~

I

(14) Powers Functions amp Duties of the Governing Body-

The Executive Committee shall hold control and administer the property and funds of the Association and shall have the following powers and discharge the following dutiesshy

a) To manage and control all affairs of the Association and generally to do all such things as are incidental a nd conductive to the attainment of the objects of the Association

b) To determine all questions regarding the general policy of the Association

c) To appoint clerical staff peons and other servants and to define their duties conditions of service to make rules for the grant of leaves and gratuity to them to suspend dismiss discharge or re-employ them and to fix raise or reduce their salaries and allowances

d) To manage and regulate the finance accounts investments property of the Association and for that purpose to appoint such agents as it may think fit

e) To accept bequests donations and transfer of property to the Association

f) To provide books equipments and other means required for carrying out the purposes and work of the Association

g) To enter into vary carry out confi n behalf of the Association

h) To put all money belonging to the ized bank or scheduled bank or in Approved Government Securities e rnoresre a of Rs 200000 (Two Thousand

Only)

-j)$6ef appoint sub-committees of individual mem rs of the Association for carrying out any specific purpose whenever deemed expedient

I r ~ -t

OJ) Td appoint an Auditor for a period co-extensive with their term of office from amongst the

1~1~ rrr~ mbers of the Association to Audit and report upon the accounts of the Association for a ____ ~_-lt~ Inancial year The auditor shall not be appointed from amongst the members of Executive

c~f Committee The Auditors shall be responsible in the General Meeting in respect of Audited - _--shy

Accounts

k) To takeinitiate disciplinary action against delinquent members of the Association in the manner and to the extent provided for in these regulations

I) To control and manage the affairs of the Libraryother assets

m) To make rules and byelaws for the purposes not provided for for the smooth working of the Association and to exercise all other powers of the Association not othe~wise provided for by the Constitution PROVIDED however that all such rulesbyelaws framed and powers exercise shall be laid before the House in the next following General Meeting for its acceptance and the House may approve or modify the same or annul the same All steps ta ken and powers exercised by the Executive Committee in the meantime shall be deemed o ha e been d Iy and properly tak or exercised unless the same are challenged on

sr nds of m la i e

-----shyr~

_

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- n) To invite special invitees to its Executive meetings or general body meetings

0) To takeinitiate action against delinquent members of the Association in the manner and to the extent provided for in these regulations

The Executive Committee may by resolution supported by two-third of its total strength take disciplinary action removal from the membership or suspension from the membership for a period not exceeding two months against a delinquent member of the Association PROVI DED however that before taking any such action the member concerned shall be given a reasonable opportunity of being heard

p) Such decision of the Executive Committee shall be communicated to the member concerned and unless the later files an appeal against the decision to the General House within Ten days of the receipt of the decision the disciplinary action awarded shall take effect on the expiry of the said ten days period

q) In case an appeal is preferred the disciplinary action shall be kept in abeyance till the disposal of the appeal by the General House

r)

A member shall forfeit all his privileges and rights as a member during the period of his suspension from the membership

jlt The Governing Body will be responsible for achieving the aims 8 objectives of the Association ) J and shall work in the best interest of the Association for which it shall be empowered to

) deploy the funds 8 assets of the association for the stated objectives bull I

( --- u) The Governing Body will be competent to raise funds and purchase property movable ~ -gt and immovable on free-hold or lease basis in its name as decided by it

v) The Governing Body shall have full charge of all immovable properties and moveable assets belonging to or vested in the Association and these will be managed in such a manner as it considers appropriate subject to the overall control and directions of the General Body of the Association

w) The Governing Body shall be competent to invest the funds in the manner it considers appropriate in the best interests of the Association and it shall be competent to borrow or mortgage or hypothecate the properties on behalf of the Association in the manner decided

To constitute various standing or ad hoc Committees for looking after such functions as may be assigned from time to time

for engagement of re ular or part-time employees of the Association to arial accounting and her functions in a seamless manner

V

---

(15)

