BSNL Revised Procurement Manual 2012Page 1 BHARAT SANCHAR NIGAM LIMITED (A Government of India Enterprise) REVISED MANUAL OF PROCUREMENTOFTELECOM EQUIPMENTANDSTORES (Corrected upto 20th March 2014) (Effective from 15th April 2014) Issued by MM Section Bharat Sanchar Nigam Limited Bharat Sanchar Bhawan, Janpath New Delhi - 110001 Visit us at: www.bsnl.co.in BSNL Revised Procurement Manual 2012Page 2 INDEX 1.PREAMBLE ............................................................................................. 5-8 1.1.Introduction ................................................................................................. 5 1.2.Negotiations Route ...................................................................................... 6 1.3.Limited tender Route ................................................................................... 6 1.4.Expression of Interest Route ....................................................................... 7 1.5.Managed Services and Managed Capacity Route ...................................... 7 1.6.Rate Contract Route.................................................................................... 8 1.7.E-Procurement ............................................................................................ 8 CHAPTER - 2 .................................................................................................... 9-14 2. GUIDELINES FOR USER SECTIONS......................................................... 9 2.1.Role of the User Section ............................................................................. 9 2.2.Need/ Quantity ............................................................................................ 9 2.3.Forecasting Methods ................................................................................. 10 2.4.Estimated Rates ........................................................................................ 11 2.5.Deciding the Eligibility Criteria ................................................................... 11 2.6.Guidelines for Framing the Specifications and Technical Requirements... 11 2.7.Schedule of Requirement (SOR) ............................................................... 13 2.8.Special Instructions to Bidders and Special Conditions of Contract .......... 13 2.9.Authorities competent to purchase goods and their Purchase Powers ..... 13 2.10.Check-List for Requisition for Procurement of Material ............................. 13 CHAPTER - 3 .................................................................................................. 15-23 3.BID DOCUMENTS .................................................................................... 15 3.1.Preparation of Tender Enquiry Document ................................................. 15 3.2.Standard Tender Enquiry Document ......................................................... 15 3.3.Section-1Detailed Notice Inviting Tender (DNIT)& Newspaper NIT.. ...... 16 3.4.Section-2 Tender Information ............................................................. .17 3.5. Section-3Scope of work, Tech. Specs./ Requirements & SOR.. 17 3.6.Section-4A - General Instructions to Bidders(GIB)...18 3.7.Section-4B - Special Instructions to Bidders (SIB) .................................. 18 3.8. Section-5AGeneral (Commercial) Conditions of Contract (GCC) .........20 3.9.Section-5 B Special (Commercial) Conditions of Contract (SCC)...20 BSNL Revised Procurement Manual 2012Page 3 3.10.Section 9 Price Schedule ....................................................................... 23 3.11.Pre-bid clarifications and amendments in the tender document ................ 23 CHAPTER - 4 ................................................................................................ 24-102 4.STANDARD TENDER ENQUIRY DOCUMENT. ........................... 24 SECTION 1 Part A - DETAILED NIT .26 SECTION-1 Part B - NEWSPAPER NIT...........................................................30 SECTION - 2 TENDER INFORMATION.32 SECTION-3 Part A - SCOPE OF WORK .... 34 SECTION-3 PART B - TECH. SPECS./ REQUIREMENTS ..35 SECTION-3 PART C - SCHEDULE OF REQUIRMENTS .....36 SECTION-4 PARTA- GENERAL INSTRUCTIONS TO BIDDERS (GIB) ..37 SECTION 4 PART B - SPECIAL INSTRUCTIONS TO BIDDERS ..57 SECTION-4 PART C - E-TENDERING INSTRUCTIONS TO BIDDERS..60 SECTION-5 PART A - GENERAL (COMMERCIAL) CONDITIONS OF CONTRACT67 SECTION-5 PART B - SPECIAL (COMMERCIAL) CONDITIONS OF CONTRACT.. .........80 SECTION-5 PART C - GENERAL CONDITIONS of AMC ........82SECTION-6 ...86 PART A- UNDERTAKING & DECLARATION.86 PARTB - NEAR RELATION CERTIFICATE ....... 87 SECTION -7- PROFORMAS ........... 88 PART A - BID BOND GUARANTEE ........88 PART B - PERFORMANCE GUARANTEE ....90 PART C - LETTER OF AUTHORISATION FOR ATTENDING BID OPENING .. 92 PART D - Model Amendment Letter Intimating Conditions for ExtensionOF DELIVERY PERIOD ........93 PART E - Model Amendment Letter for Extension of Delivery Period....95 SECTION- 8 - BIDDER'S PROFILE AND QUESTIONNAIRE ...97 SECTION-9 ..........99 PART-A - BID FORM .....99 PART-B(I) - PRICE SCHEDULE FOR INDIGENOUS EQUIPMENT ......101 PART-B (II) - PRICE SCHEDULE FOR IMPORTED EQUIPMENT ...102 BSNL Revised Procurement Manual 2012Page 4 CHAPTER-5 - BID BOND GUARANTEE OR EARNEST MONEY DEPOSIT (EMD)....103-104 CHAPTER-6 - OPENING OF BIDS...105-108 CHAPTER-7 - FORMATION OF COMMITTEE FOR EVALUATION OFTENDER/ EOI (CET) .... 109-110 CHAPTER-8 - GUIDELINES TO COMMITTEE FOR EVALUATION OFTENDER/ EOI (CET)......111-114 CHAPTER-9 - ACCEPTANCE OF EVALUATION REPORTS AND FRAMING OF PURCHASE PROPOSALS..115-116 CHAPTER-10 - PERFORMANCE BANK GUARANTEE..117-119 CHAPTER-11 - ADVANCE PURCHASEORDER 120 ADVANCE PURCHASE ORDER FORMAT ..121 CHAPTER-12PURCHASE ORDER .....125 PURCHASE ORDER FORMAT ......126 CHAPTER-13 - GUIDELINES FOR PLACEMENT OF EDUCATIONAL ORDERS..130-131 CHAPTER-14 - PRICING AND PRESERVATION OF THE TENDER DOCUMENTS.132-133 CHAPTER-15 - CONCESSIONS TO MSE UNITS....134 CHAPTER-16 - VENDOR RATING SYSTEM... 135-140 CHAPTER-17 - COPIES OF LETTERS/ CIRCULARS/ ANNEXURES....141-155 CHAPTER-18 - FLOWCHART OF PROCUREMENT PROCESS........156-157 CHAPTER-19- GUIDELINES FOR TAKING ACTION AGAINST VENDORS WHO DEFAULT158-167APPENDIX-1 TO SECTION 4 PART A UNDER CHAPTER 4 forSTANDARD TENDER ENQUIRY DOCUMENT..168-175 BSNL Revised Procurement Manual 2012Page 5 CHAPTER 1 1.PREAMBLE 1.1.Introduction 1.1.1.BSNL'saimistoprocurethematerialofthespecifiedquality,atthemost competitive rates, in a fair, just and transparent manner. Procurement is an importantactivityinBSNLasabout50%ofitsbudgetisusedfor procurement of materials. Consequent upon corporatization of Department of Telecom Services & Department of Telecom Operations into a Corporate Entityi.e.BSNL,aneedhasbeenfelttomodifytheexistingprocurement procedure being followed by BSNL Corporate Office as well as by Telecom Circlessoastocutdowntheprocurementtimeinthepresentliberalized telecom market. This is all the more necessary as BSNL is facing increasing competitioninalltypesofservicesandhastorespondquicklyfor procurement of materials as well as its utilization so as not only to keep its marketshareintheemergingtelecomscenariobutalsotoexpandand acquire new market segments.1.1.2.TheprocurementofmaterialsinBSNLisusuallydonebyinvitingtenders andalsothroughM/sITILtd.againsttheirreservationquota(asper guidelines issued by Department of Telecommunications from time-to-time). The procurement is done at two levels viz., BSNL Corporate Office Telecom Circle H/Q 1.1.3.TheprocurementofmaterialsinBSNLCorporateOfficeisdoneforhigh valuecriticalequipmentssuchaslargesizeswitchingequipment, transmission equipment, PIJF U/G Cables, WLL equipment & terminals and new technology equipments etc. A list of items being procured at the BSNL Corporate Office is enclosed at Annex-1.1. 1.1.4.ItemsnotcoveredinthelistgivenatAnnex-1.1standdecentralizedfor procurementbyTelecomCircles.Inaddition,CGMTelecomStores, Calcuttahasbeenentrustedwiththeprocurementoffollowingitemsfor some designated Circles: Batteries & power plants. Line & Wire materials. 1.1.5.This manual contains the detailed procedures, guidelines to be followed by BSNL Corporate Office aswell as byTelecom Circles to ensure smoother andfasterdecisionmaking.WhiletheManualaimsatprovidingbroad procedures for procurement of goods/ services, the decision regarding the competent authority should be taken on the basis of Schedule of Delegation ofAdministrativeandFinancialPowersissuedbyCorporateOffice.For purchasewithoutquotationsandpurchaseofgoodsbyapurchase committee, the delegation of powers should be referred. BSNL Revised Procurement Manual 2012Page 6 1.1.6.With the formation of BSNL as a corporate entity in a Liberalized Telecom Market where BSNL has to compete with a large number of competitors, it is imperativeforBSNLtoserveinthecompetitiveenvironment.Forsucha scenario, it is essential not only to see the cost of materials being procured butalsothetimerequiredforitsprocurementaswellassuccessful implementation so as to make its presence felt among various competitors. Thus,notonlythecostandtimefactorisrequiredtobetakeninto consideration but at the same time the cost of opportunity lost due to long gestation period of procurement and implementation is also to be taken into consideration i.e., the business opportunity is also one of the most important factors for implementation of any such venture/project.Hence, under such circumstances, it is essential to take an overall view for cost of material, time for procurement, method of procurement as well as business opportunity for any such venture/ project. In such a situation, the Management Committee / BSNLBoardmaydecidethemethodologytobeadoptedforsuch procurementtakingintoconsiderationcost,timeaswellasbusiness opportunitiesassituationwarrants.Inadditiontoopentendering,the following methodologies can be adopted: 1.2.Negotiations Route Inasituationwheretherequirementisofanimmediatenatureanditis necessary to ensure continued supplies or addition of new features from the existingvendors,theBSNLmanagementcommitteemaydecidetoplace repeat orders upto 100% of the quantities contained in the running contract and at a rate negotiated with the existing vendors considering the prevailing market conditions. Depending upon the total value of additional procurement, the negotiation committee can be constituted with the approval of competent authorityofBSNL.Thisroutewillhoweverberesortedtoinexceptional circumstances. 1.3.Limited tender Route 1.3.1.There are certain specific provisions for calling the limited tender appearing in Para 31 to 36 under Rule 128 in the General Financial Rules (GFRs). The limitedtenderoptionhastobeexercisedinspecificcircumstancesas already provided. 