RFP 16-049General Inpatient Palliative Care Services

Pre-Submittal Conference

Purchasing

UTMB History and Facts

UTMB Academic & Research History & Facts The state’s first Academic Health Center Medical School established in 1891

celebrating 125th anniversary in 2016 We are 9th in the US in the number of MD graduates with an active license

to practice medicine. There are 29,000 living alumni; 21,000 in Texas

UTMB is Home to the only national lab in Texas and one of the two national biocontainment labs in the U.S. dedicated to developing treatments, vaccines and diagnostics to combat infectious threats to health, such as Ebola.

UTMB’s vaccine development center is one of the world’s largest university-based and has been named a World Health Organization (WHO) Collaborating Center for Vaccine Research, Evaluation and Training on Emerging Infectious Diseases.

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UTMB Health System Highlights

UTMB Health System Fast Facts (FY2014)Served 778,000 Outpatients and inpatientsDelivered 6,000 new TexansServed 41,000 Emergency Department PatientsConducted 119,000 telemedicine encounters, including five-year telemedicine contract to provide all medical services to three National Science Foundation research stations in AntarcticaThe only Level 1 Trauma Center in the region that is also a Level 1 burn center that provides care to 1.2 million people in a nine-county service area.UTMB’s Clinic network from Conroe to McAllen.UTMB’s is one of only nine hospitals in the country selected by the U.S. Department of Health and Human Services to be a regional treatment center for patients with Ebola or other highly infectious disease.

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UTMB Today Schools of Medicine, Nursing, Health

Professions, Graduate Biomedical Sciences $1.8B annual budget 12,500 employees statewide 3,800 students and more than 900 faculty Among largest, fastest growing academic

health centers in the nation $120M in research expenditures ~ 944,000 outpatient encounters and

~ 30,000 hospital discharges in FY15 ~133,000 Telemedicine Encounters

Three campuses 85-acre Galveston Campus, 90 buildings 65-acre League City Campus, two buildings

and master plan 40-acre Angleton Danbury Campus, six buildings

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League City Campus

Galveston Campus

Angleton Danbury Campus

UTMB Planning for the Future Goals to Expand Academic & Healthcare Footprint

New facilities include Jennie Sealy Replacement Hospital and League City Campus expansion, Angleton Danbury Hospital 

Beds ~ 510 Approximately 20 new surgical suites in early 2016 Increase to ~ 15,000 surgeries per year

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UTMB Planning for the Future The goals for UTMB’s Research Enterprise:

Update research strategic plan, focusing on leveraging strengths and opportunities to raise NIH rakings and increase research funding

Grow collaborative research partnerships to expand capacity for multidisciplinary research

Improve the infrastructure that ensures high-quality research and outcomes.

Optimize the management of research space Support and promote technology transfer and

commercialization of research discoveries.

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RFP Section 1 – Notice to Respondents•General Information

•Contact for RFP – Christopher Gross (Section 1.5)

•Agreement Term (Section 1.6)

•Criteria for Selection (Section 1.10)

•Historically Underutilized Businesses (Section 1.14)

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RFP Section 1 – HUB PlanThe Statewide HUB Program is under the direction of the Comptroller of Public Accounts (CPA) which administers, certifies, audits and reports HUB participation within the state’s procurement processes.

In accordance with Texas Government Code 2161, each state agency, including UTMB, is required to make a good faith effort to assist HUBs in competing for, and receiving, contracts awarded by the agency.

UTMB has reviewed this RFP in accordance with the Texas Administrative Code Section (Title 34, Part 1, Chapter 20, Subchapter B, Rule 20.14) and has determined that subcontracting opportunities are not probable under this solicitation.

If your company does intend to subcontract any portion of the work, your proposal must include a “HUB Subcontracting Plan” (HSP). The HSP Package, including the required forms and instructions, can be accessed via the UTMB’s HUB Program website at http://www.utmb.edu/logistics/hub/default.asp.

If you have any questions or need assistance please contact UTMB’s HUB Program Coordinator, Karen Gross at (281) 338-8053 or klgross@utmb.edu

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RFP Section 2 – Proposal Requirements•General Instructions•Preparation & Submittal Instructions•Financial Schedule•Terms & Conditions•Submittal Checklist

• Signed and Completed Execution of Offer (ref. Section 5)• Signed and Completed Pricing, Delivery & Addenda Affirmation (ref.

Section 6)• Responses to Respondent's Questionnaire (ref. Section 7)• Evidence of CHAP certification

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RFP Section 3 – General Terms & Conditions

The General Terms and Conditions contained within the RFP Document shall be made a part of and govern any Purchase Order, unilateral or bilateral Agreement, if any, resulting from this Request for Proposal. In addition, UTMB has attached a proposed an Inpatient Care Agreement for review.

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RFP Section 4 – Scope of Work / Service Requirements

General Requirements of Respondent

•Provide nurse/social work/chaplain services PRN by hospital request 24 hours a day.

•Provide on-call services 24 hours a day.

•Once patient makes General Inpatient Hospice admission election, hospice team member must arrive at hospital within two hours to complete psycho/social nursing assessment.

•Upon admission to General Inpatient Palliative Care Service, hospice agency nurse will make initial visit within two hours to conduct intake evaluation.

•Hospice agency designee shall conduct daily onsite visits to assess patient conditions and discuss plan of care with hospital physician attending.

•Hospice agency will provide, if death occurs in General Inpatient Palliative Care, decedent support for family within 30 minutes from notification of death.

•Payment for services rendered is at 90% daily Hospice GIP per Diem.

•Hospice agency must currently be Community Health Accreditation Partner (CHAPS) certified and maintain certification for duration of medical services agreement.

•Hospice agency must be in good standing with state regulators.

Hospital will provide:

• Room and board (dependent upon bed availability)• Nursing staff• Pharmacy services• UTMB Palliative care physician medical attending services

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RFP Section 5 – Execution of Offer•MUST BE SIGNED & COMPLETED

• Not doing so will result in the rejection of your proposal

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RFP Section 6 – Price and Delivery• Pricing

• Payment Terms

• Addenda Checklist

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RFP Section 7 – Respondent Questionnaire

•Company Profile

•General Requirements

•Service Support and Warranty

•Added Value

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Key Events Schedule & Required Submittals

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Key Events chedule (Section 1.15, pg 7)

Issue Request for Proposal - February 25, 2016

Pre-Submittal Conference - February 29, 2016

Last day for Respondent Questions - March 7, 2016

Proposal Submittal Deadline - March 24, 2016

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Questions?