RFP for Services/Goods - ACBAR: Home Page · Web viewCase Ref: UNOPS-AFG-RFP-016-001 Page 24 of 26 Case Ref: UNOPS-AFG-RFP ... The Offeror shall fill in this Form in accordance with

Section V: Returnable Bidding FormsNote to Offerors: Instructions to complete each Form are highlighted in blue in each Form. Please complete the Returnable Bidding Forms as instructed and return them as part of their Proposal submission.

This Section comprises the following Returnable Bidding Forms:o Form A: Proposal/No Proposal Confirmation Formo Form B: Checklist Formo Form C: Offeror Information Form o Form D: Joint Venture Partner Information Formo Form E: Proposal Submission Formo Form F: Financial Proposal Formo Form G: Technical Proposal Formo Form H: Proposal Security Form (Not Used) o Form I: Format for Resume of Proposed Key Personnelo Form J: Performance Statement Form o Form K: No Adverse Action Confirmation Formo Form L: Statement of Exclusivity and Availability

Case Ref: UNOPS-AFG-RFP-016-001 Page 1 of 26

Form A: Proposal/No Proposal Confirmation FormIf after assessing this opportunity you have made the determination not to submit your proposal, we would appreciate if you could return this form indicating your reasons for non-participation.

Date:

To: UNOPSNajibullah ABRAHIMKHAIL

Email: [email protected]

From: [Insert name of Offeror]

Subject RFP reference: UNOPS-AFG-RFP-016-001

Insert an X where applicable Description

YES, we intend to submit a proposal.

NO. We are unable to submit a competitive offer for the requested goods/services at the moment

If you selected NO above, please state the reason(s) below:

Insert an X where applicable Description

The requested goods/services are not within our range of supplyWe are unable to submit a competitive offer for the requested products at the momentThe requested products are not available at the momentWe cannot meet the requested specifications/terms of referenceWe cannot offer the requested type of packingWe can only offer FCA pricesThe information provided for quotation purposes is insufficientYour RFP is too complicatedInsufficient time is allowed to prepare a bidWe cannot meet the delivery requirementsWe cannot adhere to your terms and conditions (please specify: payment terms, request for performance security, etc.)Sustainability criteria/requirements are too stringent (if applicable)We do not exportWe do not sell to the UNYour volume is too small and does not meet our order quantityOur production capacity is currently fullWe are closed during the holiday seasonWe had to give priority to other clients’ requestsWe do not sell directly but through distributorsWe have no after-sales service availableThe person handling the bids is away from the officeOther (please provide reasons):We would like to receive future RFPs for this type of goodsWe don’t want to receive RFPs for this type of goods

If UNOPS has questions to the Offeror concerning this NO BID, UNOPS should contact Mr./Ms. (_______________), phone (_______________), email (_______________), who will be able to assist.


mailto:[email protected]

Form B: Checklist FormOfferors are requested to complete this form and return it as part of their Proposal submission.

RFP reference no: UNOPS-AFG-RFP-016-001Name of Offeror: [insert name of Offeror]Date: [insert submission date]

Before submitting your Proposal, please ensure compliance with the instructions included in Section I: RFP Particulars, Article 23, Proposal Submission.TECHNICAL PROPOSAL ENVELOPE:

Activity Yes/No/NAPage # in

your Proposal

If NO provide comment

Have you duly completed all the Returnable Bidding Forms? ☐ YES ☐ NO ☐ NA

Form A: Proposal/No Proposal Confirmation Form ☐ YES ☒ NO ☐ NA

Form B: Checklist Form ☐ YES ☒ NO ☐ NA

Form C: Offeror Information Form ☐ YES ☐ NO ☐ NA Form D: Joint Venture Partner Information

Form ☐ YES ☐ NO ☐ NA

Form E: Proposal Submission Form ☐ YES ☐ NO ☐ NA

Form F: Financial Proposal Form ☐ YES ☐ NO ☐ NA Form G: Technical Proposal Form ☐ YES ☐ NO ☐ NA Form H: Proposal Security Form N/A Form I: Format for Resume of Proposed Key

Personnel ☐ YES ☐ NO ☐ NA

Form J: Performance Statement Form ☐ YES ☐ NO ☐ NA Form K: No Adverse Action Confirmation Form ☐ YES ☐ NO ☐ NA Form L: Statement of Exclusivity and

Availability ☐ YES ☐ NO ☐ NA

[Add other forms as necessary] ☐ YES ☐ NO ☐ NAHave you provided the required documents to establish compliance with the evaluation criteria established in Section III?