1.3.2.Insomecasestheequipmentissophisticatedandrequiresthorough technicalscreening,testingandprototypeapprovalbytheTelecom Engineering Center/Quality Assurance to ensure that these equipments are ofsufficientqualityleveltobeusedinpublicTelecomNetwork.Insuch cases an open tender may result in the participation of unknown bidders in opentenders,whosecapabilityinmakingsuchequipmentisyettobe established.Theymaysubmitunrealisticbidswhichmaycausemajor difficultiesinthetenderevaluationprocess.Insuchcases,itwouldbe BSNL Revised Procurement Manual 2012Page 7 necessary to screen out such bidders so that BSNL could interact only with bidderswhohaveintrinsiccapabilityaswellasproventrackrecordof supplyingsuchsophisticatedequipment.Wheresuchequipmentsare required, it would be worthwhile restricting Bids by issue of limited tenders only to those parties who have proven expertise in manufacture and supply ofsuchequipmentandwhohaveprototypeapprovalandproduction clearance.Insuchtendersitisessentialthatthereasonsforlimitingthe tenders to proven suppliers needs to be brought out in the NIT itself so that such an action would stand justified. The issue of such limited tender should havetheconcurrenceofFinancialAdvisorandpersonalapprovalbythe head of the unit. 1.4.Expression of Interest Route InsituationswhereBSNLproposestoinductnewtechnology/equipment/ new service and the specifications of the new technology/ equipment/ new service are not firmed up, BSNL may invite Expression of Interest (EOI) from the available vendors of that technology/equipment/new service. Based on the offers received from the bidders who choose to participate in the EOI, the bidders satisfying the terms of EOI will be short-listed. Before short listing the participantsforhandingoverthetenderdocuments,BSNLmayfreely interactwiththem,obtainclarificationsandfeedbackonthedeliveryof similar equipment/services elsewhere. The short listed bidders will be given the tender document containing detailed technical, commercial and financial conditions. After evaluation by a designated committee, the contract shall be awarded with the approval of competent authority to the successful bidder(s) asperthetermsandconditionsstipulatedintheEOIandthetechnical, commercial and financial bids. 1.5.Managed Services and Managed Capacity Route ManagedServiceisthepracticeoftransferringday-to-dayrelated management responsibility as a strategic method for improved, effective and efficientoperations.Typicalmanagedservicesmaybenetworkbuild(i.e. managed capacity), including planning and design, field operations, Network OperationCenter(NOC)operations,applicationandservicedevelopment, billing, etc. Many private operators have chosen to outsource laying out the networktothirdpartycompanies.UsingotherServiceproviderstelecom towersisthelatesttrendwhichfallsundermanagedservices.Infuture, BSNL may also opt for managed service and/ or managed capacity model for which guidelines would be issued subsequently. However, this route shall be applied only on casesspecificallyapprovedby BSNL Board/Management Committee. BSNL Revised Procurement Manual 2012Page 8 1.6.Rate Contract Route Certainroutineitems/servicesofmassconsumptionarerequiredinthe organization, but their precise quantity may not be known. In such cases, the rate contract (RC) route of procurement may be adopted valid for a specific periodnotexceedingayear.BSNLshouldhaveownratecontractsand should not depend on other agencies for this purpose. 1.7.E-Procurement Procurement through e-procurement and e-tendering should be encouraged. E-Tendering is the carrying out of the tendering process through the Internet, using e-tenderingsoftwareapplications.Thispromotescompetitionforthe tender,andprovidesaprocessthatisefficientforboththebuyerand suppliers and a selection process that is transparent to bidders. The process results in a host of tangible and intangible benefits to both parties. The ERP projectisbeingimplementedandthiswouldprovideaplatformfor e-procurement in BSNL. The modalities and procedures for e-procurement arebeingframedandshallbeissuedseparately.Meanwhileasetof instructions in this regard has been brought out in Chapter 4 of the Manual. It hasbeendecidedtoprocesstheProcurementcasesofamountofRs1 Crore and above through e-tendering method. *** BSNL Revised Procurement Manual 2012Page 9 CHAPTER 2 2.GUIDELINES FOR USER SECTIONS 2.1.Role of the User Section 2.1.1.The User Section (i.e. the Unit that has raised the requisition e.g. Planning/ Operations/Marketing/Administration/anyotherunit)isprimarily responsible for deciding and getting approval of the competent authority for thequantitiestobeprocured,theestimatedcostofprocurement,the eligibilityconditions,specifications,technicalrequirements,Scheduleof Requirements and the conditions specific to the procurement. Further, after bid opening, the evaluation is carried out by a Committee whose Chairman/ ConvenerisusuallyfromtheconcernedUsergroup.Assuch,theUser Sectionhasaveryimportantrolerightfrominceptionoftheprocurement requirement till the finalization of the tender. 2.1.2.Delayinfinalizationoftendersoftenleadstodelayinprojectrolloutand revenue loss. Often, the delay could be avoided if the tender conditions and requirementsareframedmeticulously.Someofthecommonreasonsfor delays are mentioned below: Theeligibilityconditionsbeingrestrictive,theunsuccessfulbidder complains/ goes into litigation. Thetechnicalrequirementsaretooidealisticandmanybiddersare unable to meet some or the other requirement. This leads to loading/ rejection/ relaxation and hence associated delays. Contradictory clauses in the bid document. The technical requirement getting amended during pre-bid clarification leadingtoambiguity.Asaresult,theloading,etc.ischallengedby bidders. 2.1.3.In this chapter, broad guidelines are provided which should be kept in view before floating a tender enquiry. The correct decision will continue to depend on experience and good judgment of the concerned sections. 2.2.Need/ Quantity 2.2.1.The starting point of the procurement process for any item is estimation or forecastofitsrequirementstobereflectedinthetenderdocuments.The price of the item has a bearing on the quantity being tendered for example, higher the quantity, more the chances of price being lower for the same item. 2.2.2.Provisioningisthebasisforanypurchase.Excessiveprovisioningwithout takingintoconsiderationtheimportantaspectslikeavailablestock, outstanding dues/supplies, past consumption pattern and the average life of theequipment/itemetc.resultsininfructuousexpenditurebothintermof procurementcostandtheinventorycarryingcost.Theprojectionand provisioningmustbejudiciousandjustifieddependingonvariousfactors BSNL Revised Procurement Manual 2012Page 10 including usage pattern. One time purchase for project or capital equipment/ sparesshouldbeproperlyjustifiedtakingintoaccounttheobsolescence factor, etc. 2.3.Forecasting Methods 2.3.1.For all items being procured, the forecast of the equipment is obtained from the concerned user branches that plan for the induction of such equipment intothenetwork.Therequirementoftheequipment,usuallyforoneyear, against each project or by each Circle is worked out after discussion with the concerned Head of the circle/ SSA and finalized by the User Branch. Some oftheparametersbasedonwhichtheforecastshouldbemadeareas follows. a)Target of gross DELs, WLL, Cellular Mobile, Broadband, Lease Lines, etc to be provided. b)Target of Village Public Telephones to be provided. c)RequirementofTransmissionmedia,PowerPlants,Batteriesand Terminal Equipment. d)Requirement under "New Programmes/ Services".e)Requirementofservice(s)inviewofcompetitionfromothertelecom service providers. f)Special upgradation requirements, including those due to technological, licensing or regulatory requirements. g)Maintenance Requirements. h)Spares. 2.3.2.Theleadtimeforprocurementhasanimportantbearinginthese requirementse.g.itemshavinglongerleadtimeneedtobeprocuredfor requirement over a longer time frame whereas items having very short lead time can be procured for commensurately shorter period of requirements. 2.3.3.Whileforecastingtherequirements,itisnecessarytokeepinmindthe necessityofensuringthattheprojectscoveredintherequirementsare planned projectswhich have been approved by the competent authorities, for which funds are provided and are backed-up by estimates sanctioned by the competent authorities. 2.3.4.Inthecaseswherethesupplieroftheequipmentortheproductionof equipmentdependsonimportedcomponents,itisnecessarytohavean accurateforecastsothatthecostofequipmentisshieldedfromrapid changes in the exchange rate over a longer period of time.2.3.5.Planning/forecastforthenextfinancialyearshouldnormallystartin September of the preceding year to ensure availability of equipment well in time for the next financial year. BSNL Revised Procurement Manual 2012Page 11 2.4.Estimated Rates 2.4.1.Estimatedratesareoftenworkedoutinanadhoc,unprofessionaland perfunctory manner, at times by extrapolating the price of the lowest capacity equipment or by applying a uniform yearly compounded escalation over the prices of similar equipment purchased few years ago. As estimated rate is a vital element in establishing the reasonableness of prices, it is important that the same is worked out in a realistic and objective manner on the basis of prevailing market rates, last purchase prices, economic indices for the raw material/ labour, other input costs and assessment based on intrinsic value of the item etc. 2.4.2.The estimated rates should be worked out while keeping in view the above on case-to-case basis and should be vetted by finance wing before issue of NIT. 2.5.Deciding the Eligibility Criteria 2.5.1.Credentials,manufacturingcapability,qualitycontrolsystems,past performanceforthegoodsinquestion,facilityforafter-salesservice, financial background etc. of the supplier(s) may be considered while framing the eligibility conditions. 2.5.2.In case there is a change in the eligibility conditions with reference to the last successful procurement of same item, or if the good is being procured for the first time, then before issue of NIT it should be checked that sufficient bidders would meet the eligibility criteria. A vendor conference, before issue of NIT, with established suppliers, Original Equipment Manufacturers (OEMs) may be held, if required. 2.5.3TheeligibleMicro&SmallEnterprises(MSEs)shallbegiventhe preferences as detailed in Chapter 15.2.5.4Requirement for minimum financial turn over Criteria The prequalification criteria in respect of minimum annual financial turnover of a bidder should be kept in such a way as to facilitate the participation of bidders. It should neither be very stringent nor too lax. It should be decided by the respective Business Unit Head on case to case basis.2.5.5Requirement for experience criteriaThe prequalification criteria in respect of experience of the bidder in respect of having performed similar works should also be part of eligibility.Thecriteriaregardingsatisfactoryperformanceofequipment/stores suppliedorsatisfactoryexecutionofworksetc.maybeincorporated according to the requirement of Project/procurement on case to case basis. 2.6.Guidelines for Framing the Specifications and Technical Requirements 2.6.1.The specification of the required good should be framed in such a manner thatitattractssufficientnumberofbidders.Thespecification,while maintaining the essential requirement of the user department, should not be BSNL Revised Procurement Manual 2012Page 12 toorestrictiveortoolenient.Effortsshouldalsobemadetousestandard specifications which are widely known to the industry. 