Richland Home Owners Association

Richland Home Owners Association, LLCAnnual Members MeetingFebruary 25, 2014*Please be sure to sign in when you arrive1IntroductionsGoverning BoardPresident Janice BarrilleauxVice President Scott GeeTreasurer Andre DuplantierSecretary: - Robert Broussard

Architectural Board: - Ron Anderson, Chris Betz, Richard Chandler & Tommy UnglesbyVolunteer Board: Meaghan Barton

Meeting FormatThe board will present updated information for business conducted in 2013 and proposed objectives for the coming year.

The board will ask for objections to proposals. If there are no objections, an unanimous decision will be recorded. Otherwise, the discussion will be tabled and a vote will be held following the presentation.

There will be an opportunity for questions and answers following the presentation.TopicsCollections SummaryFinancial SummaryCity SewerAccomplishmentsMaintenanceProposed 2014 ProjectsDuesBoard NominationsQ&A

Collections Summary2012Dues received 66 of 70 (94%)Dues received with assistance of Attorney (Lawyer Fees involved)5Liens recorded6Liens cancelled22013Dues received 67 of 70 (96%)Dues received with assistance of Attorney (Lawyer Fees involved)4Liens recorded6Liens cancelled1 (2 are pending cancellation)

Collections Summary2014 Dues Collections62 of 70 collected so far 88%Outstanding Dues:8337 OrmandLynette & Calvin Adams8241 OrmandSuoi Tran8380 OakleySean Durham one other lien8329 OakleyVACANT1780 AshlandKelvin & Alecia Robins 4 other liens1768 AshlandCharles and Carol Herndon8596 OrmandJames & Wendy Boyd8554 OrmandLaranda Wilson 5 other liens

Collections Summary2013 Liens Filed (and still open)8380 Oakley1780 Ashland (2012, 2011 and 2010 liens also filed)8554 Ormand (2012, 2011, 2010, and 2009 liens also filed)

Older Liens1958 Ashland 2012 and 2011

Financial SummaryCurrent Cash Assets $49438.30(including 2014 dues already deposited. As of 2/24/14)

2013 Income$24294.36 - Dues Received$97.30 Bank Interest(Also includes liens received)

2013 Expenses$27755.62

2013 Net Savings (Before Land Sale)-$3363.96

Financial Summary2013 Land Sale Income from Land Sale : $13473.73 Expenses from Land Sale: $4650.00 Net Land Sale: $8823.73

2013 Net Savings (After Land Sale)$5459.77

Financial Summary: ExpensesNot counting Land SaleAccomplishmentsWork day where concrete posts were power washed and painted the Richland sign.

In early spring 2013, the security system consisting of three cameras was installed at the entrance. One records vehicles coming in, one records vehicles leaving and one records license plates.

A message board was also installed at the same time as the security system.

In the summer of 2013, we started quarterly newsletters to keep everyone updated on neighborhood happenings.

The entrance was decorated festively for fall, Christmas, Easter, and the Fourth of July. Seasonal flowers are also kept up.

The iron gate at the entrance which allowed viewing unto the unsightly ditch was sold and the proceeds used towards a solid wood fence and gate.

The 5 oak trees at the front entrance were pruned.

Second annual Fall Fest brought neighbors together for fun and fellowship.

Tract A was sold to the neighbors in our subdivision whose property abuts it thus saving the HOA money on maintenance and taxes.

Website & google group communication tools very helpful to neighbors.

AccomplishmentsOngoing:

City sewer (details on separate slide)

Changing attorneys due to conflict of interest

Shootings on Mills property

Future projects:

Maintenance of/replacing fence in front of neighborhood

Replacing lights in front flowerbed

Maintenance of sprinkler system

Pruning of rose bushes in front beds

Rewriting/reorganization of restrictions

Welcome packets for newcomers

City SewerEfforts to obtain City Sewer for Richland

June 18, 2013 initial contact with city officials: Councilman Francis Nezianya and Public Works Director Chris Davezac. Were told Richland was not on the list due to speaking with residents (later found out to be one resident) but Mills Pointe, where Councilman Nezianya resides, was on the list. We indicated many folks were in fact interested.

July 8, 2013 meeting with neighborhood residents and Mayor David Amrhein to get facts of city sewer.

August 8, 2013 HOA vote on whether we want city sewer. 68% say YES.

August 27, 2013- HOA Board meets with Amrhein, Nezianya & Davezac in Mayors office when Mayor had not responded to email requests to be added to city sewer list due to August 8 vote. At the meeting the Mayor indicated he wanted to hear from 100% of residents. City SewerEfforts to obtain City Sewer for Richland

Sept- December, 2013 time spent by board contacting residents who did not vote, knocking on doors, sending emails to try to get everyones vote to comply with the Mayors request.

January 15, 2014 sent certified mail to Mayor a packet with residentss vote and the summary showing 74% of the residents desired city sewer and asking when Richland will be approved (as Mills Pointe is) to be on the city sewer list. Also sent to all city councilmen. NO RESPONSE.

February 11, 2014 sent email to Mayor and city council asking for a response to January 15 letter. NO RESPONSE.

February 18, 2014- sent email to Mayor Amrhein & Councilman Nezianya inviting them to speak at tonights meeting or, if unavailable, to send a written statement to be read on their behalf. NO RESPONSE

MaintenanceWhat does the HOA maintain?FrontageFront fence, signage, ditch, etc.Boulevard IrrigationlightingCul-de-sacDrainage servitudesDuesBoard recommends maintaining dues at $300/yr.This rate should sustain smaller projects similar to those completed in the past, and allow for enough reserves to cover unforeseen legal expenses, repairs, etc.

DuesNoticesRestrictionsProperty subject at closingAvailable at Clerk of CourtPosted on HOA websiteAnnual MeetingNotice posted on Website1st Statement Mailing in December2nd Statement Mailing in FebruaryDemand LetterLienDues: TimelineTimeline for Dues (as stated in the By-Laws)1st Statement Mailed December 15Payable February 1stLate after February 15th2nd Statement mailed in late February with $25 late feeCollections process begins in MarchDemand Letters go out in AprilLiens Filed in May

Dues: Fees explainedFeesInterest10% per annumDemand letter$75 Attorney fee, plus postageMay require multiple lettersLiens$75 Attorney fee for lien$55 Lien recording fee$55 Lien cancellation fee$75 Attorney fee for lien cancellation$260 total, plus postage

Collections Process1st Demand sent to Home Owner of record.Will begin requesting address correction to increase success of future demands.Historically has a 65-70% success rate.Prior to filing lien, will perform mini-abstract to ensure accurate Home Owner information.Send 2nd Demand if necessary, otherwise file lien.Follow up at 5yr mark to renew lien if necessary.Volunteer Board NominationsRequirementsMust attend monthly board meetings (typically 11 per year). Absence for two or more meetings forfeits board membership.Must be willing to serve and represent home owners in any public matter or public hearing affecting the subdivision.New BusinessQ&AThanks!Slides available at http://www.richlandsubdivision.org

Information also available at our Facebook page: Richland Homeowners Association

Neighborhood Email Grouprichland-subdivision@googlegroups.com