☐ YES ☐ NO ☐ NA

Copy of audited financial statements of the last three years ☐ YES ☐ NO ☐ NA

CVs of the proposed team ☐ YES ☐ NO ☐ NA Technical datasheet, certifications, guarantees

of the solar and wind components ☐ YES ☐ NO ☐ NA

FINANCIAL PROPOSAL ENVELOPE (to be submitted in a separate envelope/email)

Activity Yes/No/NAPage # in

your Proposal

If NO provide comment

Form F: Financial Proposal Form ☐ YES ☐ NO ☐ NA [Add other price-related documents as

necessary] ☐ YES ☐ NO ☐ NA


Form C: Offeror Information FormThe Offeror shall fill in this Form in accordance with the instructions indicated below. No alterations to its format shall be permitted and no substitutions shall be accepted.


1. Background and Expertise of Organization:

Full legal name of Offeror [complete]

What year was your firm/organization established? [complete]

Address of registered office [complete]

Name of Offeror Representative complete]

Has your firm/organization ever filed or petitioned for bankruptcy? (If YES, explain in detail the reasons why, filing date, and current status.)

[complete]

2. UNGM Registration and UNOPS Vendors

As part of the Proposal, it is desired that the Offeror goes to the United Nations Global Marketplace (UNGM) registration website: https://www.ungm.org/Registration/RegisterSupplier.aspx and fills out the registration.If the Offeror is already registered with UNGM, please provide your UNGM registration number in the table below and please ensure that your firm’s information on UNGM is current.

The Offeror may still Proposal even if not registered with the UNGM. However, if the Offeror is selected for Contract award, the Offeror must register on the UNGM prior to Contract signature.

Are you a UNGM registered vendor? ☐ Yes ☐ No If yes, [insert UGNM vendor number]

Are you a UNOPS vendor? ☐ Yes ☐ No If yes, [insert UNOPS vendor ID]

3. Contact details of persons that UNOPS may contact for requests for clarification during Proposal evaluation:

Name/Surname [complete]

Title [complete]

Tel Number (direct) [complete]

Email address (direct): [complete]

PS: This person must be available during the next two weeks following receipt of the Proposal.


https://www.ungm.org/Registration/RegisterSupplier.aspx

Form D: Joint Venture Partner Information Form[The Offeror shall fill in this Form in accordance with the instructions indicated below]


To be completed and returned with your Proposal if the Proposal is submitted as a Joint Venture/Consortium/Association.

JV / Consortium/ Association Information

Name [complete]

Names of each partner and contact information(address, telephone numbers, fax numbers, e-mail address)

[complete]

Name of leading partner (with authority to bind the JV, Consortium, Association during the RFP process and, in the event a Contract is awarded, during contract execution)

[complete]

Proposed proportion of responsibilities between partners (in %) with indication of the type of the services to be performed by each

[complete]

Signatures of all partners of the JV:

We hereby confirm that if the contract is awarded, all parties of the Joint Venture/Consortium/Association shall be jointly and severally liable to UNOPS for the fulfillment of the provisions of the Contract.

Name of partner: ________________________ Name of partner: _________________________

Signature: ______________________________ Signature: _______________________________

Date: _______________________ Date: ________________________

Name of partner: ________________________ Name of partner: _________________________

Signature: ______________________________ Signature: _______________________________

Date: _______________________ Date: ________________________


Form E: Proposal Submission FormOfferors are requested to complete this form, sign it and return it as part of their Proposal submission. The Offeror shall fill in this form in accordance with the instructions indicated. No alterations to its format shall be permitted and no substitutions shall be accepted.