2.6.2.The specifications in terms of quality, type etc., as also quantity of goods to be procured, should be clearly spelt out keeping in view the specific needs of the user sections. The specifications so worked out should meet the basic needsoftheorganizationwithoutincludingsuperfluousandnon-essential features, which may result in unwarranted expenditure. Care should also be takentoavoidpurchasingquantitiesinexcessofrequirementtoavoid unnecessary inventory carrying costs. 2.6.3.Specifications should call for new unused goods.2.6.4.Specifications shall aim at the latest proven technology and procurement of obsolete goods/ technology shall not be made. 2.6.5.Specifications should have emphasis on factors like efficiency, optimum fuel/ power consumption, use of environmental friendly materials, reduced noise & emission levels, low maintenance cost etc.2.6.6.Thespecificationsshouldalsotakecareofthecountrysmandatoryand statutory regulations, if any, applicable for the goods to be purchased.2.6.7.Exceptincaseofproprietarypurchasefromaselectedsinglesource,the specification must not contain any brand name, make or catalogue no. of a particularmanufacturerandifthesameisunavoidableduetosome compelling reasons, it should be followed by the words or equivalent.2.6.8.The specifications and the technical details should be expressed with proper claritywithout anyambiguityor double meaning. Wherever necessary, the writtenspecificationshouldbesupplementedwithdrawingsforadditional clarity etc.2.6.9.Decidingtenderonlyonthebasisoftendersampleistoosubjective. Therefore, unlessspecificallydecidedduetosomereasons dulyrecorded with the approval of competent authority, tender sample clause shall not be incorporatedinthespecification.Ifnecessary,suitablestipulationsfor submissionofadvancesample(beforestartingbulkproduction)bythe successful bidder may be incorporated in the specification. 2.6.10.Insomecases,thetechnicalparametersmaybemarginallydifferentfrom the TEC GRs. In such cases, the general principle shall be to adopt the TEC GRsandtheBSNLspecificationscouldcoveronlysuchadditionaldetails and/ or deletions as are specially required to be complied for a particular end use.IncaseswhereTECGRsdonotexistor,alternatively,decisionhas been taken to try the foreign market also, International Standards (like ISO, ITU,IEEE,EIAetc.)mayalsobeadopted.Wherenowidelyknown standardsexist,thespecificationshallbedrawninageneralizedand broad-based manner to obtain competitive bids from different sources. As far aspossiblethespecificationsshallbedraftedkeepingtheBSNLs requirementsinmind.Theconcernedusersectionshalldecide,withthe approval of competent authority, the extent of references to full or part of the BSNL Revised Procurement Manual 2012Page 13 TEC GR suiting to the actual BSNL network requirements. 2.6.11.For large infrastructure projects or turnkey projects, the Detailed Technical Requirements (DTR) should be prepared covering the solution architecture, servicestobesupported,existingnetworkarchitecture,functionaland technical requirements of the product, any other requirement. 2.7.Schedule of Requirement (SOR) The Schedule of Requirement (SOR) should be prepared meticulously and it should be clearly indicated that what details are expected in the detailed Bill ofMaterial(BOM)foreachSORitem.Thisissueshouldbespecially considered while dealing with projects having number of SOR items. 2.8.Special Instructions to Bidders and Special Conditions of Contract The user section in consultation with the MM cell may introduce additional instructionstobiddersandspecialcommercialconditionsofcontract,as necessary. These special conditions and/ or instructions shall constitute the Section- 4 B & 5 B of the tender enquiry document as explained in Chapter 3. 2.9.Authorities competent to purchase goods and their Purchase Powers 2.9.1.Anauthoritywhichiscompetenttoincurcontingentexpendituremay sanction the purchase of goods required for use in BSNL in accordance with ScheduleofDelegationofFinancialPowersissuedbyBSNLCorporate Office, following the general procedure contained in this manual.2.9.2.The Board of Directors of BSNL has full powers for procurement of goods and services. 2.9.3.A demandshouldnotbesplit intosmallquantitiesforthesolepurposeof avoiding the necessity of taking approval of the higher authority required for sanctioning the purchase of the original demand. 2.9.4.Amendmentinanycommercialconditionofthecontractmaybewiththe explicit approval of Management Committee of BSNL Board. 2.10.Check-List of Items in a Requisition for Procurement of Material 2.10.1.Information to be given by user section to MM Cell along with requisitions for tender to be issued S. No.ItemStatus (Y/N) 1Details of items along with quantity 2Administrative approval of competent authority 3Concurrence from finance for the quantity to be tendered 4Approximate financial implications of procurement. 5Technical specification No(s) (sufficient copies of each Tech. Spec. to be given) BSNL Revised Procurement Manual 2012Page 14 6Evaluation of Tender on package basis/ individual item basis (package to be defined in case of package evaluation) 7Single-Stage/Two-stage bidding and single/two stage bids opening 8Certificate regarding availability of Funds 9 aWhether indigenous or import through global Tender 9 bIn case of import through global tender 9 b (i)Against rupee payment or foreign exchange. 9 b (ii)Source of Foreign Exchange Funding (Free or Credit) 10Sections2, 3B, 3C, 4B , 5B and 5C approved by the competent authority 11Bid Security/ Earnest Money Deposit value 12Eligibility Criteria approved by Competent authority 13Delivery Schedule (in case any specific schedule is desired) 14Training requirement: No. of trainees, type of Training, duration of each type of training, place of training etc. 15Requirement of spares, tools & testers etc 16Any special conditions to be added in the Bid Document This issues with the approval of PGM () / GM ( )/ concerned head of User Unit (signature) AGM ( )/ DGM () User Section 2.10.2.Incomplete requisitions not containing above data will be returned forthwith.2.10.3.Thischecklistdulyfilledinandapprovedbytheconcerned PGM/GM/concerned head of User Unit should be signed by an officer not lowerthanAGMandsubmittedalongwiththeRequisitionbyconcerned User Section. BSNL Revised Procurement Manual 2012Page 15 CHAPTER 3 3.BID DOCUMENTS 3.1.Preparation of Tender Enquiry Document 3.1.1.A set of Standard Tender Enquiry Document has been prepared in line with the purchase policy of BSNL. The broad procedures for tendering process and contract management are available in Section-4 Part A and Section-5 PartAofthisStandardTenderEnquiryDocument.Theofficialshandling purchasesmust,attheoutset,getthemselvesacquaintedwiththerules, regulations,proceduresetc.containedinthesechapters.Thisstandard documentshouldbeutilizedforpreparingtenderenquirydocumentwhile incorporating specific requirements on case-to-case basis.3.1.2.Whileformulatingthetenderenquirydocument,careshouldbetakento avoidcontradictionsamongthestipulationsincorporatedinthedocument. Duplicationsshouldalsobeavoided,exceptwhereduplicationis unavoidable and necessary. 3.1.3.Thetenderenquirydocumentshouldnotcontainanyfootnoteorvague stipulation, which may create confusion in the mind of the bidder. 3.2.Standard Tender Enquiry Document 3.2.1.The text of the Standard Tender Enquiry Document has been grouped under different broad sections in order to streamline the purchase system and also to make the system transparent, comprehensive, efficient and user-friendly. The broad sections of the document are : Section No.Item 1.Part ADetailedNIT1. Part BNewspaper NIT 2.Tender Information 3 Part AScope of work3 Part BTechnical Specifications/ Requirements 3 Part CSchedule of Requirements(SOR) 4 Part AGeneral Instructions toBidders(GIB) 4 Part BSpecial Instructions to Bidders(SIB) 4 Part CE-tendering Instructions to Bidders (If applicable) 5 Part AGeneral (Commercial) Conditions of Contract (GCC) 5 Part BSpecial (Commercial) Conditions of Contract (SCC) 5 Part CGeneral Conditions of AMC ( If applicable) BSNL Revised Procurement Manual 2012Page 16 6.Undertaking & declaration 7.Proforma (s) 8.Bidders profile & Questionnaire. 9.Bid Form & Price Schedule 3.2.2.A reading of the sections of the tender enquiry document, in the above order will make it amply clear about the purpose and instructions behind the same. However,somebroadguidelinesforusingthisdocument(viz.Standard Tender Enquiry Document) are provided in the subsequent paragraphs. 3.3.Section-1DetailedNoticeInvitingTender(DNIT)&NewspaperNIT (NNIT) 3.3.1.The Detailed Notice Inviting Tender (DNIT) should contain: Brief description of the goods and quantity Eligibility conditions Period and terms of delivery Cost of the tender/ bidding document Place(s) and timing of sale of tender documents Place and deadline for receipt of tenders Place, time & date for opening of tenders Amount of Bid Security / Earnest Money Deposit Any other important information 3.3.2.AsampleformatofNNITisplacedbelow(referSection-1PartBofthe Standard Tender Enquiry Document also). NOTICE INVITING TENDER Tender No. MM/./T./2012-13dated.. Sealedtendersareinvitedby.(WriteDesignationofOfficer approving inviting of tender) e.g. CMD, BSNL from the prospective bidders for the following work: Name of the workQuantity (With Unit)Estimated cost in Rs. Last date of receipt of tender is .............. up to Hours. For further detailed information, kindly visit our website www.bsnl.co.in& follow Link for E-tenders by BSNL. DGM (MM) Tel. No. ,FAX No. BSNL Revised Procurement Manual 2012Page 17 3.3.3.The Detailed Notice Inviting Tender (DNIT) shall be put in the format at Para 3.3.1aboveontheWebsiteofBSNLi.e.www.bsnl.co.inorwebsiteof respective Circle and provide a link with NIC website& e-tendering portal.3.3.4.BSNL shall publish a brief advertisement of equipment/ items to be procured andtheirquantityforinformationofprospectivebiddersinNational newspapers in the format as per Section 1 Part B. 3.3.5.The procedure for publication of NNIT in concise format in one National Daily with wide publication and Indian Trade Journal, Kolkata along with its display indetailonBSNLwebsitehavingalinkwithNICwillbemandatoryfora tender for and above threshold value of Rs. 25 lakhs in case of procurement of goods/ materials/ equipments and Rs. 10 lakhs in case of tender for hiring ofservices.FortendersbelowRs.25lakhsincaseofprocurementand belowRs.10lakhsincaseofhiringofservices,displayofNITonBSNL websitewithformdownloadablefacilityandsendingittominimumsix eligible bidders will be mandatory. 3.3.6.After issue of NIT, eligibility conditions should not be changed. 3.4Section 2-Tender Information Thissectionprovidesimportantinformationofthetenderinrespectof Tendermethodology,TypeofTender,Envelopesystem,Bidvalidity, Payment terms, Delivery Schedule, consignee details etc. 3.5Section 3- Scope of Work, Technical Specifications/Requirements and SOR 3.5.1Section 3 A provides information on Scope of Work. 3.5.2Section 3 B -Technical specifications/Requirements. 