__ ~ ~O d~

(

(I~ ~ ~middot tmiddot -shy

-

(16)

f ther than members of the Association in the

MEETINGSQUORUMS NOTICE AND AGENDA OF THE EXECUTIVE COMMITIEE MEETINGS

a) For a meeting of the Executive Committee the Secretary shall ord inarily give five days

notice together with a statement or nature of the business to be brought before the meeting provided that in case of emergency a meeting may be convened by a shorter

notice

b) At every meeting of the Executive Committee at least five members shall form a quorum If the quorum is not formed within 30 minutes of the time announced for it the meeting shall be adjourned and for such an adjourned meeting the quorum shall not be necessary

c) A meeting of the Executive Committee may be summoned by the President or the Secretary

on there own initiative or on a written requisition of at least three members of the Executive Committee

d) Ordinarily all decisions of the Executive Committee shall be according to the opinion of the majority of the members present and eligible to vote by show of hands but on demands at least one member the matter under discussion shall be decided by ballot Every member present who is not disqualified from voting under rules shall have one vote In case of tie

the chairman shall have a casting vote

e) A member of the Executive Committee shalL ha (e no right of vote in the meeting of the Executive Committee if he is in arre f~)~~ tw~~O- ths after the due date in respect of

~ $ 10 Subscription or any other dues owing to th~ t~ociaf~J

- I - (J

f) Any resolution required to be passed in th~ _Gener I M eeting of the Executive Committee shall be deemed to have been so passed it OrU he -drculation of the said resolution the

assent of two-third members of the General _~~d~~the Executive Committee as the case may be has been duly obtained in writi~ -- 2JY ~

g) A ~matter other than the one mentioned on the Agenda of the meeting shall be brought lt t i)~ re the meeting of the Executive Committee except with the special permission of the Ch Jrman

-n I J bull ~ 01- II ~

hl ~-~rft9 act or proceeding of the Executive Committee shall be invalidated merely by the

~-_~gt--existence of the vacancy or vacancies among the members

Powers Functions amp Duties of individual members of Governing Body-

A PRESIDENT

a) To preside over all meetings of the Association and the Executive COmmittee

b) To represent the Association on sLich occasions as may require representation of the Association

c) To supervise and keep general control over all the activities of the Association

- e el)lhp cial invitation to person E r EY ~ fu herance of objectives

e) The President or the Chairman as the case may be shall have full authority to regulate the proceedings of a meeting and maintain order there at in such a matter

as he thinks fit

f) In case of equality of votes polled on a particular proposal the President or the

Chairman shall have a casting vote

B VICE PRESIDENT

a) To act for the President in his absence

b) To arrange Study Circle meetings seminars and to supervise other

affairs if any

c) To do all such acts deeds and things as may be authorized by the Governing Body

C SECRETARY

a) The Secretary shall supervise the general administration of the Association subject to

the directions and overall control of the Executive Committee and his duties shall

beshy

b) To issue notice of meetings

c) To keep the minutes of proceedings of all the meetings of the Association and of the I

Executive Committee

To present the annual income and expenditure account and the Balance-Sheet duly audited and reported upon by the Auditors of the Association

g) To present all other duties and to transect all other businesse~ concerning the Association and to maintain all the records of the Association

D JOINT SECRETARY CUM TREASURER

a) The Joint Secretary-cum-Treasurer shall keep regular accounts in respect of all the receipts and expenditures of the Association and to use the funds of the Association subject to the condition that prior sanction of the Executive Committee shall be

obtained for expenditure exceeding Rs 100000 (Rs One thousand only) for

subscriptions to Law Reports News Papers and Periodicals Journals and Magazines improvements to Library etc and other general expense

) - e Joi Secretary-cum-Treasurer shall also be Incharge of the Library and generally a 5middotSt middot ~e etary in the perfor ance of his duties in the absence of the later he sa a~the duties the serO~_hall maintain thv

t

l Lt )

its records and make periodical reports to the Executive Committee in connection

with its affairs

c) The bank account of the Association shall be in a scheduled or nationalized bank and shall be operated jointly by any two out of the President and Secretary and Joint Secretary-cum-Treasurers signatures shall be must

d) The receipts shall be deposited in the Associations Bank account except that a cash imprest of Rs 200000 (Rs Two Thousand Only) shall be retained by the SecretaryJoint Secretary-cum-Treasurer for sundry expenditures All major payments on account of out goings shall be made by crossed payees account cheque only

(17) Cessation of members of the Governing Body- An office-bearerexecutive member of

t he Governing Body shall cease to be an office-bearer or executive member

a upon submission amp acceptance of his resignation

b) if he ceases to be a member in accordance with sub-clause (8) of Clause 4 of these

byelaws

c) if he is removed by a resolution passed in the meeting of the General Body

d) If he dies e) Executive Committee without

association during its term

c) Every office-bearer and member of the Governing Body shall make a declaration

in case any person in the employment of the Association is his close relative

(19) Amendments in the Memorandum of Association Byelaws Name of the Association etc shy