Date: [Insert submission date]

Subject: Proposals for the Supply, Delivery, Installation, Testing and Commissioning of Hybrid Solar/ Wind Power Plant in Herat Province, Afghanistan – RFP Ref No.: UNOPS-AFG-RFP-016-001, dated June 02, 2016.

We, the undersigned, declare that:

a. We have examined and have no reservations to the Bidding documents, including amendments No.: [Insert the number and issuing date of each amendment];

b. We offer to supply in conformity with the Bidding documents, including the UNOPS General Conditions of Contract and in accordance with the Schedule of Requirements;

c. Our Proposal shall be valid for the period of time of [insert number of days which shall not be less than the specified in Section I: RFP Particulars, Period of Validity of Proposals] from the date fixed for the Proposal submission deadline as set out in the RFP, and it shall remain binding upon us and may be accepted at any time before the expiration of that period;

d. If our Proposal is accepted, and if so requested in Section I: RFP Particulars, we commit to obtain a performance security, in accordance with Instructions to Offerors, Article 35 and the General Conditions of Contract;

e. We have no conflict of interest in any activity that would put it, if selected for this assignment, in a conflict of interest with UNOPS;

f. We have not declared bankruptcy, are not involved in bankruptcy or receivership proceedings, and there is no judgment or pending legal action against them that could impair their operations in the foreseeable future;

g. Our firm confirms that the offeror and sub-contractors have not been associated, or had been involved in any way, directly or indirectly, with the preparation of the design, terms of references and/or other documents used as a part of this solicitation;

h. We embrace the principles of the United Nations Supplier Code of Conduct and adhere to the principles of the United Nations Global Compact;

i. Our firm, its affiliates or subsidiaries – including any subcontractors or suppliers for any part of the contract – has not been declared ineligible by UNOPS, nor is included in the suspended/ineligibility list of the UN/PD, other UN Agencies, the UN Security Council, and the World Bank, in accordance with Instructions to Offerors Article 4, Eligibility;

j. We have not offered and will not offer fees, gifts and/or favours of kind in exchange for this RFP and will not engage in any such activity during the performance of any contract awarded;

k. We understand that you are not bound to accept the lowest evaluated Proposal or any other Proposal that you may receive.

I, the undersigned, certify that I am duly authorized by [insert name of Offeror] to sign this Proposal and bind [insert name of Offeror] should UNOPS accept this Proposal:

Name : _____________________________________________________________Title : _____________________________________________________________Date : _____________________________________________________________Signature : _____________________________________________________________

[Stamp form of Proposal with official stamp of the Offeror]


Form F: Financial Proposal Form

RFP reference no: UNOPS-AFG-RFP-016-001Name of Offeror:

The Proposer is required to prepare the Financial Proposal following the below format and be submitted in an envelope separate from the rest of the RFP as indicated in the Instruction to Offerors. The financial proposal must be submitted in United States Dollars.

The Financial Proposal must be filled in in both Tables 1 and 2 below (for which the total amount should match), including provision of a detailed cost breakdown. Provide separate figures for each functional grouping or category. The format includes specific expenditures under Table 2, which may or may not be required or applicable but are indicated to serve as examples. Offerors may adjust the name of expenditures under Table 2 if necessary.

Table 1: Cost breakdown per deliverable/output

Item No

Deliverables Percentage of Total Price (Weight for payment)

Price in USD(Lump Sum, All Inclusive)

1

Supply, delivery, installation, testing and commissioning of complete set of the solar park as per Section IV – Schedule of Requirements

2

Supply, delivery, installation, testing and commissioning of complete set of set of the wind farm as per Section IV – Schedule of Requirements

Total financial proposal USD 100%

Table 2: Cost breakdown per component

Offerors are requested to provide the detailed cost breakdown for the above given lump sum prices. The breakdown should include the prices for all parts/equipment of the plant including its installation. It should also include, the operational costs i.e. staff salaries, travel expenses etc. UNOPS shall use the cost breakdown for the price reasonability assessment purposes as well as the calculation of price in the event that both parties agree to a contract amendment on the future.

The discounts offered, if applicable, and the methodology for their application are: Discounts: If our proposal is accepted, the following discounts shall apply. [Specify in detail each

discount offered and the specific item of the Schedule of Requirements to which it applies, including if applicable discounts for accelerated payment.]