3.5.2.1Aspects to be considered while framing the Technical Requirements and Specifications are mentioned in the previous chapter in Para 2.6.3.5.2.2 There shall be no change in specifications once tender has been opened. Purchase orders and supplies shall be strictly as per the specifications laid downinthetender.Deliveryperiodextensionforpurchaseorder,if considered,shallalsobewiththesamespecificationasgivenintender. Anychangeinspecificationsafterissueoftendershallbeapplicableto subsequent tenders only. 3.5.3Section 3 C-Schedule of requirements (SOR) 3.5.3.1TheScheduleofRequirements(SOR)shouldclearlyindicateallthe essentialdetailsoftherequiredgoodsandservices,measurementunit, total quantity etc. Para 2.7 of the previous chapter may also be referred. 3.5.3.2Requirement of detailed bill of material (BOM) for each SOR item should be clearly mentioned wherever applicable. The note in Section-3 Part C of the Standard Tender Enquiry Document in Chapter 4 may be referred. 3.5.3.3If the list of requirements contains more than one schedule; each schedule should be described in a self-contained manner along with the applicable BSNL Revised Procurement Manual 2012Page 18 earnest money. The period of delivery and terms of delivery are also to be incorporated and if these two aspects differ from schedule to schedule, the same should be properly clarified in the Schedule of Requirements. Note: Section-3PartA,B&Chavetobepreparedbytheconcerneduser section. 3.6Section-4 Part A General Instructions to Bidders (GIB) Thissectionprovidesallthenecessaryinformationaswellasguidanceto theprospectivebiddersforpreparationandsubmissionoftheirbids.In addition,thissectioninformsthebiddersaboutthetenderopening procedure and also how the bids will be scrutinized, evaluated and ranked to decidethelowestevaluatedresponsivebidforplacementofthecontract. This section is to be included unchanged in every tender enquiry document. However,foreverypurchasecase,therewillbedistinctpurchasespecific informationanddata,whicharetobemadeknowntotheprospective bidders.SuchneedsaretobetakencareofinSection4PartBSpecial Instructions to Bidders as elaborated in the subsequent paragraphs. 3.7Section-4 Part B - Special Instructions to Bidders(SIB) 3.7.1The issues and the areas for which specific data/ details are to be provided for a purchase case can be located easily by going through the clauses of the General Instructions to Bidders (GIB) under Section-4 Part A. Further, for certainaspectsofaparticularpurchasecase,necessitymayariseto incorporateadditionalspecialinstructions.Theseincludeclausesfor eligibility conditions, value of bid security, single-stage or two-stage bidding, openingstages,additionaldocumentstobesubmitted,evaluationcriteria, etc.However,whiledoingso,careshouldbetakennottoviolateany instruction/ directive contained in the procurement policies of BSNL.3.7.2 The User Section (i.e. the Unit that has raised the requisition e.g. Planning/ Operations/Marketing/Administration/anyotherunit)shallformulatethe Section 4-B (SIB) accordingly. Also, the approval of the competent authority must be taken for the text of the Special Instructions to Bidders and Eligibility Conditions. 3.7.3 Theguidelinesforpreparingsection-4-B(SIB)alongwithcorresponding cross-reference with Section-4 A (GIB) provision is available in this section. It isalsoindicatedthereinthattheprovisionsintheSpecialInstructionsto BiddersandEligibilityConditions(SIB)shallsupersedethecorresponding provisions in the General Instructions to Bidders (GIB) in case of conflict. 3.7.4Section-4-B (SIB) shall essentially have suitable clauses on the following: 3.7.4.1Eligible Bidders (refer GIB clause 2):Theeligibilityconditions shallbementionedin theSection-4-B clause1. Broadguidelinesforpreparingeligibilityconditionsarementionedin Chapter 2. BSNL Revised Procurement Manual 2012Page 19 3.7.4.2Bid Security (refer GIB clause 12): ThevalueofBidSecurity(EMD/EMBG)shouldbespecifiedin Section-4-B. In case there is more than one package in the tender, each having a separate Bid Security, then the Bid Security for each package should be clearly mentioned. 3.7.4.3Number of successful bidders/ quantity distribution (refer GIB clause 24): The number of bidders on which order is intended to be placed should be mentioned in Section-4-B (refer Clause 4). 3.7.5In addition to above, Section-4 B may also have clauses on the following items/topicswhichmaycomplement/supersedethecorresponding clauses of Section-4 Part A (GIB). The list is not exhaustive and actual clauses have to be framed on case-to-case basis. 3.7.5.1Clarification of Bid Documents (refer GIB clause 5):Dependingonthetimeallowedforsubmissionoftender,natureofthe goods,urgencyofrequirementetc.,thecut-offtimeforreceivingand processingrequestsfromtheprospectivebiddersmaybeshorteror longer than twenty one days. The principle behind providing such cut-off date is to disallow the bidders in raising irrelevant queries up to the last moment before tender opening thereby delaying the opening of tenders. 3.7.5.2Documents Comprising the Bid (refer GIB clause 7): If the goods required are highly sophisticated and costly, the purchaser mayneedsomemoredocumentsfromthebiddersalongwiththeir tenders. In such a case, requirement of those special documents is also to be incorporated in Section-4-B. 3.7.5.3Bid Prices (refer GIB clause 9): This is an important area and due care should be taken for formulating thisclausedependingonthenatureofthegoods,requirementof incidental service, terms of delivery etc. 3.7.5.4The best terms of delivery, so far as the purchaser is concerned is CIP destination,whereinthegoodsarereceivedbythepurchaseratthe desired place as incorporated in the tender enquiry document. 3.7.5.5Documents Establishing Bidders Eligibility and Qualifications (refer GIB Clause 10): Inordertoestablishtheeligibilityandfulfillmentofthequalification criteria, some documents in addition to those mentioned in GIB clause 10 might be required. Such documents should be specified in Section-4-B (SIB). These may include experience certificates, authorization from the technology partner, MOU, etc. 3.7.5.6Sealing and Signing of Bid (refer GIB clause 14) and Opening of Bids by Purchaser(refer GIB clause 19): In case of two bid system, at the first stage, only the technical bids will be opened and evaluated by the techno-commercial evaluation committee/ authority.Financialbidsofonlytechno-commerciallyacceptableoffers BSNL Revised Procurement Manual 2012Page 20 shall be opened at the second stage. 3.7.5.7Additionalfactorstobeconsideredforevaluationoftender(referGIB sub-clause 21.3): Generally,forpurchaseofstandardgoodsfornormaluse,nosuch additionalfactormaybeneeded.However,forpurchaseofhighly sophisticatedandcostlyequipment,wheretheoperatingcost, maintenancecost,efficiencyandproductivityoftheequipmenthave significant impact on the overall cost structure and economy for operating theequipment,suitableparametersmaybeincorporatedinthetender document for evaluation of the tenders on equitable basis by considering themonetaryimpactsforsuchparameters.Suchdetailsshouldbe formulated by qualified and competent personnel and incorporated in the document with the approval of the competent authority. 3.8Section-5PartA-General(Commercial)ConditionsofContract (GCC) This section provides the general rules, regulations and conditions which willguidetheresultantcontract.Thissectionistobeincorporated unchangedinthetenderenquirydocument.However,herealso,there maybesomepurchasespecificcontractualconditions,whicharetobe suitablyincorporatedinthetenderenquirydocuments.Suchspecial conditionsaretobeincludedinSection5-B-Special(Commercial) Conditions of Contract and Section 3-Part BTechnical Specifications as elaborated in following paragraphs. 3.9Section-5-B - Special (Commercial) Conditions of Contract (SCC) 3.9.1The areas of the General (Commercial) Conditions of Contract (GCC), in whichspecificdata/detailsaretobeprovidedand/orwhichneed modificationtotakecareofspecialsituationsforaparticularpurchase case can easily be located by going through the GCC clauses. However, while doing so, it should be ensured that such modifications remain within the framework of the procurement policies of BSNL.3.9.2TheUserSection(i.e.theUnitthathasraisedtherequisitione.g. Planning/Operations/ Marketing/ Administration/ any other unit) shall have to formulate the Section 5-Part B (SCC) accordingly. Also, the approval of thecompetentauthoritymustbetakenwhileframingsuchdetailsand before incorporating the same in the Special (Commercial) Conditions of Contract (SCC). 3.9.3TheguidelinesforpreparingSection-5-PartB(SCC)alongwithcorresponding cross-referencewith Section-5 Part A (GCC) provisionis availableinthissection.Asalsoindicatedtherein,theprovisionsinthe Special(Commercial)ConditionsofContract(SCC)willsupersedethe correspondingprovisionsintheGeneral(Commercial)Conditionsof Contract (GCC) in case of conflict. BSNL Revised Procurement Manual 2012Page 21 3.9.4Section-5-Bmayhaveclausesonthefollowingitems/topicswhichmay complement/supersedethecorrespondingclausesofSection-5PartA (GCC).The list isnotexhaustive and actual clauseshave tobe framed on case-to-case basis.3.9.4.1 Delivery and Documents (refer GCC clause 6): The delivery period will be decided on case-to-case basis considering TSEC, PQT, validation requirement as well as requirements of BSNL in the competitive environment. Generally six months delivery time is envisaged.Thedeliveryperiodforprocurementshouldbefour months for store items where TSEC & PQT are available, six months whereTSECisavailablebutPQTisrequired.TheTSECandPQT should be completed in maximum period of two months. The delivery period should be eight months in case validation of new technology equipments is involved.EarlydeliveriesmaybeacceptedasperrequirementofBSNLon case-to-case basis. InturnkeyprojectswhereInstallationandCommissioningistobe carriedoutbythesupplier,thetime-linesforsuchactivitiesshould also be defined. 3.9.4.2Incidental Services (refer GCC clause 8): Requirementofsuchserviceswilldependon thenatureofthegoods, costthereofetc.Someoftheserviceswillbeneededalongwiththe goods and some may be needed separately (like maintenance service). All such aspects are to be kept in view while formulating the requirement of the incidental services. 3.9.4.3Warranty(refer GCC clause 10): For turnkey projects or high value procurements, the Warranty terms mayhavetobeelaboratedkeepinginviewtheactualproject requirementse.g.forCDMAandGSMprojects,thedateof commencementoftheWarrantyshouldbeclearlyspecifiedinthe SCC. SuitableClausemaybeincorporatedintheSpecial(Commercial) Conditions of Contract, fixing reasonable timeframe to start warranty of the equipment after it has been put to commercial use. This will be treatedasdateofcommissioningforthepurposeofreleaseof payment and calculation of liquidated damages. 