Any amendment in the Memorandum of Association and Byelaws or Change of Name

amalgamation or division of the Association will be done only with the approval of the General

Body by way of a special resolution The intimation of any such amendment or change along

th attested copy of the requisite documents shall be filed in the office the District

egs fa r by thEtGerQral Secretary Secretary within such time as may be prescribed under

~Iation of Societies AI nd the rules mad~er

(20) Management of Assets and Funds of the Association

(i) The sources of income of the association will include receipts on account of

membership fee annual subscription rent from property assets interest consultation

fees donations gifts grants etc The association can also raise funds through interestshy

free short term loans from its members or from scheduled banks on interest Loan from

the scheduled banks on interest will be taken only for purchase of creation of capital

assets and not for meeting any recurring revenue expenditure under any circumstances

(i i ) The Governing Body will prepare and approve an annual budget of the Association

on the basis of its estimated income and the capital a revenue expenditure during the

first quarter of the financial year and shall also place a copy thereof before the

General Body in its Annual General Meeting for information

(iii) The Bank accounts of the Association will be jointly operated by such

members office bearers as may be decided by the Governing body from time to time

(iv) All assets and funds will belong to the Association and vest in the association

(v) All receipts and payments of the Association shall be made through Bank

in cash in certain

Treasurer the Association will be responsible for keeping and

maintaining proper books of accounts ie cash book ledger etc as required under

the Income Tax laws andor any other authority including the Institute of Chartered

Accountants of India at its Registered Office with respect to all sums of money

received and expended by the Association and the assets and liabilities of the

Association

(ii) The books of accounts of the Association shall be open to inspection during the business

hours by the Registrar General Registrar District Registrar or any officer authorised by

them and by any member of the Association

(iii) The annual accounts of the association will be signed by any two authorised officeshy

bearers of the Association

ar of the Association sh be f~ 31 March o~

Itl (tcd (p( bouv)

(v) The Governing Body will appoint a chartered accountant who shall not be a member of

the Governing body or family member of any member of the Governing Body for auditing

the accounts and filing of income tax return of the association for each financial year at

such remuneration as may be determined by the Governing Body

(22) Common Sealshy

The Association will have a common seal which shall be kept in safe custody of the General

Secretary Secretary and shall be affixed wherever it is required in accordance with the

authorization by the Governing Body

(23) Amalgamation of the Association shy

The Association may amalgamate itself with any other Association established with the identical

Act and rule 25 made there under

(24) Dissolution of the Association

of the Association no assets of the association shall

(xiv) Its assets and properties shall be first used to liquidate any liabilities and the leftmiddotover

properties assets if any shall be considered for transfer to any other Association

established with identical aims and objects or to the District Collector for use thereof

in the general public interest

(Joint seC~TreaSUrer) ~ hvJJ Ittt f4ur)

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L e several persons whose names ft addresses are subscribed hereunder

e -rue copy of the byelaws of the association

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N IT Faridabad

h I C Kohli HNo10J Nissen Hut NH-S NIT Faridabad

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Occupation Signatures Designation Photo

President

FARIDABAD INCOME TAX BAR ASSOCIATION (REGD)

SCHEDULE A

ELECTION REGULATIONS

1 The Secretary shall invite nominations papers from members for the Executive Committee of the

Association so as to reach him not later than seven days before the date fixed by the Executive

Committee for the Annual General Meeting

2 At least three days period shall be given for filing of nomination papers

3

a) The candidate or his sponsorer or agent for the elections of the Executive Committee shall

deposit with the Secretary a non-refundable fee of Rs 100= (rupees one hundred only)

b) Upon receipt of the prescribed fee for contestingelections for the Executive Committee office the

nomination paper for the same shall be issued by the Secretary containing serial number and the

name of the candidate for whom the same has been issued

c) Nominations shall be filed on officially issued nomination paper only

d) Nomination paper shall be deposited by 5 p m on the last date fixed for receipt thereof No

nomination paper shall be accepted after 5 pm

4 ~omination paper shall be in the following formatshy

4-~fiY ~~paper for election of the Executive Committee of the Faridabad Income Tax Bar