Methodology of application of the discounts: The discounts shall be applied using the following method: [Specify in detail the method that shall be used to apply the discounts];

List of subcontractors or suppliers

Offeror must identify the names of all subcontractors/suppliers who will be providing good/services under this contract and the type of work being subcontracted, if applicable.

(A) _[Full legal name and address of subcontractors ] ___________

(B) _________________________________________________

(C) _________________________________________________


I, the undersigned, certify that I am duly authorized by [insert full name of Offeror] to sign this Proposal and bind [insert full name of Offeror] should UNOPS accept this Proposal:

Name : _____________________________________________________________

Title : _____________________________________________________________

Date : _____________________________________________________________

Signature : _____________________________________________________________


Form G: Technical Proposal FormRFP reference no: UNOPS-AFG-016-001Name of Offeror: [insert name of offeror]

The Offeror’s proposal must be organized to follow the format of this Technical Proposal Form. Where the offeror is presented with a requirement or asked to use a specific approach, the offeror must not only state its acceptance, but also describe, where appropriate, how it intends to comply. Where a descriptive response is requested, failure to provide the same will be viewed as non-responsive.

Technical Proposal Evaluation sections:

Section 1: Offeror’s qualification, capacity and expertise

1.1

Brief description of the organization, including the year and country of incorporation, and types of activities undertaken

[Insert response here]

1.2

General organizational capability which is likely to affect implementation: management structure, financial stability and project financing capacity, project management controls, extent to which any work would be subcontracted


1.3

Relevance of specialised knowledge and experience on similar engagements done in the region/country


1.4

Quality assurance procedures and risk mitigation measures


1.5

Organization’s commitment to sustainability


Section 2: Proposed Methodology, Approach and Implementation Plan2.1 Understanding of the requirement: Have the important aspects of the task been addressed in

sufficient detail? Are the different components of the project adequately weighted relative to one another? Provide an executive summary that defines your overall approach to manage and operate all of the required services for this account.



2.2

Description of the Offeror’s approach, methodology, and timelines for meeting or exceeding the requirements of the Terms of Reference (details of the proposed solutions and how you intend to install Solar and Wind turbines to reach the required installed power as per the requirements of the TOR, description of other service elements such as installation of CCTV, construction of the small building, fence around the solar park and SCADA)


2.3

Details how the different elements (solar, wind turbines and weather station) shall be connected to SCADA and further to both the control room and remotely


2.4

Details how the different elements (solar, wind turbines and weather station) shall be connected to SCADA and further to both the control room and remotely


Section 3: Fitness and quality of the proposed components of the Solar and Wind

3.1

Reputation of the proposed products, quality, efficiency, performance, viability, certifications, guarantees of the offered Solar and Wind components. The Offerors are requested to provide the technical product datasheet of their offered products (solar panels, inverters, mounting structures, transformer, MV switches, wind turbines and SCADA monitoring system) and further provide details to answer the above points.


3.2

Are there any innovations including workable suggestions that could improve the quality/effectiveness of the system?


Section 4: Quality of the proposed design for Solar and Wind turbines

4.1

Proposed layout/ design of the solar park


4.2

Proposed layout/ design of the wind turbines farm


4.3

Single line diagram (electrical) of the entire hybrid plant


4.4

Visual layout of the wind turbines (appearance of the wind farm)



Section 5: Production Forecast of the plant both solar park and wind farm

5.2Production forecast of solar park during 1 (one) year


5.2Production forecast of wind farm during (one) year (The higher the better)


Section 6: Key personnel proposed

5.1

Composition and structure of the team proposed. Are the proposed roles of the management and the team of key personnel suitable for the provision of the necessary services

[Insert response here by filling up the below table]

Name and Nationality

Position to be Assumed in this Contract

Requirements as per Terms of reference

[Insert]

Wind and Solar Expert which should act as Project Manager/Team Leader.