3.9.4.4AMC conditions: Section-4PartA(GCC)doesnotmentionabouttheAnnual MaintenanceContract(AMC)conditions.IfthereisneedforAMC aftersuccessfulcompletionoftheWarrantyperiod,then,suitable conditions for the same should be specified in Section-5 -C (General conditions of AMC). TheAMCconditionsshouldindicatethepenalties,paymentterms, BSNL Revised Procurement Manual 2012Page 22 date of commencement, obligations of the supplier, Bank Guaranties tobefurnished,etc.Suchconditionsshouldbedecidedon case-to-casebasiskeepinginviewtheactualprojectrequirements. The AMC should be only on the cost of equipment supplied(excluding duties and taxes CENVAT-able i.e. net cost to BSNL) and not on the cost of installation & commissioning, etc. A draft of the AMC terms and Conditions should be provided in the Section-5PartCofthetenderenquirydocument.SampleAMC conditions are mentioned in Section-5-Part C of the Standard Tender Enquiry Document in Chapter4 of this Manual. 3.9.4.5Payment Terms (refer GCC clause 11): Thetermsandmodeofpaymentwilldependonthemilestones definedherewhichmayagaindependuponnatureofthegoods, terms of delivery, requirement of incidental services, etc.Theactualpaymentconditionsfornewproductsorprocurements havinginstallationandAMCservicesmaybedecidedon case-to-case basis and incorporated in Section-2. Thedocumentsneededforeffectingthepaymentsarealsotobe specified accordingly. 3.9.4.6Liquidated Damages (LD) (refer GCC clause 16): The LD defined in Section-5 Part A (GCC) is only for the delay in supply of goods. However, if the contract involves services such as Installation, commissioning, etc., then the penalties applicable when there is delay in executingsuchservicesshouldbementionedinSection-5PartB (SCC). 3.9.4.7Change in make/ model after opening of bids(refer GCC clause 23): In some cases supplier / vendor asks for change ina)model of main equipment which may be required due to :(i)Change in Technology /Technological up gradation. Forallowinganychangeinmodeloftheequipment/itemthe vendor will be required to establish the suitability of the replacing equipment in regard to the required specifications. (ii) Obsolescenceofthetechnology/Phase-outoftheitemin production line by the OEM to bidder. Forallowingany change in make/model of the equipment/item duetoobsolescenceorphasingoutofmodelbyOEM,a certificatefromOEMinthisregardmustbesubmittedbythe bidder. (These are some illustrative situations and are not exhaustive)

BSNL Revised Procurement Manual 2012Page 23 b)Make/modelofthethirdpartyequipment,whichisnotthemain tendered item. Shall be allowed provided that the vendor is able to establish the suitability of the replacing equipment in regard to the required specifications. In such aforesaid situations, case shall be dealt as per following steps A committee, of the level of CET, shouldbe formed for assessing the suitability of the alternate offered item in regard to specifications and resultant financial gain, if any, to BSNL due to this change. These cases should be decided by the tender approving authority on case-to-case basis upon recommendations of the committee so formed as above. Note 1:-Incaseofaforesaidchangeinanymake/modelofthe equipment/item, lowest of the ratesoffered byproposing bidder or any other bidder who quoted for the same make/model in the tender, shall be applicable. Note 2: - In any case the vendor shall be required to supply the item at a rate not more than the quoted rate in the tender. 3.10Section 9 Price Schedule Therearetwopriceschedules,Part-AandPartBforindigenousand imported items respectively, which are self explanatory. 3.11Pre-bid clarifications and amendments in the tender document 3.11.1 After issue of tender document, a number of queries are sometimes received and pre-bid clarifications are issued by BSNL. Sometimes, the same clause getsclarifiedincontradictorymanneragainstdifferentclarifications. Sometimestheoriginalclausegetsamendedbutthelanguageofnew clauseisnotclearastheclarificationisrepliedsimplyasYespleaseor agreed or accepted. During evaluation and subsequently while preparing special conditions for issue of APO/ PO, lot of difficulty is faced. In this regard, the clarifications issued should be unambiguous and if any clause is getting modified, then the amended clause should be stated in proper language. 3.11.2 When a large number of clarifications have been issued resulting in number ofchangesinthetenderclauses,thenafterissueofthelastpre-bid clarification, BSNL should issue the updated tender document incorporating all the relevant clarifications and amended clauses just below the original clause.Ifprintingoftheamendeddocumentmaynotbepossibledueto timeconstraint,thenitshouldbeuploadedonBSNLWebsite/electronic tenderportal.Insuchcases,thebiddersshouldbeaskedtosubmitthe clause-by-clause compliance of this amended tender document only and for evaluation the CET Members should rely only on the amended document. BSNL Revised Procurement Manual 2012Page 24 CHAPTER 4 4STANDARD TENDER ENQUIRY DOCUMENT SECTION-1 BHARAT SANCHAR NIGAM LIMITED (A Government of India Enterprise) 2nd Floor, Bharat Sanchar Bhawan, HC Mathur Lane, Janpath, New Delhi- 110001 ...From: To, AGM (MMY)................................................. 2nd Floor, MMT Section,................................................. Bharat Sanchar Bhawan, HCM Lane,................................................. Janpath, New Delhi 110001.................................................. No. CA/MMT/Item/11-yy/BU name/2011-12/ Dated: Sub: - Tender documents for Tender No.: CA/BU name/Item/T-xxx/2011-12 issued on Pleasefindenclosedthe tenderdocumentinrespectofabovementioned tender which contains the following. Section No.ItemPage No. 1.Part ADetailedNIT1. Part BNewspaper NIT 2.Tender Information 3 Part AScope of work3 Part BTechnical Specifications/ Requirements 3 Part CSchedule of Requirements(SOR) 4 Part AGeneral Instructions toBidders(GIB) 4 Part BSpecial Instructions to Bidders(SIB) 4 Part CE-tendering Instructions to Bidders (If applicable) 5 Part AGeneral (Commercial) Conditions of Contract (GCC) 5 Part BSpecial (Commercial) Conditions of Contract (SCC) 5 Part CGeneral Conditions of AMC ( If applicable) 6Undertaking & declaration 7Proforma (s) BSNL Revised Procurement Manual 2012Page 25 8Bidders profile & Questionnaire. 9Bid Form & Price Schedule If interested, kindly submit your bid offers online (in case of tenders invited through e-tenderingportal)orphysically(incaseoftendersinvitedthroughmanual tendering) on or before date & time specified in Clause 6 of detailed NIT. AGM (MMY) Tel.: 011-2371 7844, FAX: 2371 0198 E-Mail: -----------@bsnl.co.in -------------------------------------------------------------------------------------------------------------------------------------- Regd. Off.: BSNL, Bharat Sanchar Bhawan, Janpath New Delhi -110 001. Web: www.bsnl.co.in BSNL Revised Procurement Manual 2012Page 26 SECTION 1 Part A Detailed NOTICE INVITING E-TENDER (DNIT) BHARAT SANCHAR NIGAM LIMITED (A Government of India Enterprise) MMT Section, 2nd floor, Bharat Sanchar Bhawan,Janpath, New Delhi - 110 001 .. SealedTenders(Digitallyincaseofe-tendering&Wax/Tapesealedincaseof manualtendering)areinvitedby... (WriteDesignationofOfficerapprovinginvitingoftender)e.g.CMD,BSNLfor supply of following Items or undertaking following works (as applicable). S. No.Name of the Item/ Work Estimated Quantity (Nos.) Bid Security/Earnest MoneyDeposit Amountfor the tender Note 1: The quantity /no. / Sites stated above are estimated and BSNL reserves the right to vary the quantity to the extent of -25 % to +25 % of specified quantity at the time of award of the contract i.e. APO without any change in unit price or other terms & conditions. Note2:20%oftheEstimatedQuantity/requirementinthistenderEnquiryis earmarkedforprocurementfromtheeligibleMicro&SmallEnterprises (MSEs).However,incaseeligibleMicro&SmallEnterprises(MSEs) bidder(s)arenotavailablethenthisquantitywouldbede-reserved& procured from participating bidders. (Note-2 shall be deleted in case the tender does not have provision for reservations for MSE units) 1.1 There is a separate bid form for each section/ Zone/ Package in the tender documents, which should be filled if the bidder wishes to participate in that section/ zone/ Package (if applicable). The evaluation of the tender as well as allotment of the work will be done section/ zone/ Package wise. 2.PurchaseofTenderDocument:Tenderdocumentcanbeobtainedby downloadingitfromthewebsite...(writeaddressof concernedwebsite)e.g.www.bsnl.co.infollowingLinkforE-tendersby BSNL in case of tenders invited through e-tendering process. BSNL Revised Procurement Manual 2012Page 27 Tendersinvitedthroughmanualbiddingprocessshallbeavailable at ... (write address of concerned website) e.g. www.bsnl.co.in. 2.1Thebiddersdownloadingthetenderdocumentarerequiredtosubmitthe tender fee amount through DD/ Bankers cheque along with their tender bid failing which the tender bid shall be left archived unopened/ rejected.The DD/ bankers cheque shall be drawn from any Nationalized/ Scheduled Bankinfavourof..(statedesignationofconcerned AccountsOfficer)e.g.AO(Cash),BSNL,C.O.N.Delhiandpayable at...(statethenameoftheconcernedpayableCity/ Station) e.g. New Delhi. 2.2ThetenderdocumentsshallbeissuedfreeofcosttoMSEbidderson production of requisite proof in respect of valid certification from MSME for the tendered item. 3.0 Availability of Tender Document: The tender document shall be available for downloadingfrom./../20.(writedateindd/mm/yyyy)onwardsup to ./ ../ 20. (write date in dd/mm/yyyy) from 11-00 Hrs to 17-00 Hrs on all working days of this office. 3.1In case of tenders invited through e-tendering process, physical copy of the tender document would not be available for sale. 3.2Tendersinvitedthroughmanualbiddingprocessshallbeavailableforsale andcanbehadfrom...(statedesignationofthe officer with complete postal address) e.g. Deputy Manger (MMT), 2nd Floor, BharatSancharBhawan,Janpath,NewDelhi-110001againstpaymentof Tender fee of Rs../-which will be payable in the form and in the name of person stated in clause 2.1 above. Note 3: The Tender document shall not be available for download on its submission / closing date. 4.Eligibility Criteria: - The bidder should have a) . b) Valid PAN No. c) ValidSales/ServiceTaxRegistrationCertificateNoorexemption certificate No. 4.1Thebiddersshallsubmitnecessarydocumentaryproofshowingthatthey meet the eligibility criteria along with their tender bid. All documents submitted will also be self attested by the bidder. 5.Bid Security/EMD: BSNL Revised Procurement Manual 2012Page 28 5.1The bidder shall furnish the bid EMD in one of the following ways:- (a) Demand Draft/ Bankers cheque drawn in favour of . (State Designation of concerned AccountsOfficer) e.g. AO (Cash), BSNL, C.O. N. Delhi and payable at .(State the name of theconcernedpayableCity)e.g.NewDelhieitherseparatelyfor each package or total for all no. of packages participated. b) BankGuaranteefromascheduledbankdrawninfavour of. (State Designation of concerned officer ) e.g. DGM (MMT), Bharat Sanchar Nigam Limited, Corporate Office, New Delhi which should be valid for days (i.e. one month above the offer validityperiodsubjecttomaximumof210days)fromthetender opening date, either separately for each package or total for all no. of packages participated. 