RFP 16-013 Endovascular – Diagnostic Interventional Radiology (DIR) & Diagnostic Interventional

Cardiology (DIC) Products

Pre-Submittal Conference

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October 2, 2015

UTMB - Background

UTMB

• The state’s first Academic Health Center Medical School established in 1891

• 125 years• >25,000 degrees

• Medicine• Nursing• Biomedical Sciences • Allied health Sciences.

• Goals to Expand Academic & Healthcare Footprint• New facilities include Jennie Sealy Hospital and League City Campus• Beds ~ 442• Approximately 20 new surgical suites in early 2016• ~ 15,000 surgeries per year

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General Information

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•Contact for RFP – Christine Bradford cmbradfo@utmb.edu

This RFP includes all UTMB Health facilities including the Angleton Danbury Campus and has a total estimated value of $4,500,000.

RFP 16-013 Endovascular – Diagnostic Interventional Radiology (DIR) & Diagnostic Interventional Cardiology (DIC)

Products

RFP - Objectives 

There are four objectives that UTMB seeks to accomplish through this Solicitation of Proposal:

(a) Achieve and provide patients with safe and high quality supplies and related products.

(b) Work with quality partners that can successfully add value through innovations in providing supplies and related products in a manner consistent with the best interests and strategic plans of UTMB.

(c) Achieve cost savings and financial feasibility.

(d) Uphold UTMB Health’s position as a leader in quality, innovation and teaching organization.

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Section 1.4 Silent Period

UTMB is committed to ethical contracting standards and practices that help prevent a conflict of interest or the appearance of a conflict of interest.  UTMB shall have a “Silent Period” during this solicitation that limits communication regarding this RFP.  All communication during this solicitation should involve the Purchasing department and Respondents should not discuss any portion of this solicitation with any UTMB employee outside of the Purchasing department during this time period. 

The “Silent Period” shall begin with the issuance of this RFP and ends upon the execution of an Agreement(s) with selected Respondents. During the “Silent Period”, Respondents shall refrain from conversations with any UTMB employee, except Purchasing department personnel, regarding this RFP.  In addition, during the “Silent Period”, Respondents should not give any gifts or any other items of value to any UTMB staff that may be affiliated with this RFP.

Respondent(s) agree and understand that noncompliance with the “Silent Period” may result in disqualification from this RFP.

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Section 1.10 Criteria for Selection

The Respondent selected for an award will be the Respondent/Respondents whose proposal, as presented in the response to this RFP, is the most advantageous to UTMB.

UTMB will be contracting for the products and services listed in Section 4 (Scope of Work) using a two-step evaluation process.

• Step One (1) will consist of a qualitative analysis of a Respondents • Qualifications & Experience• Service• Support & Warranty• Quality Assurance• Products & Competitive Advantage• Added Value offerings • Respondents ability to meet UTMB’s clinical or research acceptability

• Step Two (2) will consist of a quantitative analysis of a Respondents total cost of ownership.

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Section 1.14 Historically Underutilized Businesses (HUBs)

Supplier Diversity 7

UTMB has reviewed this RFP in accordance with the Texas Administrative Code Section (Title 34, Part 1, Chapter 20, Subchapter B, Rule 20.14) and has determined that subcontracting opportunities are not probable under this solicitation.

If your company does intend to subcontract any portion of the work, your proposal must include a “HUB Subcontracting Plan” (HSP). The HSP Package, including the required forms and instructions, can be accessed via the UTMB’s HUB Program website at http://www.utmb.edu/supplychain/hub/planform.asp.

If you have any questions or need assistance please contact UTMB’s Manager of Supplier Diversity Programs/ HUB Program Coordinator, Karen Gross, at (281) 338-8053, (409) 747-8000 or klgross@utmb.edu.

Section 1.16 Key Events Schedule

RFP Step 1

Issue Request for Proposal 10/02/2015

Pre-Submittal Conference 10/09/2015 1:30 PM to 3:00 PM Galveston Texas Time

Last day for Respondent Questions: 10/12/2015

Post Addenda addressing any submitted questions 10/20/2015

Proposal Submittal Deadline: 10/29/2015

RFP Step 2

Issue Pricing Exercise to Selected Suppliers 11/17/2015

Pricing due 12/01/2015

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Section 2 – Proposal Requirements

•Preparation & Submittal Instructions (Section 2.2)

• Submit one (1) electronic version and/or (1) paper copy.

•Submittal Checklist (Section 2.5)

•Signed and Completed Execution of Offer (ref. Section 5)

•Responses to Respondent's Questionnaire (ref. Section 6)

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Attachments

Section 5 - Execution of OfferMUST BE SIGNED & COMLETED (Not doing so may result in the

rejection of your proposal)

Section 6 - Supplier Questionnaire

HUB Subcontracting Plan•If you are subcontracting any products or services please include

your HUB Plan

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Section 3 - General Terms & Conditions

This RFP and any Purchase Order, unilateral or bilateral Agreement, if any, resulting from this Request for Proposal shall be subject to UTMB’s Rider 103 Standard Terms and Conditions.

•http://www.utmb.edu/supplychain/purchasing/forms/Rider%20103%20Standard%20Terms%20and%20Conditions%2012_17_14.docx

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Section 4 – Scope of Work

UTMB Health requests proposals from qualified and experienced firms for Endovascular Supplies for Diagnostic Interventional Radiology & Diagnostic Interventional Cardiology products meeting the following minimum specifications stated in this Section.

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Section 4.2.2 – Minimum Requirements

1) Respondent should have a minimum of 5 years’ experience selling to physicians or hospitals.

2) Product upgrades are subject to the agreement discount structure proposed by Respondents.

3) Proposer representative support must be adequate to meet the needs of UTMB Health physicians, including being available for difficult or unique cases.

4) Proposer representative support must be adequate to meet the needs of UTMB Health staff including:

(a) Endovascular Supplies must be available, in appropriate quantity to support scheduled procedure volume.

(b) Availability for staff in-services.

(c) Responsiveness to inquiries (15 minute telephone response shall be considered the standard response time)

(d) Administrative support must be available when required.

(e) Endovascular Supplies and accessories will be provided without shipping/transportation charges. 

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Section 4.2.2 – Minimum Requirements Continued

5) Proposer agrees to provide orientation and all necessary in-service training to end users, management staff, and service personnel who are employed or contracted by UTMB Health.

6) UTMB Health Materials Management and other UTMB Health personnel are responsible for the proper placement and distribution of all items within the inventory formulary and

maintaining and monitoring the inventories within UTMB Health hospitals and ambulatory enterprise.

7) All goods provided must be ‘new’ and in proper working order. All technologies must be FDA and UTMB Health approved prior to use.

8) All shipping, packing and delivery are to take place in compliance with applicable law.

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Questions?

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