Academic background and or specialised training in REN with at least 3 years of similar experience

[Insert] Civil EngineerAcademic background in Civil

Engineering with at least 3 years of similar experience

[Insert] Electrical Engineer

Academic background in Mechanical/ Electrical Engineering

with at least 3 years of similar experience

Qualifications of key personnel proposed

[For each of the names identified above, attach his/her CV using the format in Form I: Format for Resume of Proposed Key Personnel. If so required in Section I, also attach his/her Form L: Statement of Exclusivity and Availability]

I, the undersigned, certify that I am duly authorized by [insert full name of Offeror] to sign this Proposal and bind [insert full name of Offeror] should UNOPS accept this Proposal:

Name : _____________________________________________________________Title : _____________________________________________________________Date : _____________________________________________________________Signature : _____________________________________________________________


Form H: Proposal Security Form (BANK GUARANTEE)

Not Used


Form I: Format for Resume of Proposed Key Personnel

RFP reference no: UNOPS-AFG-RFP-016-001Name of Offeror: [insert name of Offeror]

Position [Insert]

Name of Personnel [Insert]

Title [Insert]

Years with Firm [Insert]

Nationality [Insert]

Language proficiency [Insert]

Education/ Qualifications

[Summarize college/university and other specialized education of personnel member, giving names of schools, dates attended, and degrees/qualifications obtained.]

Professional certifications

[Provide details of professional certifications relevant to the scope of services] Name of institution: [Insert] Date of certification: [Insert]

Employment Record/ Experience

[Starting with present position, list in reverse order, every employment held. List all positions held by personnel since graduation, giving dates, names of employing organization, title of position held and location of employment. For experience in last five years, detail the type of activities performed, degree of responsibilities, location of assignments and any other information or professional experience considered pertinent for this assignment.]

References

[Provide names, addresses, phone and email contact information for two (2) references]

Reference 1:

Reference 2:

I, the undersigned, certify to the best of my knowledge and belief, this bio-date is accurate.

________________________________________ ___________________

Signature of Personnel (individual) or firm representative Date (Day/Month/Year)


Form J: Performance Statement Form

RFP reference no: [insert RFP reference No.]Name of Offeror: [insert name of Offeror]Date: [insert submission date]

Order placed by

[Full address of purchaser]

Order no. & date

Description & quantity of

ordered items

Value of order

Date of completion of delivery

Remarks indicating reasons of

late delivery, if

any

Was the supply of

goods satisfactory?

As per Contract Actual

Name : _____________________________________________________________

Title : _____________________________________________________________

Date : _____________________________________________________________

Signature : _____________________________________________________________


Form K: No Adverse Action Confirmation FormRFP reference no: UNOPS-AFG-RFP-016-001Name of Offeror: [insert name of Offeror]Date: [insert submission date]

This is to certify that [delete unwanted option]:

a. No adverse action has been taken against the Offeror [insert Offeror’s name] and the manufacturers [insert manufacturer’s names] whose products are being offered by the Offeror against this Request for Proposals, in the last 5 (Five) years.

b. The following instances of previous past performance have resulted in adverse actions taken against the Offeror [insert Offeror’s name] and the manufacturers [insert manufacturer’s names] whose products are being offered by the Offeror, in the last 5 (Five) years. Such adverse actions included:

[Indicate date and reasons for adverse actions and result of adverse actions, i.e. suspension or cancellation of manufacturing license by regulatory authorities, product recalls, blacklisting, debarment from submitting a proposal etc.]

Name : _____________________________________________________________

Title : _____________________________________________________________

Date : _____________________________________________________________

Signature : _____________________________________________________________


Form L: Statement of Exclusivity and AvailabilityRFP reference no: UNOPS-AFG-RFP-016-001Name of Offeror: [insert name of Offeror]Date: [insert submission date]

I, the undersigned, hereby declare that I agree to participate exclusively with the Offeror [insert Offeror name] in the above-mentioned RFP. I further declare that I am able and willing to work for the period(s) foreseen for the position for which my CV has been included in the event that this proposal is successful, namely:

From To

[start of period 1] [end of period 1]

[start of period 2] [end of period 2]

[etc.]

I confirm that I am not engaged in other projects in a position for which my services are required during the periods where my services are required under this RFP.