5.2The MSE units shall be exempted from submission of Bid Security deposit on production of requisite proof in respect of valid certification from MSME for the tendered item. 6.Date&TimeofSubmissionofTenderbids:onorbefore. &.(statetime&dateofreceiptoftender)e.g.hh:mmof dd/mm/20 yy. Note 4:In case the date of submission (opening) of bid is declared to be a holiday, thedateofsubmission(opening)ofbidwillgetshiftedautomaticallyto next working day at the same scheduled time. Any change in bid opening dateduetoanyotherunavoidablereasonwillbeintimatedtoallthe bidders separately. 7.Opening of Tender Bids: After 00:30 Hours of this tender closing time & on same date. 8. Place of opening of Tender bids: 8.1In case of tenders invited through e-tendering process, the tenders shall be openedthroughPublicOnlineTenderOpeningEvent(POTOE).BSNLs TenderOpeningOfficersaswellasauthorizedrepresentativesofbidders can attend the Public Online Tender Opening Event (TOE) from the comfort of their offices. Kindly refer clause 8 of Section-4 Part C of Tender document for further instructions. 8.2Inaddition&incaseoftendersinvitedthroughmanualbiddingprocess, authorizedrepresentativesof bidders (i.e. vendororganization) can attend the TOE at the (state address of the tender opening place) e.g.MeetingRoom,2ndFloor,BharatSancharBhawan,Janpath,New Delhi, where BSNLs Tender OpeningOfficerswouldbeconductingPublicOnlineormanualTender BSNL Revised Procurement Manual 2012Page 29 Opening Event (TOE). 9.Tender bids received after due time & date will not be accepted. 10.Incomplete,ambiguous,Conditional,unsealedtenderbidsareliabletobe rejected.11.(WritetheDesignationofOfficer approving inviting of tender) e.g. CMD, BSNL reserves the right to accept or reject any or all tender bids without assigning any reason. He is not bound to accept the lowest tender.12.Thebiddershallfurnishadeclarationinhistenderbidthatnoaddition/ deletion / corrections have been made in the downloaded tender document being submitted and it is identical to the tender document appearing on the website. 12.1Incaseofanycorrection/addition/alteration/omissioninthetender document,thetenderbidshallbetreatedasnonresponsiveandshallbe rejected summarily. Note 5: All documents submitted in the bid offer should be preferably in English. In casethecertificateviz.experience,registrationetc.isissuedinanyother language other than English, the bidder shall attach an English translation of thesamedulyattestedbythebidder&thetranslatortobetruecopyin addition to the relevant certificate. Note 6: All computer generated documents should be duly signed/ attested by the bidder/ vendor organization. BSNL Revised Procurement Manual 2012Page 30 SECTION 1 (Part B) NEWS PAPER N.I.T. (NNIT) BHARAT SANCHAR NIGAM LIMITED O/o Sr. GM (MM), Bharat Sanchar Bhawan,Janpath, New Delhi-110001 NOTICE INVITING TENDER Tender No. MM/./T./2012-13dated.. Sealedtendersareinvitedby.(WriteDesignationof Officerapprovinginvitingoftender)e.g.CMD,BSNLfromthe prospective bidders for the following work: Name of the workQuantity (With Unit)Estimated cost in Rs. Last date of receipt of tender is .............. up to Hrs. For further detailed information, kindly visit our website www.bsnl.co.inand follow Link for E-Tenders by BSNL. DGM (MM) Tel. No. ,FAX No. BSNL Revised Procurement Manual 2012Page 31 Note :- (Not to be published) 1. Complete Postal Address of the office inviting tender should be there in the NNIT. 2. Phrases like on behalf of BSNL etc. should be avoided. 3. The font size of the NNIT, to be published, should be 8 points. 4. The width of the NNIT in the newspaper should be Two Column. 5. Telephone and Fax no. with STD code must be there in the NNIT. 6.No advertisement of Excel & Cell one service need be included in the NNIT whichunnecessarily inflates the publishing cost. 7. No. of insertions in the newspaper will depend on value of tender tabulated below: S. No.Value of tenderNo. of insertion 1.Less than Rs.1 Crore1 Regional/ Hindi2.Rs.1 Crore and above1 Regional/ Hindi & 1 English BSNL Revised Procurement Manual 2012Page 32 SECTION- 2 Tender Information Note1:-TheTenderInformationbelowisforreferenceonly.PreciseTender Information need be framed for each tender as per type of tender. 1.Type of tender- :a)No. of Bid Submission Stages for tender: Single /Two Stage. (Please See Note-2). b)No. of Envelopes for submission of Bids: Single/ Two Nos. (Opening stages) (Please See Note-3). c)E-reverse auction (In case of tenders: Yes/ No invited through e-tendering only) Note2:Twostagesubmissionofbidsisdesirableonlyincaseswherethereis doubt on the scope of Work/ Specifications and requirements. In such tender, first stage will be used to invite bids to have details/ clarifications on scope of Work/ Specifications and requirements to firm up the same following which techno-commercial bid along with financial bid shall be invited in 2nd stage. Note3:-Incaseof1(b)above,thebiddershallsubmitTechno-commercial& Financial bid simultaneously Note4:-Thebidswillbeevaluatedtechno-commerciallyfirstandthereafter financialbidsoftechno-commerciallycompliantbiddersonlyshallbe opened. 2.Bid Validity Period /:.days (Specify time in days) from the Validity of bid Offertender opening date. 3.In case of tenders invited under two envelopes system, the first envelope will benamedastechno-commercial&willcontaindocumentsofbidders satisfying the eligibility / Technical & commercial conditions and 2nd envelope willbenamedasfinancialenvelopecontainingfinancialquote.These envelopes shall contain one set of the following documents :- a)Techno-commercial envelope shall contain :-i) EMD ii)Cost of the tender documents i.e. tender fee.iii)Certificate(s) showing fulfillment of the eligibility criteria(s) stated in Clause 4 of the DNIT iv)Power of Attorney & authorization for executing the power of Attorney in accordance with clause 14.4 of Section 4 Part A v)Integrity Pact (if applicable) BSNL Revised Procurement Manual 2012Page 33 vi)Clause by clause compliance as per clause 11.2 of Section-4A vii)Bidders Profile & Questionnaire duly filled & signed. viii)Non-Relation Certificate duly filled & signed. ix) Undertaking & declaration duly filled & signed x) Documents stated in clause 10 of Section-4 Part A. xi)Tender documents duly signed at the end of each section for havingreadit&acceptedit(onlyincaseofManualbidding Process). xii)Tender/ Bid form- Section 9 Part A xiii)Electronic Form- Technical (in case of tenders invited through e-tendering process) Note 5: Deleted b) Financial envelope shall contain:i)ElectronicForm-financialalongwithPriceSchedule(Section9 PartB (I & II) with allrelevant bid annexure (in case of tenders invited through e-tendering process). ii)Bid form- Price Schedule (Section 9 Part B (I &II ) duly filled & signed(incaseoftendersinvitedthroughmanualbidding process). Note6:-Incaseofe-tendering,thefollowingdocumentsarerequiredtobe submittedoffline(i.e.offlinesubmissions) to(statetheaddressofthe concernedofficer)e.g.DM(MMT),BSNL,C.O.2ndFloor,BharatSanchar Bhawan,Janpath,NewDelhi-110001onorbeforethedate&timeof submission of bids in a sealed envelope. The envelope shall bear the tender number, name of work and the phrase: Do Not Open Before (due date & time of opening of tender). i)EMD Bid security (original copy) ii) DD/ Bankers cheque of Tender feeiii) Power of Attorney in accordance with clause 14.4 of section 4 Part A and authorization for executing the power of Attorney. iv)Integrity Pact (if applicable) 4.In case of tenders invited under Single Envelope system, the envelope will contain both techno-commercial & financial bid i.e. documents 3 (a) (i) to (xi) & 3 (b) (i) to (ii). 5. Payment terms 6. Delivery Schedule Note7:-First two months are for lead period and evenly distributed supplies are expected in remaining four months. 7. Consignee BSNL Revised Procurement Manual 2012Page 34 SECTION- 3 Part A SCOPE OF WORK A.General : B.Scope of Work: BSNL Revised Procurement Manual 2012Page 35 SECTION- 3 Part B TECHNICAL SPECIFICATIONS/ Requirements A.General : B.Technicalspecifications:TheequipmentshallconformtotheTechnical specifications as mentioned below : Note 1: Clauses for describing the technical requirements, model technical Specifications may be added as per requirement. Note 2: After the issue of DNIT, Specifications should not be changed. BSNL Revised Procurement Manual 2012Page 36 SECTION-3 Part C SCHEDULE OF REQUIREMENTS (SOR) S.NO.GOODS/ SERVICESQUANTITYUnitof Measurement (Km/kg/No.etc.) Note:BiddershallfurnishthedetailedBillofMaterial(BOM)foreachSORitem mentioned above. The detailed Bill of Material should clearly mention all the components including quantities, constituting the SOR item. The priced Bill of Material should be submitted in the envelope containing the price bid and unpriced Bill of Material should be submitted in the envelope containing the techno-commercial part. There should not be any difference in the items and quantities in the priced and the unpriced BOMs. BSNL Revised Procurement Manual 2012Page 37 SECTION-4 Part A GENERAL INSTRUCTIONS TO BIDDERS (GIB) 1.0DEFINITIONS(a) "ThePurchaser"meanstheBharatSancharNigamLtd.(BSNL), New Delhi (b) "TheBidder"meanstheindividualorfirmwhoparticipatesinthis tender and submits its bid. (c)"TheSupplier"orTheVendormeanstheindividualorfirm supplying the goods under the contract. (d) "TheGoods"meansalltheequipment,machinery,and/orother materialswhichtheSupplierisrequiredtosupplytothePurchaser under the contract. (e) "TheAdvancePurchaseOrder"orLetterofIntentmeansthe intention of Purchaser to place the Purchase Order on the bidder. (f)"The Purchase Order" means the order placed by the Purchaser on theSuppliersignedby thePurchaserincludingallattachmentsand appendicestheretoandalldocumentsincorporatedbyreference therein.Thepurchaseordershallbedeemedas"Contract" appearing in the document. (g) "The Contract Price" means the price payable to the Supplier under thepurchaseorderforthefullandproperperformanceofits contractual obligations. (h)"Validation" is a process of testing the equipment as per the Generic RequirementsinthespecificationsforuseinBSNLnetwork.Validation is carried out in simulated field environment and includes stability, reliability and environmental tests. (i) "TelecomServiceProvider"means anyTelecom operatorinIndia, whoislicensedbytheDepartmentofTelecommunications(DOT), Government of India to provide telecom services to the general public ortotheotherDOTlicensedTelecomoperators."TelecomService Provider"alsoreferstoanyTelecomoperatorinothercountries providing telecom services to general public of that country or to other telecom operators of the same country.(j) SuccessfulBidder(s)meansthebidder(s)towhomworkinthis tender is awarded. 2.0 ELIGIBILITY CONDITIONS: 2.1Kindly refer to clause 4 of Section 1 i.e. Detailed NIT. BSNL Revised Procurement Manual 2012Page 38 3.0 COST OF BIDDING 3.1Thebiddershallbearallcostsassociatedwiththepreparationand submission of the bid. The Purchaser will, in no case, be responsible or liable for these costs, regardless of the conduct or outcome of the bidding process. 