loA~~tt~i~ (Regd) for the period -------------------

( ~ ~ tV~~~ THE CONDIDATEI ~- ~ 0 ~lI (~ ~~NA ~ rTHE PROPOSER

~~~~~ URE OF THE PROPOSAR

- _~~1j)-jjA~ OF THE SECONDER ---~~

e) SIGNATURE OF THE SECONDER

f) Signed Declaration as under and acceptance by the candidate

I accept my candidature for the Executive member and solemny declare and

affirm that I am eligible to contest in terms of the rule and regulations of the Association at the

time I am signing this acceptance

Place

Date Signature of the Candidate

The candidate his proposer and seconder should also be eligible to vote at the time they put their

respective signatures on the nomination form

p The nomination papers shall be given in a close cover to the Secretary and he shall note the date and

time of receipt thereof and put a serial number on the closed cover

7 The closed covers containing the nomination paper shall be opened in the office of the

SecretaryPresidentElection Officer of the Association at 515 pm on the last date fixed for receipt

therof in the presence of such members who may wish to be present on the occasion The

nomination papers shall be initialed by the Secretary and the serial number date and time appearing

on covers shall be endorsed on the respective nomination papers A list containing the name of the

candidates and other particulars contained in the nomination papers shall be prepared in duplicate

immediately and signed by the Secretary and one of these list shall be put on the Associations Notice

Board forthwith and the other shall be placed by him before the Executive Committee on the

following day

8 The Executive Committee shall appoint a member of the Association as an Election Officer for the

purpose conducting the election and another member of the Association as an Election Tribunal and

still another member as an alternate Tribunal who shall function only in the absence of the Election

Tribunal for hearing Appeals None of the members appointed shall be candidate for election nor

should have proposed or seconded any candidate in the ensuing elections

9 The Election Officer shall perform the following functionsshy

a) Scrutinize the nomination papers received in the office of the Association on the date and at the

time previously notified for the purpose by the Secretary in the presence of such members of the

Association who my wish to scrutiny and to present on the occasion

b) To prepare a final list of the eligible candidates for the elections after the scrutiny and to put up

12 The Election Officer shall announce the results of the election and the constitution of Executive

Committee elected in the Annual General Meeting and if that be not possible he shall notify the same

by means of the notification put on the notice board of the Association

13 Used and unused ballot papers shall be sealed and preserved by the Election Officer for fifteen days

after the date of election and unless an appeal against the election results is preferred and the

sealed ballot papers are requisitioned by the Election Tribunal in the mean time the same shall be

destroyed

14 Appeals arising out of the election matters or against the election results shall lie only after the

election results have been declarednotified The appeal shall be preferred before the Election

Tribunal within seven days of the declarationnotification of the results The Election Tribunal shall

adopt its own pro e for disposal of appeals OVIDED ~hat any objecti

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rejection of the nomination paper by the Election Officer may be appealed against at the instance of

such candidate to the Election Tribunal within twenty four hours of the rejection thereof The

decision of the Election Tribunal shall disposed of by Election Tribunal expediously and in any case

( ~ (JOint-Sec~Treasurer)

24 OC T 2013

Memorandum of Association

1 Name of the Association The name of the Association shall be FARIDABAD INCOME TAX BAR ASSOCIATION (Regd)

2 Registered Office The office of the Association shall remain in Faridabad

District and at present it is at the following address INCOME TAX OFFICE NEW CGO COMPLEX NH-IV FARIDABAD-121001 (HARYANA)

3 JURISDICTION The Association shall work within FARIDABAD District of the territory of State of HARYANA

4 Aims and Objects The aims and objects for which the Association is established are as under

a To promote knowledge and study of law and practice concerned Direct AND Indirect Tax Laws

b To promote and maintain a high standard of professional conduct amongst members of the Association

c To promote and encourage professional brother-hood unity and co-operation amongst the members in all matters of common interest

d

Idental or conductive to the attainment of its

- J

f~ To make best efforts for creating mutual harmony co-operation and love and affection - amongst the members

g To take up with the competent authorities matters of common interest of the members

h To organized seminars and meetings on Direct and Indirect Taxes in the interest of profession and for improving membership skill of the members

I To arrange to establish and open libraries reading rooms for its members

J To make adequate arrangements for the poor the widows handicapped orphans old aged and mentally retarded persons

k To pub lish books magazines and other publications for the promotion rotect ion and advancement of the interests of the members

I To approach the concerned authorities for redressed of grievances of members of Association

CiJc~~ V1~~~

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24 OC T 2013





24 OC T 2013

Documents

REVISED CERTIFICATE OF REGISTRATION OF …fbditaxbar.org/Download/Bar_revised_certificate_registeration.pdfREVISED CERTIFICATE OF REGISTRATION OF SOCIETY ... The ,lames of the founder