By making this declaration, I understand that I am not allowed to present myself as a candidate to any other Offeror submitting a proposal for this RFP. I am fully aware that if I do so, I will be excluded from this RFP, the proposals may be rejected, and I may also be subject to exclusion from other UNOPS tender procedures and contracts.

Furthermore, should this proposal be successful, I am fully aware that if I am not available at the expected start date of my services for reasons other than ill-health or force majeure, I may be subject to exclusion from UNOPS other tenders and contracts and that the notification of award of contract to the Offeror may be rendered null and void.

Name : _____________________________________________________________

Title : _____________________________________________________________

Date : _____________________________________________________________

Signature : _____________________________________________________________


Section VI: Contract FormsVI-1: UNOPS General Conditions of Contract

In the event of a Contract, the following conditions of contract will apply:

UNOPS General Conditions of Contract for Professional Services

The conditions are available at: http://www.unops.org/english/Opportunities/suppliers/how-we-procure/Pages/default.aspx


VI-2: UNOPS Special Conditions of ContractThe following Special Conditions for Goods (SCG) shall supplement and/or amend the General Conditions for Goods (GCG). Whenever there is a conflict, the provisions herein prevail over those in the GCC. The corresponding Clause number of the GCC is indicated in the left column of the below table.

Clause in General Conditions Special Condition of Contract

N/A N/A


VI-3: UNOPS sample contract for Contract for ServicesDear Sir/Madam,

Ref.:______/ _______/ ______ [Insert project number and title]

The United Nations Office for Project Services (hereinafter referred to as "UNOPS"), wishes to engage your [company/organization/institution], duly incorporated under the Laws of [insert name of country] (hereinafter referred to as the "Consultant") in order to perform consulting services in respect of [insert summary description of the services] (hereinafter referred to as the "Services"), in accordance with the following Contract:

1 Contract documents

1.1 This Contract is subject to the UNOPS General Conditions for Professional Services, [insert the current version number and date from the document library], attached hereto as Annex I. The provisions of such Annex shall control the interpretation of this Contract and in no way shall be deemed to have been derogated by the contents of this letter and any other Annexes, unless otherwise expressly stated under section 4 of this letter, entitled "Special Conditions".

1.2 The Consultant and UNOPS also agree to be bound by the provisions contained in the following documents, which shall take precedence over one another in case of conflict in the following order:

a) this letter;

b) UNOPS’ Request for Proposal, reference [insert reference number], dated [insert reference date], and subsequent amendments and clarifications, assumed to be known to both parties, including the Statement of Work / Terms of Reference, attached hereto as Annex II;

c) the Consultant's technical proposal [reference [insert reference number], dated [insert reference date], as clarified by the agreed minutes of the negotiation meeting [dated [insert meeting date]], both documents not attached hereto but known to and in the possession of both parties.

1.3 All the above shall form the Contract between the Consultant and UNOPS, superseding the contents of any other negotiations and/or agreements, whether oral or in writing, pertaining to the subject of this Contract.

2 Obligations of the consultant

2.1. The Consultant shall perform and complete the Services described in Annex II with due diligence and efficiency and in accordance with the Contract.

2.2. The Consultant shall provide the services of the following key personnel:

Name Specialization Nationality Period of service [insert name] [insert specialization] [insert nationality] [insert period of service][insert name] [insert specialization] [insert nationality] [insert period of service]

2.3. Any changes in the above key personnel shall require prior written approval of the Director, [insert name of Director] RO/OC UNOPS.


2.4. The Consultant shall also provide all technical and administrative support needed in order to ensure the timely and satisfactory performance of the Services.

2.5. The Consultant shall submit to UNOPS the deliverables specified hereunder according to the following schedule:

[LIST DELIVERABLES][INDICATE DELIVERY DATES]

e.g.

Progress report ../../................... ../../....Final report ../../....

2.6. All reports shall be written in the English language, and shall describe in detail the services rendered under the Contract during the period of time covered in such report. All reports shall be transmitted by the Consultant by [MAIL, COURIER AND/OR FAX] to the address specified in 9.1 below.