4.0 DOCUMENTS REQUIRED 4.1The goods required to be supplied; bidding procedures and contract terms and conditions are prescribed in the Bid Documents. The contents of the Bid documents are specified in the covering letter. 4.2TheBidderisexpectedtoexamineallinstructions,forms,termsand specificationsintheBidDocumentsandclarifications/amendments/ addenda,ifany.FailuretofurnishallinformationrequiredaspertheBid Documents or submission of the bids not substantially responsive to the Bid Documentsineveryrespectwillbeatthebidder'sriskandmayresultin rejection of the bid. 5.0 CLARIFICATION OF BID DOCUMENTS 5.1. A prospective bidder, requiring any clarification on the Bid Documents shall notifythePurchaserinwritingbyFAXorbyEmailofthePurchaseras indicated in the invitationof Bid. The Purchaser shall respond in writing to any request for the clarification of the Bid Documents, which it receives 21 dayspriortothedateofopeningoftheTenders.Copies of thequery (without identifying the source) and clarifications by the Purchaser shall be sent to all the prospective bidders who have received the bid documents. 5.2Any clarification issued by BSNL in response to query raised by prospective bidders shall form an integral part of bid documents and shall amount to an amendment of the relevant clauses of the bid documents. 6.0 AMENDMENT OF BID DOCUMENTS 6.1ThePurchasermay,foranyreason,whetheratitsowninitiativeorin response to a clarification requested by a prospective bidder, may modify bid documents by amendments prior to the date of submission of Bids with due notification to prospective bidders. 6.2TheamendmentsshallbenotifiedinwritingbyFAXorEmailorby Addendumthroughe-tenderingportal(fortendersinvitedthrough e-tenderingprocess)to allprospectivebiddersontheaddressintimated at thetimeofpurchaseofthebiddocumentfromthepurchaserandthese amendments will be binding on them. 6.3 Inordertoaffordprospectivebiddersareasonabletimetotakethe amendmentintoaccountinpreparingtheirbids,thepurchasermay,atits discretion, extend the deadline for the submission of bids suitably. BSNL Revised Procurement Manual 2012Page 39 7.0DOCUMENTS COMPRISING THE BID Thebidpreparedbythebiddershallensureavailabilityofthefollowing components: (a) Documentary evidence establishing that the bidder is eligible to bid and is qualified to perform the contract if its bid is accepted in accordance with the clause 2 & 10. (b)Bid Security furnished in accordance with clause 12. (c) A Clause by Clause compliance as per clause 11.2 (c) (d) A Bid form and price schedule completed in accordance with clause 8 & 9. 8.0 BID FORM 8.1 ThebiddershallcompletethebidformandappropriatePriceSchedule furnishedintheBidDocuments,indicatingthegoodstobesupplied,brief description of the goods, quantity and prices as per section- 9. 9.0BID PRICES 9.1 The bidder shall give the total composite price inclusive of all Levies & Taxes i.e. Sales Tax & Excise, packing, forwarding, freight and insurance etc. but excludingOctroi/EntryTaxwhichwillbepaidextraatactual,wherever applicable. The basic unit price and all other components of the price need to be individually indicated up to two decimal points only against the goods it proposestosupplyunderthecontractasperthepriceschedulegivenin Section 9 Part B(I&II). Prices of incidental services should also be quoted. The offer shall be firm in Indian Rupees. No Foreign exchange will be made available by the purchaser. 9.2PricesindicatedinthePriceScheduleshallbeenteredinthefollowing manner: (a)TheBasicUnitprice(Ex-FactoryPrice)ofthegoods,Exciseduty,Customduty,SalesTax,Freight,Forwarding,Packing,Insuranceand any other Levies/ Charges already paid or payable by the supplier shall be quoted separately item wise.(b) The supplier shall quote as per price schedule given in Section 9 part B for all the items given in schedule of requirement at Section 3 part C. 9.3Abidsubmittedwithanadjustablepricequotationwillbetreatedas non-responsive and rejected. 9.4Thepricesquotedbythebiddershallbeinsufficientdetailtoenablethe Purchaser to arrive at the price of equipment/ system offered. 9.5"DISCOUNTifany,offeredbythebiddersshallnotbeconsideredunless specifically indicated in the price schedule. Bidders desiring to offer discount shallthereforemodifytheirofferssuitablywhilequotingandshallquote clearlynetpricetakingallsuch factorslikeDiscount, freesupply,etc.into account". BSNL Revised Procurement Manual 2012Page 40 9.6 The price approved by BSNL for procurement will be inclusive of levies and taxes, packing, forwarding, freight and insurance as mentioned in clause 9.1 subject to other terms and condition as stipulated in clause 22.2 of Section 4 Part A. and clause 11 of Sec-5 Part A of Bid-document. Unloading charges at the consignee end shall be borne by the supplier and no separate charges shall be paid for transportation to individual sites for installation. 9.7 The freight by sea for transportation of equipment/Stores from the nearest port in the main land to Andaman & Nicobar Islands will be reimbursed to the supplierat the concessionalrates leviedbyMinistryof Water andSurface Transport on production of proof. 10.0DOCUMENTS ESTABLISHINGBIDDER'S ELIGIBILITY AND QUALIFICATION 10.1.Thebiddershallfurnish,aspartofthebiddocumentsestablishingthe bidder's eligibility, the following documents or whichever is required as per terms and conditions of Bid Documents. a)Valid MSE Certificate, if applicable. In case the ownership of such MSE Entrepreneurs happens to be from SC/ST category, proof in this regard also need to be submitted. b)Type Approval Certificate given by Telecom Engineering Centre (TEC)/ TSEC issued by the Quality Assurance Circle of BSNL or proof of having applied for TSEC (Copy of Form QF 103 be attached). c)Inspection Certificate issued by BSNL (QA) for execution of educational/ Commercial Order. d)Additionaldocumentstoestablishtheeligibilityandqualificationof bidder as specified in Section-I and Section-4 Part B. e)Powerof Attorney asper clause 14.3 (a) and (d) andauthorization for executing the power of Attorney as per clause 14.3 (b) or (c). f)DocumentaryproofofapplicablerateofED/CD/SalesTax/VAT /Service Tax. g)Undertaking duly signed by front bidder and its technology/ consortium partner stating that both of them shall be liable for due performance of the contract jointly and severally. h)Certificates from all Directors of the bidder stating that none of their near relatives are working in BSNL in accordance with clause 34. i)Certificate of incorporation. j)ArticleorMemorandumofAssociationorpartnershipdeedor proprietorship deed as the case may be. k)ListofallDirectorsincludingtheirname(s),DirectorIdentification Number(s)(DIN)andaddress(es)alongwithcontacttelephone numbers of office and residence. l)RegistrationcertificatefromStateDirectorofIndustriesorfrom BSNL Revised Procurement Manual 2012Page 41 SecretariatforIndustrialAssistance(SIA),MinistryofIndustries, Government of India. m)ApprovalfromReserveBankofIndia/SIAincaseofforeign collaboration. Note 1:Documents at S. No 10.1(g), (k), (l), (m) are applicable in case of tenders with estimated cost more than Rs 1 Crore. 10 .2Documentary evidence for financial and technical capability a)The bidder shall furnish audited Annual Report and /or a certificate from its bankers to assess its solvency/financial capability. b) Thebiddershallfurnishdocumentaryevidenceabouttechnicaland production capability necessary to perform the contract. 10.3 In order to enable the Purchaser to assess the proven-ness of the system offered,thebiddershallprovidedocumentaryevidenceregardingthe system being offered by him. 10.4 The offered product has to be type approved. For this purpose, the supplier shall submit a sample type for evaluation. The sample would be evaluated for its ability to meet the technical specifications, manufacturability, reliability, testability, ease of installation, maintainability etc. Necessary documents to substantiatetheseattributeswillhavetobesubmittedatthetimeof applicationforapprovalbythesupplierforobtainingtypeapproval.OrIn casegoodsofferedhavealreadybeentypeapproved/validatedbythe Purchaser,documentaryevidencetothiseffectshallbesubmittedbythe bidder. 10. 5A signed undertaking from Authorized Signatory of the bidder that shall certify thatallcomponents/parts/assembly/softwareusedintheDesktopsand ServerslikeHarddisk,Monitors,Memoryetc.shallbeoriginal,new components/parts/assembly/softwareandthatnorefurbished/duplicate/ second hand components/ parts/ assembly/ software are being used or shall be used. 10.6.For supply of any software i.e. operating system or any applications software thebiddershouldsubmitaCertificateOfAuthenticity(COA),signedby AuthorizedSignatorystatingthatallSoftwaresuppliedareauthenticand legal copy is/ are being supplied. 10.7 Documentary evidence/ Declaration to the effect that the type of software to be utilized in the system/ equipment i.e. Packaged/ Canned OR Customized shall be furnished by the bidder. In case of Packaged/ Canned, the portion of value which represents consideration paid or payable for transfer of right to usesuchgoodssubjecttoprovisionslaiddowninCentralExcise/Custom Notifications. BSNL Revised Procurement Manual 2012Page 42 11.0DOCUMENTSESTABLISHINGGOODSCONFORMITYTOBID DOCUMENTS 11.1Pursuant to clause 7, the bidder shall furnish, as part of its bid, documents establishing the conformity of its bid to the Bid Documents of all goods and services which he proposes to supply under the contract. 11.2 The documentaryevidences of the "goods and services" conformity to the Bid Documents may be, in the form of literature, drawings, data etc. and the bidder shall furnish: (a)adetaileddescriptionofgoodswithessentialtechnicaland performance characteristics; (b) alist,givingfullparticularsincludingavailablesourcesandcurrent prices of all spare parts, special tools, etc., necessary for the proper andcontinuousfunctioningofthegoodsforaperiodofthreeyears following commencement of use of the goods by the purchaser,and (c) aclause-by-clausecomplianceonthepurchaser'sTechnical Specifications and Commercial Conditions demonstrating substantial responsivenesstotheTechnicalSpecificationsandCommercial Conditions. In case of deviations, a statement of the deviations and exceptiontotheprovisionoftheTechnicalSpecificationsand CommercialConditionsshallbegivenbythebidder.Abidwithout clause-by-clausecomplianceoftheScopeofWork,Technical Specifications,SOR(Section-3PartA,B&C),General (Commercial)Conditions&Special(Commercial)Conditions, GeneralConditionsof AMC (Section-5 PartA,B&C) shall notbe considered. 11.3For the purpose ofcompliance to be furnished pursuant to the clause11.2(c) above, the bidder shall note that the standards for the workmanship, material andequipmentandreferencetothebrandnamesorcataloguenumber, designated by the Purchaser in its Technical specifications are intended to be descriptive only and not restrictive. 12.0BID SECURITY / EMD 12.1Thebiddershallfurnish,aspartofitsbid,abidsecurityasmentionedin Section-1(DNIT). 