2.7. The Consultant represents and warrants the accuracy of any information or data provided to UNOPS for the purpose of entering into this Contract, as well as the quality of the deliverables and reports foreseen under this Contract in accordance with the highest industry and professional standards.

Option 1 (fixed price)

3 Price and payment

3.1. In full consideration for the complete and satisfactory performance of the Services under this Contract, UNOPS shall pay the Consultant a fixed contract price of [insert currency and amount in figures and words].

3.2. The price of this Contract is not subject to any adjustment or revision because of price or currency fluctuations or the actual costs incurred by the Consultant in the performance of the Contract.

3.3. Payments effected by UNOPS to the Consultant shall be deemed neither to relieve the Consultant of its obligations under this Contract nor as acceptance by UNOPS of the Consultant's performance of the Services.

3.4. UNOPS shall effect payments to the Consultant after acceptance by UNOPS of the invoices submitted by the Consultant to the address specified in 9.1 below, upon achievement of the corresponding milestones and for the following amounts:

Milestone Amount Target date

[insert milestone] [insert amount] [insert date] [insert milestone] [insert amount] [insert date]


Option 2 (cost reimbursement)

3 Price and payment

3.1. In full consideration for the complete and satisfactory performance of the Services under this Contract, UNOPS shall pay the Consultant a price not to exceed [insert currency and amount in figures and words].

3.2. The amount contained in 3.1 above is the maximum total amount of reimbursable costs under this Contract. The Breakdown of Costs in Annex [insert Annex number] contains the maximum amounts per cost category that are reimbursable under this Contract. The Consultant shall reflect in his invoices the amount of the actual reimbursable costs incurred in the performance of the Services.

3.3. The Consultant shall not do any work, provide any equipment, materials and supplies, or perform any other services which may result in any costs in excess of the amount under 3.1 or of any of the amounts specified in the Breakdown of Costs for each cost category without the prior written agreement of the Director, [insert name of Director] RO/OC, UNOPS.

3.4. Payments effected by UNOPS to the Consultant shall be deemed neither to relieve the Consultant of its obligations under this Contract nor as acceptance by UNOPS of the Consultant's performance of the Services.

3.5. The Consultant shall submit invoices for the work done every [insert period of time or milestones].

OR

3.5 The Consultant shall submit an invoice for [insert amount and currency of the advance payment in figures & words] upon signature of this Contract by both parties and invoices for the work done every [insert period of time or milestones].

3.6. Progress and final payments shall be effected by UNOPS to the Consultant after acceptance of the invoices submitted by the Consultant to the address specified in 9.1 below, together with whatever supporting documentation of the actual costs incurred is required in the Breakdown of Costs or may be required by UNOPS. Such payments shall be subject to any specific conditions for reimbursement contained in the Breakdown of Costs.

4 Special conditions

4.1. The advance payment to be made upon signature of the contract by both parties is contingent upon receipt and acceptance by UNOPS of a bank guarantee for the full amount of the advance payment issued by a Bank and in a form acceptable to UNOPS.

4.2. The amounts of the payments referred to under section 3.6 above shall be subject to a deduction of [insert percentage that the advance represents over the total price of the contract] % (... percent) of the amount accepted for payment until the cumulative amount of the deductions so effected shall equal the amount of the advance payment.

4.3. Owing to [insert reason], Article(s) [insert article number?] of the General Conditions in Annex I shall be amended to read/be deleted.

OR


4.1. No special conditions shall apply.

5 Submission of invoices

5.1. An original invoice shall be submitted by mail by the Consultant for each payment under the Contract to the following address:

[insert address][insert address][insert address]

5.2. Invoices submitted by fax shall not be accepted by UNOPS.

6 Time and manner of payment

6.1. Invoices shall be paid within thirty (30) days of the date of their receipt and acceptance by UNOPS.

6.2. All payments shall be made by UNOPS to the following Bank account of the Consultant:

[Name of the bank][Account number][Address of the bank]

7 Entry into force. Time limits.

7.1. The Contract shall enter into force upon its signature by both parties.

7.2. The Consultant shall commence the performance of the Services not later than [insert date] and shall complete the Services within [insert number of days or months] of such commencement.