12.2The MSE bidders are exempted from payment of bid security: a)AproofregardingvalidregistrationwithbodyspecifiedbyMinistryof Micro, Small & Medium Enterprise for the tendered items will have to be attached alongwith the bid. b)The enlistment certificate issued by MSME should be valid on the date of opening of tender. c)MSE unit is required to submit its monthly delivery schedule. d) If a vender registered with body specified by Ministry of Micro, Small & Medium Enterprise claiming concessional benefits is awarded work by BSNL Revised Procurement Manual 2012Page 43 BSNL and subsequently fails to obey any of the contractual obligations, he will be debarred from any further work/ contract by BSNL for one year from the date of issue of such order. 12.3Thebidsecurityisrequiredtoprotectthepurchaseragainsttheriskof bidder's conduct, which would warrant the forfeiture of bid security pursuant to Para 12.7. 12.4.A bid not secured in accordance with Para 12.1 & 12.2 shall be rejected by the Purchaser being non-responsive at the bid opening stage and archived unopenedone-tenderportalfore-tendersandreturnedtothebidder unopened(for manual bidding process) 12.5 The bid security of the unsuccessful bidder will be discharged/ returned as promptly as possible and within 30 days of finalization of the tender or expiry of the period of the bid validity period prescribed by the purchaser pursuant to clause 13. 12.6Thesuccessfulbidder'sbidsecuritywillbedischargeduponthebidder's acceptance of the advance purchase order satisfactorily in accordance with clause27andfurnishingtheperformancesecurity,exceptincaseofL-1 bidder,whoseEMBG/EMDshallbereleasedonlyafterthefinalizationof orderingofcompletetenderedquantityinpursuancetoclauseno.24.4& 27.3 of this section. 12.7The bid security may be forfeited: a)If the bidder withdraws or amends its bid or impairs or derogates from the bid in any respect during the period of bid validity specified by the bidder in the bid form or extended subsequently; or b) If the bidder does not accept the APO/ AWO and/ or does not submit PBG & sign the contract/ agreement in accordance with clause 28. Note: - The bidder shall mean individual company/ firm or the front bidder and its technology/ consortium partner, as applicable. 13.0PERIOD OF VALIDITY OF BIDS 13 .1 Bid shall remain valid for period specified in clause 2 of Tender Information.Abidvalidforashorterperiodshallberejectedbythepurchaserbeing non-responsive. 13.2In exceptional circumstances, the purchaser may request the consent of the bidderforanextensiontotheperiodofbidvalidity.Therequestandthe response thereto shall be made in writing. The bid security provided under clause 12 shall also be suitably extended. The bidder may refuse the request without forfeiting its bid security. A bidder accepting the request and granting extension will not be permitted to modify its bid. BSNL Revised Procurement Manual 2012Page 44 14.0 FORMAT AND SIGNING OF BID 14.1.Thebiddershallsubmithisbid,online(incaseofe-tendering)&through sealedenvelopesphysically(incaseoftenderswithmanualbidding process),complyingalleligibilityconditions,othertermsandconditionsof tenderdocumenttobe readalongwiththe clarificationsand amendments issued in this respect. All the documents must be authenticated, using Digital Signature (in case of e-tendering) & by hand signatures (for manual bidding process),bytheauthorizedperson.Theletterofauthorizationshallbe indicated by written power-of-attorney accompanying the bid. Note:-ThePurchasermayaskthebidder(s)tosupply,besidesoriginalbid, additional copy of bids as required by him. 14.2.Thebidshallcontainnointerlineations,erasuresoroverwritingexceptasnecessarytocorrecterrorsmadebythebidderinwhichcasesuch correctionsshallbesignedbythepersonorpersonssigningthebid.All pages of the original bid, except for un-amended printed literatures, shall be digitally signed by the person or persons signing the bid. 14.3 Power of Attorney (a) ThepowerofAttorneyshouldbesubmittedandexecutedonthe non-judicialstamppaperofappropriatevalueasprevailinginthe concernedstates(s)andthesamebeattestedbyaNotarypublicor registered before Sub-registrar of the state(s) concerned.(b)ThepowerofAttorneybeexecutedbyapersonwhohasbeen authorizedbytheBoardofDirectorsofthebidderinthisregard,on behalf of the Company/ institution/ Body corporate. (c)In case of the bidder being a firm, the said Power of Attorney should be executed by all the partner(s) in favour of the said Attorney. (d) Attestation of the specimen signaturesof authorized signatoryby the Companys/firmsbankersshallbefurnished.Name,designation, Phonenumber, mobile number,emailaddress andpostaladdress of the authorized signatory shall be provided. 15.0 SEALING AND MARKING OF BIDS 15.1The bid should be submitted as per Clause 3 of tender information. 15.1.1 The bids may be called under a)Single stage bidding & Single envelope systemOR b)Single Stage Bidding & Two Envelope System The details of sealing & marking of bids in each case is given below: 15.1.2In Single stage bidding & single envelope system, the bidder shall submit all the documents specified for Techno-commercial bid & Financial bid in a singleenvelope.ThecovershallcontaintheOriginalCopyofthebids subject to clause 14.2. The envelope should be sealed by the personal seal of the bidder. BSNL Revised Procurement Manual 2012Page 45

15.1.3In Single stage bidding & two envelopes system, the bidder shall submit his bid in two envelopes;TheFirstenvelopewillbenamedasTechno-commercialbid.This envelopewillcontaindocumentsofbidderssatisfyingtheeligibility/ Technical & commercial conditions as per clause 2 & 10 with Bid Security asperClause12.SecondenvelopewillbenamedasFinancialbid containing Price Schedules as per Section 9 Part B(I&II) .ThecoveroffirstenvelopeshallcontaintheOriginalCopyofthe Techno-commercialbid,subjecttoclause14.2,dulymarked' TECHNO-COMMERCIALBID'.Thecoverofsecondenvelopeshall contain the Original Copy of the financial bid, subject to clause 14.2, duly marked ' FINANCIAL BID '.Both the envelopes should be sealed separately and further kept in a single main envelope under the personal seal of the bidder. 15.2a) The envelopes shall be addressed to the purchaser inviting the tender. i)IncaseoftendersinvitedbyMMTsectionofBSNLCO,thePurchaser Address shall be: DGM (MMT), Bharat Sanchar Nigam Limited (Corporate Office), 2nd Floor, Bharat Sanchar Bhawan,Janpath, New Delhi-110001. ii) In case of tenders invited from other section of BSNL CO./ Circles/ SSA of BSNL, the Purchaser Address shall be specified by the purchaser inviting the tender of concerned Circle/ SSA. b)The envelope shall bear the name of the tender, the tender number and the words 'DO NOT OPEN BEFORE' (due date & time).c)The inner and outer envelopes shall indicate the name and complete postal address of the bidder to enable the purchaser to return the bid unopened in case it is declared to be received 'late'. d) Tender should be deposited in the tender box provided by tendering authority orsentbyregisteredpostordeliveredinpersononabovementioned address (address is given in Clause 15.2 (a) above). The responsibility for ensuring that the tenders are delivered in time would vest with the bidder.e) Bids delivered in person on the day of tender opening shall be delivered upto specified time & date as stated in NIT to Section Officer (MMT) [in case of tendersinvitedbyMMTsectionofBSNLC.O.]/concernedofficertobe specified bytendering authority [In case of tenders invited from other units of BSNL CO./ Circles/ SSA of BSNL] at the venue (address is given in clause 15.2(a)above).Thepurchasershallnotberesponsibleifthebidsare delivered elsewhere. f) Venue of Tender Opening:(i)In case of Tenders invited by MMT section of BSNL, C.O., tenders will be openedin Meeting Room, 2nd Floor, Bharat Sanchar Bhawan, Janpath, New Delhi-110001 at specified time & date as stated in NIT. BSNL Revised Procurement Manual 2012Page 46 (ii)In case of tenders invited from other units of BSNL CO./ Circles / SSA ofBSNL,thedetailsofVenueshallbespecifiedbythepurchaser inviting the tender of concerned Circle/ SSA . If due to administrative reasons, the venue of Bid opening is changed, it willbedisplayed prominentlyonMeeting Room, 2nd Floor, Bharat SancharBhawanandnoticeboardon2ndFloor,BharatSanchar Bhawan)[ in case of tenders invited by MMT section of BSNL C.O.] & at a place notified by other section of BSNL CO./ Circle/SSA[In case of tenders invited from other sections of BSNL CO./ Circles/ SSA of BSNL]. 15.3 If both theenvelopesare not sealedand marked as required atpara 15.1 and 15.2, the bid shall be rejected. 16. 0 SUBMISSION OF BIDS 16.1.Bids must be submitted by the bidders on or before the specified date & time indicated in Clause 6 of Section-I i.e. DNIT. 16.2The Purchaser may, at its discretion, extend this deadline for the submission ofbidsbyamendingtheBidDocumentsinaccordancewithclause6in which case all rights and obligations of the purchaser and bidders previously subject to the deadline will thereafter be subjected to the extended deadline. 16.3Thebiddershallsubmititsbidofferagainstasetofbiddocuments purchasedbyhimforallorsomeofthesystems/equipmentasper requirementoftheBidDocuments.Hemayincludealternateoffer,if permissibleasperthebid.However,notmorethanoneindependentand complete offer shall be permitted from the bidder. 17.0LATE BIDS 17.1 No bid shall be accepted either online by E-Tender Portal or physically in case of manual bidding process after the specified deadline for submission of bids prescribed by the purchaser. 18MODIFICATION AND WITHDRAWAL OF BIDS18 .1The bidder may modify, revise or withdraw his bid after submission prior to deadline prescribed for submission of bid.18.2The bidders modification, revision or withdrawal shall have to be online and digitallyauthenticated(incaseofe-tendering)&physically(incaseof manual bidding process) as per clause 15. 18.3 Subject to clause 20, no bid shall be modified subsequent to the deadline for submission of bids. 19.0OPENING OF BIDS BY PURCHASER 19.1The purchaser shall open bids online (in case of e-Tenders) or physically (in BSNL Revised Procurement Manual 2012Page 47 caseofmanualbiddingprocess)inthepresenceoftheauthorized representatives of bidders online (in case of e-Tenders) or physically present (incaseofe-Tendersaswellasmanualbiddingprocess)whochoseto attend, at time & date specified in Clause 7 of D NIT(Section-1) on due date.The bidder's representatives, who are present, shall sign in an attendance register.Authoritylettertothiseffectshallbesubmittedbytheauthorized representativesofbiddersbeforetheyareallowedtoparticipateinbid opening (A Format is given in enclosed in Section-7 C). 19.2Amaximumoftworepresentativesofanybiddershallbeauthorizedand permitted to attend the bid opening. 19.3 Name of envelopes to be opened & information to be read out by Bid Opening Committee (i)In Single stage bidding & single envelope system; techno-commercial bid & financial Bid will be opened on the date of tender opening given in NIT.(ii)InSinglestagebidding&twoenvelopessystem;thebidswillbe opened in 2 stages i.e. the techno-commercial bid shall be opened on theda