7.3. All time limits contained in this Contract shall be deemed to be of the essence in respect of the performance of the Services.

8 Modifications

8.1. Any modification to this Contract shall require an amendment in writing between both parties duly signed by the authorized representative of the Consultant and the Director, [.....] UNOPS.

9 Notifications

9.1. For the purpose of notifications under the Contract, the addresses of UNOPS and the Consultant are as follows:

For UNOPS:

[Insert name of RO/OC Director]Director[RO/OC.....] UNOPS


AddressRef.______/______/______[Insert contract reference and number]Phone: [Insert phone number]Fax: [Insert fax number]Email: [Insert email address]

For the Consultant:

[Insert name, address, phone, and fax/email]

10 Good faith

10.1. The Parties undertake to act in good faith with respect to each other's rights and obligations under this Contract and to adopt all reasonable measures to ensure the realization of the objectives of this Contract.

If the above terms and conditions meet with your agreement as they are typed in this letter and in the Contract Documents, please initial every page of this letter and its attachments and return to this office one original of this Contract, duly signed and dated.

Yours sincerely,

[Insert name of RO/OC Director]

Director[......] RO/OC

For [Insert name of the company/organization]

Agreed and Accepted:

Signature ____________________________

Name ____________________________

Title ____________________________

Date ____________________________


ANNEX I

UNOPS General conditions of contract for professional services

https://www.unops.org/SiteCollectionDocuments/Procurement/GCCs%20For%20Professional%20Services.pdf

ANNEX II

STATEMENT OF WORK

[The Statement of Work should be prepared in accordance with the instructions contained in the UNOPS Procurement Manual]

ANNEX III

BREAKDOWN OF COSTS

[A model breakdown of costs is under development]



VI-4: Performance Security Form (BANK GUARANTEE)

Note to Offerors: This form, when required, shall only be completed by the successful Offeror after contract award. The bank, as requested by the successful Offeror, shall fill in this form in accordance with the instructions indicated.

Date: [Insert date (as day, month, and year) of submission]RFP No. and title: [xx-xxx and title of the RFP]

Bank’s Branch or Office: [Insert complete name of guarantor]Beneficiary: [Insert legal name and address of UNOPS]Performance Guarantee N.: [Insert Performance Guarantee number]We have been informed that [insert complete name of supplier] (hereinafter called "the supplier") has entered into Contract No. [Insert number] dated [Insert day and month], [Insert year] with you, for the supply of [description of goods and related services] (hereinafter called "the contract"). Furthermore, we understand that, according to the conditions of the contract, a Performance Guarantee is required.At the request of the supplier, we hereby irrevocably undertake to pay you any sum(s) not exceeding [insert amount(s1) in figures and words], upon receipt by us of your first demand in writing declaring the supplier to be in default under the contract, without cavil or argument, or your needing to prove or to show grounds or reasons for your demand or the sum specified therein.This guarantee shall expire no later than the [insert number] day of [insert month] [insert year],2 and any demand for payment under it must be received by us at this office on or before that date.This guarantee is subject to the Uniform Rules for Demand Guarantees (2010 Revision), International Chamber of Commerce Publication No. 758, except that the supporting statement under article 15(a) is excluded.

____________________________________________________[Signatures of authorized representatives of the bank and the supplier]

1 The bank shall insert the amount(s) specified in the SCG and denominated, as specified in the SCG, either in the currency(ies) of the Contract or a freely convertible currency acceptable to UNOPS.

2 Dates established in accordance with Clause 12 of the General Conditions of Contract (“GCG”). UNOPS should note that in the event of an extension of the time to perform the Contract, UNOPS would need to request an extension of this Guarantee from the Bank. Such request must be in writing, and must be made prior to the expiration date established in the Guarantee. In preparing this Guarantee, UNOPS might consider adding the following text to the Form, at the end of the penultimate paragraph: “We agree to a one-time extension of this Guarantee for a period not to exceed [six months] [one year], in response to UNOPS’s written request for such extension. Such a request is to be presented to us before the expiry of the Guarantee.”


VI-5: Advance Payment Guarantee Form (BANK GUARANTEE)

Not Used
